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1. 1999 Budget Presentations !- ... ? 1999 Proposed Budget Planning November 16, 1998 Planning Department Mission Statement :). To identify community needs and develop statement of community goals to guide the preparation of comprehensive planning policies; to develop and maintain a strong program planning capability which translates the adopted goals into positive plans and specific programs; and to prepare, recommend, and update community development plans; to develop and maintain interdepartmental and intergovernmental coordination and communication in planning matters. Additionally, to advise developers concerning compliance with state and local regulations for development projects. Provide staff support to the planning and senior commission regarding implementation of city goals and strategies. .Budget Highlights There are two personnel changes being requested in 1999. The first change is the Senior Planner (Bob Generous) receiving an additional mid year adjustment. Of 3%. The other change would be to upgrade the Planner II to a Senior Planner this would be a change from a grade 4 to a grade 5 or a change of $500.00 There is an additional 520,000 dollars in fees for services. This money is proposed to study the location and financing of a new library. Future Trends As the city continues to grow the level and type of needs will change. Development will continue to occur but with the additional population growth demands on staff time will continue to increase especially in the areas of code enforcement, miscellaneous permitting and senior issues. Service LevellssuesfUnmet Needs . a.> ~ = . 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Comm 1.8% Admin 87.9% Expenditures by Type Capital 0.0% Contractual 14.6% Materials 0.8% Mise 15.3% ---------------------- ._-------~_.- .---------- 5 Misc. (47,790) (47,790) Total 3,900 191,160 22,500 217,560 CITY OF CHANHASSEN 1999 BUDGET REVENUE V. EXPENDITURES 101 General Fund 1998 1998 1999 ACCOUNT DESCRIPTION BUDGET R E-ESTI MATE BUDGET 530 Community Development 151 Planning Commission REVENUE General Property Tax 5,386 4,918 3,360 Intergovernmental Revenue 33 30 19 Charges for Current Services 70 58 36 Other Revenue 144 158 92 TOTAL REVENUE 5,633 5,164 3,508 EXPENDITURES Materials & Supplies 200 150 200 Contractual Services 5,300 4,050 3,700 TOTAL EXPENDITURES 5,500 4,200 3,900 REV OVER(UNDER) EXPEND 133 964 (392) 152 Planning Administration REVENUE General Property Tax 154,504 181,463 161,258 Intergovernmental Revenue 937 1,101 901 Charges for Current Services 6,506 6,136 5,749 Other Revenue 4,143 5,835 4,417 . TOTAL REVENUE 166,091 194,535 172,326 EXPENDITURES Personal Services 191,900 191,900 202,700 Materials & Supplies 2,150 1,700 2,050 Contractual Services 14,500 11,650 34,200 Capital Outlay Miscellaneous (46,280) (46,280) (47,790) TOTAL EXPENDITURES 162,270 158,970 191,160 .. REV OVER(UNDER) EXPEND 3,821 35,565 (18,834) 6 CITY OF CHANHASSEN 1999 BUDGET REVENUE V. EXPENDITURES 101 General Fund 1998 1998 1999 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 153 Senior Facility Commission REVENUE General Property Tax 20,565 (23,885) (15,037) Intergovernmental Revenue 125 40,793 39,868 Charges for Current Services 267 (281) (163) Other Revenue 552 (768) (412) . TOTAL REVENUE 21,509 15,859 24,256 EXPENDITURES Personal Services 19,100 19,100 14,400 Materials & Supplies 300 240 200 Contractual Services 1,600 1,200 7,900 TOTAL EXPENDITURES 21,000 20,540 22,500 REV OVER(UNDER) EXPEND 509 (4,681) 1,756 ... TOTAL COMMUNITY DEVELOPMENT REVENUE 193,233 215,558 200,090 ... TOTAL COMMUNITY DEVELOPMENT EXPENDITURE: 188,770 183,710 217 ,560 ... TOTAL REV OVER(UNDER) EXPEND 4,463 31,848 (17,470) 7 Activity: 510 Planning Commission The Planning Commission serves as the City Planning Agency providing advisory function to the City Council. Performs public hearings for current and long range planning issues. Acts as filter to review development proposals. Provide public hearing notices, Planning Commission agendas, advertising, development notice signage, and mailing lists. Who is it serving: Serves as an advisory commission to City Council. Acts as a conduit for residents regarding planning issues and development proposals. Performs critical review of development proposals. Why is it important: (benefit to key stakeholders) Its function as an advisory commission to City Council and as a conduit for citizen input provides a linkage for residents to participate in the development of the community. Performs a gatekeeper for consistency issues of the comprehensive plan. Requried by State Statute and City Ordinance. Provides basic information to public regarding planning and development issues and proposals. How does it suppport the strategic plan: The Planning Commission, through its public hearing process, discussions, and workshops, provides a forum for citizen participation in the planning and development of the community. Through the development review process, the Planning Commission assures that high quality development occures within the City. Thorugh its recommendations contained within the comprehensive plan and in its review of development proposals, the Planning Commission encourages housing diversity in the community. The Planning Commission acts as a focal point for development issues. Jls members critically review development proposals to assertain the benefits and enhancements that these proposals will bring to the City including whether development will complement the downtown area, the extent of and commitment to the preservation of natural resources, the connections and linkages of development proposals and the rest of the community, and the compliance of development proposals with the ordinances and policies established by the City. How many does it serve: All City residents and the development community, approximately 19,000 persons. The Planning Commission reviews approximately 100 cases per year. Cost per beneficiary: Total cost $3,900.00. $0.21 per resident. Other performance measures: 8 N umber of cases reviewed. (approximately 100 cases per year) 23 scheduled meetings per year. Staffing Level: None (However, Planning staff serves as liaison to Planning Commission) Capital Outlay: $0 9 510 Planning Commission Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 200 3,700 200 3,700 3,900 3,900 3,900 3,900 11 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 520 Planning Administration Personal Services 20,270 20,270 Materiai & Suppiies 205 205 Contractual Services 7,470 7,470 Capital Outlay Miscellaneous (4,779) (4,779) Total 23,166 23,166 521 Current Planning Personal Services 40,540 40,540 Material & Suppiies 410 410 Contractual Services 5,940 5,940 Capital Outlay Miscellaneous (9,558) (9.558) Total 37,332 37,332 522 Long Range Planning Personal Services 40,540 40,540 Material & Supplies 410 410 Contractual Services 5,940 5,940 Capital Outlay Miscellaneous (9.558) (9,558) Total 37,332 37,332 523 Permit Review Personal Services 5,068 5,068 Materiai & Supplies 51 51 Contractual Services 743 743 Capital Outlay Miscellaneous (1,195) (1,195) Total 4,667 4,667 524 Code Enforcement Personal Services 5,068 5,068 Material & Supplies 51 51 Contractual Services 743 743 Capital Outlay Miscellaneous (1,195) (1,195) Total 4,667 4,667 525 Intergovernmental Personal Services 10,135 10,135 Material & Suppiies 103 . 103 Contractual Services 1,485 1,485 Capital Outlay Miscellaneous (2,390) (2,390) Total 9,333 9,333 12 528 Customer Service Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund 81,080 820 11,880 81,080 820 11,880 (19,116) 74,664 (19,116) 74,664 191,160 191.160 13 Activity: 520 Planning AdministrationlTraining Coordinate and plan the staffing activities and work programs of staff. Prepare budgets, record planning activity, staff evaluations, work and project programs, and timecards. Provide continuing education and training opportunities for planning staff through college courses, workshops, seminars, conferences, etc. to assure up to date knowledge on trends, innovative ideas, emerging issues in planning and development, and alternate solution to problems and opportunities facing the community. Who is it serving: City Council, Planning Commission, City administration, planning staff. Why is it important: (benefit to key stakeholders) Coordinates the activity of planning staff with the needs of City administration and the community. Prepares a work program responsive to requests from citizens, commissions, Council, administration, and staff. ) Maintains a highly trained, informed and innovative staff to address the problems and issues facing the community. Enhances employee morale. Exposes the city to alternative ideas. How does it suppport the strategic plan: Provides a means to coordinate the activity of staff in fulfilling the requests from citizens, commissions, Council, administration, and staff. Provides opportunity to assure potentially visionary approachs to meet stakeholder expectation for qualtiy services and amenities. Explores alternate options and opportunities. Fosters debate and decisions based on merit and evaluation of alternatives. How may does it serve: approximately 19,000 (indirect) Cost per beneficiary: Total costs $23,166. $1.22 per resident, Other performance measures: Sufficient staffing to meet the demands of residents, Planning Commission, and City Council. Attendence at conferences, workshops, etc. Staffing Level: 10 percent of staffing time for four planners. Capital Outlay: $0 14 520 Planning Administration Personal Services Material & Supplies Contractuai Services Capital Outiay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 20,270 205 7,470 20,270 205 7,470 (4,779) 23,166 (4,779) 23,166 15 Activity: 521 Current Planning Review development proposals for consistency with the comprehensive plan, subdivision ordinance, and zoning ordinance. Prepare staff reports, provide developers and residents guidance on comprehensive plan and zoning requirements. Provide citizens with information regarding development proposals. Coordinate City and agency review of development proposals. Who is it serving: City Council, Planning Commission, Board of Adjustments, developers, residents, and City staff. Why is it important: (benefit to key stakeholders) Facilitates the development of the City through the implementation of ordinances and comprehensive plan goals and policies. How does it suppport the strategic plan: Provides staff support to City Council and commissions. Permits formal and informal communication of ideas. Encourages discussion of options and opportunities relating to the implementation of the comprehensive plan goals and policies. Where appropriate, encourages the provision of life cycle housing. Assures, to the maximum extent possible, that environmental issues are addressed as part of the development review process. Requires that adequate public facilities are available to the development and that development proposals are linked to the rest of the community (physically and aestheitically). How many does it serve: All City residents and the development community, approximately 19,000 persons. Cost per beneficiary: Total cost of$37,332. $1.96 per resident Other performance measures: Number of cases. (approximately 100 cases annually). Increase in tax base valuation. Achieving goals of the comprehensive plan. Continued high quality development within the city. Staffing Level: 20 percent of staffing time for four planners. Capital Outlay: $0 16 521 Current Planning Personal Services Material & Supplies Contractuai Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 40,540 410 5,940 40.540 410 5,940 (9,558) 37,332 (9,558) 37,332 17 Activity: 522 Long Range Planning Prepare amendments and updates to the Comprehensive Plan. Explain and interpret Comprehensive Plan policies and goals. Coordinate implementation of the comprehensive plan with other City departments. Prepare ordinance amendments of the City code. Perform special studies as required. Who is it serving: City Council, Planning Commission, Board of Adjustments, developers, residents, and City staff. Why is it important: (benefit to key stakeholders) Fulfills requirements of the Minnesota Legislature and Metropolitan Council. Provides guidance for the realization of the City's vision. Provides the City with in depth analysis in making policy and ordinance investigation and revisions. How does it suppport the strategic plan: The Comprehensive Plan (Plan) is a dynamic document that represents a synopsis of City goals and policies for the current and future development of the community. It attempts to put into a textual form a vision of the City. It provides guidance for the realization of the City's vision. The Plan by definition is a "values" document. It attempts to verbalize the values of the community through the recitation of specific goals and policies. It delineates the amenities and perceptions that make the community a special place to live and work. The capital investment plan attempts to provide an effective and efficient plan for the capital investment within the community as well as coordinating the provision of community services. Development of the comprehensive plan update was achieved through an extended process including public hearing, workshops, open houses, media reports, and civic and individual discussion. The Plan is continuously re-examined as development proposals are presented to the City. The Plan provides guidance in evaluating options for the furtherance of community goals and policies. It establishes a framework to develop priorities in the development and servicing of the City. At least annually, values and priorities are evaluated through the budget process, especially the capital budget, and its comparison to the capital investment plan embodied in the Plan. Finally, at least once every five years, the entire Comprehensive Plan must be updated, as required by state statute, to assess where the City is in achieving its goals and policies. Development of the Plan was achieved through an extended process including public hearing, workshops, open houses, media reports, and civic and individual discussion. Planning staff is proposing that the City get out into the community more often and present neighborhood meetings, discussions, and open houses to assure a continuous dialogue is maintained and to keep residents informed about plans for the community. 18 The open house forum employed as part of the Comprehensive Plan process allowed for informal sharing of ideas and discussion. The Parks and Open Space Element and capital investment plan provide guidance in determining the need for additional facilities. In addition, the overall community development goals provide the framework for discussions about the merits of such facilities. The land use element of the Comprehensive Plan provides the overall parameters for the development of housing, as well as other land uses, in the community. Four density ranges of housing are specified in the Plan: large lot (0.4 units per acre), low density (1 - 4 units per acre), medium density (4 - 8 units per acre) and high density (8 - 12 units per acre). The Plan also includes a density bonus provision for affordable housing of a 25 percent density increase in the number of housing units permitted. The housing element of the Plan provides policies encouraging development at the higher end of the density range and promotes the mixing of housing density to provide sufficient diversity to meet the life-cycle needs of the residents of the City. In conjunction with the City's participation in the Livable Communities Act, the Plan provides an action plan including housing diversity and affordability goals for the community. An important consideration in housing is the proposed development parameters. To facilitate good design, the plan incorporates design principles from the Urban Land Institute as guidance for the design process. One of the community assets identified by the Comprehensive Plan was an identifiable downtown area. The Plan proposes to maintain this emphasis as the community continues to exp'and. The central business district and highway business districts penTIit a wide variety of commercial and retail uses. The mixed use development within the Village on the Ponds development should complement the downtown area. One of the communities greatest assets, and a quality that is often cited by new residents, is the natural areas and parks and open spaces that are preserved and maintained within the community. The Bluff Creek Watershed Natural Resources Management Plan, approved in December 1996, is an appendix to the Plan and serves as a guide for the development within the cooridor. The design review process outlined in the housing element of the Plan highlights the extreme sensitivity of the community for the protection of natural areas. The Natural Resources element of the plan discusses the significant natural features present in the community (lakes, wetlands, creek and river corridors, and forests) and proposes specific policies for their protection. The Parks & Open Space element makes it a priority to preserve environmentally sensitive or significant areas before they are destroyed or altered by development. The Plan also proposes that a balanced park system including neighborhood and community parks, special facilities, schools, and private developments all be interconnected by a linear trail system. 19 The Plan proposes the development of a multi-modal transportation system to accommodate walkers, bikers, transit riders, and drivers. The Future Functional Classification System specifies a hierarchy of street networks to provide long distance and short duration trips through and within the c.ommunity. The Transportation element provides specific policies promoting pedestrian and bicycle access throughout the community and requiring linkages between developments. The Plan also expands and promotes transit alternatives including bus service, light rail transit, commuter rail, and travel demand management strategies. The comprehensive nature of the Pan indirectly promotes safety and security for the community in that it verbalizes the values from which the community has grown and provides direction and guidance for the future. A community is made up of its residents, businesses and institutions sharing a common history or common social, economic and political interests. Agreement on the commonality of interests as outlined in the Comprehensive Plan can and will foster the sense of community. The community, in turn, will reach out to protect and preserve its members. How many does it serve: All City residents and the development community, approximately 19,000 persons. Cost per beneficiary: Total cost 537,332. $1.96 per resident. Other performance measures: Drafts of ordinance amendments prepared. Preparation of special studies. Staffing Level: 20 percent of staffing time for four planners. Capital Outlay: $0 20 522 Long Range Planning Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 40,540 410 5,940 40,540 410 5,940 (9,558) 37,332 (9,558) 37,332 21 Activity: 523 Permit Review Review building proposals for consistency with the comprehensive plan, subdivision ordinance, and zoning ordinance. Provide citizens with information regarding development proposals. Who is it serving: The construction industry, builders, developers, and residents of the community. Why is it important: (benefit to key stakeholders) Assure compliance of development to approved development plans and zoning ordinance requirements. How does it suppport the strategic plan: Provides timely service to residents and the building community. Informs residents and the building community of code compiance Issues. How many does it serve: Staff reviews approximately 300 residential building permits annually for new construction. In addition, approximately 650 miscellaneous permits and 100 commercial permits are reviewed annually. Approximately 19,000 Cost per beneficiary: Total cost 54,666.50. $0.25 per resident. Other performance measures: Number of permits reviewed. (Estimate 950 permits annually) Staffing Level: 2.5 percent of staffing time for four planners. Capital Outlay: $0 22 523 Permit Review Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 5,068 51 743 5,068 51 743 (1,195) 4,667 (1,195) 4,667 23 Activity: 524 Code Enforcement Ensure compliance with zoning ordinance requirements. Who is it serving: All City residents and the business community. Why is it important: (benefit to key stakeholders) Provides equal protection to all City residents and businesses. Helps to maintain property values. How does it suppport the strategic plan: Maintains a sense of safety and scurity for the community. Provide uniform enforcement of City requirements. How many does it serve: All City residents and the business community, approximately 19,000 persons. Cost per beneficiary: Total cost $4,666.50. $0.25 per resident. Other performance measures: Number of complaints resolved or addressed. Improved sense of community. Staffing Level: 2.5 percent of staffing time for four planners. Capital Outlay: $0 24 524 Code Enforcement Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 5,068 51 743 5,068 51 743 (1,195) 4,667 (1,195) 4,667 25 Activity: 525 Intergovernmental Planning Participation in intergovernmental planning opportunities including Southwest Coalition, Southwest Metro Transit, Business Retention & Expansion, Business, Industry & Education, Southwest Transportation Coalition, Metropolitan Council, Carver County, Hennepin County, Minnesota Department of Transportation, Minnesota Department of Natural Resources, Bureau of Water Resources, Environmental Quality Board, School Districts, other local governments, etc. Who is it serving: City Council, Planning Commission, businesses, developers, residents, and City staff. Why is it important: (benefit to key stakeholders) Provides an opportunity for dialogue between various agencies and communities and the City ofChanhassen. Allows the City to have input in activities and regulations that may impact Chanhassen residents and businesses. Provides an opportunity for the City to access other potential funding sources for projects within the community. How does it suppport the strategic plan: Provides the City with the opportunity to explore options and debate decisions. Allows for the introduction of innovative ideas and processes. Provides an opportunity to access additional funding sources. Through cooperative efforts permits the City to leverage funding for housing diversity, preserve and maintain natural areas, encourage community connections, and foster a sense of safety and security. How many does it serve: Approximately 19,000 Cost per beneficiary: Total cost $9,333.00. $0.49 per resident. Other performance measures: Attendence at intergovernmental meetings. Participation in intergovernmental planning exercises. Staffing Level: 5 percent of staffing time of four planners. Capital Outlay: $0 26 525 Intergovernmental Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 10,135 103 1,485 10,135 103 1,485 (2,390) 9,333 (2,390) 9,333 27 Activity: 528 Planning Customer Service Provide citizens with information regarding development proposals. Explain and interpret comprehensive plan policies and goals. Explain and interpret zoning ordinance requirements and other City Codes. Provide demographic information to residents and businesses. Provide basic information regarding land availability and potential development locations. Who is it serving: The construction industry, builders, developers, elected officials, and residents of the community. Why is it important: (benefit to key stakeholders) Provides a continuous avenue for dialogue between the City and the construction industry, builders, developers, and residents of the community. How does it suppport the strategic plan: Provides a quality service that enhances the perceptions of residents and businesses about the community. How many does it serve: Approximately 19,000 Cost per beneficiary: Total cost $74,664.00. $3.93 per resident. Other performance measures: Number of phone calls answered. Number of customers assisted. Number of information packets prepared anddistributed. Staffing Level: 40 percent of staff time for four planners. Capital Outlay: $0 28 528 Customer Service Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 81,080 820 11,880 81,080 820 11,880 (19,116) 74,664 (19,116) 74,664 29 Activity: 530 Senior Commission Activity: The Senior Commission meets once a month to investigate senior needs in the community. There level of activity varies. The commission serves as an umbrella for several programs such as congregate dining, meals on wheels, information and referral, and transportation. The commissioners take turns in attending all activities in the senior center to stay in contact with seniors, be informed of any emerging needs, and to educate seniors on services available to them. Members of the commission also serve on other outside committees such as Community Education, Senior Expo, and Senior Advisory Committee to Carver County Board of Commissioners. Who is it serving: The commission serves seniors through representing them in the community of Chanhassen, acting as a resource to the community, planning for future senior needs, and promoting a positive image that can be associated with seniors in Chanhassen. The commission strives to serve Baby Boomers, younger and older seniors, and children of seniors. Why is it important: As the "Baby Boomers" generation ages, a larger percentage of the overall population will be seniors which will lead to larger issues and type of services catering to seniors. The commission's goal is to be proactive and prepare for these needs rather than react to them. The commission aims to prolong the independence of seniors in the home. How does it support the strategic plan: The overall roll of the Senior Commission and their mission is in direct unison with the City Council's Strategic Plan. Volullteerism: A large number of programs offered at the Senior Center are run by volunteers, some of which serve on the Senior Commission. Education: The Senior Commission is continuously educating the community and providing them information on the demographics of Chanhassen, senior services available, activities, social programs, volunteer opportunities, and definition of a Senior Citizen. Evaluation of Needs: The Senior Commission serves as an advisory body to the City Council in addressing the special needs of the people over 55 living in Chanhassen. The Senior Commission considers and makes recommendations to the City Council regarding the special needs of seniors in the areas of transportation, information and assistance, independent living in the home, social and recreational programs, senior centers and senior housing, but is not limited to these issues. Evaluate the need for senior housing: The Senior Commission is evaluating the need for additional senior housing and is proposing a senior needs study be conducting after the Year 2000 census are released. 30 How many does it serve: The 1990 Census showed that 7% of the population in Chanhassen is 55 or older. Future projections indicate that this number will continue to increase. The Metropolitan Council estimates a 45% increase in the senior community. By serving the seniors, the commission also provides service to children of seniors that live in the city (i.e., I. providing transportation for seniors that can no longer drive frees up the obligation of a family member to provide the service. 2. Senior Housing in the area allows senior citizens to stay in the community in which their family members live and can allow for more interaction with them while allowing the seniors to maintain a level of independence.). Cost per beneficiary: Based upon the 1990 census information, the total number of seniors age 55+ was 1,079. To represent the current senior population, staff added the number of individuals age 50-54 since they have aged 9 years and would be considered seniors today. Based upon this analogy, the estimated number of seniors age 60+ is 1,540. This number assumes that there has been no in migration of seniors into the community. The Metropolitan Council is forecasting a 45% increase in the senior population. If that number is accurate, then the total increase in number of seniors is 693 which gives us a total of2,233. Assuming that only seniors benefit from programs recommended by the Senior Commission, $22,500 + 1,540 = $14.61 per beneficiary. This number assumes that there has been no increase the senior population. Or $22,500 + 2,233 = $10.08 per beneficiary if one accepts the Metropolitan Council's forecast.. There are many programs such as intergenerational programs that benefit children by learning values that can be passed on by seniors. Congregate Dining insures a minimum of one nutritious meal per day which could be translated into a direct benefit to family members who will rest assured that this elderly person is getting the nutrition they need. It will also give them a healthier life which will also benefit family members since the senior member of the family can continue a more independent living. Other performance measures: Number of seniors who use or visit senior center. Number of meals served at senior center. Staffing Level Description: Staffliaison to the Senior Commission providing them with professional advise and assisting them in implementing their goals and objectives. Staff is responsible for preparing monthly agendas, preparing minutes, be present at the Senior Commission meetings. Capital Outlay: $0 31 530 Senior Commission Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 14,400 200 7,900 14,400 200 7,900 22,500 22,500 22,500 22,500 33 Environmental Resources Mission Statement To provide funding mechanism and accounting control for projects/activities that have significant impact on our environment. The protection and management ofChanhassen's natural resources is an important component of the attraction and quality oflife in the city. This budget is designed to maintain the quality oflife of both the residents and the environment through fiscal accountability and planning. The environmental problems and costs associated with solid waste (garbage), recycling, water quality management and composting continue to grow. Chanhassen continues to aggressively attack these problems and attempt to resolve these issues before they become unmanageable. Cooperative efforts with the county for composting and recycling are continuing Budget Highlights One half of an additional staff person is being requested. The proposed position would be paid out of the reforestation budget and the park maintenance budget. The job position would be a forestry technician/arborist and would assist in the maintenance of the city reforestation projects. This would be an increase of 100 % in salary and wages. The other change would be in the city forester's job classification from a grade two to a grade three this would result in a $345 average salary increase in 1998. There is a 57,250 request for color arterial photos as well as an increase in travel and training. Future Trends As the city grows and there are more complex development proposals there will be a greater more demand of the forestry services. The population growth will also great a greater need for recycling and lake management services. Service LevellssuesfUnmet Needs 35 CITY OF CHANHASSEN 1999 BUDGET SPECIAL REVENUE FUNDS 211 Environmental Protection Fund 1998 1998 1999 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET REVENUE · TOTAL GENERAL PROPERTY TAX 80,000 80,000 80,000 0.0% · . TOTAL INTERGOVERNMENTAL REV 15,000 9,000 14,000 55.6% · TOTAL CURRENT SERVICES 2,000 250 (100.0%) TOTAL OTHER REVENUE 24,000 26,000 28,000 7.7% .. TOTAL REVENUE 121,000 115,250 122,000 5.9% REVENUE OVER/(UNDER) EXPENDITURES (20,930) 13,315 (19,130) (243.7%) FUND BALANCE FORWARD 580,972 621,364 569,679 (8.3%) TRANSFERS IN/(OUT) (65,000) (65,000) (100.0%) LESS REQUIRED RESERVE 495,042 569,679 550,549 (3.4%) TOTAL RESOURCES OVER/(UNDER) LIABILITIES #DIV/O! 36 CITY OF CHANHASSEN 1999 BUDGET 211 Environmental Protection Fund 231 Recycling ACCOUNT DESCRIPTION 1998 1998 1999 BUDGET RE-ESTIMATE BUDGET . TOTAL PERSONAL SERVICES 29,100 29,100 31,600 8.6% . TOTAL MATERIALS & SUPPLIES 5,150 380 5,150 1255.3% TOTAL CONTRACTUAL SERVICES 9,430 8,400 9,430 12.3% .. TOTAL RECYCLING 43,680 37,880 46,180 21.9% 37 CITY OF CHANHASSEN 1999 BUDGET 211 Environmental Protection Fund 235 Lake Management 1998 1998 1999 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET . TOTAL MATERIALS & SUPPLIES 8,000 #DIV/O! . TOTAL CONTRACTUAL SERVICES 45,750 20,200 18,200 (9.9%) .. TOTAL LAKE MANAGEMENT 53,750 20,200 18,200 (9.9%) 38 CITY OF CHANHASSEN 1999 BUDGET 211 Environmental Protection Fund 236 Reforestation 1998 1998 1999 % ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET INC/(DEC TOTAL PERSONAL SERVICES 18,400 18,400 39,900 116.8% * TOTAL MATERIALS & SUPPLIES 2,350 2,125 10,550 396.5% * TOTAL CONTRACTUAL SERVICES 23,750 23,330 26,300 12.7% ** TOTAL REFORESTATION 44,500 43,855 76,750 75.0% 39 Activity: 810 Recycling SpringlFall Brush collections, advertisements for collection days, maintenance of phone line and web page. Who is it serving: All residents, approximately 19,000. Why is it important: (benefit to key stakeholders) Collection days necessary due to lack of permanent compost site, efficient and comprehensive recycling information transfer through use of phone and web page. Required by state mandate. How does it suppport the strategic plan: Provides needed services to residents, recognized by residents as effective service delivery. How many does it serve: Approximately 19,000. Cost per beneficiary: $2.43 per resident. Other performance measures: No data known for phone line and web page use. Collection days could be serving 100-200 daily. Participation rates for residential users are approximately 60 percent.. Staffing Level: 55 percent of environmental personnel budget. Capital Outlay: $0 40 810 Recycling Personal Services Material & Supplies Contractual Services Capital Outiay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Environmental Total 31,600 5,150 9,430 31,600 5,150 9,430 46,180 46,180 46,180 46,180 41 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Environmental Total 850 Lake Management Personal Services Material & Supplies Contractual Services 11,200 11,200 Capital Outlay Miscellaneous Total 11,200 11,200 851 Intergovernmental Personal Services Material & Supplies Contractual Services 3,000 3,000 Capital Outlay Miscellaneous Total 3,000 3.000 858 Customer Service Personal Services Material & Supplies Contractual Services 4,000 4,000 Capital Outlay Miscellaneous Total 4,000 , 4,000 18,200 18.200 43 850 Lake Management Activitv Manage and track water quality issues as they pertain to Chanhassen City lakes. Work includes water quality monitoring lake projects, compile available information and promote public awareness. Who is it servin!! Chanhassen residents who live on City lakeshore lots, all residents of Chanhassen who use City lakes, residents of Eden Prairie and Shorewood who live on shared City lakes, and anyone in the metro are who uses lakes within Chanhassen for recreation. Whv is'it important Provides uniform setbacks and protection zones. Proposes and funds projects to improve lake quality. Keeps records and information to document changes in water quality. How does it support the Strate!!ic Plan Protect and preserve natural amenities such as wetlands and lakes. How manv does it serve? All of Chanhassen Residents both on the lake and within the community. Also serves everyone who uses public boat access and Chanhassen lake parks. Estimate 25,000. Cost per Beneficiarv $ 11,200/25,000 (estimated lake users) = $0.45 per user Other performance measures Success of project meeting goals, water quality standards maintained, number of response to lake projects. Staffin!! Level 5% of the Water Resources Coordinator's budget Capital Outlav $ 11,200 44 r CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY .. Environmental Total 850 Lake Management Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total 11,200 11,200 11,200 11,200 45 851 Lake Intergovernmental Activitv Coordinate permit and regulatory activities from federal, state, DNR and local watershed districts and other authoritative powers. Also provides a voice for Chanhassen in future lake regulatory activity. Who is it servin!! Chanhassen residents who live on City lakes, interested in City lakes, interested in developing or improving lakeshore property, interested in regulatory issues and who are active in promoting water quality. Whv is it important Maintains Chanhassen's role as a progressive leader in water quality and lake protection. Allows Chanhassen to regulate within it's own lakes. How does it support the Strate!!ic Plan Maintains the goal of protecting and preserving natural amenities and simplifying regulation for Chanhassen citizens. How many does it serve'! All ofChanhassen residents both on the lake and within the community. Also serves everyone who uses public boat access and Chanhassen lake parks. Estimate 40,000. Cost per Beneficiarv $ 3,000/40,000 = $0.08 Other performance measures Stamm! Level 2.5% of Water Resources Coordinator's time and 0.7% of the SWMP budget. Capital Outlav $ 3,000 46 851 Intergovernmental Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total . t , CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Environmental Total 3,000 3,000 3,000 3,000 47 858 Lake Customer Service Activitv Respond to the public on issues such as shoreline ordinances, water quality, lake preservation, and lake information. Also includes providing site inspections, lake information and resources. Who is it servin!! Anyone who owns lakeshore property in Chanhassen, is looking at purchasing lakeshore property, develop lakeshore property, uses Chanhassen lakes or inquires about Chanhassen lakes. Whv is it important Maintains an important communication link between the City's information resources to the residents. How does it support the Strate!!ic Plan Provides information and services to the community on preservation and protection, regulation and administration of natura] amenities. How manv does it serve? All ofChanhassen residents both on the lake and within the community. Also serves everyone who uses public boat access and Chanhassen lake parks. Estimate 25,000. Cost per Beneficiarv $ 4,000/25,000 = $0.16 per user Other performance measures Success ofproject meeting goals, water quality standards maintained, number of responses to lake projects. Staffin!! Level 5% of Water Resources Coordinator's time and 0.7% of the SWMP budget Capital Outlav $ 4,000 48 858 Customer Service Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Environmental Total 4,000. 4,000 4,000 4,000 49 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Environmental Total 860 Forestry Personal Services 15,960 15,960 Material & Supplies 4.220 4,220 Contractual Services 10.520 10,520 Capital Outlay Miscellaneous Total 30,700 30,700 861 Development Review Personal Services 9,975 9,975 Material & Supplies 2,638 2,638 Contractual Services 6,575 6.575 Capital Outlay Miscellaneous Total 19,188 19,188 865 Intergovernmental Personal Services 3,990 3,990 Material & Supplies 1,055 1.055 Contractual Services 2,630 2,630 Capital Outlay Miscellaneous Total 7.675 7.675 868 Customer Service Personal Services 9,975 9,975 Material & Supplies 2,638 2,638 Contractual Services 6,575 6.575 Capital Outlay Miscellaneous Total 19,188 19,188 76,750 76.750 51 Activity: 860 Forestry Management Planting programs (boulevard trees, replacements, spring tree discounts), tree maintenance, forest health, training, Arbor Day programming. Who is it serving: All city residents, approximately 19,000 Why is it important: (benefit to key stakeholders) Public trees constitute valuable city investment, therefore necessary to insure health and protection of investment through routine care and maintenance. How does it suppport the strategic plan: Preserving and maintaining natural amenities and open space, quality customer service, protection of public good How many does it serve: Approximately 19,000. Cost per beneficiary: Total cost $30,700. $1.62 per resident. Other performance measures: Number of trees planted. Àdditional trees provided in developing areas. Attainment of 50 percent canopy coverage goal. Provision of additional wildlife habitat. Staffing Level: 40 percent of reforestation staffing time. " Capital Outlay: $0 52 860 Forestry Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Environmental Total 15,960 4,220 10,520 15,960 4,220 10,520 30,700 30,700 53 Activity: 861 Forestry Development Review Subdivision, PUD, and commercial development review. Includes reviewing building permit applications. Who is it serving: Developers and all residents Why is it important: (benefit to key stakeholders) Insures compliance with city tree and landscaping ordinances, protection of natural resources. How does it suppport the strategic plan: Preserving and maintaining natural amenities and open space, quality customer service, protection of public good. How many does it serve: Approximately 19,000. Cost per beneficiary: Total cost SI9,187.50. $1.01 per resident. Other performance measures: Number of plans reviewed. (The city has approximately 100 planning cases per year. Estimate 300 residential building permits per year. Additional trees provided in developing areas. Attainment of 50 percent canopy coverage goal. Provision of additional wildlife habitat. Staffing Level: 25 percent ofreforestation staffing time. Capital Outlay: $0 54 861 Development Review Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Environmental Total 9.975 2,638 6,575 9,975 2,638 6,575 19,188 19,188 55 Activity: 865 Forestry Intergovernmental Connections with MN DNR, Minnesota Shade Tree Advisory Committee, Carver County Environmental Services, Carver County Soil and Water Conservation District, Univ. of MN Landscape Arboretum, Univ. ofMN Natural Resources department, other municipal communities, etc. Coordination of City policies and practices with other governmental agencies. Apply for additional grant funds. Who is it serving: All city residents. Why is it important: (benefit to key stakeholders) Relationships necessary to foster exchange of information, technical resources and support, annual opportunities for funding and subsidies for city projects How does it suppport the strategic plan: Secures intergovemmental support for city projects in accordance with the strategic plan How many does it serve: Approximately 19,000. Cost per beneficiary: Total cost 57,675.00. $0.40 per resident. Other performance measures: Grants dollars received/applied for. Staffing Level: 10 percent of reforestation staffing time. Capital Outlay: $0 56 865 Intergovernmental Personal Services Material & Supplies Contractual Services Capitai Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Environmental Total 3,990 1,055 2,630 3,990 1,055 2,630 7,675 7,675 57 Activity: 868 Forestry Customer Service Home visits for pathology diagnosis, landscape escrow release program, public education. Who is it serving: All city residents. Why is it important: (benefit to key stakeholders) Provide unbiased, knowledgeable diagnosis of plant problems for city property owners, free technical information through printed material and presentations. How does it suppport the strategic plan: Provides desirable service at no direct cost to residents. How many does it serve: Approximately 19,000. Cost per beneficiary: Total cost $19,197.50. $1.01 per resident. Other performance measures: Number of home visits made. Number of presentations made. Improvment in the quality ofplantings in the community. Staffing Level: 25 percent of reforestation staffing time. Capital Outlay: $0 58 868 Customer Service Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Environmental Total 9,975 2,638 6,575 9,975 2,638 6,575 19,188 19,188 59 Surface Water Management Utility Mission Statement This fund will account for the activities within the entire City relating to stormwater runoff, retention and water quality issues and carry out the surface water management plan as adopted by the city Council. The City has two sources of funding, the storm water utility fee and one-time connection fees for new development. The stormwater utility is billed each quarter in conjunction with the sewer and water utility. Properties are identified and charged according to a rate scale established by the City Council. For instance, a single family residence is billed $ 5.00 per quarter. The one time connection fees are applied toward the stormwater management costs of costly future construction projects, such as improvements to HWY 5 and HWY 101. They also fund the construction of needed regional ponds in accordance to the Surface Water Management Plan (SWMP). Each year annual budgets are based on projected income from the storm water utility, or approximately $350,000. Yearly budgets also include carry over from the previous year's revenue. The yearly goals of the SWMP is complete major storm water projects. These projects are selected fonn recommendations from city public works and parks departments, homeowners complaints, and from the list of projects in the (SWMP). In addition to these projects, the SWMP also fund storm water maintenance activity and construction prepared by the City's public works staff. In 1998 a inventory and rating was done on the 114 storm water ponds within the City. 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CITY OF CHANHASSEN 1999 BUDGET ENTERPRISE FUNDS 720 Surface Water Mgmt Fnd 1998 1998 1999 ACCOUNT DESCRIPTION BUDGET RE·ESTIMATE BUDGET REVENUE * TOTAL INTERGOVERNMENTAL 100,000 100,000 0.0% * TOTAL CURRENT SERVICES 303,500 303,500 333,500 9.9% * TOTAL OTHER REVENUE 12,000 15,000 20,000 33.3% - TOTAL REVENUE 315,500 418,500 453,500 8.4% 64 CITY OF CHANHASSEN 1999 BUDGET ENTERPRISE FUNDS 720 Surface Water Mgmt Fnd 1998 1998 1999 % ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET INC/(DEC EXPENDITURES · TOTAL PERSONAL SERVICES 85,500 85,500 92,700 8.4% · TOTAL MATERIALS & SUPPLIES 9,000 3,400 3,700 8.8% · TOTAL CONTRACTUAL SERVICES 321,300 191,750 398,300 107.7% TOTAL CAPITAL OUTLAY 70,000 70,000 70,000 0.0% .. TOTAL EXPENDITURES 485,800 350,650 564,700 61.0% REVENUE OVER/(UNDER) EXPENDITURES (170,300) 67,850 (111,200) (263.9%) FUND BALANCE FORWARD 174,756 1,279,256 1,347,106 5.3% LESS REQUIRED RESERVE 4,456 1,347,106 1,235,906 (8.3%) TOTAL RESOURCES OVER/(UNDER) LIABILITIES #DIV/O! 65 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Surface Water Total Management 870 Storm Water Management Personal Services 55,620 55,620 Material & Supplies 1,850 1,850 Contractual Services 373,900 373,900 Capital Outlay 70,000 70,000 Miscellaneous Total 501,370 501,370 871 Intergovernmental Personal Services 7,000 7.000 Material & Supplies Contractual Services Capital Outlay Miscellaneous Total 7,000 7,000 873 Permit Review Personal Services 7,540 7,540 Material & Supplies Contractual Services 4,500 4.500 Capital Outlay Miscellaneous Total 12,040 12,040 874 Development Review Personal Services 7,540 7.540 Material & Supplies Contractual Services 5,000 5,000 Capital Outlay Miscellaneous Total 12,540 12,540 878 Customer Service Personal Services 15,000 15,000 Material & Supplies 1,850 1,850 Contractual Services 14,900 14,900 Capital Outlay Miscellaneous Total 31,750 31,750 564,700 564,700 67 870 Storm Water Management Activitv To manage the City storm water quality and quantity control as outlined by the City's Surface Water Management Plan. Proposes new projects and maintenance activities that protect from flooding and maintain a high standard or water quality. Who is it servin!!: Entire infrastructure of Chanhassen, it's residents, and those who depend on the City managing it's storm water. Whv is it important Prevents flooding of private property and public roads. Ensures the City will have infrastructure in place to manage future development. Provides ongoing repair and maintenance of existing storm water system. How does it support the Strate!!:ic Plan Provides flood protection, municipal services and water quality for the preservation of natural areas. How manv does it serve? All of Chanhassen Residents. Estimate 18,500. Cost per Beneficiarv $ 501,370/18,500 = $27 per user Other performance measures Success of proj ect meeting goals, water quality standards maintained, number of response to lake projects. Staffin!!: Level 60% of Water Resources Coordinator's time and 50% of the SWMP budget. Also includes maintenance costs performed by Public Works staff. Capital Outlav $ 501,370 68 870 Storm Water Management Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Surface Water Management Total 55,620 1,850 373,900 70,000 55,620 1,850 373,900 70,000 501,370 501 ,370 69 870 Storm water Intergovernmental Activitv Coordinate permit and regulatory activities from federal, state, DNR and local watershed districts and other authoritative powers as they relate to stormwater management. Keeps the City informed on new techniques and research which can improve water quality. Who is it servin!! Future development of the City. Whv is it important Maintains Chanhassen's role as a progressive leader in water quality and lake protection. How does it support the Strate!!ic Plan Maintains the goal of protecting and preserving natural amenities and simplifying regulation for Chanhassen citizens. How many does it serve? All ofChanhassen residents both on the lake and within the community. Also serves everyone who uses public boat access and Chanhassen lake parks. Estimate 40,000. Cost per Beneficiarv 57,000/18,500 = $0.38 per user Other performance measures Staffin!! Level 2.5% of the Water Resources Coordinator's time and 0.6% ofthe SWMP budget. Capital Outlav $7,000 70 871 Intergovernmental Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Surface Water Management Total 7,000 7,000 7,000 7.000 71 873 Wetland Permitting Activitv Review and administer the Wetland Conservation Act as it pertains to development, protection and preservation of wetlands within the City. Keeps Chanhassen as it's own regulator of wetland activities. Who is it servin!! The City ofChanhassen and it's residents who live on or around wetlands or lakes and those who are interested in overall water quality. Why is it important Maintains water quality standards, provides protection of natural resources, simplifies the permitting process for City property owners. How does it support the Strate!!ic Plan Protect and preserves natural areas (wetlands) as well as protecting and enhancing water quality in the entire watershed. How many does it serve? All ofChanhassen residents both on the lake and within the community. Cost per Beneficiarv $ 12,040/18,500 = $0.65 per user Other performance measures Success of project meeting goals, water quality standards maintained, number of response to lake projects. Staffin!! Level 5% of Water Resources Coordinator's time and 3.5% of the SWMP budget. Capital Outlay $ 12,040 72 873 Permit Review Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Surface Water Management Total 7,540 7,540 4,500 4,500 12,040 12,040 73 874 Stormwater Development Review Activitv Review and check plans for all proposed developments to ensure they meet SWMP criteria. Who is it servin!!: Residences and land adjacent to development, parks, lakes and natural areas and any facet of the City impacted by new impervious surface. Why is it important Provides flood protection and water management for not only existing City property but future users of the proposed development. How does it support the Strate!!:ic Plan Maintains and promotes protection of natural resources. How manv does it serve'! All ofChanhassen residents both on the lake and within the community. Cost per Beneficiarv SI2,540/18,500 = $0.68 per user Other performance measures Success ofproject meeting goals, water quality standards maintained, number of response to lake projects. Staffin!!: Level 5% of the Water Resources Coordinator's time and 2.5% of SWMP budget. Capital Outlav $12,540 74 874 Development Review Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Surface Water Management Total 7,540 7,540 5,000 5,000 12,540 12,540 75 878 Storm Water Customer Service Activitv Respond to public inquiries on stormwater issues such as flooding, sump pumps, new development, wetland protection and City regulations. Creates public awareness publications and fliers to educate residents on storm water issues. Who is it servin!! Residences of Chanhassen who have storm water problems or are concerned about future impacts of development activity. Any resident of Chanhassen who is affected by the proper drainage of public and private properties. Why is it important Responds to residents questions and problems with storm water issues. Promotes public awareness and helps create helpful information for property protections. How does it support the Strate!!ic Plan Responds to the residents of Chanhassen. Makes government assessable and responsive. How manv does it serve? All ofChanhassen residents both on the lake and wilhin the community. Cost per Beneficiarv S31, 750118,500 = $1.72 per user Other performance measures Success of project meeting goals, water quality standards maintained, number of response to lake projects. Staffin!! Level 15% of the Water Resources Coordinator's time and 4.9% of the SWMP budget Capital Outlav $31,750 76 878 Customer Service Personal Services Material & Supplies Contractual Services Capital Outiay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Surface Water Management Total 15,000 1,850 t4,900 15,000 1,850 14,900 31,750 31,750 77 1999 Proposed Budget Public Safety , November 16, 1998 i PUBLIC SAFETY DEPARTMENT MISSION STATEMENT: CHANHASSEN PUBLIC SAFETY DEPARTMENT MISSION STATEMENT To foster Public Safety by efficiently providing. . . Safety Related Community Services Education to Staff and the Community Fair Enforcement of Statutes and Codes Professional and Personal Staff Development . . .for the benefit of those visiting, working and living in the City of Chanhassen BUDGET HIGHLIGHTS: · Additional 20 hours of secretarial/support staff time. · Last year of "Clinton Cop" three year agreement with Carver County. · Building Inspections department intern. FUTURE TRENDS: Continued community growth will continue to impact all areas of the public safety department. SERVICE LEVEL ISSUESfUNMET NEEDS: The 20 hours of additional secretarial time primarily benefits the fire department, which is requiring increasing support staff time. In order to keep up with existing public safety support statY needs and respond to fire department needs, we are seeking 20 hours additional secretarial help. Summertime building season time delays continue to cause contractors and staff frustrations. Current staffing cannot assure as rapid of plan tum-a-rounds and inspections scheduling that we would like. An intern during the summer months would help in this area. g: user/scott! dept.commentary CITY OF CHANHASSEN 1999 BUDGET PUBLIC SAFETY Personal Services Materials & Contractual Supplies Services 121 Police Administration 264,200 12,185 542,288 122 Fire Prevention Administratior 185,500 47,114 113,420 123 Public Safety Commission 700 1,775 125 Code Enforcement 692,300 21,193 28,500 126 Animal Control 51,200 12,219 7,880 TOTAL 1,193,200 93,411 693,863 ---- ------------------------- Expenditures by Function Animal CnU 6.2% Code Enfre 32.9% Fire 18.6% --._------ ---- -----.--- Expenditures by Type Capital 4.0% Contractual 32.6% Mise 2.9% Capital Outlay 12,000 73,000 1,000 86,000 Misc. (41,468) (20,951) (62,419) - ---_.._-_.__._---_._------~--~-_..- --.------------ 3 Police 42.1% Personal 56.0% Total 789,205 398,083 2,475 741,993 72,299 2,004,055 CITY OF CHANHASSEN 1999 BUDGET REVENUE V. EXPENDITURES 101 General Fund 1998 1998 1999 ACCOUNT DESCRIPTION BUDGET RE-ESTIMA TE BUDGET 520 Public Safety 121 Police Administration REVENUE General Property Tax 634,324 767,696 600,716 Fines & Penalties 25,000 26,000 27,000 Intergovernmental Revenue 3,849 4,658 3,358 Charges for Current Services 73,236 74,036 71,515 Other Revenue 17,011 24,687 16,455 . TOTAL REVENUE 753,420 897,077 719,044 EXPENDITURES Personal Services 235,900 235,900 264,200 Materials & Supplies 10,590 10,090 12,185 Contractual Services 535,744 545,127 542,288 Capital Outlay 1,000 1,000 12,000 Miscellaneous (45,501) (45,501) (41,468) . TOTAL EXPENDITURES 737,733 746,616 789,205 .. REV OVER(UNDER) EXPEND 15,687 150,461 (70,161) 122 Fire Prevention Administration REVENUE General Property Tax 275,840 323,208 342,991 Intergovernmental Revenue 1,674 1,961 1,917 Charges for Current Services 3,582 3,804 3,720 Other Revenue 7,397 10,393 9,395 TOTAL REVENUE 288,493 339,367 358,023 EXPENDITURES Personal Services 163,000 157,350 185,500 Materials & Supplies 38,644 38,644 47,114 Contractual Services 90,970 90,970 113,420 Capital Outlay 5,500 5,500 73,000 Miscellaneous (16,443) (16,443) (20,951) TOTAL EXPENDITURES 281,671 276,021 398,083 .. REV OVER(UNDER) EXPEND 6,822 63,346 (40,060) 5 CITY OF CHANHASSEN 1999 BUDGET REVENUE V. EXPENDITURES 101 General Fund 1998 1998 1999 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 123 Public Safety Commission REVENUE General Property Tax 2,424 2,898 2,132 Intergovernmental Revenue 15 18 12 Charges for Current Services 31 34 23 Other Revenue 65 93 58 . TOTAL REVENUE 2,535 3,043 2,226 EXPENDITURES Materials & Supplies 700 700 700 Contractual Services 1,775 1,775 1,775 TOTAL EXPENDITURES 2,475 2,475 2,475 .. REV OVER(UNDER) EXPEND 60 568 (249) 125 Code Enforcement REVENUE General Property Tax 65,670 (643,254) (50,065) Permits 637,800 1,254,100 800,100 Intergovernmental Revenue 398 (3,903) (280) Charges for Current Services 853 (7,572) (543) Other Revenue 1,761 (20,685) (1,371) TOTAL REVENUE 706,482 578,687 747,840 EXPENDITURES Personal Services 651,100 651,000 692,300 Materials & Supplies 21,888 21,888 21,193 Contractual Services 26,370 26,370 28,500 Capital Outlay 5,500 5,500 . TOTAL EXPENDITURES 704,858 704,758 741,993 .. REV OVER(UNDER) EXPEND 1,624 (126,071) 5,847 6 CITY OF CHANHASSEN 1999 BUDGET REVENUE V. EXPENDITURES 101 General Fund 1998 1998 1999 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 126 Animal Control REVENUE General Property Tax 78,261 85,380 48,077 Fines & Penalties 6,500 6,500 6,500 Intergovernmental Revenue 475 518 269 Charges for Current Services 11,016 11,005 10,521 Other Revenue 2,099 2,746 1,317 TOTAL REVENUE 98,350 106,149 66,684 EXPENDITURES Personal Services 69,000 69,000 51,200 Materials & Supplies 11,865 11,865 12,219 Contractual Services 14,550 7,550 7,880 Capital Outlay 1,000 1,000 1,000 . TOTAL EXPENDITURES 96,415 89,415 72,299 .. REV OVER(UNDER) EXPEND 1,935 16,734 (5,615) ... TOTAL PUBLIC SAFETY REVENUE 1,849,280 1,924,322 1,893,817 ... TOTAL PUBLIC SAFETY EXPENDITURES 1,823,152 1,819,285 2,004,055 ... TOTAL REV OVER(UNDER) EXPEND 26,128 105,037 (110,238) 7 POLICE ADMINISTRATION ACTIVITY: Law enforcement, Crime Prevention, General Public Safety and Training DEFINITION: To provide for the protection oflife and property in the City through both proactive crime prevention and the enforcement of state statutes and city ordinances. WHO IS IT SERVING: Everyone living, working and traveling in the City. WHY IS IT IMPORTANT: (BENEFIT TO KEY STAKEHOLDERS): So that law enforcement and emergency calls are responded to. HOW DOES IT SUPPORT THE STRATGEIC PLAN: · Provide efficient, customer oriented police protection. · Monitor and improve street safety including surface conditions, appropriate speed regulations, lighting, signage, etc. · Provide a high level of professional services to protect lives and property. · Develop policies reflecting community values related to liquor control and enforcement. HOW MANY DOES IT SERVE: Population 19000, work force 8,000 COST PER BENEFICIARY: OTHER PERFORMANCE MEASURES: Review calls for service and response times of those filling this need. STAFFING LEVEL: Contract for 32 hours per day of police contract time from Carver County Sheriffs DepL continue employment ofasst. public safety director (also police position); continue with Clinton Cop positions through 1999 with the relationship with Carver County; and the next two years by the city with Kerri Nolden: as well as our community service officer. CAPITAL OUTLAY: g:\user\scon\ 121 commentar)' 8 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 210 law Enforcement Personal Services 64,912 64,912 Material & Supplies 4,421 4,421 Contractual Services 524,213 524,213 Capitai Outlay 3,000 3,000 Miscellaneous Total 596,546 596,546 211 Training/Instructional Personal Services 42,584 42,584 Material & Supplies 2,571 2,571 Contractual Services 5,975 5,975 Capital Outiay 3,000 3,000 Miscellaneous Total 54,130 54,130 212 General Public Safety Personal Services 62,561 62,561 Materiai & Supplies 2,571 2,571 Contractual Services 5,225 5,225 Capitai Outlay 3,000 3,000 Miscellaneous Totai 73,357 73,357 213 Crime Prevention Personal Services 94,143 94,143 Material & Supplies 2,621 2,621 Contractual Services 6,875 6,875 Capital Outlay 3,000 3,000 Miscellaneous Total 106,639 106,639 830,673 830,673 9 1999 Chanhassen Fire Department Budget Proposal Submitted by Fire Chief John R. Wolff Day Phone: 844-3210 Evening Phone: 975-0054 Pager: 650-8294 10/23/98 11 Mission Statement The mission of the Chanhassen Fire Department is to minimize loss of life and property in the City of Chanhassen from fires, natural disasters, life threatening situations and to assist other emergency agencies. Vision Statement (t is our vision to be known as an innovative and progressive fire department. We are dedicated to the delivery of effective fire suppression, rescue services and quality fire/safety education to the public. We strive to offer the best available education and training to our members. We are committed to providing an environment which fosters teamwork among members. We desire to have an atmosphere of open communication wbich promotes the health and welfare of individual members. Budget Highlights The 1999 budget is a significant increase from prior year expenditures. As a paid on call fire department model, the city enjoys excellent service at a fraction of the cost of providing these services using full-time fire fighters. (Based on our own infonual survey Chanhassen's Fire Department cost/citizen is $15.23, the average volunteer/paid on call FD is at $22.34, the average Full·time FD is $55.00lcitizen) It is the express goal of the fire department to maintain the Uyolunteer" nature of our organization. Notwithstanding this however. we are challenged with recruiting and retaining qualified and well trained members. The time commitment required to be a member of the fire department has doubled in the last 10 years. Calls are up 200%, training requirements have increased and family and primary job demands have resulted in the loss of 7 members ranging in experience from 6-12 years on the fir< department over the past 10 months. The proposed budget attempts to begin the process of "shoring up" wage and benefit packages to improve retention of the current membership and to give us better recruiting and training tools. New equipment, new technology and increased maintenance costs round out the remaining changes to the budget. These requests are outlined below and include explanations that describe how they will benefit the services we deliver. In summary the operational budget changes total approximately an additional $ 1 03.000 in non salary/ benefit increases and an additional $33,000 to $65.000 for wage and benefit increases with actual costs depending on call volume and investment results & state aid in the pension plan. Finally we are also looking to replace the Fire Chiefs vehicle ($35,000) for safel)' reasons and have outlined the need to set aside funds for the change over in County radio service from YHF to 800 mhz ($ I 00.000) in 2001. If you approve this budget for 1999, the average cost per citizen will go to approximately $22.00, slightly below the average noted earlier. 1999 Chanhassen Fire Department Proposed Budget 12 , Cost increases are driven by the following suggested changes/improvements: (Only changes of5500 or more are noted) Operational Budget Changes Goal/Benefit Cost Increase Salaries & Wages (4020) I) Call pay ITom $7 to I) First change since J 984; to $16-20,000 $8/call" increase FF retention. 2) Adjustment to Officers 2) To attract and retain 54,700 Salaries (+24.5%) qualified officers 3) Training/meeting pay 3) To pay for meeting time $9-10,000 $7to $16" .... Assumptions: . 800 calls at 22 responders/call . 34 training/meetings Vd¡icle Supplies (4140) To adequately maintain fleet $3,000 Unifonns & Clothing (4240) To meet the unifonns and turnout $5,000 gear requirements for new members. Fees & Services (4300) Increased health surveillance $4,000 services, return to work management and light duty program from Business Health Services. Telephone (4310) Line charges for new Fax 51,500 machines at each station. Postage (4330) Direct mail to residents on 5500 customer service surveys, fire education and recruiting. Cleaning & Waste Rem. (4350) Increasing vendor fees 51,000 Subscriptions & Memb. (4350) Removed redundancy -$1,000 Travel & Training (4360) Using more in-house trainers -51,000 1999 Chanhassen Fire Depamnent Proposed Budget 13 3 Operational Budget Changes GoaVBenefit Cost Increase Repair & Maintenance Refinish bay area floor at Main $14,000 - Building (4510) station to reduce potential for fire fighter injury from slipping. Original floor finish (1989) has deteriorated. Repair & Maintenance Repair dings and scratches on $2,000 - vehicles (4520) fleet to prevent rust and improve life expectancy of vehicles. Repair & Maintenance Miscellaneous repairs on $2,000 _ equipment (4530) equipment Office Equipment (4531) · New Software and Hardware Increase efficiency, improve $13,000 (See Rick Rice Proposal) training, enhance Hazmat operations, and create email capabilities. Other Equipment (4705) · Infared Rescue Device Allows FF's to quickly & safely 517,000 find victims in heavy smoke conditions. Allows FF's to find hidden fire during overhaul operations. · Misc. New Equipment to meet increasing service demands: I) 12 A ir bottles 1) Mobil air compressor O.O.S. 510,000 2) 5 in Hydrant Hose 2) Upgrade for better h20 flow 54,000 3) 2 new nozzles 3) Replace outdated inventory 51,300 4) 1 % fire hose 4) Upgrade for Engine 210 51,000 5) Class A Foam 5) Replenish inventory 51,500 6) Flashlights 6) Replacement 5 500 7) Pagers 7) Replacement 51,000 . Minnewashta Station Improvements: => Irrigation System => Improve grounds 55,000 (non-recurring) => Generator => Allow for continued 515,000 (non-recurring) emergency operations during power outages. . Recruiting => Direct mail campaign Expenses to maintain paid on call 53.000 => AD campaign ranks. 1999 Chanhassen Fire Department proposed Budget 14 4 Future Trends I. Increasing challenges to maintain qualified and well trained members. 2. Calls will double with expected population & business growth over the next 5-10 years. 3. Increasing use of technology to improve efficiency, capabilities and reduce administrative burdens. 4. Service requirements will become more complex (technical rescue, hazmat, EMS & fire). 5. Increased prevention through more education and inspections to reduce exposure. 6. Increased training requirements. 7. Expect to share resources more with neighboring fire departments, EMS vendor, and policelsheriffto minimize cost increase from expected growth. 8. Explore alternative staffing models using stand by or duty crews to handle late night or peak call periods. Service Level IssueslUnmet Needs: The fire department relies heavily on city staff inclusive of the Public Safety Director, the Fire Marshall, the Fire Inspector and some limited secretarial support staff to handle administration, training, fire prevention, fire inspections and fire investigations. In addition, this department plays a key role in m~!1aging our day to day relationships and communicating with and responding to city tax payers, fire department members, vendors, other emergency response agencies. These city staff members are the fuel that energizes our organization, the glue that keeps us together and focused on our objectives and goals. In essence. because these people do the unglamorous but necessary behind the scenes work, we are able to maintain excellent service at a very affordable cost for Our tax payers. To continue to meet the growing needs of the citizens ofChanhassen , we are requesting an additional 20 hours/week of secretarial support. New Capital Budget Items Goal/Benefit Cost . Chief Vehicle (Mid Size SUV) Replace current vehicle which is 535,000 (new) over 15 years old and has 42,000 515·20.000 (used) miles. VehicJe is rusting, needs shocks, suspension and tires replaced, is a gas guzzler (averages 2-4 mpg), is unsafe to drive in code 3 response situations when the weather is bad. . Reserve Fund - New County 800 mhz Radio System (35 mobile and portable In 200 I Carver County will begin 5 I 00,000 radios) transitioning from a VHF to 800 mhz radio system. By 2007 the Unit costs range between 52,800 County will no longer service a for portables to 53,200 for mobile VHF system. It is recommended radios. the City begin to set aside funds to upgrade the Fire Department to (This item is not included in the 800 mhz by 2001/2. operational budget.) 1909 Chanhassen Fire Departmem Proposed Budget 15 5 The following are changes to the retirement/pension plan. Retirement I) General fund from I) First change since early $I/call to $1.25/call" 1980's; to increase FF $3-5,000 retention. 2) Pension plan increased $0-$25,500 depending from $54k to $80k by 2) To increase FF retention by investment returns and State Aid 2002. matching or closing gap between area FD' s. " Assumptions: . 800 calls at 22 responders/call 1999 Chanhassen Fire Department Proposed Budget 17 6 i FIRE PREVENTION ADMINISTRATION ACTIVITY: Fire Education & Prevention, Training & Instructional, FirelRescuelMedicallHazmat, Fire Administration DEFINITION: Minimize loss oflife and property in the City ofChanhassen from fires, natural disasters, life threatening situations and to assist other emergency agencies. WHO IS IT SERVING: Everyone living in, working in, visiting and traveling through the City. WHY IS IT IMPORTANT (BENEFIT TO KEY STAKEHOLDER): This service provides for emergency response and citizens expect nothing but the best. HOW DOES IT SUPPORT THE STRATEGIC PLAN: . By providing a cost effective and efficient delivery of Fire/RescuelMedicallHazmat services. . It encourages community support and involvement as the members are city residents. HOW MANY DOES IT SERVE: Residents 20,000 plus workforce, visitors and people traveling through the city. COST PER BENEFICIARY: Proposed cost/resident = $22.00. OTHER PERFORMANCE MEASURES: · Post call surveys of residents · Feedback from EMS vendor and Sheriffs Department · Review in-service times and run reports STAFFING LEVEL: Chartered for 45 active members and 3 recruits. Currently at 44 (6 are recruits). Expecting an annual loss of active members between 4-7/year. CAPITAL OUTLAY: See budget highlights. 18 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 220 Fire Education/Prevention Personal Services Material & Supplies 3,500 3,500 Contractual Services 6.250 6,250 Capital Outiay Miscellaneous Total 9,750 9,750 221 Training/Instructional Personal Services Material & Supplies Contractuai Services 19,000 19,000 Capital Outlay Miscellaneous Total 19,000 19,000 222 Fire/Rescue/Medical Personal Services 151,500 151,500 Material & Supplies 40,164 40,164 Contractual Services 61,520 61,520 Capital Outlay 60,000 60,000 Miscellaneous Totai 313,184 313,184 223 Fire Administration Personal Services 34,000 34,000 Materiai & Supplies 3,450 3,450 Contractual Services 26,650 26,650 Capital Outlay 13,000 13,000 Miscellaneous Total 77,100 77,100 419,034 419,034 19 PUBLIC SAFETY COMMISSION ACTIVITY: Public Safety Commission DEFINITION: The city council established a seven member citizen commission to provide input on issues pertaining to public safety in the city. WHO IS IT SERVING: Everyone living, working and traveling in the city. WHY IS IT IMPORTANT: (BENEFIT TO KEY STAKEHOLDERS): Provides citizen input to city council. HOW DOES IT SUPPORT THE STRATEGIC PLAN: HOW MANY DOES IT SERVE: The entire city. COST PER BENEFICIARY: $.13. OTHER PERFORMAt'iCE MEASURES; STAFFING LEVEL: (DESCRIPTION) 7 residents per ordinance. CAPITAL OUTLAY: (DESCRIPTION) g:\user\scon\ 123commentary 20 230 Public Satety Commission Personal Services Material & Supplies Contractual Services Capital Outlay Misceilaneous . TOlai CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 700 1,775 700 1,775 2,475 2,475 2,475 2,475 21 CODE ENFORCEMENT 1999 BUDGET REQUEST COMMENTARY ACTMTY: InspectionÆnforcement, Plan Review, Administration DEFINITION: Inspect, review, administer for all permitted construction in jurisdiction not in R.O.W. WHO IS IT SERVING: All city residents, businesses, contractors, designers, business customers, future residents. WHY IS IT IMPORTANT: (BENEFIT TO KEY STAKEHOLDERS): Assures new and existing structures comply with applicable codes in order to safeguard life, health, property and public welfare of key stakeholders. HOW DOES IT SUPPORT THE STRATEGIC PLAN: . Inspection Division has and continues to conduct customer surveys in an effort to solicit opinions and provide quality services. . Provides safety and security for the entire community by equitably enforcing adopted codes. HOW MANY DOES IT SERVE: The entire community of approximately 19,000 as well as people working and visiting here. Code enforcement not only directly benefits permittees and their customers, but benefits the balance of the community by helping to maintain the value and quality of structures within the city. COST PER BENEFICIARY: Beneficiaries (19,000 community population + 5000 non-resident employees) divided by 1999 Code Enforcement budget request (741,993) = $30.92. OTHER PERFORMANCE MEASURES: · 90% of correctly submitted residential permit applications issued within 10 days. · 90% of inspection requests scheduled on requested day. STAFFING LEVEL: · Building Official - 100% · Assistant Building Official- 100% · 3 building inspectors - 100% · 2 mechanical inspectors - 100% · Fire marshal- 100% · Fire inspector - 100% · 2 support staff - 100% · Deputy Public Safety director - 50% · Part time mechanical inspector - 100% CAPITAL OUTLAY: None. g:\user\scott\ 125commentary 22 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 250 Inspection/Enforcement Personal Services 379,565 379,565 Material & Supplies 11,614 11,614 Contractual Services 11,240 11,240 Capital Outlay Miscellaneous . Total 402,419 402,419 251 Plan Review Personal Services 156,346 156,346 Material & Supplies 4,340 4,340 Contractual Services 9,300 9,300 Capital Outlay Miscellaneous Totai 169,986 169.986 252 General Inspection Personal Services 156,389 156,389 Material & Supplies 5,239 5,239 Contractual Services 7,960 7.960 Capital Outlay Miscellaneous Total 169,588 169,588 741,993 741,993 23 ,,¡i COMMUNITY SERVICE OFFICER/ANIMAL CONTROL ACTIVITY: Animal Control, enforcemnet, customer service and pattrol DEFINITION: To provide animal control and protection services to Chanhassen, as well as to provide Community Service Officer programming to support the emergency response agencies providing services with the city, and to assist with code enforcement, deliveries, and general support help in the public safety area. WHO IS IT SERVING: Those living, working and traveling in the city. WHY IS IT IMPORTANT: (BENEFIT TO KEY STAKEHOILDERS) Supplements law enforcement and code e·nforcement efforts in the city at a lesser cost than an actual police officer. HOW DOES IT SUPPORT THE STRATEGIC PLAN: HOW MANY DOES IT SERVE: 19000. COST PER BENEFICIARY: . OTHER PERFOR..~ANCE MEASURES: STAFFING LEVEL: (DESCRIPTION) 1 part-time community service officer. CAPITAL OUTLAY: (DESCRIPTION) g:\user\scott\ I :!6commentary 24 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 260 Animal Control Personal Services 17,134 17,134 Material & Supplies 4,073 4,073 Contractual Services 2,627 2,627 Capital Outlay 334 334 Miscellaneous Total 24,168 24,168 261 Enforcement Personal Services 17,034 17,034 Material & Supplies 4,073 4,073 Contractual Services 2,627 2,627 Capital Outiay 333 333 Miscellaneous Total 24,067 24,067 268 Customer Service Personal Services 17,032 17,032 Material & Supplies 4,073 4,073 Contractual Services 2,626 2,626 Capital Outlay 333 333 Miscellaneous Total 24,064 24,064 72,299 72,299 25 1999 Proposed Budget Firefighter Relief Fund November 16, 1998 27 CITY OF CHANHASSEN 1999 BUDGET SPECIAL REVENUE FUNDS 203 Firefighters' Relief Fund 1998 1998 1999 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET REVENUE · TOTAL GENERAL PROPERTY TAX 40,000 40,000 42,000 5.0% · TOTAL INTERGOVERNMENTAL REV 62,000 61 ,400 64,400 4.9% · TOTAL OTHER REVENUE 4,000 4,000 6,000 50.0% .. TOTAL REVENUE 106,000 105,400 112,400 6.6% EXPENDITURES · TOTAL CONTRACTUAL SERVICES 72,000 72,000 75,600 5.0% .. TOTAL EXPENDITURES 72,000 72,000 75,600 5.0% REVENUE OVER/(UNDER) EXPENDITURES 34,000 33,400 36,800 10.2% FUND BALANCE FORWARD 165,293 165,416 198,816 20.2% LESS REQUIRED RESERVE 199,293 198,816 235,616 18.5% TOTAL RESOURCES OVER/(UNDER) LIABILITIES #DIV/O! 29