2a-e. Organizational Items
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen. MN 55317
Administration
Phone 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone 952.227.1180
Fax: 952.227.1190
Engineering
Phone 952.227.1160
Fax 952.227.1170
Finance
Phone 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone 952.227.1130
Fax 952.227.1110
Public Works
1591 Park Road
Phone 952.227.1300
Fax 952.227.1310
Senior Center
Phone 952.227.1125
Fax 952.227.1110
Web Site
\wlI'l.ci .chanhassen. mn. us
MEMORANDUM
TO: Mayor and City Council
FROM: Todd Gerhardt, City Manager ct&.
~(
DATE: January 3, 2005
SUBJ: Organizational Items
The following items require Council action as a part of our first meeting
of 2005:
a. Official Newspaper: Attached please find letters from the Chanhassen Villager and
Lake Shore Weekly News requesting designation as the city's official newspaper. This
office recommends that the Chanhassen Villager be appointed as the city's official
newspaper because it is the only newspaper that meets designation guidelines
established by state statute (see attached).
b. Acting Mayor: The Council should select one of its members to serve as Acting
Mayor. This person will run Council meetings, stand in at ceremonies, and execute
official city documents in the absence of the Mayor.
c. Fire Chief: The Fire Department elected Gregg Geske to a two-year term as Fire
Chief in December of 2003. Therefore, he is beginning the second year of his term
and no action is required.
d. Council Appointment to the Southwest Metro Transit Commission: The Southwest
Metro Transit Commission is the governing board for the bus transit system that
serves Chanhassen, Chaska and Eden Prairie. The commission is comprised of two
members from each community, plus one rider representative from the three-city area.
Traditionally, the City of Chanhassen has appointed a council member to one of these
seats, with the other seat being filled by a Chanhassen resident. The commission
meets the fourth Thursday of each month, and oversees the general operations of the
transit service. The term for this position is three years, and was most recently held
by Councilmember Craig Peterson.
e. Council Appointment to District 276 Community Education Board: Please find
attached a letter addressed to Mayor Furlong from Dr. Dennis Peterson,
Superintendent of Minnetonka Public Schools. Recently Minnetonka Schools made
some significant changes in the structure and composition of their Community
Education Advisory Council. A copy of their Policy #901 concerning Community
Education is also attached. Superintendent Peterson is requesting that Chanhassen
appoint a representative from Chanhassen to the Advisory Council. The new council
will be comprised of 42 individuals representing a large number of stakeholders in the
district.
If you have any questions, please contact me.
g:\user\karen\org mtg 200S.doc
The City 01 Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A gæat place to live, work, and play.
JAN-03-2005 16:32
SW SUBURBAN PUBL
9524453335
P.02
....... ..... .'
Chanhassen+ VILLAGER
December 27, 2004
Mr. Todd Gerhardt
City of Chanbassen
7700 Market Boulevard
Chanhasscn, MN 55317
Dcar Mr. Gerhardt,
Please consider our request for appointment of the Chanhassen Villager as the official newspaper for the City of
Chanhassen in 2005.
Legal notices published in the Chanhassen Villager during this time period will be billed at the rate of $11.18 per
column inch for the first insertion and $8.50 per column inch p¢r subsequent insertions.
.. 1hë City ári tåke advantage of a lower rate if it submits legaJ noticè copy electronically via e~mai1. PublicatÌön cOpy'
must be submitted in a generic text format and readable by our IBM compatible word processors. Thís system allows
for a substantíallabor savings if the Chanhasscn Vî11ager staff does not have to retype the notices prior to them being
published in the newspaper. Ewmaîled legals should be sent to: legal@swpub.com. The rate for the materials submit-
ted in this manner would be $7.27 per column inch, reflecting a 35% cost savings to the City of Chanhassen.
. . .':'
We recognize that financial challenges are being faced by most government branches, and feel very strongly that
the publishing of legal notices in the newspaper is of vital importance to local residents who wish to stay
informed about the important decisions being made by your elected body. We welcome the opportunUy to
partner in that process.
Legal notices submitted by the City of Chanhassen will be posted on our newspaper web site,
www.chanv111ager.com. free of charge.
Our legal notice. deadline is at 4 p.m. on Thursday, preceding the following week's publication date; during
holiday weeks the:: deadline may be advanced.
Thank you for the opportunity to be of service to you in the past.
-....-.---- ..-..... - - .
80 West 78th Street · Suite 170 · Chanhassen, Minnesota 55317 · (952) 934-5045
0.... .
TOTAL P.02
RECí6nr=o
~4keshore 'Te~"~ DE'~"';~~:; 10001 WayzataBlvd.,
",Æ~ekly ~'I ," QIlYOFCHANHASSENMinn~~~~2~~3:~~~~
Community Journal of the Greater lake Minnetonka Area fax: 952-473-0895
December 7, 2004
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
Dear City Council Members:
We at Lakeshore Weekly News look forward to the opportunity to serve as your city's legal newspaper for 2005. First, let
me briefly describe the Lakeshore Weekly News newspaper. Each Tuesday, we publish one edition that serves the entire
Lake Minnetonka community. We distribute 25,000 papers to 19 communities surrounding the lake.
We strive to provide in-depth coverage of city and school district events. We also endeavor to inform residents about
upcoming issues of interest. We welcome press releases from cities that alert the community about upcoming public hear-
ings or commission vacancies, as well as events such as brush and leaf drop-off programs. We will publish these press
releases before the event, and, in the case of important issues coming before the council, we will try to ensure that a staff
writer writes an article explaining why the issue is of concern.
Our rates for publishing legal notices for 2005 are:
$1.05 per line for the first insertion
$0.80 per line for the second insertion
These rates are based on a one-column width. The deadline for submitting legal notices is noon Friday for the following
Tuesday's newspaper. Notices can be submitted via e-mail, fax or U.S. mail. Notices can be e-mailed to legals@week-
lynews.comt or faxed to (952) 473-0895.
Invoices are sent on a monthly basis, and two notarized affidavits of each notice of publication will accompany the invoice.
We appreciate your consideration of our bid for legal notices, and we look forward to serving as your legal newspaper for
2005. If you have any questions, do not hesitate to give me a call.
;;J!:Since ly,
. ~) ~
!~ /ðWL ~~
Mark Beckstrom
Publisher
Phone: (952) 843-4612
Mmnesota Statutes 2UU2, JJIA.U4
Minnesota Statutes 2002, Table of Chapters
Table .of contents for Chapter 131 A
33LA.04 Designation of a newspaper for official
publications.
Subdivision 1. Priority. The governing body of any
local public corporation, when authorized or required by statute
or charter to designate a newspaper for publication of its
official proceedings and public notices, shall designate a
newspaper which is a qualified medium of official and legal
publication in the following priority.
*
Subd. 2. Known office in locality. If there are one
or more qualified newspapers, the known office of issue of which
are located within the local public corporation, one of them
shall be designated.
Subd. 3. Secondary office in locality. When no
qualified newspaper has a known office of issue located in the
local public corporation, but one or more qualified newspapers
maintain a secondary office there, one of them shall be
designated.
Subd. 4. General circulation in locality. When no
qualified newspaper has its known office of issue or a secondary
office located within the local public corporation, then a
qualified newspaper of general circulation there shall be
designated.
Subd. 5. Other situations. If a local public
corporation is without an official newspaper, or if the
publisher refuses to publish a particular public notice, matters
required to be published shall be published in a newspaper
designated as provided in subdivision 4. The governing body of
a local public corporation with territory in two or more
counties may, if deemed in the public interest, designate a
separate qualified newspaper for each county.
HIST: 1984 c 543 s 23
Copyright 2002 by the Office of Revisor of Statutes, State of Minnesota.
http://www.revisorJeg.state.mn.us/st02/331A/04.html
Page 1 of 1
1/7/2003
IOE(.9.¡:..\g ~n
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Dennis L Peterson, Ph.D.
Superintendent of Schools
IJ-,II' \ i ~. )\: \ ,-
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Minnetonka Public School~
562 J C.ounty Road 10 I
Minnetonka, MN 55345
fi'\«f'V nr. (',H\ ~~~ ':}..:YJ.':
'tJø; t to ~;~ --~,
(952) 401-5004
(952) 40 ¡-5083 fax
dennis.peterson@minnetonka.kI2.mn.us
November 9,2004
COMMUNITIES Of:
Tom Furlong
City of Chanhassen
P.O. Box 147
Chanhassen, MN 55317
SERVING TIJE
MINNETONKA
Dear Tom,
CHANHASSEN
The School Board has adopted the new policy on Community Education and
Services that I had shared with you earlier this fall (copy enclosed). While the
fonnal agreements with the cities in the District were terminated over 3 Y2 years ago,
we are seeking a stronger relationship with the cities and other organizations
throughout the District in order to enhance our quality and improve our entire
community. We would hope to connect the cities into the network being created on
the MCES Advisory Council to strengthen the District and give the City of
Chanhassen more impact.
ÐEEPHAVEN
EDEN PRAIRIE
EXCF.LSIOR
GREENWOOD
SHOREWOOD
TONKA BAY
Unfortunately, the previous structure was not serving our community well, and the
Board needed to make major adjustments to meet the evolving expectations of our
citizens. You may hear negative critiques of the process or the new direction by
some individuals who wish to deny the Board's governance responsibility, and I urge
you to contact me if you have questions.
VICroRIA
WOODLAND
Weare hoping to build direct lines of communication regarding Community
Education and Services with the City of Chanhassen. If you believe Becky Olson
has the connections with the City of Chanhassen, we would welcome that
reappointment. If you or someone you might appoint could better represent the
Mayor/Council, we would invite you to consider such an appointment. We want a
representative from the City of Chanhassen who can help the entire Advisory
Council genuinely connect with the community and its needs.
If you could designate your appointee by December 21, it would be appreciated.
Again, if you have questions, please contact me.
..
Dennis L. Peterson, Ph.D.
Superintendent of Schools
cc:
Todd Gerhardt
e·
-----------
\
MINNETONKA PUBLIC SCHOOLS
POLICY #901: COMMUNITY EDUCATION
I. PURPOSE
The purpose of this policy is to establish the framework for providing community education
programs and services to members of the community within the Vision and Mission of the
School District.
II. VISION
Ownership of the Minnetonka School District resides with each and every citizen who Ii ves
within the ten communities we serve. In recognition of this mutual investment, we commit
ourselves to developing and expanding a robust array of community education services and
programs which will reflect and respond to the needs and desires of all ages, abilities, and
1 ncomes.
All residents of the Minnetonka School District have a right to benefit from the physical,
human, and financial resources of the school district they support. A responsive and inter-
generational community education program will be the common and unifying element which
will allow us to effectively pursue and attain world-class, child-centered excellence. As much
as our efforts in early childhood and family education are focused on maximizing each
student's potential for success, our community education services and programs wilJ be
focused on serving the needs of all citizens for lifelong learning. Uniting all elements of the
community is a cornerstone of our Community Education program. Frequent needs-
assessments and responsive program development, as well as an organizational structure that
reflects all stakeholders in the community, will enable us to build a Community Education
program that is rich in content, readily accessed, widely used, and ever-evolving as the needs
of both the community and School District change over time.
III. GENERAL STATEMENT OF POLl CY
The School Board affirms a strong commitment to the Community Education program and
seeks to provide educational opportunities to young children and their parents, as well as
recreational and educational programs for older children, youth and adults in the DistI1ct by
using the human and financial resources available. The School Board welcomes, and
strongly encourages, use of school buildings and activity areas by the community when not
used for regularly scheduled early education, elementary and secondary programs. The
Administration should stri ve to accomplish the following objectives:
A. It will be clear in all respects that Minnetonka Community Education and Services
(MCES) is an integral element of the District and functions with the same
responsibilities and opportunities as all other elements.
1
B. Maximum use should be made of public school facilities within the District's service
area.
C. Educational needs and interests of area residents should be deteImined periodically in
order to drive program and service decisions.
D. Community resources and expertise of residents should be utilized to develop a vibrant,
well-rounded Community Education program.
E. Area residents, and non-residents as space may be available, should be encouraged to
actively participate in program opportunities.
F. Collaboration with personnel whose primary responsibilities are in the K-12 program and
integration of services with those elements will occur.
G. Build strong community/School District relationships.
H. Assist in developing interagency coordination and cooperation.
I. Involve members of the community in evaluating and creating program and serVIce
opportunities.
IV. COMMUNITY EDUCATION ADVISORY COUNCIL
A. An Advisory Council will be approved by the School Board with the responsibilities and
duties presclibed by the Board. The Advisory Council will operate within the parameters
desctibed in policy and the further directions of the Board and SupeIintendent, or
designee.
B. The membership on the Community Education Advisory Council IS made up of the
following representations:
a. One from each of the ten communities in the District: Chanhassen, Deephaven, Eden
Prairie, Excelsior, Greenwood, Minnetonka, Shorewood, Tonka Bay, Victoria,
W oodl and,
b. Two students,
c. Four at-large members appointed by the Board,
d. One representative from Tonka Pride,
e. One representative from the Minnetonka Foundation,
f. One representative from the Minnetonka Boosters Club,
g. One representative from the Minnetonka Arts Council,
h. One representative from the Minnetonka Boys Basketball Association (MBBA),
1. Two School Board members,
J. Two Minnetonka principals,
k. Two representatives from local churches, or ministerial associations,
l. One ECFE Advisory Council member,
m. Two representatives from athletic boosters organizations,
n. Two representatives from community service clubs,
2
o. Two representatives from community senior organizations,
p. Two representatives from other youth sports organizations,
q. One LCTS Collaborative committee member,
r. One member from the Committee for Academic Excel1encet
s. Two PTO/PTA representatives,
t. The Director of Teaching and Learning,
u. The Executive Director of MCES will be an ex-officio member.
C. All members wi II serve at the pleasure of the School Board, and all members must
receive initial approval of the Board. Members' tems will be three years, with a
maximum of two terms; and members will be subject to the sending organization within
those requirements (i.e., the sending organization may reduce the term of its respective
representative at any time).
D. The primary goal of the Council is to advise the Director on the programs and services of
the MCES Department and conduct needs-assessments as necessary to develop
information.
E. The Council will assist in promoting the goals and objectives of the program and will
serve as ambassadors of the District within the general community.
F. The Council will endeavor to connect vaJious organizations throughout our ten
communities as well as organizations represented by the Council's membership to best
serve the entire community.
G. Bylaws of the Community Education and Services Advisory Council will provide the
operating framework for the Council including officers' positions, officers' duties, roles
and responsibilities of members, frequency and structure of meetings and such other
matters as deemed necessary and appropriate to the functioning of the Council. The
committee will not dictate membership nor any other matter reserved to the School Board
and Administration. The Bylaws may be created and proposed by the Council, but they
will become effective only upon adoption by the School Board. The School Board may
revise the Bylaws at any time.
H. As the purpose of the Advisory Council is to advise the Executive Director~ the Council
will not meet without the attendance of the Executi ve Director, or designee.
1. The Council will adopt a policy to reduce and eliminate program duplication in the
District. This expectation will be subject to direction from the Superintendent or School
Board.
V. ADMINISTRATION OF MCES
The School Board delegates necessary and appropriate authority to the Superintendent to
provide general oversight to the MCES operation (management and advisory functions).
There will be an Executive Director employed to provide direct supervision and management
to the vaIious programs and services of the Department. The Executive Director will
3
convene the Advisory Council at least four times annually for receipt of their advice. The
Executive Director will report directly to and be supervised by the Superintendent.
The MCES Department and Advisory Council will operate under an applicable policies and
procedures of the District.
The Advisory Council has no direct budgeting or accounting authOlity, but it will advise the
Executive Director regarding the programs and services as requested.
The Advisory Council has no authority regarding salary schedules, staff positions, staff
assignments or levy recommendations, except as requested.
The Advisory Council will be non-commercial, non-sectarian and non-political. The Council
will not endorse commercial enterprises or political candidates.
Legal References:
Minn. Stat. § 124D.19, Subd. 1 (Community Education Programs;
Advisory Council)
Minn. Stat. § 123B.51 (Schoolhouses and Sites; Access for nonculTicular
Purposes)
Minn. Stat. § 124D.20, Subd. 1 (Community Education Revenue)
Cross References:
Policy 902 (Use of School District Facilities and Equipment)
Adopted: October 28, 2004
4