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CC Minutes 1998 02 02Special City Council Minutes February 2, 1998 A special meeting of the Chanhassen City Council was called to order at 5:30 p.m. in the Courtyard Conference Room at City Hall. The following members were present: Mayor Mancino, Councilmembers Engel, Berquist, Mason, and Senn. Staff Present: Todd Gerhardt, Assistant City Manager; Todd Hoffman, Park & Recreation Director; Charles Folch, Public Works Director; and Anita Benson, City Engineer. DISCUSSION REGARDING LIFEGUARDS: A motion was made by Councilman Mason and seconded by Councilman Engel to reconsider the deletion of lifeguards from the 1998 budget. Todd Hoffman presented a list of comments received from residents, all of which were against deletion of lifeguards from Lake Ann Beach. Resolution 98-14: A motion was made by Mayor Mancino and seconded by Councilman Berquist to allocate $22,000 in contingency funds to amend the 1998 Budget to reinstate the Lake Ann Beach lifeguards. The Park & Recreation Commission is directed to review the program contract, hours of operation and swimming lesson program. All voted in favor and the motion carried. CONTRACT AMENDMENT, HOWARD R. GREEN COMPANY, 1998 TRAIL PROJECT: This item was tabled. Staff was directed to negotiate a reduced change order amount. DISCUSSION OF PROPOSALS FOR THE COMPLETION OF A FEASIBILITY STUDY; TH 101 NORTH "TEMPORARY TRAIL:" This item was tabled. Staff was directed to solicit additional proposals for feasibility studies specifically focused on a "temporary" trail segment that explores non-traditional construction methods and cost economy. INTERVIEW PARK & RECREATION COMMISSION CANDIDATES: The City Council interviewed Kurt Papke, Jennifer Linn, and David Moes for the a vacancy on the Park & Recreation Commission. An appointment will be made at the next regular meeting. APPROVE 2.0 MILLION GALLON WATER TOWER SITING AND AUTHORIZE PREPARATION OF PLANS AND SPECIFICATIONS, PROJECT 97-1-1: Director of Public Works, Charles Folch, explained the advantages and disadvantages of each of the three options being presented for the tower location. Folch also explained the developer's offer to repurchase part or all of the former Wrase property from the City should Site C be selected and that the developer has offered to pay the same per square foot price as was acquired from the Wrase's. Mayor Mancino indicated a preference to have the soft costs that the City incurred in acquiring the Wrase property also included in the resale price. Councilman Berquist indicated a preference for or a desire to sell the entire former Wrase property to the developer at this point in time if Site C is chosen as the preferred location. Mark Senn concurred but also requested that a proper cross-access easement be maintained to the new tower site through the former Wrase property from Trunk Highway 41 until such time that an alternative permanent driveway access is Special City Council Meeting February 2, 1998 Page 2 developed. Mayor Mancino indicated a preference to allow some time for city officials to determine whether or not the older Wrase farmhouse is of historical value and/or could be saved or implemented for some other purpose. Resolution No. 98-15: A motion was made by Councilman Mason and seconded by Mayor Mancino to choose Site C as the preferred location for the new water tower and authorized the preparation of plans and specifications for Project No. 97-1-1 conditioned that the City's soft costs be wrapped into the resale price, that a driveway access easement be maintained from Trunk Highway 41, and that the south 100 feet to the Wrase property could be released at this time and the remaining portion of the property outside of the tree conservation easement could be released in six to twelve months. All voted in favor and the motion carried. APPROVE ACQUISITION OF LAND FOR WATER SUPPLY WELL NO. 8 AND PREPARATION OF PLANS AND SPECIFICATIONS FOR DRILLING CONTRACT, PROJECT 97-4: Director of Public Works Charles Folch opened the discussion with a presentation of the staff report which discussed the process for site selection of a favorable location for the proposed Water Supply Well No. 8. The preferred location is located within the Highover subdivision located adjacent to Trunk Highway 41 and immediately south of Lake Lucy Road. The recommended location takes advantage of the opportunity to subdivide an existing oversized lot within the Highover subdivision. The newly created lot for the well would be topographically separate from the remaining original lot and have direct and separate access from Trunk Highway 41. In addition, the acquisition cost of this property would be significantly less than trying to acquire a buildable lot anywhere else in the service area. Councilman Berquist questioned the value determination of the property to be acquired. Mr. Folch explained that the number represents the developer's comfort level estimation of potential devaluation to the adjacent vacant lots in the development and that this scenario appears to be a win/win for both the developer and the City. Mr. Folch also explained that the timing schedule to complete the drilling contract for this project is a very important issue to Mr. Jerome Carlson, the developer of Highover subdivision. Mr. Folch also explained that, as conducted with Well No. 7, the City would be administrating and paying for all costs associated with the lot subdivision of Lot 2, Block 4, Highover. Resolution 98-16: A motion was made by Councilman Berquist and seconded by Councilman Mason to approve the acquisition of the site for Well No. 8 to be located as a resulting outlot with the subdivision of Lot 2, Block 4, Highover at a cash price of $30,000 plus an agreed-upon year- round landscaping plan estimated to cost approximately $15,000 conditioned upon the successful approval of the lot split and further authorize Bonestroo and Associates to begin preparing the plans and specifications for the drilling contract portion of Project No. 97-4. All voted in favor and the motion carried. Special City Council Meeting February 2, 1998 Page 3 AUTHORIZE PREPARATION OF A FEASIBILITY STUDY FOR COMPLETION OF LAKE LUCY ROAD BETWEEN BRENDON POND AND WOODRIDGE HEIGHTS, PROJECT 98-1: The discussion opened with City Engineer, Anita Benson, presenting the Council with the staff report. Councilman Senn raised the question as to the necessity to do a feasibility study for this project. Benson responded with information that Minnesota State Statute 429 requires that a feasibility study be conducted for any improvements which proposes to be financed in part with special assessments. Benson also confirmed that the consulting engineer, RCM, has performed consulting engineering services for the city on projects in the past. Resolution No. 98-17: A motion was made by Councilman Mason and seconded by Mayor Mancino to authorize the consulting engineering firm of RCM to prepare the feasibility study for the final segment of Lake Lucy Road, Project No. 98-1 at a fixed fee of $1,600.00. All voted in favor and the motion carried. POSITION CLASSIFICATION AND PAY COMPENSATION PLAN: This item was tabled to a future work session. Staff will continue to work on standardizing job descriptions. A motion was made by Councilman Berquist and seconded by Councilman Engel to adjourn the meeting at 9:30 p.m. Todd Gerhardt Assistant City Manager