4. Council Goals & Objectives
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CITY OF
CHANHASSEN
690 City Center Drive, PO Box 147
Chanhassen, Minnesota 55317
Phone 612.937.1900
General Fax 612.937.5739
Engineering Fax 612.937.9152
Public Safety Fax 612.934.2524
U7eb www.ci.chanhassen.mn.ttS
MEMORANDUM
TO:
Mayor and City Council
Lf
,.I he City o¡Chanh.ssm. A growing community with clean lakes, ql/ali0' schools, a charming downtown, thriving businesses, and beal/tiftl parks. A great place 10 live, work, alld pill,
FROM:
Þ A I Jz....
Don Ashworth, City Manager
DATE:
February 12, 1998
SUBJ:
Council Goals and Objectives
Attached please find a copy of departmental goals for 1998. I thought that
council members might find these helpful when establishing council goals.
Department heads are working on reformatting their goals, using the example of
the Community Development Department.
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Community Development
Mission and Current Services
Community Development includes the activities associated with Planning, Environmental
Services and Water Resources Management. These activities provide staff support to the
City Council, Planning Commission, Board of Adjustments and Appeals, Environmental
Commission, Senior Commission, and Southwest Metro Transit. Services include
administration of the Zoning and Subdivision Ordinance, Comprehensive Plan, forestry
services, lake management, Storm Water Management Plan, Community Development
Block Grant, and environmental services including composting, recycling, and hazardous
waste.
Budeet Hiehliehts
The proposed budget has no increase except for cost ofliving. Water Resources will
have an intern for the summer, but the Planning Department will not have one this year.
Vision/Achievements
Achievements for 1997 include:
· Bluff Creek Overlay District
· Start of the Comprehensive Plan Update
· Senior Dinning
· BWSR wetland banking project
· Comprehensive Wetland Management Plan (wetland management is not subject to
review by BWSR)
· RALF for Lakeview Hills
· Participation in the Chaska /Chanhassen Chamber Business and Retention Program
Proposed projects for 1998 include:
· Completion of Comprehensive Plan
· Update Zoning Ordinances to reflect changes in Comprehensive Plan
· Lake Ann Park Water quality improvement (parking lot improvements, ponds)
· Lake Susan Restoration (improve water quality for fishing, swimming)
· Green Star Award Program from the Environmental Commission given to programs
or individuals that have a positive impact on the environment
Future Trends
As the city continues to grow, complaints and code enforcement increases. Staff is
spending an increasing amount of time on this issue. The increase of enforcement and
the unwillingness to get compliance may increase the demand on legal services.
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Building permit activity is slow for traditional single family lots in the $275,000 price
range. The city has approved projects that have non-traditional housing types and these
should keep building permit activity at around the 200 permits a year.
With the opening of the senior dining later this year, there may be a need for future senior
dining space. The current senior center has seating for 40 persons. Senior programming
has continued to grow as does the senior population. The Senior Commission will be
looking at ultimate needs as a part of the yearly goals.
Because Bandimere Park will be developed this year, the city has lost its compost site.
Recycling and composting is still available in Chaska, although staffis concerned that
illegal dumping will occur. Carver County Environmental Services will assist the city in
providing a match grant to create a recycling center. Staff would like to explore
partnering with the Park and Recreation Department or Public Works Department to find
a permanent location.
Services Level Issues/Unmet Needs
The work of the department involves a lot of public contact, especially when there is a
controversial planning item. With the ability to use interns, the department is able to
meet the greatest demand on our resources during the spring and summer months.
I
1998 PUBLIC WORKS OPERATIONS DEPARTMENT GOALS
Mission Statement: To provide quality and responsive public works services to the community using
the resources and technology available.
I. ADMINISTRATIVE PROGRAMS
A. Develop written short-term and long-term maintenance pr02fams.
B. Develop needed policies regarding maintenance practices to insure uniformity and
consistency.
C. AnaIvze primarv work tasks and develop methods and strategies to improve
efficiencies, customer service and save costs.
D. Work with MIS Coordinator to introduce computer automation into the management
of public works maintenance functions.
E. Develop cross-training pro2fams to insure that employees fully understand various
work tasks in their respective divisions and can job share when there are short-term
shortages in other areas.
F. Develop and implement regular safety training sessions as required by OSHA.
G. Develop programs to promote citizen awareness of public works maintenance
activities and services in the city.
II. RESOURCE MANAGEMENT
A. Team Building - Develop programs, activities, and policies to enhance team building
among employees by sharing in the successes and short comings of the department,
insuring that the employees understand their role and importance to the department,
and providing opportunities to recognize jobs well done.
B. Long-Term Facility Needs - The overall space needs of the Public Works
Maintenance Operations departments has been a problem for some time and worsens
each year that it is not addressed. Currently, a significant amount of the City's
. maintenance fleet and equipment is stored outside every night due to lack of indoor
storage. In addition, the repair area of the shop with only two repair stalls is grossly
undersized for the City's current fleet and they are not even large enough to handle
some of the larger fire trucks and equipment. A study needs to be undertaken to
determine the long-term space needs for the operations division and then evaluate
whether or not the existing site can meet these long-term space needs or if a new
location is required.
C. Acauisition of 1998 Public Works Vehicles and Eauipment - Conduct and complete
the successful acquisition of the programmed 1998 vehicles and equipment additions
to the public works operations department within the approved budgetary limitations.
III. INFRASTRUCTURE IMPROVEMENTS
A. Well No.8 - Work cooperatively with the Engineering department to begin the design
and construction of water supply Well No.8 to be located in the Galpin wellfield area
north of Trunk Highway 5 and east of Trunk Highway 41. This capital improvement
is consistent with the 1993 Comprehensive Water Supply Plan. During 1997, the City
pumped more than 750 million gallons of water and added more than 180 connections
to the system. Continued residential and commercial growth in the City will require
that additional water supply wells be constructed every 3 to 5 years until full
development of the city is attained.
B. 2.0 MG Water Supply Storage Tank - Work cooperatively with the Engineering
department to being the design for the 2.0 million gallon (MG) storage tank to be
located in the southeast quadrant of Trunk Highway 41 and Trunk Highway 5 in
conjunction with the Arboretum Business Park development. This is anticipated to be
a two-year project and is also consistent with the 1993 Comprehensive Water Supply
Plan.
C. Annual Street Repair Pro2fam - Work cooperative with the engineering department in
conducting the 1998 Street Repair and Sea1coat Program.
IV. PLANNING PROGRAMS
A. Water Supply Plan - This plan was first developed in 1993. Since that time the City
has experienced significant growth. In addition, the City will be updating the
Comprehensive Land Use Plan in 1998. This is an opportune time to update the water
supply data and forecast for use in the Land Use Plan update and capital improvement
programming of the utility infrastructure. This will be a cooperative effort with the
Engineering department.
B. Wellhead Protection Plan - Federal and State mandates will require that each
municipality serving more than 1,000 customers with a public water supply system
have a wellhead protection plan in place before future wells and major system
improvements are approved. Since Water Supply Well No.8 is scheduled for 1998,
the City needs to begin work on this plan. This will be a cooperative effort with the
Engineering department.
C. City Water Ouality - Continue to monitor and evaluate water quality (rusty and smelly
water complaints) in the City's water distribution system. If the problem continues to
grow into the future and cannot be controlled with routine maintenance practices such
as main flushing, a study may be necessary to evaluate alternative options to curtail
the problem.
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1998 ENGINEERING DEPARTMENT GOALS
I. ADMINISTRATIVE AND PLANNING PROGRAMS
A. Sump Pump Inspection Pro2fam
Complete the inspection phase of the program and institute maintenance program to
insure continued compliance with City code.
B. Update Pavement Management Study
The original pavement management study was conducted in 1991. A 5-year CIP for
reconstruction projects was developed. This CIP has now been completed. This year is
the appropriate time to re-evaluate the condition of City streets and deyelop a new
reconstruction CIP.
C. Wellhead Protection Plan
Federal and State mandates will require that each municipality serving more than 1,000
customers with a public water supply system have a wellhead protection plan in place
before future wells or major system improvements are approved. Since water supply
Well No.8 is scheduled for 1998, the City must begin work now on this protection plan.
This will be a cooperative effort with the Utility Operations Department.
D. Update Comprehensive Water Supply Plan
The City has experienced significant growth since this plan was first developed in 1993.
In addition, the City will be updating its Land Use Plan in 1998. This is an opportune
time to update water supply data and forecasts for use in the Land Use Plan.
E. Future Well Sites
Continue to identifY and preserve candidate sites for future wells within the City
particularly in areas where development is occurring. Test boring operations may also be
necessary to confirm candidate sites as adequate or capable locations.
F. Surface Water Management Pro2fam
Continue to provide assistance in the implementation of the Surface Water Management
Program specifically as it relates to development growth of the city and specific water
quality projects are identified and prioritized in the Plan.
G. Standard Consultant Service A2feement
Prepare a standard consultant service agreement for general municipal projects in the city
in order to establish uniform services and fee schedules.
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H. GIS
Continue to work cooperatively with the City's computer consultant to install and
develop a geographic information system (GIS), specifically as it relates to Public Works.
This is anticipated to be an ongoing process development and updating infrastructure
maps in layers and information data bases.
II. CAPITAL IMPROVEMENT PROJECTS
Continue to provide project management of all public and private development projects within
the city. Specific capital projects that are known at this time and scheduled for 1998
implementation are as follows:
A. Water Supply Well No.8
Work cooperatively with the Utility Operations Department to begin the design and
construction of water supply well no. 8 to be located in the Galpin Boulevard wellfield
area north of Trunk Highway 5 and east of Trunk Highway 41. This capital improvement
is consistent with the 1993 Comprehensive Water Supply Plan. During 1997, the City
pumped more than 750 million gallons of water and added more than 180 connections to
the system. Continued residential and commercial growth in the City will require that
additional water supply wells be constructed every three to five years until full
development of the City is attained.
B. 2.0 MG Water Storage Tank
Work cooperatively with the Utility Operations Department to begin design for the 2.0
million gallon (MG) water storage tank to be located in the southeast quadrant of Trunk
Highway 41 and Trunk Highway 5 in cooperation with the Arboretum Business Park
development. This is anticipated to be a two-year project.
C. Coulter Boulevard. Phase III (Arboretum Business Park)
To construct this Municipal State-Aid road segment from its current terminus at the west
end of the Autumn Ridge development to the proposed Century Boulevard and ultimately
south to 82nd Street in the Arboretum Business Park and complete an east/west local
collector route south of Trunk Highway 5 between Trunk Highway 101 and Trunk
Highway 41.
D. LAKE LUCY ROAD (between the Brenden Pond development and the
Woodridge Heights development)
To complete the final segment of this overall Municipal State-Aid east/west collector
route in northern Chanhassen which extends from Trunk Highway 41 to Nez Perce Drive.
E. Pleasant View Road Bituminous Overlay
2
To complete a bituminous overlay on Pleasant View Road from TH WI to Powers
Boulevard.
F. Sump Pump Proiects
To install drainage improvements which will address problems created by conformance
of properties with the City code as it relates to sump pump discharges.
G. Annual Street Repair and Sealcoating Pro2fam
To continue proYiding routine maintenance required to maximize the service life of City
streets. This is a cooperative effort with the Street Maintenance Department.
H. Proiect Assessments
Arrange for the adoption of the assessment roll for the following project in time for the
November 30, 1998 certification date:
I. Arboretum Business Park Phase I - Project No. 97-1
III. COOPERATIVE AGENCY EFFORTS
A. Trunk Highway 5 Reconstruction from Powers Boulevard (CSAH 17) to Trunk
Highway 41
Assist MnDOT with the project plan design and pre-project letting administration for this
improvement project in hopes of scheduling a late fall of 1998 contract letting and a
construction start in 1999.
B. Trunk Highway 101 Tumback/Up2fade
Continue to participate as an active member in the multi-agency effort consisting of
MnDOT, Carver County, Hennepin County, Eden Prairie, and Chanhassen regarding the
turnback and upgrade of Trunk Highway 101.
C. Comprehensive Transportation Study
Participate with the City ofChaska and Carver County in an update of the Eastern Carver
County Transportation Study of 1989. Recently updated Metropolitan Council data
related to population growth projections and highway system classification improvements
are now ayailable. This combined with continued delays in the improvement schedule for
Trunk Highway 212, the reyised schedule for the Trunk Highway 5 improvement project,
and improved traffic forecasting design techniques necessitate a revision to the previous
study from eight years ago.
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MEMORANDUM
TO:
Don Ashworth, City Manager
FROM:
Scott Harr, Public Safety Director
DATE:
January 6, 1998
SUBJ:
1998 Public Safety Department Goals
Continuation of Existing Programs:
· Support Staff Customer Service
· Computerization of Department
· Development of position of Fire Inspector in 2"d year
· Provide updated Inspections Division reports
· Crime Prevention/Public Safety Education program development
· 2"d year ofChanhassen's Safety Camp
· Continued effort with child safety seat education program
· Cooperation with other law enforcement/public safety agencies with whom we work
Program Expansion:
· Monthly meetings to develop organization & communication of:
1. Emergency Management Board
2. Management Team
3. Inspectors' Meetings
4. Law Enforcement Team
5. Fire Chiefs
6. Support Staff
· Greater Involvement of divisional heads in budgeting process.
· Implement modified organizational plan incorporating departmental motto; inquiries; and,
mission statement.
· Implement "Clinton Cop" position with Kerri Nolden.
· Assist with transition of new fire chiefs.
SH:eb
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1998 EDA GOALS
I. West 79th Street
Continue to market the remaining two lots east of the Applebee's Restaurant and Tires
Plus site. (January - December)
2. Pedestrian Bridge Construction
Finalize all contracts with MnDOT on ISTEA application.
3. Continue to Review Alternative Sites for Affordable Cost Housing for Chanhassen
Such sites as Przymus site and Jerry Schlenk's property (January - December)
4. Redevelopment of the Pony, Pauly's and Przymus Site (ParklTransit
Site/Commercial?)
5. Paisley Park Tax Petition
(January - December)
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1998 ADMINISTRATION/CITY HALL GOALS
I. Remove old wood tongue and groove siding at city hall and replace with steel siding.
(June-July)
2. Evaluate the possibility of a fax broadcast newsletter.
(June - December 1997)
3. Consider establishing a Wellness Program
(January - December)
4. Repair old St. Hubert's windows.
(January - December)
5. Complete strategic planning between staff and council.
(January - December)
6. Establish a city purchasing policy
(January - December)
7. Complete a New Employee Hiring Manual
(January - December)
8. Improving service levels, develop a work plan for this year's general election.
(January-June)
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PARK & RECREATION DIRECTOR
1998 GOALS
I. Administer all park open space and trail projects approved in the June 14, 1997 referendum
on behalf of the city council.
2. Complete Phase II development of Roundhouse Park.
3. Administer the formation of a neighborhood park planning committee for the five acre park
located at 7400 Galpin Boulevard.
4. Construct an "official" trail connection between Herman Field Park and Minnewashta
Regional Park.
5. Complete the trail underpass of the Twin Cities and Western Railroad at Creekside.
6. Promote public awareness of the Highway 5 pedestrian bridge overpass through directional
signage and the disbursement of an informational flyer.
7. Complete the annual park inventory in April of 1998.
8. Make application for all federal, state and local grants which would enhance the operation
and development of the Park & Recreation Department and systems.
9. Dedicate "Lions Playground" (adjacent to the Recreation Center) in June.
I O. Administer the successful completion of the 1998 Park & Trail Acquisition and Development
Capital Improvement Program.
II. Increase public awareness of park, trail, and other recreation amenities and programs through
public speaking, the Internet, press releases, and the production and disbursement of high
quality brochures, flyers, and bulletins.
12. Listen before speaking.
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1998 Goals
Recreation Supervisor
I. Increase Chanhassen's annual sponsorship contributions total to $25,000.00, including cash, gift
certificates, etc.
2. Final the 4th of July Celebration Schedule of Events by the end of April.
3. Process district facility request applications for the 1998/99 school year by July I.
4. Continue to work with Recreation Supervisor in providing new and interesting recreational
opportunities for the residents of Chanhassen. Work with Senior Coordinator to expand program
for participants of the senior center.
5. Work with seasonal staff to provide better job training and motivation.
6. Implement volunteers from local businesses for Chanhassen's Special Events through the
annual sponsorship program.
7. Look for new ways to increase our department's working relationship with School
District #276.
8. Continue to publish weekly adult atWetic standings in the Chanhassen Villager.
9. Collect $7,500.00 in picnic revenues from reservations.
10. Continue to operate the Lake Ann Concession building and boat rental station in a fiscally
responsible manner.
12. Develop new ideas for increased concession and boat rental revenues and decreased expenditures.
13. Continue serving MRPA on the RSC as District 4 Representative.
14. Continue to assist the Chanhassen Athletic Association and other youth associations in a liaison
capacity.
15. Continue working with Recreation Supervisor in planning and coordinating new programs.
16. Continue serving on the Chanhassen Chamber Board and assisting with their other needs.
17. Develop new ideas to increase membership in the adult softball program by opening up the
eligibility requirements.
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1998 Goals-Recreation Supervisor (Patty)
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I. Increase patronage of the CRC to realize two goals:
a. to promote mental and physical health and wellness among our citizens, and,
b. to generate revenue of 65-75% of operating cost.
2. Provide the CRC gym schedule monthly and make it available to the customer by the 20th of
each month for the upcoming month.
3. Continue to coordinate gym schedule meeting with local athletic association representatives to
allocate gym time. Meetings to be held in August for the period of September - May and again
in April for the period of June - August.
4. Continue to work on promotional/marketing brochure for CRC meeting and conference rooms.
A special mailing to go to all local businesses in April.
5. Continue to develop a comprehensive facility supervisor manual.
6. Propose the continuation of summer tennis lessons to be offered by EIS Tennis.
7. Assume a leadership role in the MRPA Facility Section, playground workshop and other
committees as needed.
8. Provide in-depth seasonal staff orientation.
9. Publish weekly press releases in the Chanhassen Villager.
10. Co-sponsor a summer safety camp with the Public Safety Department.
II. Assist with the City's special events.
12. Discover new ways in which to apply RecWare to the daily operations at the CRC.
I3. Establish operating budgets for dance, aerobics, and child care programs.
14. Complete a CRC year-end report.
15. Team up with Park Maintenance to dress up the CRC front entrance with flower pots.
16. If funding is available, research the purchase of a CRC monument sign and additional lighting
at the CRC entrance way.
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