1982 02 22
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City COlli1cil Minutes - February 22, 1982
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A special meeting of the ChanhassenCity COlli1cil was called to order on February 22,
1982, at 7 :30 p.m. by Mayor Hamilton. The following mEmbers were- present: Mayor
Hamilton, COlli1cilme.'1 Neveaux, Horn, Geving and S\venson. Staff mEmbers present were:
City Manager, Don Ashworth; Comnlli1ity Developnent Director, Scott Martin; City
Engineer, Bill Monk; City Treasurer, Kay KlingeThutz; and Assistant City Attorney,
Craig Mertz.
RECOGNIZE WALTER THOMPSON I S YEARS OF SERVICE 'ill THE CITY, PRESENTATION OF MAPLE LEAF
AWARD: A special presentation was made- to Mr. Thcrnpson - recognizing his six years
of service on the Planning Ccmnission. The Mayor presented him with a Maple Leaf
Award and thanked him for his co..rnmlli1ity involvement.
PUBLIC HEARING, DOWNI'OWN REDEVEIDPMENT PROJECT: Mayor Hamilton called the public
hearing to order. It is necessary to conduct a new public hearing for Public
Improvement Project 80-3 f since the approval of DecEmber 8, 1980 has expiredlli1der
the requirements of Minnesota Statute 429.041. This projects consists of construction
of the Downtown Ring Road and courtyard at an estimated cost of $8,457,000. No
cititzens requested an opportlli1ity to speak.
A motion was made by COlli1cilman Geving and seconded by Councilman SWenson to close
the public hearing. The following voted in favor thereof: Mayor Hamilton,
Councilmen Neveaux, Geving, Horn and SWenson. No negative votes. Motion carried.
DOWNTOWN REDEVEIDPMENT PROJECT: Council mEmbers discussed their desire to keep
the project open; but, without active involvement by Kraus Anderson/Bloanberg
Ccrnpanies at this time, approval appeared premature. The City Attorney noted that
a motion to table would allow the COlli1cil up to six (6) months to determine whether
to proceed. and, if a decision were made within the six (6) month period, a new
hearing would not be required.
A motion was made by Councilman Neveaux and seconded by COlli1cilman Horn to table
action on this item. The following voted in favor: Mayor Harnilton, Councilmen
Neveaux, Geving, Horn and SWenson. No negative votes. Motion carried.
MINUI'ES: A motion was made by Councilman Geving and seconded by Councilman Neveaux
to note the City Council minutes of December 21, 1981. -The following voted in
favor: Mayor Hamilton, Councilmen Neveaux, Geving, Horn and SWenson. Nonegative
votes. Motion carried.
A motion was made by Councilman Geving and seconded by Colli1cilman Neveaux to note
the City Council minutes of January 4, 1982. The following voted in favor thereof:
Mayor Hamilton, COlli1ciJmen Neveaux, Geving, Horn and SWenson. No negative votes.
Motion carried.
A motion was made by COlli1cilman Geving and seconded by Colli1ci1.'1lan Swenson to amend
the February 8, 1982 City Council minutes as follows:
Page 2, paragraph 7 should be changed to ''minimum'' rather than I 'maximum " .
Page 2, last paragraph should read".; ..watersurface usage ordinance
with the noted corrections, in preliminary fOITIl..."
Page 2, paragraph 8 should read "...in any lake." "except Lake Minnewashta"
should be excluded.
The motion on the Water Surface Usage Ordinance shall delete the words
"with requested revisions".
The following voted in favor: Mayor Hamilton, Councilmen Geving, Horn and Swenson.
Councilman Neveaux abstained. Motion carried.
City Council Minutes - February 22, 1982
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MINUI'ES (CONTINUED): A motion was made by Councilman Geving and seconded by
Councilman Swenson to approve the February 8, 1982 City Council minutes as
amended. The following voted in favor: ,Mayor Hamilton, Councilmen' Neveaux, Geving,
Horn and Swenson. No nègative votes. Motion carried.
HOLIDAY STATIONS'illRE, CANOPY RECONSIDERATION: This item was previously denied
by the City Council with primary concerns relating to signage and appearance.
Jerome Jensen from Holiday was present and discussed an architectural rendering
of the proposed canopy location and, through discussion with the City Council,
was able to resolve the signage and compatibility issue.
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A motion was made by Councilman Horn and seconded by Councilman Geving to approve
the canopy for the Holiday Stationstore at 441 West 79th Street as presented in
Exhibit A and dated February 22, 1982. The following voted in favor: Mayor Hamilton,
Councilmen Neveaux, Geving, Horn and SWenson. No negative votes., Motion carried.
FINAL DEVEIDPMENT PLAN REVIEW, WALDRIP SUBDIVISION, KEN WALDRIP: Ken Waldrip was
present to discuss his develo¡::ment proposal with the CounciL Although the Council
agreed with the prelimmary plat in general, there was a question in regards to
allowing private access to the lots along Galpin Blvd. Many options were discussed
in regards to future city liabilities and responsibilities with platted right of
ways and private accesses. Generally the Council felt that further research
was needed in regards to this aspect of the plat.
A motion was made by Councilman Neveaux and seconded by Councilman'SWènson to table
action on this item to March 15th to allow the City Attorney and City Engineer
time to further explore the concept of private streets as à part of the develo¡;:ment
plan. The following voted in favor thereof: Councilmen Neveaux, Swenson and Horn.
Mayor Hamilton and Councilman Geving voted no. Motion carried.
AMEND 1982 BUDGET AND FINALIZE 1982 UTILITY BUDGEI': The City Manager introduced
Bob Voto of DeLaHunt Voto and Company, City Auditors. Mr. Voto noted that he
had reviewed the agenda packet as suhnitted to the City CounciL As this is the
first year that their fim is carrying out the city audit and as thèy are just
starting that work, he would not be in a posi tiòn to comment on specific changes
to the 1982 budget. However, given their fim's expe:dence with this same type of
problem (state aid cuts) in the numerous other cities they represent/ he would be
in a position to respond to Colli1cil questions regarding the necessity for these
adjustments. Mr. Voto proceeded to discuss overall state aid cuts, general
recommendations made by their firm in other cities, and various types of special
levies instituted in some of the cities to compensate for loss of revenues (this
not being applicable to the city for 1982 as certification was required in October,
1981) .
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The City Manager presented an overview of changes required in the 1982 budget.
The primary change ($26,000) is required as a result of reduced state aids from
the State of Minnesota. In addition to the reduced state aids, the Manager
noted that various btherexpenditlires are now anticipated to exceed the amounts
budgeted in October / 1981 and as included in the 1982 budget. The Manager suggested
that the Council review each of these items individually to determine whether these
amOlli1ts should be included as a part of the revisions to the 1982 bwget.
Specific changes noted by the Manager included: increased costs - gasoline/
overtime for snow removal (approximately $8,000) ¡anticipated additional costs
for attorney fees (8 ,000); adding energy audit ($1,000) ¡ additional costs
for summer youth employment ($5/000) ¡ non-reimbursement of administrative
costs from the utility fund to the general fund (increase general fund by
$8,000). After discussion,thé following motions were made in regards to each
of the budget changes noted:
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City Council Minutes - February 22/ 1982
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AMEND 1982 BUDGEI' AND FINALIZE 1982 UTILITY BUDGEI' (CONTINUED): A motion was
made by Councilman Horn and seconded by Councilman Neveaux that the public works
department budget not be increased to cover costs of the record snow falls this
winter. The costs will have to be absorbed by that budget. The following voted
in favor: Mayor Hamilton, Councilmen Neveaux, Geving/ Horn and SWenson. No
negative votes. Motion carried.
A motion was made by Colli1cilman Geving and seconded by COlli1cilman Neveaux to amend
the 1982 legal budget to a maximum of $28,000. $18,000 was allocated as a fixed
fee for general legal work with a contingency fund of $10,000 being established
to be drawn upon for defense of court proceedings. The following voted in favor
thereof: Mayor Hamilton, Councilmen Neveaux, Geving, Horn and SWenson. No
negative votes. Motion carried.
A motion was made by Councilman Geving and seconded by Colli1cilman Horn to delete
the energy audit from the 1982 budget. The following voted in favor: Mayor
Hamilton, Colli1cilmen Geving and Horn. Colli1cilmen Neveaux and Swenson voted no.
Motion carried.
No action was taken on the Surrmer Youth Employment item. A general concensus
appeared to favor insuring that monies were available to carry out some fom of
park maintenance.
A motion was made by Councilman Horn and seconded by Councilman Neveaux to table
action on finalizing the amendments to the 1982 budget to March 15, 1982. The
Ci ty Manager is to present specific options back to the City Colli1cil which in
total will equal at least $47,000 representing adjustments acted on this evening
(state aid reductions - $26/000; attorney fees - $8,000; youth employment - $5/000
[assumes federal funds will not be available in 1982]; as well as the potential
change in the utility administration costs - $8,000). A part of the
consideration on March 15th will be a reduction in the police contract as well as
finalizing the 1982 utility budget. The following voted in favor: Mayor
Hamil ton, Councilmen Neveaux, Geving / Horn and SWenson. No negative votes.
Motion carried.
APPROVAL OF ACCOUNTS: A motion was made by Councilman Neveaux and seconded by
COlli1cilman Horn to approve the bills as presented: Checks #13349 through 13412
in the amount of $351,630.36 and checks #17442 through 17535 in the amount of
$226,208.86. The following voted in favor thereof: Mayor Hamilton, Councilmen
Neveaux, Geving, Horn and Swenson. No negative votes. Motion carried.
A motion was made by Councilman Neveaux and seconded by Councilman SWenson to
adjourn the meeting. The following voted in favor: Mayor Hamilton, Councilmen
Neveaux, Geving, Horn and Swenson. The meeting adjourned at 12: 15 a.m.
Don Ashworth
City Manager