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C-1 Administration Dept Budgets CITY OF CHANHASSEN 7700 MaC~¡;16:!II¡e'iarrl PO Rex W Challllasse'l. fMJ 55:117 Administration 952.227.1100 Fax 952 227 111lì Building Inspections PI,O']C 952.227. í 1 SO Fax 952 227 1190 Engineering 9:)2 227 1160 952 227 1170 Finance 952.227 1140 952.227.1110 Park & Recreation PlllJlle 952.2271120 Fax 952227.1110 Planning & Natural Resources 9522271130 Fad52.227 1110 Public Works 1591 f)lilK Rea:1 PI'DllC: 952227 1300 Fax 952.2271310 Web Site The City of Chanhassen · C--j --~'.. MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Justin Miller, Assistant to the City Manager...-:- y' ) DATE: November 3,2004 RE: Administration Department Budgets Attached are the detail sheets for each of the budgets the Administration department is responsible for. Brief descriptions are below, but more detailed explanations will be presented at the November 8th Council work session. 1110 - Legislative: Proposed 2005 - $124,600~ 2004 Budget - $119,200 There is an increase of 12.9% proposed due to an increase in membership fees (actual dues are increasing, not the number of memberships) and including the citizen survey (roughly $25,000). $20,000 of the survey is allocated to the general fund, with the remaining $5,000 allocated to enterprise funds. 1120 - Administration: Proposed 2005 - $405,900~ 2004 Budget - $393,300 There is a proposed increase of 3.2% when compared to 2004. We anticipate replacing a vacant secretary/receptionist position at a lower rate of pay, but will see an increase in copier rental fees to reflect actual costs. 1130 - Legal: Proposed 2005 - $145,000~ 2004 Budget - $110,000 There is an increase of 32% due to adding the prosecution contract into this budget for 2005. The prosecution contract is estimated at costing $30,000, but an additional $24,000 in revenue is expected. There is also a 5% base rate increase allocated for general legal services. 1150 - Property Assessment: Proposed 2005 - $83,600~ 2004 Budget - $70,100 Due to an 11.5% rate increase, as well as an increase in the number of parcels assessed each year, this budget is proposed to increase by 19.3% 1160 - MIS: Proposed 2005 - $259,800~ 2004 Budget - $258,050 This budget is proposed to increase by less than 1 %. No major changes are proposed for this area. 1170 - City Hall Maintenance: Proposed 2005 - $396,050~ 2004 Budget - $415,900 This budget is showing a 4.8% decrease due to the fact that beginning in 2005 enterprise funds will be responsible for general liability insurance based on fleet size, insured structures (such as water towers), and payroll. 1180 - Elections: Proposed 2005 - $18,500; 2004 Budget - $31,750 As compared to 2005, this budget shows a decrease of 42%. Past practice has caused this budget to fluctuate wildly every two years, as no money was budgeted in non- election years. In order to smooth out this budget, staff is proposing that a constant budget be adopted, with one-half of the election's cost be levied each year. In non- election years, this money will be placed in reserve until the following year when it will be used for election purposes. 1190 - Librarv Building: Proposed 2005 - $71,500; 2004 Budget - $61,500 The 2004 budget was prepared with an estimate of utility costs for the new library, but with almost a full year of utility bills being paid it is clear that the amount was underestimated. The 16.3% increase is attributable to an increase in money budgeted to cover gas and electric charges. 1210 - Police Contract: Proposed 2005 - $1,257,600~ 2004 Budget - $1,081,800 As discussed in prior work sessions, the City will be increasing the amount of police coverage we contract for with the Carver County Sheriff's Office. The 16.3% increase is proposed to fund two additional deputies. 1220 - Fire Prevention Admin.: Proposed 2005 - $656,750~ 2004 Budget - $615,350 This budget shows an increase of 6.7% due mostly to an increase in required retirement contributions. 1260 - Animal Control: Proposed 2005 - $57,750; 2004 Budget - $58,450 This budget is almost flat as compared to 2004. Staff is recommending no change in the Community Service Officer program, and believes that having two % time CSO's is adequately serving the city. CITY OF CHANHASSEN 2005 BUDGET 101 General Fund 1110 Legislative 2004 to 2003 2004 2005 2005 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4020 Salaries & Wages-Temp 31 ,400 31,600 31,600 0.0% 4030 Contributions-Reti rement 2,402 2,500 2,500 0.0% 4050 Workers Compensation 116 100 100 0.0% TOTAL PERSONAL SERVICES 33,918 34,200 34,200 0.0% 4210 Books & Periodicals 200 200 0.0% TOTAL MATERIALS & SUPPLIES 200 200 0.0% 4300 Fees, Services 12,357 5,000 25,000 400.0% 4310 Telephone 400 200 (50.0%) 4330 Postage 5,323 5,400 6,000 11.1% 4340 Printing & Publishing 36,912 40,000 35,000 (12.5%) 4360 Subscriptions & Memberships 26,088 26,000 29,000 11.5% 4370 Travel & Training 3,064 6,000 3,000 (50.0%) 4375 Promotional Expense 1,305 2,000 2,000 0.0% TOTAL CONTRACTUAL SERVICES 85,049 84,800 100,200 18.2% ** TOTAL LEGISLATIVE 118,967 119,200 134,600 12.9% CITY OF CHANHASSEN 2005 BUDGET 101 General Fund 1120 Administration 2004 to 2003 2004 2005 2005 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages-Reg 250,681 266,000 272,000 2.3% 4020 Salaries & Wages-Temp 6,000 6,000 4030 Contributions- Retirement 32,270 35,400 36,400 2.8% 4040 Contributions-I ns ura nce 27,724 31 ,200 38,300 22.8% 4050 Workers Compensation 1,303 1,000 1,000 0.0% TOTAL PERSONAL SERVICES 311,978 339,600 353,700 4.2% 4120 Supplies-Equipment 7 200 200 0.0% 4130 Supplies-Program 100 100 0.0% 4210 Books & Periodicals 302 200 200 0.0% TOTAL MATERIALS & SUPPLIES 309 500 500 0.0% 4300 Fees, Services 16,346 1,500 2,000 33.3% 4310 Telephone 1,361 1,200 1,200 0.0% 4330 Postage 15,208 20,000 15,000 (25.0%) 4340 Printing & Publishing 1,501 1,000 1,300 30.0% 4360 Subscriptions & Memberships 1,492 3,000 2,200 (26.7%) 4370 Travel & Training 4,922 6,500 4,500 (30.8%) 4380 Mileage 6,412 7,000 7,200 2.9% 4410 Rental-Equipment 16,500 12,000 18,000 50.0% 4530 Repair & Maintenance-Equip 285 500 300 (40.0%) TOTAL CONTRACTUAL SERVICES 64,027 52,700 51 ,700 (1.9%) 4703 Office Equipment 500 (100.0%) * TOTAL CAPITAL OUTLAY 500 (100.0%) ** TOTAL ADMINISTRATION 376,314 393,300 405,900 3.2% CITY OF CHANHASSEN 2005 BUDGET 101 General Fund 1140 Legal 2004 to 2003 2004 2005 2005 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4302 Fees, Legal 73,803 110,000 145,000 31.8% * TOTAL CONTRACTUAL SERVICES 73,803 110,000 145,000 31.8% ** TOTAL LEGAL 73,803 110,000 145,000 31.8% CITY OF CHANHASSEN 2005 BUDGET 101 General Fund 1150 Property Assessment 2003 2004 ACCOUNT DESCRIPTION ACTUAL BUDGET 4300 Fees, Services 74,810 70,000 4340 Printing & Publishing 100 * TOTAL CONTRACTUAL SERVICES 74,810 70,100 ** TOTAL PROPERTY ASSESSMENT 74,810 70,100 2005 BUDGET 83,500 100 83,600 83,600 2004 to 2005 % INC/(DEC) 19.3% 0.0% 19.3% 19.3% CITY OF CHANHASSEN 2005 BUDGET 101 General Fund 1160 M.I.S. 2004 to 2003 2004 2005 2005 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages-Reg 105,859 111,000 114,000 2.7% 4030 Contributions-Retirement 13,687 14,600 15,100 3.4% 4040 Contributions-I nsu rance 12,792 18,400 16,000 (13.0%) 4050 Workers Compensation 490 400 400 0.0% TOTAL PERSONAL SERVICES 132,828 144,400 145,500 0.8% 4150 Maintenance Materials 482 1,500 1,500 0.0% 4210 Books & Periodicals 386 600 700 16.7% 4220 Software Licenses 3,204 13,500 13,900 4260 Small Tools & Equipment 500 500 0.0% TOTAL MATERIALS & SUPPLIES 4,072 16,100 16,600 3.1% 4300 Fees, Services 34,517 50,1 00 50,100 0.0% 4310 Telephone 1,138 1,350 1,500 11.1% 4320 Utilities 4,715 15,600 15,600 4370 Travel & Training 18,311 25,500 25,500 0.0% 4530 Repair & Maintenance-Equip 7,099 5,000 5,000 0.0% TOTAL CONTRACTUAL SERVICES 65,780 97,550 97,700 0.2% 4703 Office Equipment 11,176 TOTAL CAPITAL OUTLAY 11 ,176 ** TOTAL M.I.S. 213,856 258,050 259,800 0.7% CITY OF CHANHASSEN 2005 BUDGET 101 General Fund 1170 City Hall 2004 to 2003 2004 2005 2005 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages-Reg 46,110 46,000 48,000 4.3% 4011 Overtime-Reg 3,828 2,000 2,000 4030 Contri butions-Reti rement 6,519 6,100 6,300 3.3% 4040 Contri butions-I nsura nce 4,690 5,300 5,700 7.5% 4050 Workers Compensation 1,678 1,400 1,300 (7.1%) TOTAL PERSONAL SERVICES 62,825 60,800 63,300 4.1% 4110 Supplies-Office 34,300 35,000 35,000 0.0% 4120 Supplies-Equipment 296 700 700 0.0% 4140 Supplies-Vehicles 641 700 700 0.0% 4150 Maintenance Materials 1,992 4,000 2,500 (37.5%) 4260 Small Tools & Equipment 192 1,000 700 (30.0%) TOTAL MATERIALS & SUPPLIES 37,421 41 ,400 39,600 (4.3%) 4300 Fees, Services 2,848 10,000 7,000 (30.0%) 4310 Telephone 18,419 22,000 16,000 (27.3%) 4320 Utilities 24,697 28,000 28,000 0.0% 4350 Cleaning & Waste Removal 29,831 30,000 30,000 0.0% 4370 Travel & Training 100 (100.0%) 4410 Equipment Rental 4440 License & Registration 71 50 #DIV/O! 4483 Insurance-General Liability 197,360 215,000 205,500 (4.4%) 4510 Repair & Maintenance-Building 785 4,500 4,500 0.0% 4520 Repair & Maintenance-Vehicles 121 400 400 0.0% 4530 Repair & Maintenance-Equip 1 ,403 3,000 1,500 (50.0%) 4531 Repair & Maintenance-Radios 32 200 200 0.0% TOTAL CONTRACTUAL SERVICES 275,567 313,200 293,150 (6.4%) 4705 Other Equipment 500 (100.0%) TOTAL CAPITAL OUTLAY 500 (100.0%) ** TOTAL CITY HALL 375,813 415,900 396,050 (4.8%) CITY OF CHANHASSEN 2005 BUDGET 101 General Fund 1180 Elections 2004 to 2003 2004 2005 2005 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4020 Salaries & Wages-Temp 6 24,000 12,500 4030 Contri butions-Reti rement 1 250 1,000 4050 Workers Compensation TOTAL PERSONAL SERVICES 7 24,250 13,500 4300 Fees, Services 3,959 5,400 3,000 4330 Postage 4340 Printing & Publishing 1,698 100 1,000 4370 Travel & Training 2,000 1,000 4380 Mileage 4560 Repair & Maintenance-Signs * TOTAL CONTRACTUAL SERVICES 5,657 7,500 5,000 ** TOTAL ELECTIONS 5,664 31,750 18,500 CITY OF CHANHASSEN 2005 BUDGET 101 General Fund 1190 Library Building 2004 to 2003 2004 2005 2005 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4120 Supplies-Equipment 49 #DIV/O! 4150 Maintenance Materials 1,274 2,000 #DIV/O! 4260 Small Tools & Equipment 537 #DIV/O! TOTAL MATERIALS & SUPPLIES 1,860 2,000 #DIV/O! 4310 Telephone 510 2,000 #DIV/O! 4320 Utilities 17,416 30,000 40,000 33.3% 4350 Cleaning & Waste Removal 8,191 30,000 25,000 (16.7%) 4510 Repair & Maintenance-Building 1,920 1,000 2,000 100.0% 4530 Repair & Maintenance-Equip 43 500 500 0.0% TOTAL CONTRACTUAL SERVICES 28,080 61,500 69,500 13.0% ** TOTAL LIBRARY 29,940 61,500 71,500 16.3% CITY OF CHANHASSEN 2005 BUDGET 101 General Fund 1210 Police Administration 2004 to 2003 2004 2005 2005 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages-Reg 52,178 54,000 55,000 1.9% 4030 Contributions-Reti rement 6,801 7,000 7,300 4.3% 4040 Contri butions-I nsu ra nce 4,725 5,300 5,800 9.4% 4050 Workers Compensation 588 500 500 0.0% TOTAL PERSONAL SERVICES 64,292 66,800 68,600 2.7% 4130 Program Supplies 3,629 4300 Fees, Services 962,729 1,011,000 1,185,000 17.2% 4375 Promotional Expense 3,086 4,000 4,000 TOTAL CONTRACTUAL SERVICES 969,444 1,015,000 1,189,000 17.1% ** TOTAL POLICE ADMINISTRATION 1,033,736 1,081,800 1,257,600 16.3% CITY OF CHANHASSEN 2005 BUDGET 101 General Fund 1220 Fire Prevention Administration 2004 to 2003 2004 2005 2005 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages-Reg $139,709 $129,000 $125,000 (3.1%) 4011 Overtime 2,541 $1,000 4020 Salaries & Wages-Temp 153,454 171,500 171,500 0.0% 4030 Contributions- Reti rement 155,185 147,800 180,000 21.8% 4040 Contri butions-I nsurance 17460 16,000 21,500 34.4% 4050 Workers Compensation 12,842 11,000 13,500 22.7% TOTAL PERSONAL SERVICES $481 ,191 475,300 512,500 7.8% 4120 Supplies-Equipment 4,767 10,500 10,500 0.0% 4130 Supplies-Program 4,526 5,000 5,000 0.0% 4140 Supplies-Vehicles 9,670 7,000 7,000 0.0% 4150 Maintenance Materials 718 1,000 1,000 0.0% 4210 Books & Periodicals 460 700 700 0.0% 4240 Uniforms & Clothing 14,405 11,000 13,500 22.7% 4260 Small Tools & Equipment 5,606 6,000 6,000 0.0% 4290 Misc. Materials & Supplies 3,215 2,500 3,500 40.0% TOTAL MATERIALS & SUPPLIES 43,367 43,700 47,200 8.0% 4300 Fees, Services 13,443 18,000 18,000 0.0% 4310 Telephone 6,209 6,000 6,000 0.0% 4320 Utilities 16,002 17,000 17,000 0.0% 4330 Postage 54 4350 Cleaning & Waste Removal 5,212 6,450 6,450 0.0% 4360 Subscriptions & Memberships 2,090 1,800 2,500 38.9% 4370 Travel & Training 32,611 10,000 10,000 0.0% 4375 Promotional Expense 7,482 9,000 9,000 0.0% 4483 Insurance-General Liability 2,100 2,100 0.0% 4510 Repair & Maintenance-Building 7,842 6,000 6,000 0.0% 4520 Repair & Maintenance-Vehicles 11,063 7,000 7,000 0.0% 4530 Repair & Maintenance-Equip 11,062 5,000 5,000 0.0% 4531 Repair & Maintenance-Radios 7,717 8,000 8,000 0.0% TOTAL CONTRACTUAL SERVICES 120,787 96,350 97,050 0.7% ** TOTAL FIRE PREVENTION ADMIN 645,345 615,350 656,750 6.7% CITY OF CHANHASSEN 2005 BUDGET 101 General Fund 1260 Community Service 2004 to 2003 2004 2005 2005 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages-Reg $19,444 37,200 4011 Overtime-Reg 1,000 4020 Salaries & Wages-Temp 11,963 37,200 4021 Overtime- Temp 1,000 4030 Contributions- Retirement 4,038 4,100 4,100 0.0% 4040 Contributions- nsura nce 3,390 4050 Workers Compensation 587 550 550 0.0% TOTAL PERSONAL SERVICES 39,422 42,850 42,850 0.0% 4120 Supplies-Equipment 283 500 500 0.0% 4130 Supplies-Program 1,160 700 700 0.0% 4140 Supplies-Vehicles 807 700 700 0.0% 4210 Books & Periodicals 374 150 150 0.0% 4240 Uniforms & Clothing 1 ,450 2,500 1,800 (28.0%) TOTAL MATERIALS & SUPPLIES 4,074 4,550 3,850 (15.4%) 4300 Fees, Services 7,737 6,000 6,000 0.0% 4310 Telephone 869 1,700 1,500 (11.8%) 4340 Printing & Publishing 687 600 800 33.3% 4360 Subscriptions & Memberships 80 300 300 0.0% 4370 Travel & Training 274 1,500 1,500 0.0% 4520 Repair & Maintenance-Vehicles 350 350 0.0% 4530 Repair & Maintenance-Equip 300 300 0.0% 4531 Repair & Maintenance-Radios 176 300 300 0.0% TOTAL CONTRACTUAL SERVICES 9,823 11,050 11,050 0.0% 4705 Other Equipment TOTAL CAPITAL OUTLAY ** TOTAL COMMUNITY SERVICE 53,319 58,450 57,750 (1.2%)