Loading...
1a App Cont Roundhouse Renov CITY OF CHANHASSEN J City Cmttr Drill(. PO BDx 147 . :h.nhIlJStTl,MinntllJf¡¡55317 Phont 612.937.1900 Gtnmtl Fax 612.937.5139 .ginttring Fax 612.937.9152 . .blit Safety Fax 612.934.2524 ~b www.ci.ch.nh.Jstn.mn.UI 1·~ - MEMORANDUM TO: Scott Botcher, City Manager Todd Hoffman, Park and Recreation Director -4 FROM: DATE: March 16, 2000 SUBJ: Authorization to Enter into An Architectural Agreement with Gary Hittle, Roundhouse Renovation The 1997 Park, Open Space and Trail Referendum allocated $40,000 for restoration of the roundhouse at Roundhouse Park. An assessment prepared by Locus Architecture resulted in the finding that a budget twice this amount would be necessary to complete the project. The initial budget could do the job, but in a band-aid manner with limited long term value. For $80,000 the structure would basically be gutted down to just the walls and foundation, then rebuilt. The Park and Recreation Commission held several neighborhood meetings discussing the merits of preserving the local landmark versus tearing it down. The consensus was to preserve the roundhouse for use as a winter warming house, summer park shelter, and local landmark. This recommendation was received by the City Council during the 1999 budget process. The additional $40,000 \Vas set aside in the 2000-2004 capital budget. To move forward with the necessary work, I have met with two architectural firms. The resulting proposals are attached, with Locus Architecture priced at a maximum of$13,IOO and Gary Hittle at $3,600. The variation in price is exaggerated by the fact that Locus is including more services; i.e. mechanical, electrical. However, these variations do not close a $9,500 price gap. Staff would assume responsibility for coordinating these electrical and mechanical under Mr. Hittle's proposal. RECOMMENDATION: It is recommended that staff be authorized to enter into agreement with Mr. Gary Hittle for architectural services associated with the roundhouse in an amount not to exceed $3,600. City of Cha"hasstn. A !(TOwin¡ community with didn labtS, auality schools. . ch.rminr downtown. thrioi.. bu¡intSstS. and bt4utilùl Mrks. A "",ot .!afP to Ii",. morb. nod ./", GARY HITTLE LANDSCAPE ARCHI-rECT 124 Ash Avenue North, Post Office Box Number 124, Mayer, Minnesota 55360-0124 Telephone: (952) 442-3995 6 March, 2000 OWNER: City of Chanhassen Todd Hoffman Director of Parks and Recreation 690 City Center Drive Chanhassen, Minnesota 55317 Dear Mr. Hoffman, It was a pleasure to meet you last week at Roundhouse Park. As per our discussion, I present this correspondence as a proposal for the Roundhouse Park Structure renovation project. I am proposing to do the preparation ,of the, construction document which will outline the renovation work for your project. The document will be based on the program information we discussed at our meeting and also the information outlined in the structural analysis report titled PRELIMINARY INVESTIGATION AND CONS'J,'RUCTION REVIEW, Roundhouse Structure, Roundhouse Park, Chanhassen, MInrlesota dated July 20,1999 which was prepared 'by Paul V. Neseth, AlA of Locus Architecture. Ltd. The construction document will include a foundation pIau drawing, a main level plan drawing, and a roof framing plan drawing with general notes outlining the renovation and construction work to be done. Elevations, sections, and any detail drawings needed to further show and explain the work will also be prepared. The final document delivered will include all of the above information being shown and specified on one or two 24"X 36" sheets of paper. There will also be several design concepts prepared for the new entry canopy and roof system. These drawings will be presented for selection and approval. The approved concept will be incorporated into the final construction document. All information presented in the construction document will be done with the understanding that any mechanical, electrical, and structural engineering of said information will be the responsibility of the Owner, the City of Chanhassen. The Owner will also be responsible for any and all building code compliances of the work presented. -2- The construction document shall be prepared, completed and delivered before or on Friday the 14th of April, 2000. The compensation for the preparation of the construction document shall not exceed $3,600.00 (three thousand - six hundred dollars). This is based on an hourly rate of $75.00 per hour. The work to be completed breaks down into the following phases, time, and cost: Gather and review pertinent information. Collect and verify existing as-build drawings or prepare new ones if there are none available. Prepare entry canopy and roof concepts Meeting to present concepts Develop final concept for approval Prepare final construction document Miscellaneous work Total time and cost: 10 hours $'750.00 6 hours 450.00 2 hours 150.00 4 hours 300.00 24 hours 1,800.00 2 hours 150.00 48 hours $3,600.00 Payment of compensation is to be made in two installments. The first is to be made on the 25th of March for work completed up to that date. The final installment is to be made for the remainder of work and is due in full upon delivery of the final construction document. If this proposal is in agreement with you, please sign, date, and return a copy to me. The work will proceed immediately upon receipt of this agreement. Thank for the opportunity to present this proposal. I look forward to hearing from you soon. Sincerely, ~~ Gary Hittle, Landscape Architect SIGNATURE of OWNER'S REFRESENTATIVE DATE '/ JOuI v n_ & "}'Ime g yelland Î.~n. Arc:hitectur~, Itð, 45N93W 1211 west 24& street minneapolis.minnesota 55405 612.374.5534 612.374.5570 fox Todd Hoffinan Park and Recreation Director City of Chanhas.sen 690 City Center Drive, PO Box 147 (;ban!ulsøQ;MJI! .~.m7 ProPOsal for Arcbitectunl Services 'RQ.....d..nnsePark .Reno'Vatioa Dear Todd, We are pleased to offer this proposal and are looking folWard to working furtber on the Roundhouse Park structure. Tbe following proposal outlines our services and resulting fees, as well as the services and fees for engineering services. I bave included a copy of the engineering proposal we received ftom MattsonlMacDonald fuc. It ' describes their scope of work and special conditions for tbe project. Any work performed outside tbe stated scope of work will he hilled as stated. Tbe scope of work for, the project includes the renovation of the roundhouse structure within Roundbouse Park. Tbe mv.estigation prepared m July ,of 1999 is WI Ïntegn¡¡ part ,of this proposal as it ,describes the.cwrent state.of the structure at the time and outlines tbe intended use of the structure. We assume, in this proposal, that tbere has not been significant changes in either the condition of the structure or the scope of tbe renovation. Arcbitectural services we will provide include design, design development, construction documents/specifications .and bidding negotiation. We will worl(.on.an hourly basis for these phases with ,a ,cap ,of $9,500.00. The fee for engineering services (in addition to architectura1 services) will be fixed at $3,600.00. I expect that working with you as tbe client will be ratber fluid, but including additional parties for decision-making and oversight would change the scope oftbe work for us. Consequently, any drawings for, and presentations made to, individuals or groups other than you would be considered additional services and, thus, not included in tbe cap. Also, I have separated out tbe œnstIuction .observation phase as WI item payable ,on.an hourly ,basis,.also not mcluded m the ,cap. However, the engineering fee includes construction observation for their portion as outlined in their proposal. Our bourly rates are as follows: Principal Architect Project Architect Intern Architect CAD Drafting $85.00Ibour $65.00/hour $40.00lbour $50.00/hour Expenses will be billed at tbe following rates: Printing 1.1 x .cost Travel $.311mile Delivery 1.1 x cost We will use AlA contract form B151. If these terms are agreeable, I will send you a contract and we can get started. mr)~ Paul V. Nesetb, AlA ~ Locus Architecture, LID. ".v,· ..;.¡:......~Jo¡ ~V1-:' ¡,j,...ON/MACCONALC INC. ,,",,"._'e"\ ,_,~~^" F;NGINee1!'S ir·;·· ~')I i:'J~::~7- ·':~3;",~:~,; , ' "~ìA~.,ijj~~:."'<~ :.. ·.í 21 January, 2000 Paul N¡::seth LðCUS Arehitectiifë, Ud. 1211 West 24th Street Minneapolis,MN 55405 RE: PROPOSAL FOR ENGINEERING SERVICES Rõulídbòuse Structure, Lake Minnewasbta Park. Cbanbassen MN Dear 'Paul: We are pleased to submit this proposal for structural engineering services for the above rëféténced project. Our understanding of the project and scope of work is based on the recommendations contained in our investigation report dated July 20, 1999. Our \Vork for this project will include structural engineering services related to the following issues: Removal and re-structuring of the roofframing to accommodate a 40 p.s.f. snow load. RértiÖv¡d ofthe second floor structure and any additional bracing of the existíng wails that might be required as a result of this work. Repair and reii'lfõtëiiig öfthé first floor framing to accommodate a 100 p.sJ. live load capacity . New fovtil'lgs or foundations -reqaireû as a teSült of mé reinforcing of the first tioor or required for the addition of a stoop or ramp at the exterior. R~-pesitioning or re-attacltment of existing steel "hOöt'S" ärotiñd the büilding moved as a result of existing openings. Re-positíoning or reinforcing of existing "hoops" required to be moved or ~lIt to acoommodate -new øpettings in t-he -building. Re-support ofthe exterior load bearing "stave" walls to the foundation required as a result of the existing {)verbang {)[ the perimeter walls over the foondatioos. Lintels for new and existing window and door openings. A ,new entry .ca.oopy {)ftbe main entrance. Scope of the Work: I. Review the condition of the existing building. Take measurements and data as feqüired -(Mille ~iiëfiifãl design årtd detãtlifig. 2. Perform calculations as needed to confirm the load capacity of the existing s~ure. ' . 3. Perform calculations to determine the appropriate framing elements required for the new fOOt" -aOO eanøpy. 4. Perform calculations to determine the required reinforcing or repair of the exiting framing eJe~ to remain. Reinforœ as required to ronfønn to the Minnesota State Building Code. 5. Prepare 4rawings using backgrounds supplied by the project architect to iUustrate the structural work required as a result of the calculations performed above. 6. At1end periodic œor-dination meetings, as agreed. 7. Edit specifications, supplied by the project architect pertaining to the structural elements. 8. Perform checking and coordination of the structural documents. 9. Review .of specifIed submittals pertaining to items ~esigned by the structural engineer. Review of submittals shall be for gelteral conformance with the infOJDlation giv.en .and ,design .concept ,expressed in the Struc.turaIcontract documents. ,10. ,Ma.ke lip 10 J .site visits, One visit will be 10 inv£S1Ìgate.existing .conditions.and take measurements. 2 visits will be performed at intervals appropriate to the stage of consÍI'JI.ctiø.otp øÞ.s~rv~ .aDd .beçome generally familiar with .the .quality .and too progress of the construction work relative to the structural work. 12. Prepare site visit reports. 13. Our work under site visits is considered general observation and is not intended to include special inspections, continuous inspection. testing or quality contrøl verification as may be required by U. B. C. chapter 17. This work may be provided as an extra service. D. Special conditions: The following are services are not included in this scope of work. Soil conditions requiring deep foundation design. Special inspection selVÏCès. Extra plotting or printing beyond that needed for team coordination. 'Ct1ent dictated -CAD layering or drawing CöfWetlfíÖi!S. Phased construction requiring design drawing packages. Design for future expansion. Exterior stairways or pedestrian bridges. EKter1orloading docks or special equipment foondations. Overhead cranes Roof screens. Elevators MA TISON/MACDONALD INC. Schedule of hourly rates Effective January 2000 Principal Engineer Próject Engineer Design Engineer -staff E1\gineef Technician/Supervisor Technieian Drafter $94.0Qlbour $-86.00/hour $64.00Ihour -$-50 ;OOfhóut $50.00Ihour $44.00lhölif $38.00Ihour The following are expenses that we consider outside the scope of our usual services and wiU bi11 as a direct reimbursable expense. Blueprinting 1.0 x cost Travel to the project site $0.30/mile Messenger service 1.0 x cost Our work will be billed monthly based on the portion or percentage of work completed at the end ßf each month. Invoices are due UfJOfI receipt. lmerest will be ehãrged on invoices 30 days or more past due.