SUM 2004 10 25
CHANHASSEN CITY COUNCIL
REGULAR MEETING
SUMMARY MINUTES
OCTOBER 25, 2004
Mayor Furlong called the meeting to order at 7:00 p.m. The meeting was opened
with the Pledge to the Flag.
COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman Ayotte, Councilman
Labatt, Councilman Lundquist and Councilman Peterson
STAFF PRESENT: Todd Gerhardt, Roger Knutson, Justin Miller, Paul Oehme, Kate
Aanenson, Lori Haak, Matt Saam, Kelly Janes, and Bruce Dejong
PUBLIC PRESENT FOR ALL ITEMS:
Courtney Eck
Ross McMeen
Melissa Gilman
Steph Saltzman
Steven Lillehaug
2510 Bridle Creek Trail
9391 F oxford Road
Chanhassen Villager
1800 Valley Ridge Trail South
Planning Commission
PUBLIC ANNOUNCEMENTS: Mayor Furlong invited the public to the City's
Halloween Party on Saturday, October 30th at the Chanhassen Rec Center. He also
reminded everyone to vote next Tuesday, November 2nd,
[Item I(d). Final Plat Approval for Paws, Claws and Hooves was tabled per the
applicant's request.]
CONSENT AGENDA: Councilman Lundquist moved, Councilman Labatt
seconded to approve the following consent agenda items pursuant to the City
Manager's recommendations:
a. Approval of Minutes:
-City Council Work Session Minutes dated October 11, 2004
-City Council Summary & Verbatim Minutes dated October 11, 2004
Receive Commission Minutes:
-Planning Commission Summary & Verbatim Minutes dated October 5, 2004
b. Resolution #2004-75: Accept Street & Utility Improvements in Vasserman
Ridge 2nd Addition, Project 03-03.
c. Approve Construction Contract for Lift Station #2 Improvements, Project OI-IIC.
All voted in favor and the motion carried unanimously with a vote of 5 to O.
City Council Summary - October 25,2004
VISITOR PRESENTATIONS:
UPDATE FROM SOUTHWEST METRO TRANSIT COMMISSION.
Dave Simeno and Brooke Brown provided an update from the Southwest Metro Transit
Commission and read a letter from Len Simich, Director of Southwest Metro Transit
outlining their achievements over the past year, in particular Southwest Metro Transit
being chosen as one of four national outstanding systems of the year for 2004 by the
American Public Transit Association. They will soon receive an award from the Federal
Highway Administration for Southwest Transit oriented development. Len Simich was
also honored as the Transit Professional of the Year by the Minnesota Public Transit
Association.
LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE.
Sgt. Jim Olson introduced Detective John Bramwell and provide his background
information. He then reviewed the sheriff s office area report, citation list, community
service officer report and miscellaneous items that occurred during the month of
September. The fire department submitted a written report.
CERTIFICA TION OF DELINQUENT UTILITY ACCOUNTS.
Bruce DeJong presented the staff report on this item. Councilman Labatt asked for
clarification on a number of small amounts which are grouped together. Mayor Furlong
asked for an update on the letter in the packet from a property owner on Lake Lucy Road
and if the issue had been addressed to the resident's satisfaction. Councilman Ayotte
asked for legal clarification that if a homeowner shows the intent to resolve a large bill
and begins to pay something on a reasonable basis, if the city has an obligation to
respond to that. Bruce DeJong stated he will work with homeowners who show intent to
pay their bills.
Resolution #2004-76: Councilman Peterson moved, Councilman Labatt seconded to
approve the Certification of Delinquent Water and Sewer Accounts as presented.
All voted in favor and the motion carried unanimously with a vote of 5 to O.
CONSIDER APPROVAL OF ORDINANCE AMENDMENT CHAPTER 20.
ARTICLE XXIII. GENERAL SUPPLEMENTAL REGULATIONS. DESIGN
STANDARDS FOR MULTI-FAMILY DEVELOPMENTS.
Kate Aanenson presented the staff report on this item and reviewed the process taken by
the Planning Commission. Councilman Peterson asked staff to explain how the
architectural standards compare with the PUD standards. Councilman Labatt asked for
clarification on Page 3, Section 3 regarding EFIS and limitations on the first story of a
building. Mayor Furlong asked for clarification on how these standards can be enforced.
Roger Knutson explained the legalities involved in enforcement of ordinances. Todd
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City Council Summary - October 25,2004
Gerhardt recognized the efforts of the Planning Commission and the planning staff in
bring this ordinance amendment forward to the City Council.
Councilman Lundquist moved, Councilman Ayotte seconded to table the ordinance
amending Chapter 20, Article XXIII, General Supplemental Regulations, Design
Standards for Multi-Family Developments. All voted in favor and the motion
carried unanimously with a vote of 5 to O.
CONSIDER AWARDING CONTRACT FOR 2004 SWMP UPDATE.
Lori Haak presented the staff report on this item. Councilman Lundquist asked staff for
further clarification on what the city is receiving for the additional $55,000 in the contract
and to explain the process of what happens when citizens call staff for assistance with
infrastructure questions. He also brought up the issue that the resolution and contract did
not reference the completion of phases tied to payment for work performed. The
progress payment element. Mayor Furlong reiterated his understanding of what the
council was looking for with this request for phases. Roger Knutson clarified what
schedules were to be included with the contract which addressed the issue of phasing.
Councilman Lundquist reiterated that that still doesn't address the issue of not continuing
onto a new phase until the completion of the previous phase. Councilman Ayotte
explained the concept of progress payment scheduling. Mayor Furlong asked staff to
explain how they envision managing the project with regard to the need to complete one
phase before another's started or to manage that project from an efficiency standpoint as
well as managing the concerns and minimizing risks. The council discussed various
wording for the payment schedule portion of the contract. Councilman Lundquist and
Councilman Ayotte's discussion centered around the fact that they did not want a repeat
of what happened with the water treatment plant process.
Councilman Lundquist moved, Councilman Ayotte seconded to table awarding the
contract for the 2004 SWMP update. All voted in favor and the motion carried
unanimously with a vote of 5 to O.
CONSIDER APPROVAL CONTRACT FOR DESIGN & CONSTRUCTION
ADMINISTRATION SERVICES WITH SEH. INC. FOR WATER TREATMENT
PLAN. PROJECT 04-08.
Paul Oehme presented the staff update on this item. Todd Gerhardt asked staff to clarify
if the $659,800 includes design and construction of Wells 10 and 11. Councilman
Lundquist asked if the other contractor's were given a chance to re-bid as well as SEH
and clarification on what the bid amount includes. Mayor Furlong asked for the cost
comparison for engineering services on Well 9. Councilman Lundquist asked for
clarification on the contract that was being approved. Roger Knutson explained that the
master agreement has all the detail and the master agreement says, for individual projects
you have what's called a supplemental which just spells out the price.
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City Council Summary - October 25,2004
Councilman Ayotte moved, Councilman Lundquist seconded that the City Council
approve the contract for design and construction administrative services with SEH,
Inc., for the Water Treatment Plant, Project 04-08. All voted in favor and the
motion carried unanimously with a vote of 4 to O. (Councilman Peterson was not
present for the vote.)
COUNCIL PRESENTATIONS:
Councilman Lundquist reiterated the announcement that everybody exercise their right to
get out and vote on November 2nd. Councilman Ayotte mentioned the City Council
candidates forum being held at the Family of Christ Lutheran Church on Tuesday,
October 26th.
ADMINISTRATIVE PRESENTATIONS.
Todd Gerhardt informed the council that Roger Knutson will be at the work session on
November 8th to update the council on their options for changing the term of mayor.
CORRESPONDENCE DISCUSSION. None.
Councilman Lundquist moved, Councilman Ayotte seconded to adjourn the
meeting. All voted in favor and the motion carried. The meeting was adjourned at
8:45 p.m.
Submitted by Todd Gerhardt
City Manager
Prepared by Nann Opheim
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