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3 NPDES Permit Phase II CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.2271100 Fax: 952.227.1110 Building Inspections Phone: 952.2271180 Fax: 952.2271190 Engineering Phone: 952.227.1160 Fax 952.227.1170 Finance Phone 952.2271140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.2271110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.2271130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.2271310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.cLchanhassen.mn.us 3 MEMORANDUM To: Todd Gerhardt, City Manager Lori Haak, Water Resources Coordinator ~ Don Asleson, Natural Resources Intern From: çI ti-¿:- Date: January 18,2005 Re: National Pollutant Discharge Elimination System (NPDES) Phase II Municipal Separate Storm Sewer System (MS4) Permit 2004 Annual Report SUMMARY Staff is requesting the City Council: 1. Receive public comment on the City's NPDES Phase II MS4 Storm Water Pollution Prevention Program and annual report; 2. Review the City's progress on meeting the requirements of its MS4 permit; and 3. Authorize the Mayor to sign the annual report upon completion, for submittal to the Minnesota Pollution Control Agency (MPCA). ACTION REOillRED A simple majority vote of City Council present. BACKGROUND Over the past year the City of Chanhassen has implemented or addressed a number of the Best Management Practices (BMPs) that were included in its MS4 permit application. The BMPs within the MS4 permit are required to address 6 areas of City operations. These 6 areas are: 1. Public Education and Outreach; 2. Public Participation and Involvement; 3. Illicit Discharge Detection and Elimination; 4. Construction Site Runoff Control; 5. Post-Construction Runoff Control; and 6. Pollution Prevention/Good Housekeeping for Municipal Operations. I!(f, j¡; The City of Chanhassen . A growing community with clean lakes, quality schools, a chamning downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play. Ii' NPDES Phase II MS4 Permit Annual Report January 18,2005 Page 2 of 3 Presently, the permit is valid for about 3 more years (until March 10, 2008). Last year, a lawsuit was filed by the Minnesota Center for Environmental Advocacy (MCEA) against the MPCA with regards to the permit. Consequently, the permit must be reissued by the MPCA in 2005. Municipalities will be required to resubmit their applications once the permit is reissued. The current permit applications will be disregarded by the MPCA at that time. City staff will use this opportunity to modify the Storm Water Pollution Prevention Program (SWPPP) where current BMPs or measurable goals are inadequate or not practical. The current permit requires the City to submit an annual report by March 10 of each year. The annual report form is not yet available from the MPCA; however, it is anticipated to be similar to last year's form. The annual report summarizes progress toward measurable goals for each BMP in the SWPPP. The reporting also helps ensure all City departments remain aware of MPCA and EP A standards and keeps the City on target to achieve the goals set forth in the SWPPP. Input has been solicited from City departments on progress towards the City's measurable goals and entered into a storm water management database (ASIST) to help track progress with the MS4 permit. In addition to the annual report, the City must hold a public hearing on the SWPPP. The purpose of the public hearing is to allow for public comment on the SWPPP. Comments can be oral or written and must be recorded so the SWPPP can be revised by staff if public comment merits such revisions. A Record of Decision (ROD) is prepared by staff following the receipt and review of public comment. The ROD is submitted to the MPCA as part of the annual report. 2004 HIGHLIGHTS OF PROGRESS · Initiated 2004 Surface Water Management Plan Update. o Began the x-y-z stormwater structure inventory. To date, 800 structures have been located; invert data has been collected for 450. o Began function and value assessments of Chanhassen' s wetlands. o Upon completion of the SWMP, the City will have a better idea of additional infrastructure needed, infrastructure in need of maintenance and additional ordinances that may be needed to improve water resources within Chanhassen and complete some BMPs necessary for the MS4 permit. · The City continued its contract with the Carver Soil and Water Conservation District. The CSWCD reviewed erosion and sediment control plans for 20 development sites and performed 210 construction site inspections within these sites during the 2004 construction season. · Included articles related to storm water quality in each Chanhassen Connection in all 2004 issues. Articles included: o "Minnesota's New Fertilizer Law" o "Street Sweeping" NPDES Phase II MS4 Permit Annual Report January 18,2005 Page 3 of 3 o "Keep Your Car Out of Chanhassen' sLakes" o "Fall Yard Waste Options" o "Volunteers Needed!" (Storm Drain Marking) o "Winter Water Wisdom" o "Surface Water Management Plan Update" · Storm water survey results from 2003 were compiled for analysis (results available upon request). · Continued entering activities into ASIST database to track permit progress. . Developed non-structural BMP tracking procedure. · Inspected 10 newly installed septic systems and sent out approximately 100 reminders to property owners for the septic maintenance program. · Maintained 55 of 58 sump catch basins. · Recycled 1,300 gallons of waste oil from City facilities (350 more than in 2003). · Chanhassen residents made 4,734 visits to Carver County Environmental Center (1,451 more than in 2003). · Collected 90 cubic yards of Christmas trees at the Lake Ann collection location. · Swept approximately 100 miles of pavement during spring and fall street sweeping, removing 1,732 tons of debris from streets. o Sweeping activities generally occurred around Chanhassen lakes first to minimize impacts to the resources. · 28.5 tons of phosphorous-free fertilizer was used in municipal parks in 2004. · 2004-2008 Environmental Activity Implementation Plan developed. · Construction site inspection and stop work order procedures solidified. · Communication procedures formalized between the City and CSWCD. RECOMMENDA TION Staff recommends the City Council: 1. Hold public hearing and receive public comment on the NPDES Phase II MS4 Storm Water Pollution Prevention Program and annual report; and 2. Adopt the following motion: "The Chanhassen City Council authorizes the Mayor to sign the City's NPDES Phase II MS4 General Permit annual report as compiled by staff, and submit the report and all required materials to the Minnesota Pollution Control Agency by March 10,2005." ATTACHMENTS 1. ASIST -generated report with BMPs and 2004 Actions G:\ENG\Lori\NPDES Phase Il\MS4 Permit\2004 Annual Report\CC 01 2405.doc Table of Contents Section A Overview of Plan and Contact Information Section B Summary of Plan Contents Section C Details of Minimum Control Measures, BMPs and work performed Section D Responsible Pary Assignments Section A 2 Date Prepared: 1/18/2005 For questions regarding this report contact: Lori Haak 7700 Market Boulevard, P. O. Box 147 Chanhassen, MN 55317 Stormwater Program Permit Information 1. Permitting Authority: Minnesota Pollution Control Agency 2. Permit Number: MN R 040000 13. Permit Type: Not Applicable 4. Permit Name: MPCA NPDES Phase II MS4 5. Date Issue: 3/10/2003 16. Date Expire: 3/10/2008 General Information for MS4 Operator 1. Operator Name: Thomas Furlong 2. Operator Title: Mayor 3. Represented Entity: City of Chanhassen 4. Mailing Address: 7700 Market Boulevard, P. O. Box 147 5. Mail City, State, Zip: Chanhassen, MN 55317 6. Phone Number: (952) 227-1100 7. E-Mail Address: tfurlong@cLchanhassen.mn.us 8. Co-Permitting With: 9. Population: 20,321 /Households: 7,013 IArea (sq mi): 15,360 10. Official Webslte: www.ci.chanhassen.mn.us General Information for Primary Contact Person 1. Name: Lori Haak 2. Title: Water Resources Coordinator 3. Phone Number (952) 227-1135 4. E-Mail Address: Ihaak@cLchanhassen.mn.us General Information for Secondary Contact Person 1. Name: Todd Gerhardt 2. Title: City Manager 3. Phone Number (952) 227-1119 4. E-Mail Address: tgerhardt@ci.chanhassen.mn.us 3 4 Section B 5 Plan Contents Summary The Stormwater Management Plan consists of the following Minimum Control Measures and BMPs: Minimum Control Measures and BMPs Public Education and Outreach 2003 -2004 Education Activity Implementation Program (EAIP) 1 3/10/2003 I 3/10/2004 2004 - 2008 Educational Activity Implementation Program I 3/10/2003 I 3/10/2005 Chanhassen Connection I 3/10/2003 1 3/10/2008 Community Water Quality Hotline I 4/1/2003 1 3/10/2008 Conduct Annual Public Meeting I 3/1/2004 1 3/10/2008 Hazardous Materials Management I 3/10/2005 I 3/10/2008 Meetings with Agencies I 10/1/2003 11/31/2004 Meetings with Educational Professionals I 4/1/2003 110/31/2003 Metro Storm Water Education Campaign I 3/10/2003 I 3/10/2005 Presentations to City Council 1 12/1/2003 13/10/2008 Presentations to City Staff I 3/10/2003 I 3/10/2008 Public Notice Requirements I 3/10/2003 I 3/10/2008 School Presentations I 1/1/2004 I 5/1/2008 Storm Water Survey Utility Bill Insert I 5/1/2003 I 3/31/2004 Website I 3/10/2003 12/28/2004 Public Participation/Involvement 2003 - 2004 Education Activity Implementation Program (EAIP) I 3/10/2003 I 3/10/2004 2004 - 2008 Educational Activity Implementation Program 1 3/10/2003 I 3/10/2005 Conduct Annual Public Meeting I 3/1/2004 13/10/2008 6 Co nsider Written and Oral Public Input I 3/1/2004 T 3/10/2008 Presentations to City Council I 12/1/2003 T 3/10/2008 Public Notice Requirements I 3/10/2003 I 3/10/2008 Website T 3/10/2003 T 2/28/2004 Illicit Discharge Detection and Elimination 2003 - 2004 Education Activity Implementation Program (EAIP) T 3/10/2003 T 3/10/2004 2004 2008 Educational Activity Implementation Guide T 3/10/2003 T 3/1 0/2005 Assess and Address Non-Storm Water Discharges T 3/10/2003 T 3/1 0/2005 Assessment of Commercial Operation within Floodplain 1 3/10/2003 I 3/10/2008 Carver County Recycling Center Coupon Program 1 3/10/2003 T 3/10/2008 Christmas Tree Drop - Off 1 3/10/2003 I 3/10/2008 Community Water Quality Hotline I 4/1/2003 13/10/2008 Hazardous Materials Management T 3/10/2005 T 3/10/2008 Illegal Dumping Mechanisms I 3/10/2003 I 3/10/2005 Illicit Connections Mechanisms T 3/10/2003 T 3/10/2005 MS4 Permit Tracking Software I 3/10/2003 I 3/10/2008 Municipal Separate Storm Sewer System Map 1 3/10/2003 I 3/10/2008 Municipal Vehicle Washing I 3/10/2003 1 3/10/2008 Program to Detect and Address Failing Septic Systems 1 3/10/2003 I 3/10/2008 Program to Detect and Address Illegal Dumping T 3/10/2003 13/10/2008 Program to Detect and Address Sanitary Sewer Overflow I 3/10/2003 I 3/10/2004 Recreational Sewage Disposal Mechanisms I 3/10/2003 1 3/10/2005 Road Salt Application 7 I 3/10/2005 13/10/2007 Septic System Regulation Mechanisms 1 3/10/2003 I 3/10/2005 Storm Sewer System Inspection I 3/10/2003 I 3/10/2008 Website I 3/10/2003 I 2/28/2004 Construction Site Runoff Control 2003 - 2004 Education Activity Implementation Program (EAIP) T 3/10/2003 I 3/10/2004 2004 - 2008 Educational Activity Implementation Program I 3/10/2003 13/10/2005 Communication between Chanhassen and CSWCD T 3/10/2003 I 3/10/2006 Community Water Quality Hotline I 4/1/2003 13/10/2008 Construction Related Complaints T 3/10/2003 I 3/10/2006 Construction Site Limits and Adjacent Water Resources I 3/10/2006 I 3/10/2008 Construction Site Waste Disposal System T 3/10/2005 I 3/10/2008 Electronic Version of Construction Site BMPs and Installation Criteria I 3/10/2003 I 3/10/2005 Erosion and Sediment Control BMP Connection to MPCA Minimum I 3/10/2003 I 3/10/2004 Erosion and Sediment Control BMP Implementation T 3/10/2003 I 3/10/2005 Erosion and Sediment Control Ordinance I 3/10/2003 I 3/10/2007 Installation Criteria for 6 Minimum Construction Site BMPs T 3/10/2003 I 3/10/2005 MS4 Permit Tracking Software I 3/10/2003 I 3/10/2008 Non-Compliance to Construction Site Management Standards I 3/10/2004 I 3/10/2007 Procedures for Plan Review I 3/10/2003 I 3/10/2007 Site Inspection and Enforcement I 3/10/2003 I 3/10/2007 Site Inspection Criteria I 3/10/2003 I 3/10/2005 Website T 3/10/2003 I 2/28/2004 8 Post-Construction Runoff Control 200 3 - 2004 Education Activity Implementation Program (EAIP) I 3/10/2003 I 3/10/2004 2004 - 2008 Educational Activity Implementation Program I 3/10/2003 I 3/10/2005 Buffer / Filter Strips 1 3/10/2003 1 3/10/2005 Community Water Quality Hotline I 4/1/2003 13/10/2008 Detention Basins I 3/10/2003 13/10/2005 Development and Redevelopment Plan Review Program 1 3/10/2003 1 3/10/2005 Development/Redevelopment Post-Construction Ordinances I 3/10/2003 I 3/10/2005 Excavated Conveyance Feature I 3/10/2003 I 3/10/2005 Excavated Landscape Feature 1 3/10/2003 1 3/10/2006 MS4 Permit Tracking Software 1 3/10/2003 I 3/10/2008 Parking Lot and Street Sweeping I 3/10/2003 I 3/10/2007 Post-Construction Revegetation I 3/10/2003 I 3/10/2005 Private Parking Lot and Private Street Sweeping 1 3/10/2003 1 3/10/2006 Storm Drain System Cleaning 1 3/10/2003 I 3/10/2008 Sump Catch Basins 1 3/10/2003 13/10/2008 Surface Water Management Plan (SWMP) I 3/10/2003 I 3/10/2008 Timed BMP Inspections 1 3/10/2003 I 3/10/2006 Website 1 3/10/2003 I 2/28/2004 Pollution Prevention/Good Housekeeping 2003 - 2004 Education Activity Implementation Program 1 3/10/2003 1 3/10/2004 2004 - 2008 Educational Activity Implementation Program I 3/10/2003 1 3/10/2005 Annual Device Inspection I 3/10/2003 I 3/10/2008 9 · v . of Construction Site BMPs and Installation Criteria I 3/10/2003 1 3/10/2005 Electronic erslon Environmentally Preferable Purchasing I 3/10/2003 I 3/10/2008 Hazardous Materials Management I 3/10/2005 I 3/10/2008 Inspection and Maintenance Tracking System I 3/10/2003 1 3/10/2008 MS4 Permit Tracking Software I 3/10/2003 I 3/10/2008 Municipal Landscaping and Lawn Care I 3/10/2003 I 3/10/2006 Municipal Separate Storm Sewer System Map I 3/10/2003 13/10/2008 Municipal Vehicle Maintence I 3/10/2003 I 3/10/2008 Municipal Vehicle Washing 1 3/10/2003 I 3/10/2008 Parking Lot and Street Sweeping I 3/10/2003 I 3/10/2007 Presentations to City Staff I 3/10/2003 I 3/10/2008 Public Works Facilities I 9/1/2003 112/31/2003 Report Inspection Results I 3/10/2003 I 3/10/2006 Road Salt Application I 3/10/2005 I 3/10/2007 Road Salt Storage and Handling I 3/10/2003 I 3/10/2008 Seminary Fen and Assumption Creek I 9/1/2003 I 9/30/2004 Storm Drain System Cleaning I 3/10/2003 I 3/10/2008 Storm Sewer Infrastructure Maintenance I 3/10/2003 I 3/10/2008 Storm Sewer System Inspection I 3/10/2003 I 3/10/2008 Timed BMP Inspections I 3/10/2003 I 3/10/2008 Used Oil Recycling I 3/10/2003 I 3/10/2008 10 Section C 11 Public Education and Outreach Descriptive Text: To satisfy this minimum control measure, the operator of a regulated small MS4 needs to: 1. Implement a public education program to distribute educational materials to the community, or conduct equivalent outreach activities about the impacts of storm water discharges on local waterbodies and the steps that can be taken to reduce storm water pollution; and 2. Determine the appropriate best management practices (BMPs) and measurable goals for this minimum control measure. An informed and knowledgeable community is crucial to the success of a storm water management program since it helps to ensure the following: 1. Greater support for the program as the public gains a greater understanding of the reasons why it is necessary and important. Public support is particularly beneficial when operators of small MS4s attempt to institute new funding initiatives for the program or seek volunteers to help implement the program; and 2. Greater compliance with the program as the public becomes aware of the personal responsibilities expected of them and others in the community, including the individual actions they can take to protect or improve the quality of area waters. Number of BMPs associated with control measure: 15 Jmportant Dates: Earliest Start Date: 3/10/2003 End Date: 5/1/2008 12 Details of BMPs and Work Performed for Them 2003 -2004 Education Activity Implementation Program (EAIP) Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 I End Date: 3/10/2004 Permits Years during which activities are scheduled: Year 1 X Year 2 Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will establish a basic 2003 - 2004 EAIP during the first year of the reporting cycle to determine public awareness, attitudes and behaviors on environmental issues related to storm water and assess opportunities for collaboration with other agencies. Has Goal Been Accomplished: YES - 2004 - 2008 Educational Activity Implementation Program Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/1 0/2003 End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop a 2004 - 2008 EAIP during the first year of the permit cycle. Decision on the EAIP will be made by assessing the basic 2003 - 2004 EAIP and its specific components below. Specific Components: The 2004 - 2008 EAIP will be a more comprehensive educational program and will incorporate, among other things, more training for city staff. The staff training will be aimed at preventing and reducing storm water pollution from activities such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and storm water system maintenance. Has Goal Been Accomplished: NO Date: 1/12/2005 Responsible Party: Lori Haak, Water Resources Coordinator Develop EAIP An Educational Activity Implementation Program was developed that addresses the shortcomings identified through the storm water utility bill survey and the BMPs included in the City's MS4 permit. Chanhassen Connection Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 I End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable 13 BMP Description: The City of Chanhassen publishes a quarterly newsletter for its residents. At least one issue per year will contain an article pertaining to non-point source pollution in one of the general areas listed below. General Areas: What is storm water? What causes storm water pollution? What is NPS Pollution? What can residents do to prevent NPSP? What is the City doing to prevent NPSP? Has Goal Been Accomplished: NO Date: 3/20/2003 Responsible Party: Lori Haak, Water Resources Coordinator "Every Curb's A Shoreline" Article An article with the above title appeared in the City's quarterly newsletter, the Chanhassen Connection. The newsletter is distributed City-wide. This particular article was printed in the Summer 2003 edition. "Did you know that every curb in Chanhassen is a little piece of shoreline? Well, not literally. Each curb is a part of the storm sewer system. The water from streets drains into the storm sewer system, which flows into storm water ponds that flow into wetlands, lakes, and creeks. This means that all the litter, chemicals, leaves, and grass clippings that we put in the street eventually end up in the water bodies we try so hard to protect. Composting, recycling, and proper disposal of waste and chemicals will help to clean up Chanhassen's water resources." Date: 4/1/2004 Responsible Party: Lori Haak, Water Resources Coordinator "MN Fertilizer Law" Minnesota's New Fertilizer Law You may have heard that the state legislature recently passed a law that regulates the use of phosphorus fertilizers on lawns in the metro area. Starting January 1, 2004, fertilizers containing phosphorus cannot be used on lawns in the metro area. (The middle number on a bag of fertilizer is the percent phosphorus. From now on, that number should be zero (0).) It's also illegal to spread fertilizer on hard surfaces like streets, sidewalks and driveways. Rain washes fertilizer into nearby storm drains or road ditches, and eventually into lakes and rivers. If you accidentally spill or spread fertilizer on a hard surface, clean it up immediately. Fertilizers containing phosphorus may be used on lawns if a soil test indicates it is needed or if you are establishing a new lawn. The no-phosphorus restrictions do not apply to fertilizers used for agricultural crops, flower and vegetable gardening, or on golf courses by trained staff. What's the problem? Phosphorus is the main nutrient that leads to green pond scum and green lakes. This is because it provides food for algae, duckweed and other aquatic weeds. Having too many aquatic plants in a water body can cause lower oxygen levels and water that doesn't allow light through. This can have a devastating effect on fish populations. Find out what you need: Test your soil. A soil test is a good idea, especially if you are concerned that your lawn may need phosphorus.' Instructions on soil testing are available through the University of Minnesota Extension Service's INFO-U by calling 612-624-2200 and requesting message 468. Date: 10/22/2003 Responsible Party: Lori Haak, Water Resources Coordinator "The Dirt on Car Washing" Article An article with the above title appeared in the City's quarterly newsletter, the Chanhassen Connection. 14 The newsletter is distributed City-wide. This particular article was printed in the Summer 2003 edition. "If you're like every other resident of Chanhassen, you've washed your car in the driveway a time or two. It's a great way to get outside and enjoy the weather, right? It may be, but it can also be a source of pollution for our creeks and lakes. Think of everything in your car (oil, antifreeze, brake pads, grease, and rubber just to name a few) and everything you drive through (mud, sand and salt). Then think of all the cleaners and detergents you use to wash your car. The soapy, dirty water running onto your lawn or into the street doesn't go to a water treatment plant. Instead, it runs into storm drains or other drainage-ways and eventually to Chanhassen's water bodies. As you might imagine, those pollutants have an impact on fish and other organisms. You might want to think twice before you break out the hose and bucket. Take your car to the car wash!" Date: 6/18/2003 I Responsible Party: Lori Haak, Water Resources Coordinator "Ways to Reduce Green Pond Scum" Article An article with the above title appeared in the City's quarterly newsletter, the Chanhassen Connection. The newsletter is distributed City-wide. This particular article was printed in the Fall 2003 edition. "That unsightly green scum on your local pond need not be a permanent part of the neighborhood. The scum is made up of algae - microscopic plant organisms. Like other plants, algae can only thrive if given a steady supply of nutrients. Here are some steps you and your neighbors can take to reduce the amount of nutrients feeding that pond scum: Buffer strips (areas of natural vegetation) along the shore of ponds and wetlands reduce the amount and velocity of storm water runoff going to the basins. Less soil erosion means less sediment being carried in the runoff and deposited into the pond. In addition, the vegetation uses the nutrients that are in the runoff water. This will reduce the amount of nutrients available to the algae, thus limiting their growth. Stop using lawn fertilizers that contain phosphorus. Phosphorus is a nutrient that boosts plant growth, but Chanhassen's soils already have more than enough phosphorus to sustain your lawn. The residential use of fertilizers with phosphorus is restricted in the seven-county metro area. To find out how the new restrictions apply to you, contact the Minnesota Department of Agriculture at 651-297-7269. Proper management of yard waste is another important step in reducing green pond scum. When grass clippings and leaves get into water bodies, either directly or through the storm drain system, they decompose and release nutrients into the water. These nutrient loads further increase algae growth. Mulching and composting are great ways to take care of yard waste. Some cleaning activities also add phosphorus to our water resources. Many common household cleansers contain phosphates that, when released into water, break down into a form of phosphorus that algae use as food. Using phosphate-free cleansers will reduce algae overgrowth in your neighborhood ponds and wetlands. Water your lawn responsibly. If you water your lawn, give it only what it needs, about Y2 to 1 inch of water at a time. Over-watering your lawn wastes water and leads to excess surface runoff, which carries nutrients away from your lawn and into nearby water resources. By following these simple steps, you can help combat green pond scum." Date: 12/1/2004 I Responsible Party: Don Asleson, Environmental Resources Intern Ice House Trash/Deicing Salt usage/Leaf Pile Location Now that winter is here it is easy to forget that protecting Chanhassen's water resources does not end after leaves have been raked up in the fall. It is important to participate in year round water resource protection to maintain Chanhassen's high quality water resources. Here are a few suggestions that will help local water quality as well as maximize the enjoyment of all users of Chanhassen's water 15 resources. 1) If you're thinking about raking your leaves to your shoreline or into your wetland, don't! By raking your leaves to the edge of lakes and wetlands you are allowing additional nutrients to enter the water resource. Keep your leaf piles far enough away from the lake that the leaves will not find their way into the lake. Keeping nutrients in your gardens or compost bins and out of local lakes and wetlands will ensure cleaner healthier water resources in Chanhassen. Call the Carver County Environmental Center (952-361-1400) for prices and directions to their yard waste disposal drop off site. The Environmental Center also has compost bins for sale to Carver county residents. 2) If you plan on ice fishing on area lakes this winter take all refuse off the lake with you. This will not only ensure cleaner lakes, it will also create safe, enjoyable experiences for all users such as snowmobilers, cross-country skiers, ice skaters and snowshoe users. 3) Are you getting a real tree for the holidays? When you are finished enjoying the tree in your home, have it picked up by your refuse hauler or compost it. Do not leave it on the ice of a pond, wetland or lake. When a tree decomposes it releases nutrients. If the nutrients are released into a water resource they contributes to poor water quality, including algae blooms (green ponds). 4) If you use ice melting salts to help clear your driveway of ice try to minimize the amount you apply. Follow the directions on the bags, or mix the salt with some sand to minimize salt use. Keep in mind that all snow and ice melted on your property (and any chemicals or sand you use) will eventually end up in area lakes and wetlands. If too much salt or sand is applied to your driveway it not only can burn your grass and trees, but it can also harm area lakes and wetlands. Surface Water Management Plan Update- The City of Chanhassen is beginning to work on updating its 1994 Surface Water Management Plan (SWMP). The update of the SWMP will help guide the future projects and developments within the City of Chanhassen and make recommendations on how to improve water quality. The SWMP update should be completed by December 2005. Date: 6/1/2004 I Responsible Party: Lori Haak, Water Resources Coordinator Keep your Car out of the Lake Keep Your Car out of Chanhassen's Lakes Cars cause air pollution, many of us know that. But did you know that cars are polluting Chanhassen's lakes and creeks? Those oil spots on your driveway or parking space are actually water pollution waiting to happen. When water flows over pavement, it picks up everything in its way. If motor oil and other fluids leak out of your car, they are washed into street storm drains and eventually into our lakes and creeks. However, paying a little more attention to our cars can make a big difference. Here are some ideas: Protect the Drain Americans dump an estimated 120 million gallons of oil down storm drains each year even though it is illegal to dump motor oil, antifreeze, battery acid or other auto products down storm drains. Protect water quality by taking used auto products to the Carver County Environmental Center (952-361-1835). Repair Leaks Auto leaks form pollution puddles on your street or driveway and eventually get washed into storm drains. If you find a leak, soak it up with cat litter, sweep up the cat litter and throw it in your garbage. At the Car Wash When you wash your car at home, the soapy, dirty water running down your driveway and into the street doesn't go to a water treatment plant. Instead, it goes into Chanhassen's lakes and creeks. The water from car washes is treated in water treatment plants. 16 Try Alternatives Research shows that the most polluted runoff comes from heavily traveled streets and highways. As your car leaks and tires and brake linings wear down, all the pollutants get washed into our lakes and creeks. Take time to walk or ride your bike. Or plan errands so you can make the most out of every mile you drive. Date: 6/1/2004 ¡Responsible Party: Don Asleson, Environmental Resources Intern Volunteers Needed! Fall Yard Waste Options Attention: Volunteers Needed! Enjoy the outdoors while increasing public awareness of storm water issues and improving the quality of Chanhassen's water resources! The City of Chanhassen is looking for individuals or groups of people to help with storm drain marking. Families or community groups with participants over the age of 16 are invited to help. All the required materials and safety gear are provided. To volunteer or for more information, call Don at (952) 227-1106. Where Should I Leave Leaves? Soon you'll be faced with this perennial question. Yard waste contains a lot of nutrients that can contribute to nuisance algae and duckweed levels in our ponds, wetlands and lakes. To protect our water resources, it is important that leaves be collected and disposed of properly. This means that yard waste shouldn't be dumped in ponds, wetlands or shoreland areas or swept or blown into streets. Instead, there are a number of alternatives that will help you clean up your yard while keeping Chanhassen's lakes clean. Carver County Environmental Center: The Carver Environmental Center accepts yard waste for a nominal fee. Chanhassen residents can use the coupon included in this edition of the Chanhassen Connection for up to $10 in recycling services from Carver County Environmental Center. Compost: Compost your yard waste to improve the fertility of your flower or vegetable gardens. Composters can be purchased from the Carver County Environmental Center or many lawn care stores. Mulch: Protect your flowers and shrubs from the bite of winter. Use leaves to cover plants to help protect them from the deep freeze. If you live in a wooded area, consider spreading the leaves ou in the woods. It acts as a natural fertilizer and provides suitable habitat for tree regeneration. Pick-Up: Many waste haulers offer yard waste disposal services. Contact your waste hauler for services offered and associated costs. For more information, contact the Carver County Environmental Center at (952) 361-1800 or the City's Environmental Resource Specialist Jill Sinclair at (952) 227-1133. Community Water Quality Hotline Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 4/1/2003 I End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will establish a telephone hotline that will enable residents to listen to and/or record voicemail messages to report issues related to the specific components below. Messages will be retrieved daily and forwarded to appropriate City personnel. 17 Specific Components: Current water quality projects Illicit discharges Erosion and sediment control Storm water infrastructure Has Goal Been Accomplished: NO Date: 8/20/2003 Responsible Party: Lori Haak, Water Resources Coordinator Establish Surface Water Quality Hotline The City established 952.227.1351 as the City of Chanhassen Surface Water Quality Hotline. Callers are allowed to: Transfer to the municipal water and sewer hotline recording; Listen to a recorded update regarding surface water information and projects; or Leave a voicemail to voice concerns about non point source pollution in the City or to report storm water related violations. - Conduct Annual Public Meeting Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/1/2004 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will solicit public input and opinion about the adequacy of the SWPPP from the annual public meeting. Has Goal Been Accomplished: NO Date: 1/12/2004 Responsible Party: Lori Haak, Water Resources Coordinator 2003-2004 Annual Meeting The City conducted its annual public meeting at the January 12, 2004 City Council meeting. Hazardous Materials Management Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2005 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 Year 2 Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop procedures and programs for proper handling of hazardous waste to prevent spills and leakage and will address proper disposal of hazardous waste. Has Goal Been Accomplished: NO Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 10/1/2003 End Date: 1/31/2004 18 Permits Years during which activities are scheduled: Year 1 X Year 2 Year 3 Year 4 Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will conduct meetings (outlined below) with representatives from other organizations (that may include other cities, watershed districts, state agencies, county government, non-profit organizations and/or ad-hoc groups) to discuss the specific components below to assist in the development of Chanhassen's 2004 - 2008 EAIP. Specific Components: Introductions Education requirements of NPDES Phase II Current educational program Needs for future educational program Resources available Has Goal Been Accomplished: NO Date: 1/1/2005 Responsible Party: Lori Haak, Water Resources Coordinator 2004 Summary In 2004 Staff attended the following meetings to dicuss the development of Chanhassen's 2004-2008 EAIP. 1) John Bilotta- Carver County 2) Metro Water Resource Coordinator Group- Group of local government professionals that meets to discuss water resource related issues. Meetings with Educational Professionals Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 4/1/2003 End Date: 10/31/2003 Permits Years during which activities are scheduled: Year 1 X Year 2 Year 3 Year 4 Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will conduct meetings (outlined below) with local teachers to assess the needs of classrooms with regard to water resources, to make teachers aware of City personnel and resources that are available to them and establish rapport with the teachers. Specific Components: Introductions Statement of meeting purpose Summary of NPDES Phase II requirements Opportunities for cooperation Resources available Needs Has Goal Been Accomplished: NO 19 Metro Storm Water Education Campaign Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will work with Metro Watershed Partners in 2003 - 2004 to develop a metro-wide storm water communications campaign. Has Goal Been Accomplished: NO Date: 1/12/2005 Responsible Party: Don Asleson, Environmental Resources Intern Attended January 12, 2005 Mtg. Attended Metro Watershed Partners Meeting to gain insight into current education activities that are occuring around the metro with the Watershed Partners. Presentation: "Phosphorus Balances for Eleven Minnesota Watersheds, Johanna Schussler, Graduate Student UM Water Resouces Center." Presentations to City Council Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 12/1/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will prepare a presentation to the City Council on an annual basis to address the specific components below. The presentation will increase Council awareness of storm water runoff issues and justify the importance of SWPPP implementation. Has Goal Been Accomplished: NO Date: 1/12/2004 Responsible Party: Lori Haak, Water Resources Coordinator Update Council on 2003 SWPPP Progress City staff updated the City Council on the City's progress with regard to the SWPPP outlined in its NPDES Phase II MS4 permit. ----~.~ Presentations to City Staff Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 I End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable 20 BMP Description: The City of Chanhassen will prepare a presentation to City Staff on an annual basis to explain the specific components listed below. This presentation will increase staff awareness of storm water issues and justify the importance of implementing the SWPPP. Specific Components: NPDES regulations Impacts of urban storm water or water resources SWPPP components Progress toward SWPPP implementation Challenges toward SWPPP implementation Departments responsible for BMPs/reporting Has Goal Been Accomplished: NO Date: 12/23/2003 Responsible Party: Lori Haak, Water Resources Coordinator Presentation to Street Department Talked with the Street Department about the storm sewer infrastructure inventory and inspections. The following were topics of discussion: 1. NPDES and the need for an inventory. 2. The need for inspections. 3. Data sheets and the information required. 4. Consistency between inspectors. 5. Future uses of data. ----~---~ Public Notice Requirements Responsible Party: Karen Engelhardt, Office Manager Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will follow applicable public notice requirements by preparing a notice of public informational meeting at least 30 days prior to the meeting. Has Goal Been Accomplished: NO Date: 12/11/2003 Responsible Party: Karen Engelhardt, Office Manager Publish Notice for 2004 Public Meeting Notice was published in the Chanhassen Villager on December 11 , 2003 and was mailed to the Minnesota Pollution Control Agency. Notice was faxed to Paul Moline, Carver County Planning and Zoning, on December 29,2003. Date: 12/23/2004 Responsible Party: Kim Meuwissen Publish Notice for 2005 Public Meeting Notice was published in the Chanhassen Villager on December 23, 2004 and was mailed to the Minnesota Pollution Control Agency. Notice was faxed to Paul Moline, Carver County Planning and Zoning, on January 18, 2005. Notice was also posted on the website on January 5, 2005. Responsible Party: Lori Haak, Water Resources Coordinator 21 Start Date: 1/1/2004 End Date: 5/1/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: Chanhassen City Staff will make presentations to area K - 12 schools that address the specific components below to increase awareness of storm water related issues and provide practical messages that can be taken home and put into practice. Specific Components: Definition of storm water Definition of non-point source pollution Contributors to NPSP Impact of NPSP on water resources Practical things students can do to improve storm water quality Has Goal Been Accomplished: NO Date: 5/16/2003 Responsible Party: Lori Haak, Water Resources Coordinator Lake Susan Restoration Project Presentation on the City's shoreline restoration project at Lake Susan in Chanhassen. The presentation was aimed at providing some background on the project, education about the benefits of such a project and training for volunteers (approximately 400 students) on how to plant. Introduction Location of Lake Susan Issues facing Lake Susan Solution: Buffer strip Benefits of buffer strips Types of plants to be planted Constraints posed by project location Funding Goals Tools Explanation of volunteer's roles Demonstration of how to plant Questions? --~ Storm Water Survey Utility Bill Insert Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 5/1/2003 I End Date: 3/31/2004 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop a survey to be distributed to private residents and businesses through its quarterly utility billing. The brief survey will ask questions regarding storm water awareness, attitudes and behaviors. The City will use responses to evaluate its 2003 - 2004 EArp and make 22 necessary changes in the EAIP for 2004 - 2008. Has Goal Been Accomplished: YES Date: 1/1/2004 Responsible Party: Lori Haak, Water Resources Coordinator 2004 Summary 3241 Surveys mailed: 2741 mailed during August 2003 will all utility bills. 500 mailed randomly September through October. 1225 Surveys Returned (37%) Results used to evaluate possible changes to EAIP. Date: 8/8/2003 Responsible Party: Lori Haak, Water Resources Coordinator Storm Water Survey The City included a storm water survey in the quarterly utility bills for a random sample of Chanhassen residents. Surveys were included in the bills mailed in August, September and October 2003. Results were tabulated by City staff upon receipt. ~~~~~~--~ Website Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 2/28/2004 Permits Years during which activities are scheduled: Year 1 X Year 2 Year 3 Year 4 YearS Name of Separate Implementing Entity: Not Applicable BMP Description: The City of Chanhassen will expand its current website to include its Storm Water Pollution Prevention Program with links to other portions of the website pertaining to City ordinances, projects and programs referenced in the SWPPP. The expanded website will also include educational materials on non-point source pollution and how residents can minimize pollution. Information on the public comment process and public involvement opportunities will be provided as well. Has Goal Been Accomplished: NO Date: 12/18/2003 Responsible Party: Kim Meuwissen Include SWPPP on Website The SWPPP was scanned and included as PDFs on the City's website under Natural Resources. The following links were available from the NPDES Phase II page: Introduction Acronyms Application for General Permit Best Management Practices Definitions The site also contained a link to General Permit for Small Municipal Separate Storm Sewer Systems (pdf document) from the MPCA. Date: 1/10/2005 Responsible Party: Kim Meuwissen Revisions to website Additional background on the NPDES Phase II MS4 permit and a copy of the public hearing notice 23 I were added to the website. Public Participation/Involvement Descriptive Text: To satisfy this minimum control measure, the operator of a regulated small MS4 must: 1. Comply with applicable State, Tribal, and local public notice requirements; and 2. Determine the appropriate best management practices (BMPs) and measurable goals for this minimum control measure. EPA believes that the public can provide valuable input and assistance to a regulated small MS4's municipal storm water management program and, therefore, suggests that the public be given opportunities to play an active role in both the development and implementation of the program. An active and involved community is crucial to the success of a storm water management program because it allows for: 1. Broader public support since citizens who participate in the development and decision making process are partially responsible for the program and, therefore, may be less likely to raise legal challenges to the program and more likely to take an active role in its implementation; 2. Shorter implementation schedules due to fewer obstacles in the form of public and legal challenges and increased sources in the form of citizen volunteers; 3. A broader base of expertise and economic benefits since the community can be a valuable, and free, intellectual resource; and 4. A conduit to other programs as citizens involved in the storm water program development process provide important cross-connections and relationships with other community and government programs. This benefit is particularly valuable when trying to implement a storm water program on a watershed basis, as encouraged by EPA. Number of BMPs associated with control measure: 7 !mportant Dates: Earliest Start Date: 3/10/2003 End Date: 3/10/2008 24 Details of BMPs and Work Performed for Them 2003 - 2004 Education Activity Implementation Program (EAIP) Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2004 Permits Years during which activities are scheduled: Year 1 X Year 2 Year 3 Year 4 Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will establish a basic 2003 - 2004 EAIP during the first year of the reporting cycle to determine public awareness, attitudes and behaviors on environmental issues related to storm water and assess opportunities for collaboration with other agencies. Has Goal Been Accomplished: YES 2004 - 2008 Educational Activity Implementation Program Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop a 2004 - 2008 EAIP during the first year of the permit cycle. Decision on the EAIP will be made by assessing the basic 2003 - 2004 EAIP and its specific components below. Specific Components: The 2004 - 2008 EAIP will be a more comprehensive educational program and will incorporate, among other things, more training for city staff. The staff training will be aimed at preventing and reducing storm water pollution from activities such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and storm water system maintenance. Has Goal Been Accomplished: NO Date: 1/1/2005 Responsible Party: Lori Haak, Water Resources Coordinator 2004 Activities 2004 EAIP Accomplishments include the implementation of Project H20. Project H20 is a program that will continue into 2005. This educational program was designed to take existing neighborhood social frameworks and use them to convey stormwater management and education. In 2004 14 families from two neighborhoods participated in Project H20. Projects included: 1) Composter (2) 2) Phosphourous Free Fertilizer (1) 3) Lakescaping (6) 4) Pet Waste Digesters (4) 5) Rain Barrel (6) 25 Project H20 is scheduled for two additional neighborhoods in 2005 Date: 1/12/2005 I Responsible Party: Lori Haak, Water Resources Coordinator Develop EAIP An Educational Activity Implementation Program was developed that addresses the shortcomings identified through the storm water utility bill survey and the BMPs included in the City's MS4 permit. - Conduct Annual Public Meeting Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/1/2004 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will solicit public input and opinion about the adequacy of the SWPPP from the annual public meeting. Has Goal Been Accomplished: NO Date: 1/12/2004 Responsible Party: Lori Haak, Water Resources Coordinator 2003-2004 Annual Meeting The City conducted its annual public meeting at the January 12, 2004 City Council meeting. Date: 1/24/2005 Responsible Party: Lori Haak, Water Resources Coordinator 2004-2005 Annual Meeting The City conducted its annual public meeting at the January 24, 2005 City Council meeting. Consider Written and Oral Public Input Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/1/2004 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will analyze the comments and written material from the annual public meeting and adjust the SWPPP where appropriate. Has Goal Been Accomplished: NO Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 12/1/2003 End Date: 3/10/2008 26 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: Not Applicable BMP Description: The City of Chanhassen will prepare a presentation to the City Council on an annual basis to address the specific components below. The presentation will increase Council awareness of storm water runoff issues and justify the importance of SWPPP implementation. Has Goal Been Accomplished: NO Date: 1/24/2005 Responsible Party: Lori Haak, Water Resources Coordinator 2004 SWPPP Council Update Second Annual Presentation to City Council to update and inform of 2004 SWPPP activities. Date: 1/12/2004 Responsible Party: Lori Haak, Water Resources Coordinator Update Council on 2003 SWPPP Progress City staff updated the City Council on the City's progress with regard to the SWPPP outlined in its NPDES Phase II MS4 permit. Public Notice Requirements Responsible Party: Karen Engelhardt, Office Manager Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: Not Applicable BMP Description: The City of Chanhassen will follow applicable public notice requirements by preparing a notice of public informational meeting at least 30 days prior to the meeting. Has Goal Been Accomplished: NO Date: 12/23/2004 Responsible Party: Kim Meuwissen Public Notice for 2005 Public Hearing Notice was published in the Chanhassen Villager on December 23, 2004 and was mailed to the Minnesota Pollution Control Agency. Notice was faxed to Paul Moline, Carver County Planning and Zoning, on January 18, 2005. Notice was also posted on the website on January 5, 2005. Date: 12/11/2003 Responsible Party: Karen Engelhardt, Office Manager Publish Notice for 2004 Public Hearing Notice was published in the Chanhassen Villager on December 11 , 2003 and was mailed to the Minnesota Pollution Control Agency. Notice was faxed to Paul Moline, Carver County Planning and Zoning, on December 29, 2003. - Website Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 I End Date: 2/28/2004 Permits Years during which activities are scheduled: Year 1 X Year 2 Year 3 Year 4 Year 5 27 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will expand its current website to include its Storm Water Pollution Prevention Program with links to other portions of the website pertaining to City ordinances, projects and programs referenced in the SWPPP. The expanded website will also include educational materials on non-point source pollution and how residents can minimize pollution. Information on the public comment process and public involvement opportunities will be provided as well. Has Goal Been Accomplished: NO Date: 12/18/2003 Responsible Party: Kim Meuwissen Include SWPPP on Website The SWPPP was scanned and included as PDFs on the City's website under Natural Resources. The following links were available from the NPDES Phase II page: Introduction Acronyms Application for General Permit Best Management Practices Definitions The site also contained a link to General Permit for Small Municipal Separate Storm Sewer Systems (pdf document) from the MPCA. Date: 1/10/2005 Responsible Party: Kim Meuwissen Revisions to website Additional background on the NPDES Phase II MS4 permit and a copy of the public hearing notice were added to the website. Illicit Discharge Detection and Elimination Descriptive Text: Recognizing the adverse effects illicit discharges can have on receiving waters, the final rule requires an operator of a regulated small MS4 to develop, implement and enforce an illicit discharge detection and elimination program. This program must include the following: 1. A storm sewer system map, showing the location of all outfalls and the names and location of all waters of the United States that receive discharges from those outfalls; 2. Through an ordinance, or other regulatory mechanism, a prohibition (to the extent allowable under State, Tribal, or local law) on non-storm water discharges into the MS4, and appropriate enforcement procedures and actions; 3. A plan to detect and address non-storm water discharges, including illegal dumping, into the MS4; 4. The education of public employees, businesses, and the general public about the hazards associated with illegal discharges and improper disposal of waste; and 5. The determination of appropriate best management practices (BMPs) and measurable goals for this minimum control measure. Discharges from MS4s often include wastes and wastewater from non-storm water sources. A study 28 conducted in 1987 in Sacramento, California, found that almost one-half of the water discharged from a local MS4 was not directly attributable to precipitation runoff. A significant portion of these dry weather flows were from illicit and/or inappropriate discharges and connections to the MS4. Illicit discharges enter the system through either direct connections (e.g., wastewater piping either mistakenly or deliberately connected to the storm drains) or indirect connections (e.g., infiltration into the MS4 from cracked sanitary systems, spills collected by drain outlets, or paint or used oil dumped directly into a drain). The result is untreated discharges that contribute high levels of pollutants, including heavy metals, toxics, oil and grease, solvents, nutrients, viruses, and bacteria to receiving waterbodies. Pollutant levels from these illicit discharges have been shown in EPA studies to be high enough to significantly degrade receiving water quality and threaten aquatic, wildlife, and human health. Number of BMPs associated with control measure: 21 lmPortant Dates: Earliest Start Date: 3/10/2003 End Date: 3/10/2008 29 Details of BMPs and Work Performed for Them 2003·2004 Education Activity Implementation Program (EAIP) Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 I End Date: 3/10/2004 Permits Years during which activities are scheduled: Year 1 X Year 2 Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will establish a basic 2003 - 2004 EAIP during the first year of the reporting cycle to determine public awareness, attitudes and behaviors on environmental issues related to storm water and assess opportunities for collaboration with other agencies. Has Goal Been Accomplished: YES , 20042008 Educational Activity Implementation Guide Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop a 2004 - 2008 EAIP during the first year of the permit cycle. Decision on the EAIP will be made by assessing the basic 2003 - 2004 EAIP and its specific components below. Specific Components: The 2004 - 2008 EAIP will be a more comprehensive educational program and will incorporate, among other things, more training for city staff. The staff training will be aimed at preventing and reducing storm water pollution from activities such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and storm water system maintenance. Has Goal Been Accomplished: NO Date: 1/12/2005 Responsible Party: Lori Haak, Water Resources Coordinator Develop EAIP An Educational Activity Implementation Program was developed that addresses the shortcomings identified through the storm water utility bill survey and the BMPs included in the City's MS4 permit. Assess and Address Non-Storm Water Discharges Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 I End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 YearS Name of Separate Implementing Entity: not applic.able 30 BMP Description: The City of Chanhassen is uncertain as to whether lawn watering and water line flushing activities are significant contributors of pollutants. During the first permit cycle, the City will assess the contribution lawn watering and water line flushing make to non point source pollution and will address this discharge if necessary. Has Goal Been Accomplished: YES Date: 1/1/2005 Responsible Party: Lori Haak, Water Resources Coordinator 2004 Summary 2004 Practices Timing is coordinated between the Utility Department and the Street Department to allow street sweeping activities to be completed prior to the beginning of line flushing activities. The completion of the City water treatment plant will greatly reduce the need for water line flushing activities. Lawn watering is not a significant contributor of pollutants. Assessment of Commercial Operation within Floodplain Responsible Party: Kate Aanenson, Commnity Development Director Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: Not Applicable BMP Description: The City of Chanhassen will assess a vehicle salvage yard's potential for contributing pollutants to storm water and develop a plan or program to address non-storm water discharge issues. Has Goal Been Accomplished: YES Date: 1/1/2005 Responsible Party: Kate Aanenson, Commnity Development Director 2004 Summary City staff contacted Carver County Environmental Services staff on November 29, 2004 to discuss if current salvage yard's potential to contributing pollution to storm water. Carver County stated that the salvage yard has been a licensed waste generator since the 1980's. Due to the license the buissness is subject to routine inspections to ensure proper hazardous waste management. The MN PCA completed an inspection in 1999 without water sampling and found no problems other than the commercial operation being located in a flood plain. Carver County Recycling Center Coupon Program - Responsible Party: Jill Sinclair, Environmental Resources Coordinator Start Date: 3/10/2003 I End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: Carver County operates a recycling facility where county residents can drop off household hazardous 31 waste and yard waste at nominal prices. The City of Chanhassen will issue $10 coupons to all Chanhassen residents in the Chanhassen Connection for use at the county recycling center. Has Goal Been Accomplished: NO Date: 12/30/2003 Responsible Party: Jill Sinclair, Environmental Resources Coordinator 2003 Environmental Center Participation In 2003, the City distributed $10 coupons for the Carver County Environmental Center in the Chanhassen Connection and at the July 4th Parade. The coupons were good for use by Chanhassen residents toward the cost of disposal of household hazardous waste, appliances, yard waste and electronics at the Environmental Center. From January 2003 through November 15, 2003: *394 coupons were redeemed at a value of $3,497.25. *There were 3,283 visits to the Environmental Center by Chanhassen residents. Date: 1/1/2005 Responsible Party: Jill Sinclair, Environmental Resources Coordinator 2004 Summary In 2004 4,734 Chanhassen Residents visited the Environmental Center. 1,082 of which used the coupon program. The value of dollars spent with the coupon program in 2004 was $8131.71. Summary of Waste # Residents - Waste 1400 - Household Hazardous Waste 1116 - Yard Waste 1091 - Recyclables 569 - Oil and Oil Filters 557 - Electronics 519 - Scrap Metal 491 - Appliances 284 - Lawnmowers 163 - Bicycles 141 - Tires 127 - Batteries 106 - Fluorescent Bulbs 41 - Clothing ~~- Christmas Tree Drop - Off Responsible Party: Jill Sinclair, Environmental Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: Carver County BMP Description: Carver County sponsors a Christmas tree drop-off so discarded trees can be com posted at no cost to the residents. Has Goal Been Accomplished: NO Date: 1/1/2005 Responsible Party: Jill Sinclair, Environmental Resources Coordinator 2004 Summary At the Lake Ann Park drop off site 90 cubic yards of trees were recycled by Chanhassen Residents. 32 (3-30cy roll-offs) Date: 1/10/2004 I Responsible Party: Jill Sinclair, Environmental Resources Coordinator Christmas Tree Pick-Up Approximately 50 trees were picked up by local Scout troops and hauled to be composted. Community Water Quality Hotline Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 4/1/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will establish a telephone hotline that will enable residents to listen to and/or record voicemail messages to report issues related to the specific components below. Messages will be retrieved daily and forwarded to appropriate City personnel. Specific Components: Current water quality projects Illicit discharges Erosion and sediment control Storm water infrastructure Has Goal Been Accomplished: NO Date: 8/20/2003 Responsible Party: Lori Haak, Water Resources Coordinator Establish Surface Water Quality Hotline The City established 952.227.1351 as the City of Chanhassen Surface Water Quality Hotline. Callers are allowed to: Transfer to the municipal water and sewer hotline recording; Listen to a recorded update regarding surface water information and projects; or Leave a voicemail to voice concerns about nonpoint source pollution in the City or to report storm water related violations. ._-~~--~ Hazardous Materials Management Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2005 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 Year 2 Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop procedures and programs for proper handling of hazardous waste to prevent spills and leakage and will address proper disposal of hazardous waste. Has Goal Been Accomplished: NO Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2005 33 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will adopt and enforce regulations that address illegal dumping of waste. Has Goal Been Accomplished: NO Illicit Connections Mechanisms Responsible Party: Paul Oehme, City Engineer/Public Works Director Start Date: 3/1 0/2003 End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will adopt and enforce ordinances and regulations that address illicit connections. Has Goal Been Accomplished: NO MS4 Permit Tracking Software Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: Not Applicable BMP Description: The City of Chanhassen will purchase the ASIST software (or a similar product) in order to schedule inspections, maintenance and BMP implementation as well as report the City's progress when measured against its SWPPP. Has Goal Been Accomplished: NO Date: 4/11/2003 Responsible Party: Lori Haak, Water Resources Coordinator Purchase ASIST Software The City purchased the ASIST software from dbsp, inc. to assist with the administration, . implementation and management of their NPDES Phase II MS4 permit. The software was purchased for $3,495.00. Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2008 34 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop a map of its storm sewer system in conjunction with the Surface Water Management Plan update. This map will be used to locate outfalls and infrastructure that requires maintenance. Has Goal Been Accomplished: NO Date: 12/1/2003 Responsible Party: Lori Haak, Water Resources Coordinator Compile Existing Maps The City gathered its existing electronic and Surface Water Management Plan (SWMP) maps to assist Street Crews with completing the storm water infrastructure inventory. ~--~----- Municipal Vehicle Washing Responsible Party: Harold Brose, Equipment Superintendent Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will minimize detergents and grit in storm water runoff from municipal facilities by employing the specific components below. Specific Components: Dedicated indoor washing facilities Use less soap Has Goal Been Accomplished: NO Date: 1/1/2005 2004 Summary The City of Chanhassen has a designated indoor wash bay at the public works facility. This wash bay is serviced by a sanitary sewer connection. In 2004 soap use for vehicle washing was limited to 15 gallons by manually adding soap to water. Date: 3/10/2003 Responsible Party: Harold Brose, Equipment Superintendent Indoor Vehicle Washing The City washes its vehicles indoors in a dedicated bay in the Public Works facility. Program to Detect and Address Failing Septic Systems Responsible Party: Steve Torell, Building Official Start Date: 3/10/2003 I End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X 35 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop and implement a program to detect and address failing septic systems. The program components will also serve to maintain proper function in non-failing systems. Has Goal Been Accomplished: NO Date: 1/1/2005 Responsible Party: Steve Torell, Building Official 2004 Program Summary In 2004 there were 10 new septic system inspections performed by City Staff. This number does not include the number of inspections performed by private companies. In 2004 Three (3) new failing systems were detected. In 2004 approximately 100 reminders were sent out as part of the septic maintenance program which requires the tanks be inspected and pumped every three years. Pumping information is availible within the property files, however pumping lists from contractors are submitted to Carver County. ----~~---~~~ Program to Detect and Address Illegal Dumping Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop and implement a program to prevent illegally dumped materials from being washed down storm drains. Has Goal Been Accomplished: NO Program to Detect and Address Sanitary Sewer Overflow Responsible Party: Kelley Janes, Utilities Superintendent Start Date: 3/10/2003 End Date: 3/10/2004 Permits Years during which activities are scheduled: Year 1 X Year 2 Year 3 Year 4 YearS Name of Separate Implementing Entity: Not Applicable BMP Description: The City of Chanhassen will develop and implement a program to detect and address sanitary sewer overflows. Has Goal Been Accomplished: NO Recreational Sewage Disposal Mechanisms 36 Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will adopt and enforce ordinances and regulations that address the disposal of recreational sewage. Has Goal Been Accomplished: NO Road Salt Application Responsible Party: Paul Oehme, City Engineer/Public Works Director Start Date: 3/10/2005 End Date: 3/10/2007 Permits Years during which activities are scheduled: Year 1 Year 2 Year 3 X Year 4 X Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop procedures to address proper application of road salt to minimize overspreading, which could impact water resources. Has Goal Been Accomplished: NO Date: 1/24/2003 Responsible Party: Teresa Burgess, City Engineer / Public Works Director Calibrate SalVSand Trucks The City calibrated all its salVsand trucks for the 2002-2003 winter season. This decreased the amount of unnecessary salVsand mixture that was applied, especially in areas where the trucks were moving slowly. In addition, the drivers were educated about the detriments of overapplication. Septic System Regulation Mechanisms Responsible Party: Steve Torell, Building Official Start Date: 3/10/2003 End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 Year 5 Name of Separate Implementing Entity: Not Applicable BMP Description: The City of Chanhassen will adopt and enforce ordinances and regulatory mechanisms that address potential discharge from septic systems. Has Goal Been Accomplished: NO Storm Sewer System Inspection 37 Responsible Party: Mike Wegler, Streets Superintendent Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will inspect 20% of the MS4 outfalls, sediment basins, and ponds annually to provide a method for guaranteeing all outfalls, basins, and ponds are inspected within a permit cycle. Has Goal Been Accomplished: NO Website Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 2/28/2004 Permits Years during which activities are scheduled: Year 1 X Year 2 Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will expand its current website to include its Storm Water Pollution Prevention Program with links to other portions of the website pertaining to City ordinances, projects and programs referenced in the SWPPP. The expanded website will also include educational materials on non-point source pollution and how residents can minimize pollution. Information on the public comment process and public involvement opportunities will be provided as well. Has Goal Been Accomplished: NO Date: 12/18/2003 Responsible Party: Kim Meuwissen Include SWPPP on Website The SWPPP was scanned and included as PDFs on the City's website under Natural Resources. The following links were available from the NPDES Phase II page: Introduction Acronyms Application for General Permit Best Management Practices Definitions The site also contained a link to General Permit for Small Municipal Separate Storm Sewer Systems (pdf document) from the MPCA. Date: 1/10/2005 Responsible Party: Kim Meuwissen Revisions to website Additional background on the NPDES Phase II MS4 permit and a copy of the public hearing notice were added to the website. Construction Site Runoff Control 38 Descriptive Text: The Phase II Final Rule requires an operator of a regulated small MS4 to develop, implement, and enforce a program to reduce pollutants in storm water runoff to their MS4 from construction activities that result in a land disturbance of greater than or equal to one acre. The small MS4 operator is required to: 1. Have an ordinance or other regulatory mechanism requiring the implementation of proper erosion and sediment controls, and controls for other wastes, on applicable construction sites; 2. Have procedures for site plan review of construction plans that consider potential water quality impacts; 3. Have procedures for site inspection and enforcement of control measures; 4. Have sanctions to ensure compliance (established in the ordinance or other regulatory mechanism); 5. Establish procedures for the receipt and consideration of information submitted by the public; and 6. Determine the appropriate best management practices (BMPs) and measurable goals for this minimum control measure. Polluted storm water runoff from construction sites often flows to MS4s and ultimately is discharged into local rivers and streams. Of the pollutants listed in Table 1, sediment is usually the main pollutant of concern. Sediment runoff rates from construction sites are typically 10 to 20 times greater than those of agricultural lands, and 1,000 to 2,000 times greater than those of forest lands. During a short period of time, construction sites can contribute more sediment to streams than can be deposited naturally during several decades. The resulting siltation, and the contribution of other pollutants from construction sites, can cause physical, chemical, and biological harm to our nation's waters. For example, excess sediment can quickly fill rivers and lakes, requiring dredging and destroying aquatic habitats. Table 1 Pollutants Commonly Discharged From Construction Sites Sediment Solid and sanitary wastes Phosphorous (fertilizer) Nitrogen (fertilizer) Pesticides Oil and grease Concrete truck washout Number of BMPs associated with control measure: 18 !mPortant Dates: Earliest Start Date: 3/10/2003 End Date: 3/10/2008 39 Details of BMPs and Work Performed for Them 2003 - 2004 Education Activity Implementation Program (EAIP) Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2004 Permits Years during which activities are scheduled: Year 1 X Year 2 Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will establish a basic 2003 - 2004 EAIP during the first year of the reporting cycle to determine public awareness, attitudes and behaviors on environmental issues related to storm water and assess opportunities for collaboration with other agencies. Has Goal Been Accomplished: YES 2004 - 2008 Educational Activity Implementation Program Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop a 2004 - 2008 EAIP during the first year of the permit cycle. Decision on the EAIP will be made by assessing the basic 2003 - 2004 EAIP and its specific components below. Specific Components: The 2004 - 2008 EAIP will be a more comprehensive educational program and will incorporate, among other things, more training for city staff. The staff training will be aimed at preventing and reducing storm water pollution from activities such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and storm water system maintenance. Has Goal Been Accomplished: NO Date: 1/12/2005 Responsible Party: Lori Haak, Water Resources Coordinator Develop EAIP An Educational Activity Implementation Program was developed that addresses the shortcomings identified through the storm water utility bill survey and the BMPs included in the City's MS4 permit. Communication between Chanhassen and CSWCD Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 I End Date: 3/10/2006 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 YearS 40 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will work to develop efficient communication between agencies to support an effective erosion and sediment control program. Has Goal Been Accomplished: NO Date: 1/13/2005 Responsible Party: Lori Haak, Water Resources Coordinator Meeting between Chanhassen and CSWCD Representatives from the City of Chanhassen and Carver Soil and Water Conservation District met to discuss current enforcement practices, things that can be improved and future technology that may be useful in inspection and enforcement efforts. A meeting summary is on file at the City. --~~--~-~--------~----- Community Water Quality Hotline Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 4/1/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will establish a telephone hotline that will enable residents to listen to and/or record voicemail messages to report issues related to the specific components below. Messages will be retrieved daily and forwarded to appropriate City personnel. Specific Components: Current water quality projects Illicit discharges Erosion and sediment control Storm water infrastructure Has Goal Been Accomplished: NO Date: 8/20/2003 Responsible Party: Lori Haak, Water Resources Coordinator Establish Surface Water Quality Hotline The City established 952.227.1351 as the City of Chanhassen Surface Water Quality Hotline. Callers are allowed to: Transfer to the municipal water and sewer hotline recording; Listen to a recorded update regarding surface water information and projects; or Leave a voicemail to voice concerns about non point source pollution in the City or to report storm water related violations. ~~-~--~ Construction Related Complaints Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 I End Date: 3/10/2006 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop a system for taking information regarding construction site issues 41 and complaints to ensure that construction issues and complaints are received, documented and addressed. Has Goal Been Accomplished: NO Date: 1/13/2005 Responsible Party: Lori Haak, Water Resources Coordinator Meeting between Chanhassen and CSWCD Representatives from the City of Chanhassen and Carver Soil and Water Conservation District met to discuss current enforcement practices, things that can be improved and future technology that may be useful in inspection and enforcement efforts. A meeting summary is on file at the City. Construction Site Limits and Adjacent Water Resources Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2006 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 Year 2 Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will clearly define and enforce setback limitations and ordinances to ensure minimal natural resource disturbance. Has Goal Been Accomplished: NO Construction Site Waste Disposal System Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2005 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 Year 2 Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will assess current construction site waste disposal practices and determine if a system exists and, if so, determine if the current system is being fully utilized and enforced. Has Goal Been Accomplished: NO Electronic Version of Construction Site BMPs and Installation Criteria Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 I End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: 42 The City of Chanhassen will provide an on-line or CD guide of products and services related to erosion and sediment control. Has Goal Been Accomplished: NO Erosion and Sediment Control BMP Connection to MPCA Minimum Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2004 Permits Years during which activities are scheduled: Year 1 X Year 2 Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will compare the BMPs in the current city BMP Handbook to the MPCA minimum. Has Goal Been Accomplished: NO Erosion and Sediment Control BMP Implementation Responsible Party: Paul Oehme, City Engineer/Public Works Director Start Date: 3/10/2003 End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will assess and implement erosion and sediment control BMPs. This will include assembling a list of 25 BMPs as well as their descriptions, installation instructions and inspection criteria. Has Goal Been Accomplished: NO Erosion and Sediment Control Ordinance Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 I End Date: 3/10/2007 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will conduct a review of the current city ordinances regarding appropriate erosion and sediment control, including the specific components below. Has Goal Been Accomplished: NO 43 Installation Criteria for 6 Minimum Construction Site BMPs Responsible Party: Paul Oehme, City Engineer/Public Works Director Start Date: 3/10/2003 End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop and provide proper installation instructions and detailed drawings for 6 minimum construction site BMPs. Has Goal Been Accomplished: NO MS4 Permit Tracking Software Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will purchase the ASIST software (or a similar product) in order to schedule inspections, maintenance and BMP implementation as well as report the City's progress when measured against its SWPPP. Has Goal Been Accomplished: NO Date: 4/11/2003 Responsible Party: Lori Haak, Water Resources Coordinator Purchase ASIST Software The City purchased the ASIST software from dbsp, inc. to assist with the administration, implementation and management of their NPDES Phase II MS4 permit. The software was purchased for $3,495.00. ---~.~ Non-Compliance to Construction Site Management Standards Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2004 I End Date: 3/10/2007 Permits Years during which activities are scheduled: Year 1 Year 2 X Year 3 X Year 4 X YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will ensure compliance with applicable ordinances through consistent enforcement and encouraging appropriate construction site management 44 I Has Goal Been Accomplished: NO Procedures for Plan Review Responsible Party: Kate Aanenson, Commnity Development Director Start Date: 3/10/2003 End Date: 3/10/2007 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will ensure that plan review adequately considers potential impacts to water quality. Has Goal Been Accomplished: NO Date: 1/1/2005 Responsible Party: Kate Aanenson, Commnity Development Director 2004 Summary Current plan review occurs as follows: 1) Plans are currently reviewed by the Assistant City Engineer, Environmental Resource Specialist and Water Resource Coordinator. All plans greater than 1 acre are also reviewed by Carver Soil and Water Conservation District. Many are also reviewed by DNR and the applicable watershed district. Comments from outside agencies are due >9 working days from PC/CC date. Reports from staff are due 7 days prior to the PC meetings and 6 days prior to CC meetings. Comments are incorproated into the staff reports that are distributed to the PC and CC. ~~-~ Site Inspection and Enforcement Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2007 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will refine its site inspection and enforcement program to ensure compliance with City ordinances. Has Goal Been Accomplished: NO Date: 1/13/2005 Responsible Party: Lori Haak, Water Resources Coordinator Meeting between Chanhassen and CSWCD Representatives from the City of Chanhassen and Carver Soil and Water Conservation District met to discuss current enforcement practices, things that can be improved and future technology that may be useful in inspection and enforcement efforts. A meeting summary is on file at the City. Site Inspection Criteria Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 I End Date: 3/10/2005 Permits Years during which activities are scheduled: 45 Year 1 X Year 2 X Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop site inspection criteria of what to look for, critical areas of concern, definitions, and an appropriate BMP installation guide (handbook). Has Goal Been Accomplished: NO Website Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 2/28/2004 Permits Years during which activities are scheduled: Year 1 X Year 2 Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will expand its current website to include its Storm Water Pollution Prevention Program with links to other portions of the website pertaining to City ordinances, projects and programs referenced in the SWPPP. The expanded website will also include educational materials on non-point source pollution and how residents can minimize pollution. Information on the public comment process and public involvement opportunities will be provided as well. Has Goal Been Accomplished: NO Date: 12/18/2003 Responsible Party: Kim Meuwissen Include SWPPP on Website The SWPPP was scanned and included as PDFs on the City's website under Natural Resources. The following links were available from the NPDES Phase II page: Introduction Acronyms Application for General Permit Best Management Practices Definitions The site also contained a link to General Permit for Small Municipal Separate Storm Sewer Systems (pdf document) from the MPCA. Date: 1/10/2005 Responsible Party: Kim Meuwissen Revisions to website Additional background on the NPDES Phase II MS4 permit and a copy of the public hearing notice were added to the website. Post-Construction Runoff Control Descriptive Text: The Phase II Final Rule requires an operator of a regulated small MS4 to develop, implement, and 46 enforce a program to reduce pollutants in post-construction runoff to their MS4 from new development and redevelopment projects that result in the land disturbance of greater than or equal to 1 acre. The small MS4 operator is required to: 1. Develop and implement strategies which include a combination of structural and/or non-structural best management practices (BMPs); 2. Have an ordinance or other regulatory mechanism requiring the implementation of post-construction runoff controls to the extent allowable under State, Tribal or local law, 3. Ensure adequate long-term operation and maintenance of controls; 4. Determine the appropriate best management practices (BMPs) and measurable goals for this minimum control measure. Post-construction storm water management in areas undergoing new development or redevelopment is necessary because runoff from these areas has been shown to significantly effect receiving waterbodies. Many studies indicate that prior planning and design for the minimization of pollutants in post-construction storm water discharges is the most cost-effective approach to storm water quality management. There are generally two forms of substantial impacts of post-construction runoff. The first is caused by an increase in the type and quantity of pollutants in storm water runoff. As runoff flows over areas altered by development, it picks up harmful sediment and chemicals such as oil and grease, pesticides, heavy metals, and nutrients (e.g., nitrogen and phosphorus). These pollutants often become suspended in runoff and are carried to receiving waters, such as lakes, ponds, and streams. Once deposited, these pollutants can enter the food chain through small aquatic life, eventually entering the tissues of fish and humans. The second kind of post-construction runoff impact occurs by increasing the quantity of water delivered to the waterbody during storms. Increased impervious surfaces interrupt the natural cycle of gradual percolation of water through vegetation and soil. Instead, water is collected from surfaces such as asphalt and concrete and routed to drainage systems where large volumes of runoff quickly flow to the nearest receiving water. The effects of this process include streambank scouring and downstream flooding, which often lead to a loss of aquatic life and damage to property. Number of BMPs associated with control measure: 18 Important Dates: Earliest Start Date: 3/10/2003 End Date: 3/10/2008 47 Details of BMPs and Work Performed for Them 2003 - 2004 Education Activity Implementation Program (EAIP) Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2004 Permits Years during which activities are scheduled: Year 1 X Year 2 Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will establish a basic 2003 - 2004 EAIP during the first year of the reporting cycle to determine public awareness, attitudes and behaviors on environmental issues related to storm water and assess opportunities for collaboration with other agencies. Has Goal Been Accomplished: YES 2004 - 2008 Educational Activity Implementation Program Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop a 2004 - 2008 EAIP during the first year of the permit cycle. Decision on the EAIP will be made by assessing the basic 2003 - 2004 EAIP and its specific components below. Specific Components: The 2004 - 2008 EAIP will be a more comprehensive educational program and will incorporate, among other things, more training for city staff. The staff training will be aimed at preventing and reducing storm water pollution from activities such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and storm water system maintenance. Has Goal Been Accomplished: NO Date: 1/12/2005 Responsible Party: Lori Haak, Water Resources Coordinator Develop EAIP An Educational Activity Implementation Program was developed that addresses the shortcomings identified through the storm water utility bill survey and the BMPs included in the City's MS4 permit. - Buffer I Filter Strips Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 I End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 YearS 48 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will recommend and, in some cases, require buffer strips of vegetation that will filter pollutants from storm water, stablize riparian areas, and decrease runoff velocities and volumes. Has Goal Been Accomplished: NO Date: 3/10/2003 Responsible Party: Lori Haak, Water Resources Coordinator Require Buffer Strips The City requires buffer strips around all ag/urban, natural and pristine wetlands within Chanhassen. Community Water Quality Hotline Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 4/1/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will establish a telephone hotline that will enable residents to listen to and/or record voicemail messages to report issues related to the specific components below. Messages will be retrieved daily and forwarded to appropriate City personnel. Specific Components: Current water quality projects Illicit discharges Erosion and sediment control Storm water infrastructure Has Goal Been Accomplished: NO Date: 8/20/2003 Responsible Party: Lori Haak, Water Resources Coordinator Establish Surface Water Quality Hotline The City established 952.227.1351 as the City of Chanhassen Surface Water Quality Hotline. Callers are allowed to: Transfer to the municipal water and sewer hotline recording; Listen to a recorded update regarding surface water information and projects; or Leave a voicemail to voice concerns about nonpoint source pollution in the City or to report storm water related violations. - Detention Basins Responsible Party: Matt Saam, Assistant City Engineer Start Date: 3/10/2003 I End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will require storm water ponding to improve water quality and reduce peak outlfow of storm water. Has Goal Been Accomplished: NO 49 Date: 3/10/2003 Responsible Party: Lori Haak, Water Resources Coordinator Require Storm Water Ponding The City of Chanhassen requires storm water ponding on all sites on which it may be accommodated. All other developments must provide cash dedication for regional ponding facilities. Development and Redevelopment Plan Review Program Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop procedures for a development and redevelpment plan review program within the first year of the five-year permit cycle. Some of the specific components listed below are the current practices conducted by the City and some have been selected as possible BMPs that may be appropriate options for minimizing storm water runoff pollution and flooding. Specific Components: Buffer / Filter strips (0053) Excavated Conveyance features (0054) Detention basins (0055) Vegetative cover (0056) Sumpt catch basins (0057) Excavated landscape features (0058) Development/Redevelopment post-construction ordinances (0059) Surface water management plan (0060) Has Goal Been Accomplished: NO Date: 1/1/2005 Responsible Party: Lori Haak, Water Resources Coordinator 2004 Summary In 2004 a tracking spreadsheet was developed to assist staff in tracking non-structural BMP's installed in developments. -~-~ DevelopmenURedevelopment Post-Construction Ordinances Responsible Party: Kate Aanenson, Commnity Development Director Start Date: 3/10/2003 I End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will review its development and redevelopment ordinances and assess whether they are adequate to ensure effective implementation of permanent BMPs and therefore reduce non point source pollution. This will include a comparison of Chanhassen's ordinances to those of similar and surrounding communities and a check to ensure consistency between the City's SWMP and its ordinances. Has Goal Been Accomplished: NO 50 Excavated Conveyance Feature Responsible Party: Matt Saam, Assistant City Engineer Start Date: 3/10/2003 End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 YearS Name of Separate Implementing Entity: Not Applicable BMP Description: The City of Chanhassen will consider the use of grassed swales and channels where appropriate as an alternative to conveying water through storm water pipes. This may improve water quality while decreasing water velocities and volumes. Has Goal Been Accomplished: NO Excavated Landscape Feature Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2006 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will assess the feasibility of allowing on-site excavated areas with suitable soil infiltration rates, dedicated to infiltration of storm water into ground water. Has Goal Been Accomplished: NO MS4 Permit Tracking Software Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will purchase the ASIST software (or a similar product) in order to schedule inspections, maintenance and BMP implementation as well as report the City's progress when measured against its SWPPP. Has Goal Been Accomplished: NO Responsible Party: Lori Haak, Water Resources Coordinator 51 Purchase ASIST Software The City purchased the ASIST software from dbsp, inc. to assist with the administration, implementation and management of their NPDES Phase II MS4 permit. The software was purchased for $3,495.00. --~----~~~~~ Parking Lot and Street Sweeping Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2007 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will employ street sweeping practices to minimize pollutants in street runoff. Has Goal Been Accomplished: NO Date: 1/1/2005 Responsible Party: Mike Wegler, Streets Superintendent 2004 Summary In 2004, approximately 100 miles of Chanhassen streets were swept, removing 1,732 tons of debris. All City streets were swept at least once. Priority for sweeping activities occurred generally in the following order: 1) Around Lotus Lake first then working west in the northern half of the City. 2) After sweeping the Lake Minnewashta area, the Lake Susan and Rice Marsh Lake areas were swept, working south to Lake Riley. Date: 7/14/2003 Responsible Party: Teresa Burgess, Former City Engineer / Public Works Director Approve Street Sweeping Policy As part of the new NPDES (National Pollutant Discharge Elimination System) Phase II permitting process, the City revised its existing Street Sweeping policy. The revisions to the policy: 1. Clarify the City's goals for street sweeping; and 2. Better match the City's actual street sweeping practices that have been put into place to meet the NPDES permit requirements. -~~~~~ Post-Construction Revegetation Responsible Party: Jill Sinclair, Environmental Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will implement permanent vegetative controls (trees, shrubs, vines, ground cover, seed) that can be set in place to prevent or minimize impacts to water quality. Has Goal Been Accomplished: NO 52 Private Parking Lot and Private Street Sweeping Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2006 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will consider the feasibility of requiring the sweeping of private parking lots and private streets to keep pOllutants from entering the MS4. Has Goal Been Accomplished: NO Storm Drain System Cleaning Responsible Party: Mike Wegler, Streets Superintendent Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year S X Name of Separate Implementing Entity: Not Applicable BMP Description: The City of Chanhassen will ensure that its storm water retention and conveyance system is properly maintained. Has Goal Been Accomplished: NO Sump Catch Basins Responsible Party: Matt Saam, Assistant City Engineer Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 Year S X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will require new developments to install manholes with two-foot sumps as the last structure that is road accessible prior to discharge to any water body. The City will also incorporate sump catch basins into existing street reconstruction projects to the extent it is feasible. Has Goal Been Accomplished: NO Date: 3/10/2003 Responsible Party: Matt Saam, Assistant City Engineer Require Sump Catch Basins In the process of reviewing developments, City staff is recommending that the developments are subject to a condition that requires the last road-accessible structure to be a sump catch basin. 53 This is also being included in revisions to City ordinance. Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year S X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will update its 1994 Surface Water Management Plan (SWMP) to provide an accurate and comprehensive approach to storm water management. Has Goal Been Accomplished: NO Timed BMP Inspections Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2006 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will conduct inspections of BMPs on a regular basis to ensure proper functioning and will implement a regular maintenance schedule. Has Goal Been Accomplished: NO Website Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 2/28/2004 Permits Years during which activities are scheduled: Year 1 X Year 2 Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will expand its current website to include its Storm Water Pollution Prevention Program with links to other portions of the website pertaining to City ordinances, projects and programs referenced in the SWPPP. The expanded website will also include educational materials on non-point source pollution and how residents can minimize pollution. Information on the public comment process and public involvement opportunities will be provided as well. Has Goal Been Accomplished: NO 54 Date: 12/18/2003 I Responsible Party: Kim Meuwissen Include SWPPP on Website The SWPPP was scanned and included as PDFs on the City's website under Natural Resources. The following links were available from the NPDES Phase II page: Introduction Acronyms Application for General Permit Best Management Practices Definitions The site also contained a link to General Permit for Small Municipal Separate Storm Sewer Systems (pdf document) from the MPCA. Date: 1/1 0/2005 I Responsible Party: Kim Meuwissen Revisions to website Additional background on the NPDES Phase II MS4 permit and a copy of the public hearing notice were added to the website. Pollution Prevention/Good Housekeeping Descriptive Text: Recognizing the benefits of pollution prevention practices, the rule requires an operator of a regulated small MS4 to: 1. Develop and implement an operation and maintenance program with the ultimate goal of preventing or reducing pollutant runoff from municipal operations into the storm sewer system; 2. Include employee training on how to incorporate pollution prevention/good housekeeping techniques into municipal operations such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and storm water system maintenance. To minimize duplication of effort and conserve resources, the MS4 operator can use training materials that are available from EPA, their State or Tribe, or relevant organizations; 3. Determine the appropriate best management practices (BMPs) and measurable goals for this minimum control measure. The Pollution Prevention/Good Housekeeping for municipal operations minimum control measure is a key element of the small MS4 storm water management program. This measure requires the small MS4 operator to examine and subsequently alter their own actions to help ensure a reduction in the amount and type of pollution that: (1) collects on streets, parking lots, open spaces, and storage and vehicle maintenance areas and is discharged into local waterways; and (2) results from actions such as environmentally damaging land development and flood management practices or poor maintenance of storm sewer systems. While this measure is meant primarily to improve or protect receiving water quality by altering municipal or facility operations, it also can result in a cost savings for the small MS4 operator, since proper and timely maintenance of storm sewer systems can help avoid repair costs from damage caused by age and neglect. Number of BMPs associated with control measure: 24 !mPortant Dates: Earliest Start Date: 3/10/2003 End Date: 3/10/2008 55 56 Details of BMPs and Work Performed for Them 2003 - 2004 Education Activity Implementation Program Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 I End Date: 3/10/2004 Permits Years during which activities are scheduled: Year 1 X Year 2 Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will establish a basic 2003 - 2004 EAIP during the first year of the reporting cycle to determine public awareness, attitudes and behaviors on environmental issues related to storm water and assess opportunities for collaboration with other agencies. Has Goal Been Accomplished: YES -~~- 2004 - 2008 Educational Activity Implementation Program Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop a 2004 - 2008 EAIP during the first year of the permit cycle. Decision on the EAIP will be made by assessing the basic 2003 - 2004 EAIP and its specific components below. Specific Components: The 2004 - 2008 EArp will be a more comprehensive educational program and will incorporate, among other things, more training for city staff. The staff training will be aimed at preventing and reducing storm water pollution from activities such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and storm water system maintenance. Has Goal Been Accomplished: NO Date: 1/12/2005 Responsible Party: Lori Haak, Water Resources Coordinator Develop EAIP An Educational Activity Implementation Program was developed that addresses the shortcomings identified through the storm water utility bill survey and the BMPs included in the City's MS4 permit. Annual Device Inspection Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 I End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable 57 BMP Description: The City of Chanhassen will annually inspect all structural pollution control devices to maintain optimum pollution control benefits. Has Goal Been Accomplished: NO Date: 1/1/2005 Responsible Party: Lori Haak, Water Resources Coordinator 2004 Summary In 2004 55 sumps out of 58 were maintained. (95%) Electronic Version of Construction Site BMPs and Installation Criteria Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2005 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will provide an on-line or CD guide of products and services related to erosion and sediment control. Has Goal Been Accomplished: NO Environmentally Preferable Purchasing Responsible Party: Jill Sinclair, Environmental Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: Not Applicable BMP Description: The City of Chanhassen will, when prudent, purchase products with recycled content. Has Goal Been Accomplished: NO Date: 2/10/2003 Responsible Party: Jill Sinclair, Environmental Resources Coordinator Environmentally Preferable Purchasing POlicy The City adopted an environmentally preferable purchasing policy on February 10, 2003 in order to promote the purchase and use of materials that allow for reuse in some fashion or reduce demand on natural resources. ._---------. Hazardous Materials Management Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2005 I End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 Year 2 Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: 58 not applicable BMP Description: The City of Chanhassen will develop procedures and programs for proper handling of hazardous waste to prevent spills and leakage and will address proper disposal of hazardous waste. Has Goal Been Accomplished: NO Inspection and Maintenance Tracking System Responsible Party: Mike Wegler, Streets Superintendent Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will establish a record keeping system to track inspections and maintenance activities. Has Goal Been Accomplished: NO Date: 4/11/2003 Responsible Party: Lori Haak, Water Resources Coordinator Purchase ASIST Software The City purchased the ASIST software from dbsp, inc. to assist with the administration, implementation and management of their NPDES Phase II MS4 permit. The software was purchased for $3,495.00. This software will be used to track inspections and maintenance of infrastructure. ---~~--~~~-~~ MS4 Permit Tracking Software Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will purchase the ASIST software (or a similar product) in order to schedule inspections, maintenance and BMP implementation as well as report the City's progress when measured against its SWPPP. Has Goal Been Accomplished: NO Date: 4/11/2003 Responsible Party: Lori Haak, Water Resources Coordinator Purchase ASIST Software The City purchased the ASIST software from dbsp, inc. to assist with the administration, implementation and management of their NPDES Phase II MS4 permit. The software was purchased for $3,495.00. Municipal Landscaping and Lawn Care 59 Responsible Party: Todd Hoffman, Park And Recreation Director Start Date: 3/10/2003 End Date: 3/10/2006 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 Year 5 Name of Separate Implementing Entity: Not Applicable BMP Description: The City of Chanhassen will employ proper maintenance of municipal landscaped areas through the implementation of the specific components listed below. Specific Components: Use of chemicals: Amounts, types, locations Plant selection: Native or non-native, salt-tolerant Soil analysis on municipal turf areas Mulching to control weeds and hold water Has Goal Been Accomplished: NO Date: 1/1/2005 2004 Summary Amount of Fertilizer used: 28 1 /2 Tons 18-0-18 (N-P-K) Amount of Pesticides used: none Amount of Herbicide used: 2 1/2 gallons of concentrate Buffer: Buffers around water resources are left to the judgement of the parks personnel. Equipment limitations and type of vegitation around resources may allow more or less buffer in different situations. Mulching around plants and trees: Approximately 25 yards of mulch around City Hall and Downtown areas was used in 2004 ~-~~ Municipal Separate Storm Sewer System Map Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop a map of its storm sewer system in conjunction with the Surface Water Management Plan update. This map will be used to locate outfalls and infrastructure that requires maintenance. Has Goal Been Accomplished: NO Date: 12/1/2003 Responsible Party: Lori Haak, Water Resources Coordinator Compile Existing Maps The City gathered its existing electronic and Surface Water Management Plan (SWMP) maps to assist Street Crews with completing the storm water infrastructure inventory. 60 Municipal Vehicle Maintence Responsible Party: Harold Brose, Equipment Superintendent Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will protect against spills and leaks through proper vehicle maintenance and clean-up techniques. Has Goal Been Accomplished: NO Date: 1/1/2005 Responsible Party: Harold Brose, Equipment Superintendent 2004 Summary 2004 Summary All City vehicles and equipment was inspected for leaks during routine maintenance. ---~~~----~~~---~-- -----~-- Municipal Vehicle Washing Responsible Party: Harold Brose, Equipment Superintendent Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will minimize detergents and grit in storm water runoff from municipal facilities by employing the specific components below. Specific Components: Dedicated indoor washing facilities Use less soap Has Goal Been Accomplished: NO Date: 1/1/2005 Responsible Party: Harold Brose, Equipment Superintendent 2004 Summary 2004 BMP Summary Vehicles are washed within a designated indoor wash bay. The wash bay has a floor drain that is connected to the sanitary sewer. Amount of soap used in 2004: 15 gallons Date: 3/10/2003 Responsible Party: Harold Brose, Equipment Superintendent Indoor Vehicle Washing The City washes its vehicles indoors in a dedicated bay in the Public Works facility. Responsible Party: Lori Haak, Water Resources Coordinator 61 Start Date: 3/10/2003 End Date: 3/10/2007 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will employ street sweeping practices to minimize pollutants in street runoff. Has Goal Been Accomplished: NO Date: 1/1/2005 Responsible Party: Mike Wegler, Streets Superintendent 2004 Summary In 2004 approximately 100 miles of Chanhassen streets were swept removing 1,732 tons of debris. All City streets were swept at least once. Priority for sweeping activities occurred generally in the following order. 1) Around Lotus Lake first then working west in the northern half of the City. 2) After sweeping the Minnewashta Area, Lake Susan/ Rice Marsh Areas were swept working south to Lake Riley. Date: 7/14/2003 Responsible Party: Teresa Burgess, City Engineer / Public Works Director Approve Street Sweeping Policy As part of the new NPDES (National Pollutant Discharge Elimination System) Phase II permitting process, the City revised its existing Street Sweeping policy. The revisions to the policy: 1. Clarify the City's goals for street sweeping; and 2. Better match the City's actual street sweeping practices that have been put into place to meet the NPDES permit requirements. --~~--~----~- Presentations to City Staff Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 I End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will prepare a presentation to City Staff on an annual basis to explain the specific components listed below. This presentation will increase staff awareness of storm water issues and justify the importance of implementing the SWPPP. Specific Components: NPDES regulations Impacts of urban storm water or water resources SWPPP components Progress toward SWPPP implementation Challenges toward SWPPP implementation Departments responsible for BMPs/reporting Has Goal Been Accomplished: NO 62 Date: 12/23/2003 Responsible Party: Lori Haak, Water Resources Coordinator Presentation to Street Department Talked with the Street Department about the storm sewer infrastructure inventory and inspections. The following were topics of discussion: 1. NPDES and the need for an inventory. 2. The need for inspections. 3. Data sheets and the information required. 4. Consistency between inspectors. 5. Future uses of data. ~._~----~~- Public Works Facilities Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 9/1/2003 End Date: 12/31/2003 Permits Years during which activities are scheduled: Year 1 X Year 2 Year 3 Year 4 Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will assess its public works facilities (in the specific locations listed below), determine whether attention is necessary in order to comply with Phase II requirements, and implement measures to prevent non-point source pollution, if needed. Specific Locations: Main public works facility (1591 Park Road) Park and Recreation building (7700 Lake Ann Park Drive) Park Place storage area Has Goal Been Accomplished: NO Report Inspection Results Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2006 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will summarize inspection results of the outfalls and include this information in the annual report. Has Goal Been Accomplished: NO Date: 3/10/2004 Responsible Party: Lori Haak, Water Resources Coordinator Annual Report Inspection results were included in the 2003-2004 annual report, as requested by MPCA. Road Salt Application 63 Responsible Party: Paul Oehme, City Engineer/Public Works Director Start Date: 3/10/2005 End Date: 3/10/2007 Permits Years during which activities are scheduled: Year 1 Year 2 Year 3 X Year 4 X Year 5 Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop procedures to address proper application of road salt to minimize overspreading, which could impact water resources. Has Goal Been Accomplished: NO Date: 1/24/2003 Responsible Party: Teresa Burgess, City Engineer / Public Works Director Calibrate SalVSand Trucks The City calibrated all its salVsand trucks for the 2002-2003 winter season. This decreased the amount of unnecessary salVsand mixture that was applied, especially in areas where the trucks were moving slowly. In addition, the drivers were educated about the detriments of overapplication. --~~--~-~-~~--~~-------~~ Road Salt Storage and Handling Responsible Party: Paul Oehme, City Engineer/Public Works Director Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will develop proper storage and handling techniques for road salt to minimize surface water contamination. Has Goal Been Accomplished: NO Date: 1/1/2005 Responsible Party: Mike Wegler, Streets Superintendent 2004 Summary Material Handling Proceedures: Pure Salt is stored under cover of storage facility. If excess material exists it is stored in a mixed condition in the open and is used before material under the storage facility is used. Covered Storage Facility Inspection: Facility is inspected as visited throughout the year. Date: 3/10/2003 Responsible Party: Mike Wegler, Streets Superintendent SalVSand Storage Shed The City stores its salVsand mixture in a covered shed-type area. This prevents precipitation from washing the mixture into the City's storm sewer system. Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 9/1/2003 End Date: 9/30/2004 64 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 Year 4 YearS Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will assess the watershed of the Seminary Fen and Assumption Creek to determine if the Storm Water Pollution Prevention Program needs to be reasonably altered to eliminate new or expanded discharges to these waters. Has Goal Been Accomplished: NO Storm Drain System Cleaning Responsible Party: Mike Wegler, Streets Superintendent Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will ensure that its storm water retention and conveyance system is properly maintained. Has Goal Been Accomplished: NO Date: 1/1/2005 Responsible Party: Mike Wegler, Streets Superintendent 2004 Summary In 2004 City of Chanhassen Streets Department maintained the storm water retention and conveyance system with the following activities: 1) Trash racks and catch basins were cleaned as needed. 2) 55 of 58 sump manholes were cleaned. 3) Approximately 5-6 pipe jettings were completed. -- Storm Sewer Infrastructure Maintenance Responsible Party: Mike Wegler, Streets Superintendent Start Date: 3/10/2003 I End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will determine need for repair, replacement, or maintenance actions on structural pollution control devices, MS4 outfalls, sediment basins, and ponds through the establishment of procedures and criteria used to make consistent decisions regarding the need for and extent of maintenance actions. Has Goal Been Accomplished: NO 65 Storm Sewer System Inspection Responsible Party: Mike Wegler, Streets Superintendent Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will inspect 20% of the MS4 outfalls, sediment basins, and ponds annually to provide a method for guaranteeing all outfalls, basins, and ponds are inspected within a permit cycle. Has Goal Been Accomplished: NO Date: 12/29/2003 Responsible Party: Mike Wegler, Streets Superintendent Begin Inspection Street crews, under the supervision of Mike Wegler, began inventorying and inspecting the City's storm sewer system. ASIST MS4 Pro will include the results of the inventory and inspection. Date: 12/3/2004 Responsible Party: Lori Haak, Water Resources Coordinator SWMP Update 2004-2005 In December 2004, the City contracted with Short Elliott Hendrickson, Inc. for the update of the City's Surface Water Management Plan (SWMP). The plan included the inspection and inventorying of the City's storm water infrastructure. Between December 2004 and January 13, 2005, 800 structures (out of an estimated 4,500 - approximately 18%) had been inspected and inventoried. ~--~~~-~-~ Timed BMP Inspections Responsible Party: Lori Haak, Water Resources Coordinator Start Date: 3/10/2003 End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X Name of Separate Implementing Entity: not applicable BMP Description: The City of Chanhassen will conduct inspections of BMPs on a regular basis to ensure proper functioning and will implement a regular maintenance schedule. Has Goal Been Accomplished: NO Used Oil Recycling Responsible Party: Harold Brose, Equipment Superintendent Start Date: 3/10/2003 I End Date: 3/10/2008 Permits Years during which activities are scheduled: Year 1 X Year 2 X Year 3 X Year 4 X Year 5 X 66 Name of Separate Implementing Entity: Not Applicable BMP Description: The City of Chanhassen will discourage improper disposal of used oil and provide edcation regarding disposal alternatives. Has Goal Been Accomplished: NO Date: 11/19/2004 Responsible Party: Harold Brose, Equipment Superintendent Waste Oil Disposal 300 gallons of Drain Oil recycled by Stewart Energy Products on 11/19/04. Date: 9/13/2004 Responsible Party: Harold Brose, Equipment Superintendent Waste Oil Disposal 150 Gallons of Drain Oil recycled by Stewart Energy Products EPA#13446511 on 9/13/04. Date: 7/1/2004 Responsible Party: Harold Brose, Equipment Superintendent Waste Oil Disposal 300 Gallons of Drain Oil Recycled by Stewart Energy Products on 7/1/04. Date: 40/2004 Responsible Party: Harold Brose, Equipment Superintendent Waste Oil Disposal 300 gallons of Drain Oil recyled by Stewart Energy Products on 40/04. Date: 2/10/2004 Responsible Party: Harold Brose, Equipment Superintendent Waste Oil Disposal 250 Gallons of Drain Oil recycled by Stewart Energy Products on 2/10/04. Date: 11/14/2003 Responsible Party: Harold Brose, Equipment Superintendent Waste Oil Disposal The City disposed of 300 gallons of waste oil with Stewart Energy Products on November 14, 2003. Date: 9/14/2003 Responsible Party: Harold Brose, Equipment Superintendent Waste Oil Disposal The City disposed of 300 gallons of waste oil with Stewart Energy Products on September 14, 2003. Date: 6/12/2003 Responsible Party: Harold Brose, Equipment Superintendent Waste Oil Disposal The City disposed of 300 gallons of waste oil with Stewart Energy Products on June 12, 2003. Date: 4/27/2003 Responsible Party: Harold Brose, Equipment Superintendent Waste Oil Disposal The City disposed of 150 gallons of waste oil with Stewart Energy Products on April 27, 2003. 67 Section D 68 2003 -2004 Education Activity Implementation Program (EAIP) 2004 - 2008 Educational Activity Implementation Program 3/10/2004 3/10/2005 Chanhassen Connection 3/10/2008 Community Water Quality Hotline 3/10/2008 Conduct Annual Public Meeting 3/10/2008 Hazardous Materials Management 3/10/2008 Meetings with Agencies 1/31/2004 Meetings with Educational Professionals 10/31/2003 Metro Storm Water Education Campaign 3/10/2005 Presentations to City Council Presentations to City Staff 3/10/2008 School Presentations 5/1/2008 Storm Water Survey Utility Bill Insert Website 3/31/2004 2/28/2004 2003 - 200~ Education Activity Implementation Program (EAIP) 2004 - 2008 Educational Activity Implementation Program 3/10/2004 Conduct Annual Public Meeting 3/10/2005 3/10/2008 69 Consider Written and Oral Public Input 3/10/2008 Presentations to City Council 2003 - 2004 Education Activity Implementation Program (EAIP) 2004 2008 Educational Activity Implementation Guide Assess and Address Non-Storm Water Discharges 3/10/2004 3/10/2005 Carver County Recycling Center Coupon Program 3/10/2008 Christmas Tree Drop - Off Community Water Quality Hotline 3/10/2008 3/10/2008 Hazardous Materials Management Illegal Dumping Mechanisms MS4 Permit Tracking Software Municipal Separate Storm Sewer System Map 3/10/2008 70 2003 - 2004 Education Activity Implementation Program (EAIP) 3/10/2004 2004 - 2008 Educational Activity Implementation Program 3/10/2005 Communication between Chanhassen and CSWCD 3/10/2006 Community Water Quality Hotline 3/10/2008 Construction Related Complaints 3/10/2006 Construction Site Limits and Adjacent Water Resources 3/10/2008 Construction Site Waste Disposal System 3/10/2008 Electronic Version of Construction Site BMPs and Installation Criteria 3/10/2005 71 Erosion and Sediment Control BMP Connection to MPCA Minimum MS4 Permit Tracking Software 3/10/2008 Non-Compliance to Construction Site Management Standards Site Inspection and Enforcement 3/10/2007 Site Inspection Criteria 3/10/2005 Website Post-Construction Runoff Control 2/28/2004 2003 - 2004 Education Activity Implementation Program (EAIP) 3/10/2004 2004 - 2008 Educational Activity Implementation Program 3/10/2005 Buffer / Filter Strips Community Water Quality Hotline 3/10/2005 72 Excavated Landscape Feature MS4 Permit Tracking Software 3/10/2006 3/10/2008 Parking Lot and Street Sweeping Pollution Prevention/Good Housekeeping 3/10/2008 3/10/2006 2/28/2004 Timed BMP Inspections Website 2003 - 2004 Education Activity Implementation Program 2004 - 2008 Educational Activity Implementation Program 3/10/2004 Annual Device Inspection Electronic Version of Construction Site BMPs and Installation Criteria 3/10/2005 3/10/2008 Environmentally Preferable Purchasing 3/10/2008 73 Hazardous Materials Management Municipal Vehicle Maintence Municipal Vehicle Washing 3/10/2008 Parking Lot and Street Sweeping 3/10/2007 Presentations to City Staff Public Works Facilities 3/10/2008 12/31/2003 Report Inspection Results Road Salt Application Road Salt Storage and Handling 3/10/2007 Storm Drain System Cleaning 3/10/2008 Storm Sewer Infrastructure Maintenance Storm Sewer System Inspection 3/10/2008 3/10/2008 74 75