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1i 2005 Vehicle Purchases CITY OF CHANHASSEN 7700 Market Bou levard PO Box 147 Chanhassen, MN 55317 Administration Phone 952.227.1100 Fax 952.227.1110 Building Inspections Phone 952.227.1180 Fax 952.227.1190 Engineering Phone 952.227.1160 Fax 952.227.1170 Finance Phone 952.227.1140 Fax 952.227.1110 Park & Recreation Phone 952.227.1120 Fax 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone 952.227.1400 Fax 952.227.1404 Planning & Natural Resources Phone 952.227.1130 Fax 952.227.1110 Public Works 1591 Park Road Phone 952.227.1300 Fax 952.227.1310 Senior Center Phone 952.227.1125 Fax 952.227.1110 Web Site www.clchanhassen.mn.us i;, MEMORANDUM TO: -:::7 O. Paul Oehme, Public Works Director/City Engineer ~ . FROM: oK- ~. Harold Brose, Equipment Superintendent DATE: March 9, 2005 SUBJECT: Purchase of 2005 CIP Vehicles - PWO 16KKK REQUESTED ACTION Authorize purchase of vehicles. DISCUSSION Annually, the City considers replacement of vehicles that have reached there average life expectancy and are showing signs of needing major maintenance. It has been the City's replacement practice to replace these vehicles before major repairs are required, All of these vehicles are used on a daily basis and have to be reliable so appropriate City services are maintained. Also, vehicles that are replaced are showing signs of wear and it is appropriate to replace these vehicles to present a good image to the public. DISCUSSION/JUSTIFICA TION Four vehicles are scheduled to be replaced this year. The 1990 Ford dump truck, #113, is the most used large dump truck in the City's fleet and is 15 years old and has 119,000 miles. This vehicle is not used for snowplowing, but is strictly used for hauling. It has multiple axles which allow this unit to haul three times the legal weight of a single-axle snowplow truck. It is used for watermain breaks and hauling salt, sand, gravel, dirt, blacktop, etc. The Streets, Utility and Parks Departments all use this vehicle year round. The engine has been using oil in the past year and transmission has never been overhauled. This vehicle has needed more service over the past few years with pumps, breaks and other mechanical items needing replacement. It is estimated that in the next 2-3 years, the engine and transmission may need to be overhauled. Tires, brakes and other mechanical items are also anticipated to be needing replacement. The overhaul costs along with the other repairs are estimated at $38,000. The 1989 Ford pickup, #403, has over 42,000 miles and has severe rust. This vehicle is used by the Parks Department and is used for towing of heavy equipment and plowing of trails and parking lots. Again, this vehicle is anticipated to need major G:\ENG\PU BLIC\PWO 16\Amhurize Vehides2005.d()c The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses w'r!rilrig Authorization of Vehicle Purchase - 2005 March 9, 2005 Page 2 maintenance in the next several years. The estimated cost for this work may be as high as $5,000. The 1992 Ford Ranger, #602, has over 49,000 miles with visible corrosion. This vehicle is parked outside year round. The vehicle is used by the Inspections department and is proposed to be resigned to the building superintendent. The 1990 Ford pickup, #307, has over 104,000 miles with severe rust. This vehicle is used by the Utility department for utility calls, daily utility checks on equipment, and emergency calls at all hours of the day. This vehicle must be reliable to respond to emergency calls. Vehicles #113, #403, and #307 will be sold at auction this year. The buildings maintenance superintendent for City Hall and other City buildings will be driving Vehicle #602. Currently, the building maintenance superintendent drives a full size pick up which has severe rust and gets poor gas mileage. All four vehicles will be sold at auction this year at an expected sale price of $13,000. BIDS AND QUOTES The following quotes have been recei ved from state bids for the purchase of three pickups and one dump truck with box and hydraulics that are scheduled for replacement in the 2005 CIP. 1. Dump Truck - Street Department Boyer Sterling Trucks: 2005 Sterling Lt-9500 chassis J-Craft: dump body and hydraulics (includes 6.5% sales tax) $ 88,276.79 $ 38,502.69 $126,779.48 2. Pickup Truck - Utility Department Thane Hawkins Polar Chevrolet: 2005 Chevrolet 2500 HD, 4x4 pickup (includes 6.5% sales tax) $ 22,174.89 3. Pickup Truck - Parks Department Thane Hawkins Polar Chevrolet: 2005 Chevrolet 3500 4x4 pickup (includes 6.5% sales tax) $ 20,592.82 4. Pickup Truck - Community DevelopmentlBuilding Inspections Dodge of Bumsville: 2005 Dodge Dakota SLT Club Cab, 4x4 pickup (includes 6.5% sales tax) $ 16,674.71 Total $186.221.90 G:\EN G\PUBLlC\PWO 16\Authorize V ehides200S .ùoc Authorization of Vehicle Purchase - 2005 March 9, 2005 Page 3 The budgeted amount in the 2005 CIP for these four vehicles is $226,000. The actual cost of the four vehicles, including title and license along with other miscellaneous equipment, is anticipated to be $195,000. SUMMARY The City's fleet continues to go past the normal replacement age of ten years. It is important to replace these vehicles that are 13-16 years old at this time. RECOMMENDA TION It is recommended that the City Council approve the bids for the purchase of these vehicles. Attachments: Quotes G:\ENG\PUBLIC\PWQ 16\Authorize VdIides2005.ulJC JAN-28-2005 17:54 BOYER TRUCKS OF ROGERS 6126763805 P.04/04 Prepared for: HAROLD BROSE CITY OF CHANHASSEN 1591 PARK ROAD CHANHASSEN, MN 55317 Phone: 952·227-1306 Prepared by: Daryl Anderson BOYER TRUCKS ROGERS 21701 INDUSTRIAL BLVD. ROGERS, MN 55374 QUOTATION SræALiïNGllit9~ØO-4êiitAs8Iß-'_-' '.' ''', ..',:.: ,-n.,' ,,'..,_, ,··.\"·")t.:"1.."...·,,·I........··,,...·,,...·,·. .1', SET BACK AXLE - TRUCK CAT C11 335 HP @ 2100 RPM 1250 LB/FT@ 1200 RPM ALLISON 4500 RDS AUTOMATIC TRANSMISSION WITH PTO PROVISION MERITOR RT-40-145 R-SERIES TANDEM REAR AXLE @ 40,000# HENDRICKSON HAULMAAX REAR SUSPENSION @ 40,000# MERITOR MFS-1B-133A F1116,000# SINGLE FRONT AXLE 18,000# FLAT LEAF FRONT SUSPENSION 113" BSC CONVENTIONAL STEEL CAB NO SLEEPER BOX/SLEEPER CAB 5600MM (220") WHEELBASE NO FIFTH WHEEL 7/16" X 3-9/16" X 11-1/8" STEEL FRAME (11_11 MM X 282.6MM/.437" X 11.13")120KSI 1600MM ~63") REAR FRAME OVERHANG VEHICLE PRiCe TOTAL # OF UNITS (1) $ EXTENDED WARRANTY $ DEALER INSTAllED OPTIONS $ ,.,".".,,' ,.,.,;,_.,.,.__.-....--............,,',.,""',.......~-_._-_.·~·,"·"""..,'.".,..'w.u.._.___._....._.,"..,"~",',.,..'..,..._._.____.__..___..,__.""","..".,.,.........._._.______._ CUSTOMER PRICE BEFORE TAX $ PER UNIT 83,224 $ o $ o $ "'."""""""',"."...,,_., u_._.. ._._.__"_,...". 83,224 $ TOTAL 83,224 o o .....,."".,,'.,"._..~.__._.._.... 83,224 .r~Ei~'~~p.'~~~~.'>.::·.... FEDERAl- eXCISE TAX (FET) TAXES AND FEES OTHER CHARGES $ $ $ (335,Q) $ o $ o $ (335.0) o o TRADE-IN ALLOWANCE $ (0) $ 82,889 $ (0) BALANCE DUE (LOCAL CURRENCY) S 82.889 +tc.,,-'f ((.S;)" COMMENTS: Projected delivery on .6 / 15"¡ ~~rovided the order is received before :1 / /S'j (::).s-- APPROVAL: Please indicate your acceptance of this quotation by signing below: CU$tomer: j¡ X Date: _I _ I _ 8 f) '2 '1- {, . 1- '; ( Application Version 3,3.360 Data Version PRL·21Y.004 CHANNHASSEN TANDEM C'I:::':~ STERLING 01/14/20051;14 PM Page 10 of 10 Tllue".. TOTAL P.04 IMR-07-05 04: 24PM FROM-J-Craft +320-398-6123 T-491 P,002/006 F-899 J-craft A Div~sion of Crys~eel Mfg, Inc. 70127-330~h Street Kimball, MN 55353 PAGE; 1 HAROLD BROSE: ~¿Am~SSEN, CITY OF 159;1. PARK ROAD ÇH&~HASSEN MN 55317 ~sc~mace: EF01917 Escima~ed L~ad Time: EST 8-12 week$ E$~imate Date: 01/21/05 Expiration Date: 12/15/04 CU$cOme~ N~; 10606 Co~~aèt: GLEN/TOM ~ç 3~d C~sto~~r Noted ==================~~~-==========~~==================~;;;=======~===============;~~=~======~~= Ln !tem Desçr~pt~o:'1 Qty Un:!..t Pl";'ce Extended Price ~==~;ñ===~~================~========~_~~=====~================;;"~======~~===============~_== 1 13031491 ALUELL170CHANHA04C156-61-50-58-378ALU "17/0" ALUlVL ELLIPIC.ZIJ. EODY, MAILHOT HOIST PACKAGE MN SALES TAX 6 1/2 % 1 36,062.00 36,062.00 2 999991 1 2,344.03 2,344.03 F.O.B. point is J-C~oST's Kimball. MN fa~illcy· con~lete e~Jipment package as per at~ached specifiçation sheets, I I{I( Esclrna~e Totals: 38,406,03 38.406.03 ===========~~=:=============== =====~--~===~================~=~~===~===================;~==~ To help insure your $a~iBfaction with J-craft produçts. plp,ase review all of che tnformation lisced on chis est~mat0 for accu~açy, inçluding proper quanti~ies and specification$ as listed wh~n issuing a purchase order. Please contact us directly if changes co this estimate are needed. PO NBR: OATE: ACCEPTED EY: F.O.B. Kimball, MN unless noted otherwise ë),bove. -- - MAR-07-05 04:25PM FROM-J-Craft +320-398-6123 T-491 P. 006/006 F-899 ... - ............~ . a Division of Cry$teel Mfg, Inc. 70127 - 330'/1 Street Kimball, MN 55353 Ph: 320-398-6122 Fx: 320-398-6123 Toll Free: 800-864-3828 "Experts in Contractor & Municipal Applications" CITY OF CHA..'N"HASSEN REF: Quote # EF01917 17' Alum Body Package $ 19,172.00 STATE CONTRACT PRICE(l5' STEEL PACKAGE) $ 5,970,00 UPGRADE TO 17' ALUM:. BODY PACKAGE $ 12.407.00 QTY. 2 WATSON STEERABLE SUSP. INCLUDING 4 STEEL RIMS & TIRES $ <1,487.00> DELETE T ARP PKG. $ 36,062.00 TOTAL FOR Þ.BOVE $ 2.344.03 6.5% MN SALES TAX $ 38,406,03 TOTAL INCLUDING TAX I I *.ANY RELOCATION OF AIRT ANKS, BATTERY BOXES OR FUEL TANKS WILL BE A1"J" ADDITIONAL COST Internet http://'NWN.j-craftinc,com ~ ~!~~ - M~moQ(_ email;j-craftinfo@j-craftinc.com JRN-27-2005 12:06 POLRR CHEU/MAZDA ( J :~ \' I:M"'II\!ì'C ¡1,·,,4 ¡. j . " 'I '" "';'11\1 I, ,1~.l\·" City of Chanhassen 7700 Market Blvd Chanhassen MN 55317 A1tn: Harold Brose 6514269267 IJIJØ',.... January 27, 2005 Regarding State of Minnesota Contract 433478 award for pickups Chevrolet Silverado 2500HD 4x4 extended cab pickup; we have itemized below the revisions yo,.! have requested: CK25753 6.0 liter V8 engine Electronic Automatic Trans 4.10 Locking rear axle LT245175R-16E on/off road tires Cloth split bench with center storage/annrest Auto lock front hubs Tilt steering wheel Engine block heater Chrome rear step bumper Trailer tow pkg TOTAL $19,016.20 STD 908.85 244,85 46.62 298.80 STO STD 29.05 83.00 195.05 $20,822.42 Your pickup should arrive here approximately 90 days after receipt of order. Thank. you for your consideration. .·'-'-_.__L<,-!..$.- ? ) '/zz/lyt.-j,fY') David 1. Thomas Fleet Sales Manager: Specializing in State, county and local municipal sales P.02 ': ',,'" i; ~ ' .I: ,I:;¡'¡ . ; :~, '1'~" ~J.,I., i ~ t ~ t,' .'~:, ~ ; :¡"Ii;: , . " ',~., ~t t ,.:" ,r: ! _ :.:. I ~'~ f,~¡' '! y, ','0' ",/ í {,:" ',! :.".'", ,,' f:· , I' ',' ~. j , J ~.' :f :i ., , " ':, ~ , " , " ~ , , I .~ ' . , '. , ~ " } , ~ /',! :ì' ,:" , ,0 , ',:.,l', , ': I , ~: , ' . ¡, t ,,{ -": I ':'~:, " r " ,t, 1:, )" 1 ,ìJe "r"" ¡ - ,;'i ::' ~ ~ :J\ ::' ~ ,\,~,. : . ,", ~ ~~ 'If I' " ',~ " l' (,:1, J ~'/ i j ,If '." - lj \ 'f :~' . " '. ",f;/ t ': ~ 'f l' .~ ,t I: . ". " :1' ,;: r ii i ," '\ i ~ , , r¡: I ~ .,:.' \ -:.'1, ,'. .1, ',' ,:i:¡ . , ',' ,".,' " :j:H ~ \, , } ::; '. "I : : '\ . ." , I ' , ~ :,~; :, :¡<':, '\ It TOTAL P.02 JAN-27-2005 11:22 POLAR CHEU/MAZDA 6514269267 P.05 OL- ' .:" '-_NßJ8_.. 1801 r£. County tß.I. <E; White CBear £akJ} :M!J( 55110 (651) 429-7791 œfiotu: 612.750.1275 P4'{; 651.653.5511 tJ'o{(..tFree: 888.270.9555 City of Chanhasse:n 7700 Market Blvd Chanhassen ~ 55317 Ann: Harold Brose January 26, 2005 Regarding State of Mínnesota Contra.ct 433478 award for pickups Chevrolet Silverado 3500 4x4 regular cab pickup; we have itemized below the revisions you made last year on your 2500: CK35903 SRW 6.0 liter V8 engine EI~tronic Automatic Trans 4. I 0 Locking rear axle 5)L T265175R- I 6E on/off road tires Cloth split bench with center storage/armrest Chrome rear step bumper Snowplow prep pkg Trailer tow pl<g Auto lock front hubs Tilt steering wheel TOTAL **Front axle weight rating is 300 lbs higher than the 2500 $18,584.83·* SID 8m SID SID 236.55 83.00 236.55 195.05 STD STD $19,335.98 Your pickup should arrive here approximately 90 days after receipt of order. Thank you for your consideration. _+- fcc.... y.. (ft·,. 5 PI.) .~ 2. () I r? z, f1 L David L. Thomas Fleet Sales ManAger Specializing in State. county and local municipal sales TOTAL P.05 , , , ) ,~ 1,\, t ....,,, 1 '},;,: j', ,,',{;,;' '!., ~ ~ \'.:, ~ 1 J\~" r,o,:,,' ; J ::: '; ~ h" \ì 1)' ,{ (' it !; i, ,,: ,¡ ': ~ , "'/ f,' ~ ~.. .f;' " " > ~ .~:; ; .~~ ,~~.; .' to· r ,; f :. ~ ,'> '~ :. " ~, ~, ,~ '" l' , }, ¥ ~' t ~. j :.j' t' ( ; ',: 'r " .~ !. " ~ f, :: ,), ~ ~ ~ i' 'J' ,~,: .1 ' ' ¡ ~ , \, :'/ " ,~,:': " . ,f,: I, " ': , ~ , , ;1, ":; ~: , ; , , ,4,' :. Ii :t . ,: ~ , ': ; , !.' ; , ,i ~ ~ ; ~, ,. 'í t/~, ',' 1('. , } r " :( ~, I,i. ;'1,.' I, " I( ~ , J~\ )' 'I t '1- l; \ , . ,!, '~ ~ :' , I " . l t " f d,~J: ""1..,, H :' :'~,< ¡, '~ ., ., '£1 "'~ ,j~", 7' ,. I \',', , i ; , , , . ~; A " \ ~. " 1,:t ,; í: ':,' 1. ¡¡,:, .\ , JAN, n 2005 2:42PM DODGE OF BURNSV[LLE Find it at... I John Adantich'S o DODGE cb OF. BU~NS"IU..E NO, 4052 p, 2 Dodge of Burnsville · Commercial Sales 12101 Highway 35W South · BurnsvilIe. MN 55337 952,894.9000 · Fax 952·882-6053 January 27, 2005 City of Chanhassen 7700 Market Blvd PO Box 147 Chanhassen, MN 55317 Re: New Vehicle Purchase To whom it may concern: We have quoted a 2005 Dodge Dakota SL T Club Cab 4X4 pickup per your specifications. The cost of this vehicle is $15,657 in accordance with state .. contract # 433553. This price does not include sales tax, title and license fees which will be determined at the time of delivery. You may choose to perform the titling yourself. . I'~' ') .~- j/ (" ¡ ~, -q'-f.1 ( If you have any questions, please call me at 952-767-2750. , .q:B: ~ John Peterson Commercial Sales Dodge of Burnsville ~ BUSINESSUNK- DOÞCII_ Capital Improvement Program City ofC~sen, MN PROJECTS BY DEPARTMENT .... 2005 thru 2009 Department Project#. Priority 2005 2006 2007 2003 2009 Total Major Equipment f"1f8 DepL: SC8A Upgrades ECXI04 0 5,000 5,000 5,000 5,000 5,000 25,000 f"1f8 Depl: Thennal Rescue Devke EQ.005 0 10,000 10,000 10,000 30,000 f"1f8 DepL: laplq) Ccmputers EQ.009 0 50,000 50,000 f"1f8 DepL: PPE (T1II'iOU\tielmets) EQ-010 0 15,000 15,000 15,000 15,000 15,000 75,000 Cotr4JuterMe!wol1t Equ\1ment PurålasesNpçrades EQ-013- 0 94.soo 83,200 98,400 87,600 90,000 453,700 T elec:ommunica6on PurchasesNpçrades EQ-014 0 6,800 14,000 . 20,800 CoIrrnuMy Dev.: ÜJht [My TIUdcs . EQ-015 0 25000 ~,OOO 57,000 30,000 55,000 193,000 D\JrrçJP1ow Tr.à ReplaœmenlslAdãrtions EQ-016 0 135.000 140,000 145,000 150,000 325,000 895,000 Ybra tory RoI Packer EQ-019 0 SO,OOO 45,000 95,000 Equ~mentT~~ ... EQ.021 0 25,000 25,OC<J T at Kettle EQ.022 0 30,000 3O,OCQ Ford 555C Badhœ EQ.023 0 SO,COO 80,OC<J Une Str'çer II I _ EQ.025 0 9,000 9,cœ A~'ÓlCNiSual Equ~ment EQ.026 0 10,000 10,000 10,000 10,000 10,COO 50 ,OC<J Copier Replacements EQ.027 0 15,000 15,cœ Groundsmaster sao ~ower Replaœment EQ.02B 0 82,000 82,OCQ pubrlC WOOO: Uçht Duty Trucks EQ.029 0 31,000 32,000 31,000 94,OC<J Par'( Bobcat Snow kœssorles EQ-030 0 6,000 7,000 13,OCC Sewer Bobcat SI10w Accessories EQ-031 0 7,000 7,CIX Grounds Mower Replaœment EQ-034 0 19,000 21,000 37,000 77,OC( TractOf & Broom EQ-036 0 84,000 84,OC( Mail'ing Fo!œrl1nserter EQ-041 0 20,000 20,OC( Web-Enabled Sollware EQ-048 0 79,100 16,800 16,800 16,800 129,50: COf11Juterìzed Recoros Retention System EQ-049 0 15,000 5,200 1,000 23,000 44,2C( Light Duty Trucks: Pm EQ-052 2 ~ 25,000 30,000 68,000 98,000 254,OC( Cushman Tra~ Vehicle & Sprayer EQ.053 2 24,000 24,00. f"ile Vehi:les Ea-054 1 55,000 400,000 116,000 38,000 609,OC( Aerial Photography for cay GIS Datasets EQ-OSS 0 35,000 35,000 7C,OC- Front-End Loaders EQ-056 0 150,000 150,00 Sander EQ.058 0 8,000 8,00 Generatcn EQ-059 0 10,000 10,OC '. SlddIoadar Planer EQ.061 0 15,000 15,OC Ught [My Tr.às: Utiitles EQ-062 0 33,000 30,000 32,000 54,000 149,0< AdnW1lsh~ VaNde E(}œ3 .0 25,000 25,OC 6 Paie . or ..