Loading...
3 Outdoor Recreation Grant CITY OF CHANHASSEN I City Cmttr Drive. PO Box 147 ...hassen. Minnaofa 55317 Pho1lL612.937.1900 G,.tTI¡J Fax 612.937.5739 ,ginitring Fax 612.937.9152 ,b/ic Safety Fax 612.934.2524 7tb www.ci.chanhassen.mn.us ., -3 - MEMORANDUM TO: Scott Botcher, City Manager . Todd Hoffman, Park and Recreation Director -11 FROM: DATE: March 22, 2000 SUBJ: Outdoor Recreation Grant Resolution One of my goals each year is to make application for various grants available to the city in the area of outdoor recreation. The funding pools for grants this cycle are extraordinarily low, however, in the name of optimism, I am proposing two applications. Mr. Loren Gordon, a Chanhassen resident employed by Hoisington Koegler Group, is assisting me with the applications. Projects were selected that met two criteria; I) Identification in the city's capital plan or comprehensive plan; and, 2) We reviewed past recipients and selected project types which scored high. The grants require a 50% City cost sharing match. The Bandimere Park project is for the development of a park shelter to include concessions, restrooms, a picnic room available for public reservation, utility room, and the addition of a playground. Secondly, we proposed open space acquisition within the Bluff Creek corridor, specifically, a portion of the Luigi Bernardi parCel. The total cost of these proposed projects are $310,000 and $150,000, respectively, with grant requests of $155,000 and $75,000. RECOMMENDATION It is recommended that the City Council approve the attached resolution authorizing the submission of an Outdoor Recreation Grant to the Minnesota Dept. ofNaturaI Resources for Funding Assistance for Land Acquisition and Park Improvements for Park, Recreation and Open Space Purposes. ATTACHMENT 1. Resolution. 2. Applications. g:\parkllh\outdoor recreation grant-e.doc , City of Chal/hassen. A growing community with cltan /¡;ka. quality schoob. a charmin~ downtown. thrivin~ businesses, and beauriM parks. A !!Teat p/¡;ce to live. work. and p/¡;J - CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: RESOLUTION NO: MOTION BY: SECONDED BY: A RESOLUTION AUTHORIZING THE SUBMISSION OF AN OUTDOOR RECREATION GRANT TO THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES FOR FUNDING ASSISTANCE FOR LAND ACQUISITION AND PARK IMPROVEMENTS FOR PARK, RECREATION AND OPEN SPACE PURPOSES BE IT RESOLVED by the Chanhassen City Council as follows: 1. That the City of Chanhassen act as legal sponsor for the projects contained in the Outdoor Recreation Grant Program Application to be submitted on March 29, 2000 and that Todd Hoffinan, Park and Recreation Director, is hereby authorized to apply to the Department ofNaturaI Resources for funding of this program on behalf of the City of Chanhassen. 2. That the City of Chanhassen has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. 3.. That the City Qf Chanhassen has not incurred any costs described on Item 4 and has not entered into any written agreement to purchase ptoperty described on Item 3. 4. That the City ofChanhassen has not violated any federal, state, or local laws pertaining to mud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corÌ11pt practice. 5. That upon approval of its application by the state, the City of Chanhassen may enter into an agreement with the State of Minnesota for the above-referenced project, and that the City of Chanhassen certifies that it will comply with all applicable laws and regulations as stated in the grant agreement. NOW, THEREFORE BE IT RESOLVED that Todd Hoffman, Park and Recreation Director, is. hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. Passed and adopted by the City Council of the City of Chanhassen on March 27, 2000. ATTEST: Scott A. Botcher, City Manager Nancy K. Mancino, Mayor ITEM 1- APPLICATION SUMMARY Send one original and one copy of the application to: Local Grants Program Department of Natural Resources Office of Management and Budget Services 500 Lafayette Road, Box 10 81. Paul, Minnesota 55155-4010 Local Unit ofGovemment: City of Chanhassen Contact Person Todd Hoffman Title Park and Recreation Director Address 690 City Center Drive. Chanhassen. MN Zip 55317 County Carver Daytime Phone: (612) 937-1900 xl21 Fax Number: (612) 937-5739 Project Name Bandimere Park Shelter and Plavl!round Project Location:8ectionffownship/Range 23/116/24 Proposed Acquisition NA Acres Facilities to be Developed/Renovated Proiect includes the development of a park shelter to include concessions. restrooms. a picnic room available for public reservation. and utility room and the addition of a plavl!round. Total Cost $ 310.000 Grant Request $ 155.000 ITEM 2 - PROJECT NARRATIVE Provide a one-page description of your project. 1. Describe what recreation facilities will be developed or rehabilitated and any lands that will be acquired. 2. Describe your community's need for these facilities and how they will complement existing recreation facilities. Bandimere Community Park is a 40 acre facility located in the southern part of the community overlooking Lake Riley. The park is a farmstead remnant which is identifiable by the once working silo. Bandimere is an important park in this growing area of Chanhassen serving many recreational needs. Current improvements in the park include a parking area with 375 spaces, 3 soccer fields, 4 baseball diamonds, and a trail head. Planned improvements include a park shelter and playground to serve existing and future user needs. The park shelter would include concessions, restrooms, a picnic room available for public reservation, and utility room. As an activity focal point for the park, this shelter is the remaining component left in completing the master plan. Playground equipment is needed to meet the City's goals of providing a wide range of activities for all age groups in community parks. ITEM 3 - COST BREAKDOWN For Projects Involving Land Acquisition Identify the land to be acquired by tile parcel identification number, state the number of acres for each parcel and provide the total estimated cost per parcel. The information should be taken directly from the appraisals which must be submitted with your application. Parcel Identification Number (PIN) Acres Total Cost *Not applicable for Bandimere Park improvements project Total $ ITEM 4 - COST BREAKDOWN For Projects Involving Development Activities Identify each recreational facility being proposed for funding. Provide a quantitative description of the facility (linear feet, dimension of structures, number of components, etc.) and the total estimated cost for each. Facility Description Total Estimated Cost Bandimere Park Park Shelter $250,000 Bandimere Park Playground Equipment $60,000 Total $310.000 ITEM 5 - PROJECT TIME FRAME Please identity the completion date for each facility proposed in the development cost breakdown. For those projects involving acquisition, please explain the conditions surrounding the proposed land acquisition such as: current negotiations, willingness of the land owner to sell the property and the expected date of acquisition or any known difficulties involving the acquisition. If necessary, are you willing to enter into condemnation proceedings? As a reminder, the project must begin promptly after an agreement has been completed between the state and the applicant. Funding for this project is available through December 31, 2002. All components of the project must be completed by this date At the City has developed schematic plans for the Bandimere park improvement projects. Upon awarding of the grant, the City will bid the project with an anticipated completion of the park shelter and playground by Fall of2001. ITEM 6 - LOCAL MATCH Grant recipients must contribute at least one half of the total project costs in the form of cash or the value of materials, labor, and equipment usage provided by the recipient or by local donation. List below each source of local match and it's dollar value that will be contributed to the project. For each donation, attach a letter of commitment from the donator. NOTE: Ranking points will be awarded if the applicant commits at least 20% of the total project cost from it's own resources. The City of Chanhassen is prepared to commit funds to build the park shelter and install playground equipment upon notification of grant awarding. ITEM 7 - LOCAL GOVERNMENT RESOLUTION BE IT RESOLVED that act as legal sponsor for the (Applicant) project contained and that in the Outdoor Recreation Grant Program Application to be submitted on is hear by authorized (Day, Month, Year) (Title of Authorized Official) to apply to the Department of Natural Resources for funding of this project on behalf of (Applicant) BE IT FURTHER RESOLVED that has the legal authority (Applicant) to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that has not incurred (Applicant) any costs described on Item 4 and has not entered into any written agreements to purchase property described on Item 3. BE IT FURTHER RESOLVED that has not violated any (Applicant) Federal, State, or Local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, may enter into an agreement with the State of Minnesota (Applicant) for the above-referenced project, and that certifies that it will (Apphcant) comply with all applicable laws and regulations as stated in the grant agreement. NOW, THEREFORE BE IT RESOLVED that is hear by (litle of Authorized Official) authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the (City COW1cil. County Board, elc.) of on (Applicant) (Date) SIGNED: WITNESSED: (Title) (Date) (Signature) (Title) (Date) (Sìtmature) ITEM 8 - PUBLIC HEARING CITIZEN PARTICIPATION PROCESS - PUBLIC HEARING REOUIREMENT A minimum of one public hearing must be held to obtain citizen input on this proposed Outdoor Recreation Grant Application. A regular park board, city council, town board or county board meeting is not considered a public hearing unless the meeting, or a portion of the meeting, was specifically noticed and identified as a public hearing. · The hearing must be held prior to the submission of the application. Notice of the public hearing must follow the normal public hearing notice requirements for your local community. · The following information should be communicated at the hearing: The project scope and the type of activities involved Implementation schedule The overall cost and the proposed financing for the project Project costs to be assessed to community residents Other associated project costs such as maintenance expenses, etc. A copy of the public notice and the minutes from the hearing must be submitted with your application. ITEM 9 - PROJECTED OPERATION AND MAINTENANCE COSTS Estimate the projected maintenance and operations costs for the proposed facility for the time periods outlined below. In developing these estimates it is important to consider not only the routine costs (such as labor, materials, utility costs and equipment costs), but also periodic major repairs or preventive maintenance (such as seal coating or replacement of plumbing, lighting, aglime, turf, etc.). Each applicant should assess the particular needs of their specific project. It is not sufficient to simply reference the overall park and recreation budget and suggest that the operations and maintenance costs for the proposed project are somehow covered within that budget. We want to see that a careful effort has been made to assess the specific cost impact of the proposed project. Cost estimates may be explained in a narrative or table format. However, actual dollar figures must be included for each identified cost. L Time Period: The time period needs to be long enough to reflect the ongoing operation and maintenance costs, future repairs and preventive maintenance measures for the proposed project. The time periods are as follows: Annually $5,000 for Operations and Maintenance Every 3-5 years Every 10 years Every 20 years Estimated $20,000 outlay in Capital improvements over 20 years. II. Cost Factors: Depending on the type of project proposed, estimates may be made for: - Utility costs - Repair and replacements - Grounds keeping - Vandalism - Waste management - Vehicle costs - Services - Others (?) III. Inflation: Factor in reasonable inflation rates into the estimate. ITEM 10 - PARK AND RECREATION ORGANIZATION Describe how your community addresses park and recreation issues. Additional ranking points will be awarded if you can document the existence of an active park and recreation board, committee or similar organization formally established by the applicant to address park and recreation issues. Appropriate documentation must include a copy of the local resolution creating the park and recreation organization or a copy of the minutes appointing the current members, a current committee roster, and meeting schedule for the organization. The City of Chanhassen is well known as a community that holds park and recreation with high regard. The Park and Recreation Commission acts as an advisory board to the City Council, reviewing all recreation, leisure and park-related issues. These issues include park development and implementation of the recreation section of the city's comprehensive plan. The Park & Recreation Commission meets on the fourth Tuesday of the month at 7:30 p.m. at City Hall in the Council Chambers. The Park & Recreation Commission has a full-time staff support of the Park & Recreation Director. Current members of the Park & Recreation Commission are: Janet Lash, Chair Fred Berg James Manders Jay Karlovich Rod Franks Michael Howe David Moes 2000 Park & Recreation Commission Meeting Dates January 25, February 22, March 28, April 25, May 23, June 27, July 25, August 24, September 26, October 24, November 28, and December 12 ITEM 11 - PROPERTY DEED OR APPRAISAL(S) Development Projects must include a copy of the deed(s) along with any restrictions placed on the property for the entire park area. Acquisition Projects must include a current original appraisal for each parcel to be acquired as part of their application. Appraisals must be performed by a qualified licensed appraiser and meet the Uniform Standards of Professional Appraisal Practice (USP AP). Appraisals will be reviewed, by the state, to ensure that they meet applicable standards. If the appraisal is not accepted, the applicant will be contacted for additional clarification or modification. RELOCA nON: If the property to be acquired involves the relocation of persons, the applicant must comply with the "Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970". The law requires that relocation costs be provided for residential, commercial, and industrial occupants of the lands that are being purchased for public use. All Projects selected for funding will require the project sponsor to record the following condition on the deed. In order to comply with the Department of Natural Resources Outdoor Recreation Project Agreement, the <recipient> does hereby impose the following restrictions on the property: 1. The property shall be managed and maintained for outdoor recreation purposes consistent with the approved grant application. 2. The property may not be used for any other purpose without the express prior written approval of the Commissioner of the Minnesota Department of Natural Resources. ITEM 12 - AGREEMENTS Please submit a copy of any al!reements or contracts that have been executed in connection with the acquisition, development, operation, or maintenance of the proposed project. Some examples would include a joint powers agreement for the development, operation or maintenance of the park facility or an agreement with a local organization to provide the operation or maintenance of the proposed facility. No agreements or contracts of any kind are in place for operations and maintenance of Bandimere Park. ITEM 13 - ENVIRONMENTAL INTRUSIONS Identity all environmental intrusions within or adjacent to the park boundary and describe how the proposed park design will minimize the impact of these intrusions. Examples of environmental intrusions would include overhead powerlines, lift stations or other utility structures, easements, roadways or noise intrusions such as airplane traffic. All existing overhead powerlines serving the park must be placed underground as part of your application. Any proposed power service to the park must be underground. An easement for a natural gas main exists within Bandimere Park. ITEM 14 - PERMITS TO WORK IN PUBLIC WATERS Projects which propose the development or alteration of shoreline adjacent to rivers, streams, lakes, and other public water bodies may require a written permit issued by the Minnesota Department of Natural Resources (DNR) and/or the U.S. Army Corps of Engineers (Corps). The following list provides some examples of the types of projects which may require a permit: swimming beach development or enrichment boat or canoe launch ramps seasonal or permanent docks/piers riprap or bank stabilization vegetation removal dredging or filling wetland drainage or impoundment The only way to determine whether or not a waters permits is required is to contact both the DNR and the Corps directly. Send them a letter describing your project requesting them to determine if a permit is necessary. Ask them to send you a letter with their decision. A copy of their letter must be submitted with the application. For information on the Corps permit program, contact: U.S. Army Corps of Engineers Regulatory Functions 190 5th Street East St Paul, Minnesota 55101 (651) 290-5375 For information on the DNR permit program, contact the appropriate regional hydrologist from the following list: Department of Natural Resources Regional Offices Region 1 2115 Birchmont Beach Road N.E. Region 2 1201 East Highway 2 Bemidji, MN 56601 Grand Rapids, MN 55744 218/755-3973 218/327-4416 Region 3 1601 Minnesota Drive Region 4 Box 261, Highway 15 South Brainerd, MN 56401 New Ulm, MN 56073 218/828-2605 507/359-6050 Region 5 2300 Silver Creek Road NE Region 6 1200 Warner Road Rochester, MN 55906 St. Paul, MN 55106 507/285-7430 651/772-7910 ITEM 15 - STATEMENT OF ACCESSffiILITY To be eligible for an Outdoor Recreation grant, the recipient must be in compliance with the Americans with Disability Act. This law applies not only to new facilities but to existing facilities as well. New structures must meet the design standards in the Americans with Disabilitv Act Accessibilitv Guidelines (ADAAG). Non-structural facilities such as campgrounds, picnic areas and playgrounds should be designed using the guidelines in the Recommendations for Accessible Guidelines: Recreatiónal Facilities and Outdoor Develooed Areas. Copies should be ordered from the U.S. Access Board at (202) 272-5434. This section is an important factor in selecting those applications that will be awarded grants. Applications that do not give enough information to determine the degree of accessibility cannot be considered for funding. If you use outside contractors, be sure they are aware of the accessibility requirements. For each facility you propose to develop or rehabilitate, describe in detail how it will be made accessible. In addition, all critical components of the park must be made accessible even if they are not part of this application proposal. Critical components include, but are not limited to: parking, restrooms and access routes to major facilities. The City of Chanhassen integrates all ADA guidelines into all Park and Recreation projects. All play equipment, buildings, trail systems, and parking areas are designed and constructed to meet ADA guidelines. The Bandimere park shelter will be constructed as a single level building designed to meet ADA guidelines. Important accessibility areas in the shelter for the public include restrooms, the picnic room, and concessions areas. Restroom doors and stalls will be designed to accommodate wheelchair accessibility guidelines. Counter heights for restroom sinks and concessions counters will also meet height and clearance guidelines. The picnic room is designed to be an open space with no obstructions that would hinder accessibility and mobility. Sidewalks to the park shelter from trails and parking lots will be free of stairs and be less than slope thresholds which will facilitate convenient access. ITEM 16 - FSA AERIAL PHOTO A United States Department of Agriculture, Farm Service Agency aerial photo is required for all projects. This was formerly known as the Agricultural Stabilization and Conservation Service. These photos are available at the county USDA office for a minimal charge. If your county is not listed in your telephone directory, you can call the statewide office in St. Paul at (651) 602-7706. Outline the proposed park boundaries on the photo. ITEM 17 - LOCATION MAP Provide a location map which shows how to drive to your park. If necessary, please provide written directions with your map. ITEM 18 - RECREATIONAL SITE PLAN A site plan is required for all development, acquisition, or combination projects (see enclosed example). The primary purpose of the site plan is to clearly identifY the acquisition and/or development proposed for the project. All plans must include the following: The title "Recreation Site plan" and the project name The location of all recreation and support facilities Show the access routes connecting each facility The entire park property and all adjacent land uses Legend including a north direction arrow, graphic bar scale, county and date Identification of all city names and corporate limits Identification of all lakes, rivers, streams and wetlands Acreage of the park and/or each parcel to be acquired If your proposal includes development of redevelopment of a playground, a separate playground plan must be submitted in addition to the site plan. See Item 20. Color Coding Red - Highlight all existing park boundaries and existing facilities. Yellow - Highlight all proposed acquisition and proposed facilities. Blue - Highlight any future acquisition and future facilities. A color coded map must be included witb each of the two applications. NOTE: The site plan is used to evaluate the design and accessibility of your project. These are both critical factors in selecting projects for funding. *See Attachmeut ITEM 19 - BUILDING AND TRAIL PLANS Buildings, trails, playgrounds, athletic facilities or other related facilities constructed .!!!!!!! be accessible to persons with disabilities and meet the Americans with Disabilities Act Accessibility, Guidelines (ADAAG). 1. Building plans are required for all structures identified in the proposed development and should include the following: -Show front and side views. -Include the floor plan with all dimensions. -Include a proposed materials list. -Show the specific facilities that will be accessible to persons with disabilities (toilet, sink, etc.). When preparing your building plans, make certain that the engineer or consultant is aware of the current accessibility standards. Be careful when making alterations during the construction phase. This could compromise the accessibility of the structure. Any facility constructed, as part of the proposed project, that does not meet the standards will have to be renovated before receiving any grant funds. Common accessibility items overlooked during the design and construction of a facility include the following: -Accessible route (width, slope and surface) -Level Entrance, Correct door hardware and Sufficient clear floor space -Height of counters, telephones, hand dryers, towel dispensers, etc. -Accessible water faucets and Drinking fountains -Standard accessible restroom stall space (at least 5' x 5') -Accessible picnic tables and grills 2. Trail plans are required for projects that include the development of any type of trail and should include the following: Show a typical cross section of the trail. -Include the trail width, surfacing and base materials For the purposes of this grant program a multipurpose trail should be designed to a minimum 8' width. In some cases this minimum width may not be adequate and a width of 10' or more may be appropriate. For connecting pathways a minimum width of 5' is required. ·See Attachment ITEM 20 - PLAYGROUND PLANS Priority will be given to playground designs that provide a high degree of safety and accessibility. The facility should be designed to provide an integrated play setting for both children and parents/care providers of all abilities. Playground facilities should be designed using the guideline in the Recommendations for accessible Guidelines.' Recreational Facilities and Outdoor DeveloDed Areas. Applications that do not give enough information to determine the degree of accessibility cannot be considered for funding. The plan must contain the following: show all of the proposed components highlight the accessible components identity the type(s), depth(s) and location(s) of the protective fall surfacing highlight the accessible surfacing areas *See Attachment ITEM 1 - APPLICATION SUMMARY Send one original and one copy ofthe application to: Local Grants Program Department of Natural Resources Office of Management and Budget Services 500 Lafayette Road, Box 10 St. Paul, Minnesota 55155-4010 Local Unit of Government: City of Chanhassen Contact Person Todd Hoffman Title Park and Recreation Director Address 690 City Center Drive. Chanhassen. MN Zip 55317 County Carver Daytime Phone: (612) 937-1900 xl21 Fax Number: (612) 937-5739 Project Name Luil!i Bernardi Land Acqnisition Project Location:Section/Township/Range 23/116/22 Proposed Acquisition 15 Acres Facilities to be Developed/Renovated The parcel will remain in its existinl! state for open space purposes with the opportunity for other uses as a nature/interpretive center. Total Cost $ 150.000 Grant Request $ 75.000 ITEM 2 - PROJECT NARRATIVE Provide a one-page description of your project. 1. Describe what recreation facilities will be developed or rehabilitated and any lands that will be acquired. 2. Describe your community's need for these facilities and how they will complement existing recreation facilities. The Luigi Bernardi parcel is a 15 acre parcel located adjacent to a future Chaska District 112 Elementary School site. Wetlands and steep slopes cover most of the property rendering it virtually undevelopable for all practical purposes. A floating bog exists on the site which is also located within the Bluff Creek watershed. An abundance of wildlife including wild turkey occupy the property making it an excellent conjunctive use opportunity for a nature/interpretive area with the school district. This area of the community is currently outside of the Metropolitan Urban Service Area (MUSA) making the time right for acquisition. This parcel is one of the few large undeveloped parcels left in Chanhassen with an abundance of natural features. Located within the impact zone of Bluff Creek, the parcel offers many opportunities to compliment the City's park and open space system. A few of the identified uses include joint use with the adjacent Chaska school district site, natural heritage programs, preservation of open space, and protection of vegetative and wildlife habitat. As a part of the Bluff Creek watershed, the parcel is a natural link in its ecosystem. The City recognizes Bluff Creek is an invaluable resource and has taken steps to ensure it will continue as such into the future. An ordinance was recently adopted to protect the natural qualities of the Bluff Creek watershed by stipulating appropriate levels of hardcover, buffers, building setbacks, protection of natural features, and water management. As part of implementation of this ordinance, the City has acquired easements along the creek to further protect and enhance its value as a resource. Where parcels with valuable natural features exist and resources are available, acquisition is a preferred approach to secure lands along the creek. The Bernardi parcel ranks as the highest priority parcel for acquisition at this time. ITEM 3 - COST BREAKDOWN For Projects Involving Land Acquisition Identify the land to be acquired by tile parcel identification number, state the number of acres for each parcel and provide the total estimated cost per parcel. The information should be taken directly from the appraisals which must be submitted with your application. Parcel Identification Number (PIN) Acres Total Cost 250221300 15 $150,000 Total $ 150,000 ITEM 4 - COST BREAKDOWN For Projects Involving Development Activities Identify each recreational facility being proposed for funding. Provide a quantitative description of the facility (linear feet, dimension of structures, number of components, etc.) and the total estimated cost for each. Facility Description Total Estimated Cost Not Applicable Total $ ITEM 5 - PROJECT TIME FRAME Please identify the completion date for each facility proposed in the development cost breakdown. For those projects involving acquisition, please explain the conditions surrounding the proposed land acquisition such as: current negotiations, willingness of the land owner to sell the property and the expected date of acquisition or any known difficulties involving the acquisition. If necessary, are you willing to enter into condemnation proceedings? As a reminder, the project must begin promptly after an agreement has been completed between the state and the applicant. Funding for this project is available through December 3 I, 2002. All components of the project must be completed by this date Upon awarding of the grant, the City will begin negotiations with the property owner for purchase ofthe parcel. Because the parcel is virtually undevelopable, its real estate value is low. The property owner has indicated willingness to sell the parcel to the City for use as a natural feature in the park and open space system. There appear to be no other hurdles that would hamper the transfer of the property. The City would anticipate ownership ofthe parcel by the Fall of2000. ITEM 6 - LOCAL MATCH Grant recipients must contribute at least one half of the total project costs in the form of cash or the value of materials, labor, and equipment usage provided by the recipient or by local donation. List below each source of local match and it's dollar value that will be contributed to the project. For each donation, attach a letter of commitment /Tom the donator. NOTE: Ranking points will be awarded if the applicant commits at least 20% of the total project cost /Tom it's own resources. The City of Chanhassen is prepared to commit funds for the purchase of the parcel upon notification of grant awarding. ITEM 7 - LOCAL GOVERNMENT RESOLUTION BE IT RESOLVED that act as legal sponsor for the (Applicant) project contained and that in the Outdoor Recreation Grant Program Application to be submitted on is hear by authorized (Day, Month., Year) (Title of Authorized Official) to apply to the Department of Natural Resources for funding of this project on behalf of (Applicant) BE IT FURTHER RESOLVED that has the legal authority (Applicant) to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that has not incurred (Applicant) any costs described on Item 4 and has not entered into any written agreements to purchase property described on Item 3. BE IT FURTHER RESOLVED that has not violated any (Applicant) Federal, State, or Local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, may enter into an agreement with the State of Minnesota (Applicant) for the above-referenced project, and that certifies that it will (Apphcant) comply with all applicable laws and regulations as stated in the grant agreement. authorized to execute such agreements as are applicant. is hear by (title of Authorized Official) necessary to implement the project on behalf of the NOW, THEREFORE BE IT RESOLVED that I CERTIFY THAT the above resolution was adopted by the (City Council. County Board, etc.) of on (Applicant) (Date) SIGNED: WITNESSED: (Sitmature) (Title) (Date) (Signature) (Title) (Date) ITEM 8 - PUBLIC HEARING CITIZEN PARTICIPATION PROCESS - PUBLIC HEARING REOUIREMENT A minimum of one public hearing must be held to obtain citizen input on this proposed Outdoor Recreation Grant Application. A regular park board, city council, town board or county board meeting is not considered a public hearing unless the meeting, or a portion of the meeting, was specifically noticed and identified as a public hearing. · The hearing must be held brior to.the submission of the aDDlication. Notice of the public hearing must follow the normal public hearing notice requirements for your local community. · The following information should be communicated at the hearing: The project scope and the type of activities involved Implementation schedule The overall cost and the proposed financing for the project Project costs to be assessed to community residents Other associated project costs such as maintenance expenses, etc. A copy of the public notice and the minutes from the hearing must be submitted with your application. ITEM 9 - PROJECTED OPERATION AND MAINTENANCE COSTS Estimate the projected maintenance and operations costs for the proposed facility for the time periods outlined below. In developing these estimates it is important to consider not only the routine costs (such as labor, materials, utility costs and equipment costs), but also periodic major repairs or preventive maintenance (such as seal coating or replacement of plumbing, lighting, aglime, turf, etc.). Each applicant should assess the particular needs of their specific project. It is not sufficient to simply reference the overall park and recreation budget and suggest that the operations and maintenance costs for the proposed project are somehow covered within that budget. We want to see that a careful effort has been made to assess the specific cost impact of the proposed project. Cost estimates may be explained in a narrative or table format. However, actual dollar figures must be included for each identified cost. 1. Time Period: The time period needs to be long enough to reflect the ongoing operation and maintenance costs, future repairs and preventive maintenance measures for the proposed project. The time periods are as follows: Annually Every 3-5 years Every 10 years Every 20 years II. Cost Factors: Depending on the type of project proposed, estimates may be made for: - Utility costs Repair and replacements - Grounds keeping Vandalism - Waste management Vehicle costs - Services - Others (.9) III. Inflation: Factor in reasonable inflation rates into the estimate. * Item #9 is not applicable for the Bernardi acquisition project ITEM 10 - PARK AND RECREATION ORGANIZATION Describe how your community addresses park and recreation issues. Additional ranking points will be awarded if you can document the existence of an active park and recreation board, committee or similar organization formally established by the applicant to address park and recreation issues. Appropriate documentation must include a copy of the local resolution creating the park and recreation organization or a copy of the minutes appointing the current members, a current committee roster, and meeting schedule for the organization. The City of Chanhassen is well known as a community that holds park and recreation with high regard. The Park and Recreation Commission acts as an advisory board to the City Council, reviewing all recreation, leisure and park-related issues. These issues include park development and implementation of the recreation section of the city's comprehensive plan. The Park & Recreation Commission meets on the fourth Tuesday of the month at 7:30 p.m. at City Hall in the Council Chambers. The Park & Recreation Commission has a full-time staff support of the Park & Recreation Director. Current members of the Park & Recreation Commission are: Janet Lash, Chair Fred Berg James Manders Jay Karlovich Rod Franks Michael Howe David Moes 2000 Park & Recreation Commission Meeting Dates January 25, February 22, March 28, April 25, May 23, June 27, July 25, August 24, September 26, October 24, November 28, and December 12 ITEM 11 - PROPERTY DEED OR APPRAlSAL(S) Development Projects must include a copy of the deed(s) along with any restrictions placed on the property for the entire park area. Acquisition Projects must include a current original appraisal for each parcel to be acquired as part of their application. Appraisals must be performed by a qualified licensed appraiser and meet the Uniform Standards of Professional Appraisal Practice (USP AP). Appraisals will be reviewed, by the state, to ensure that they meet applicable standards. If the appraisal is not accepted, the applicant will be contacted for additional clarification or modification. RELOCA nON: If the property to be acquired involves the relocation of persons, the applicant must comply with the "Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970". The law requires that relocation costs be provided for residential, commercial, and industrial occupants of the lands that are being purchased for public use. All Projects selected for funding will require the project sponsor to record the following condition on the deed. In order to comply with the Department of Natural Resources Outdoor Recreation Project Agreement, the <recipient> does hereby impose the following restrictions on the property: I. The property shall be managed and maintained for outdoor recreation purposes consistent with the approved grant application. 2. The property may not be used for any other purpose without the express prior written approval of the Commissioner of the Minnesota Department of Natural Resources. An appraisal of the Bernardi property has not been undertaken at this time. As with any purchase of public land, the City will retain a licensed appraiser to obtain a more definitive value of the property upon notification of the grant being awarded. The anticipated sale price ofthe parcel however, matches the Carver County Assessor data which shows the entire 87.42 acre Bernardi parcel to be valued at $874,000. The portion the City would purchase, 15 acres, using the $10,000 per acre value would result in a value of $150,000. ITEM 12 - AGREEMENTS Please submit a copy of any aereements or contracts that have been executed in connection with the acquisition, development, operation, or maintenance of the proposed project. Some examples would include a joint powers agreement for the development, operation or maintenance of the park facility or an agreement with a local organization to provide the operation or maintenance of the proposed facility. No agreements or contracts exist for acquisition of the Bernardi parcel at this time. L ~' ITEM 13 - ENVIRONMENTAL INTRUSIONS Identify all environmental intrusions within or adjacent to the park boundary and describe how the proposed park design will minimize the impact of these intrusions. Examples of environmental intrusions would include overhead powerlines, lift stations or other utility structures, easements, roadways or noise intrusions such as airplane traffic. All existing overhead powerlines serving the park must be placed underground as part of your application. Any proposed power service to the park must be underground. No environmental intrusions exist on the Bernardi parcel. ITEM 14 - PERMITS TO WORK IN PUBLIC WATERS Projects which propose the development or alteration of shoreline adjacent to rivers, streams, lakes, and other public water bodies may require a written permit issued by the Minnesota Department of Natural Resources (DNR) and/or the U.S. Army Corps of Engineers (Corps). The following list provides some examples of the types of projects which may require a permit: swimming beach development or enrichment boat or canoe launch ramps seasonal or permanent docks/piers riprap or bank stabilization vegetation removal dredging or filling wetland drainage or impoundment The only way to determine whether or not a waters permits is required is to contact both the DNR and the Corps directly. Send them a letter describing your project requesting them to determine if a permit is necessary. Ask them to send you a letter with their decision. A copy of their letter must be submitted with the application. For information on the Corps permit program, contact: U.S. Army Corps of Engineers Regulatory Functions 190 5th Street East St. Paul, Minnesota 55101 (651) 290-5375 For information on the DNR permit program, contact the appropriate regional hydrologist from the following list: Department of Natural Resources Regional Offices Region 1 2115 Birchmont Beach Road N.E. Bemidji, MN 56601 218/755-3973 Region 2 1201 East Highway 2 Grand Rapids, MN 55744 218/327-4416 Region 3 1601 Minnesota Drive Brainerd, MN 56401 218/828-2605 Region 4 Box 261, Highway 15 South New Ulm, MN 56073 507/359-6050 Region 5 2300 Silver Creek Road NE Rochester, MN 55906 507/285-7430 Region 6 1200 Warner Road St. Paul, MN 55106 651/772-7910 ITEM 15 - STATEMENT OF ACCESSIBILITY To be eligible for an Outdoor Recreation grant, the recipient must be in compliance with the Americans with Disability Act. This law applies not only to new facilities but to existing facilities as well. New structures must meet the design standards in the Americans with Disabilitv Act Accesslbilitv Guidelines (ADAAG). Non-structural facilities such as campgrounds, picnic areas and playgrounds should be designed using the guidelines in the Recommendations for Accessible Guidelines: Recreational Facilities and Outdoor Develooed Areas. Copies should be ordered from the U.S. Access Board at (202) 272-5434. This section is an important factor in selecting those applications that will be awarded grants. Applications that do not give enough information to determine the degree of accessibility cannot be considered for funding. If you use outside contractors, be sure they are aware of the accessibility requirements. For each facilitY you propose to develop or rehabilitate, describe in detail how it will be made accessible. In addition, all critical components of the park must be made accessible even if they are not part of this application proposal. Critical components include, but are not limited to: parking, restrooms and access routes to major facilities. The City of Chanhassen integrates all ADA guidelines into all Park and Recreation projects where there is a' need for access and mobility within any given facility. All play equipment, buildings, trail systems, and parking areas are designed and constructed to meet ADA guidelines. Because the Bernardi parcel will remain as natural open space, trail systems are not anticipated to be developed. If a future cinder path, boardwalk, or other pedestrian access is developed, ADA guidelines will be followed to provide access for all persons. ITEM 16 - FSA AERIAL PHOTO A United States Department of Agriculture, Farm Service Agency aerial photo is required for all projects. This was formerly known as the Agricultural Stabilization and Conservation Service. These photos are available at the county USDA office for a minimal charge. If your county is not listed in your telephone directory, you can call the statewide office in St. Paul at (651) 602-7706. Outline the proposed park boundaries on the photo. ITEM 17 - LOCATION MAP Provide a location map which shows how to drive to your park. If necessary, please provide written directions with your map. ITEM 18 - RECREATIONAL SITE PLAN A site plan is required for all development, acquisition, or combination projects (see enclosed example). The primary purpose of the site plan is to clearly identify the acquisition and/or development proposed for the project. All plans must include the following: The title "Recreation Site plan" and the project name The location of all recreation and support facilities Show the access routes connecting each facility The entire park property and all adjacent land uses Legend including a north direction arrow, graphic bar scale, county and date Identification of all city names and corporate limits Identification of all lakes, rivers, streams and wetlands Acreage of the park and/or each parcel to be acquired If your proposal includes development of redevelopment of a playground, a separate playground plan must be submitted in addition to the site plan. See Item 20. Color Codinf.! Red - Highlight all existing park boundaries and existing facilities. Yellow - Highlight all proposed acquisition and proposed facilities. Blue - Highlight any future acquisition and future facilities. A color coded map must be included witb each of the two applications. NOTE: The site plan is used to evaluate the design and accessibility of your project. These are both critical factors in selecting projects for funding. * This item is not applicable to the Bernardi parcel acquisition ITEM 19 - BUILDING AND TRAIL PLANS Buildings, trails, playgrounds, athletic facilities or other related facilities constructed !!!!!!! be accessible to persons with disabilities and meet the Americans with Disabilities Act Aceessibili-, Guidelines (ADAAG). 1. Building plans are required for all structures identified in the proposed development and should include the following: -Show ITont and side views. -Include the floor plan with all dimensions. -Include a proposed materials list. -Show the specific facilities that will be accessible to persons with disabilities (toilet, sink, etc.). When preparing your building plans, make certain that the engineer or consultant is aware of the current accessibility standards. Be careful when making alterations during the construction phase. This could compromise the accessibility of the structure. Any facility constructed, as part of the proposed project, that does not meet the standards will have to be renovated before receiving any grant funds. Common accessibility items overlooked during the design and construction of a facility include the following: -Accessible route (width, slope and surface) -Level Entrance, Correct door hardware and Sufficient clear floor space -Height of counters, telephones, hand dryers, towel dispensers, etc. -Accessible water faucets and Drinking fountains -Standard accessible restroom stall space (at least 5' x 5') -Accessible picnic tables and grills 2. Trail plans are required for projects that include the development of any type of trail and should include the following: Show a typical cross section ofthe trail. -Include the trail width, surfacing and base materials For the purposes of this grant program a multipurpose trail should be designed to a minimum S' width. In some cases this minimum width may not be adequate and a width of 10' or more may be appropriate. For connecting pathways a minimum width of 5' is required. * This item is not applicable to the Bernardi parcel acqnisition ITEM 20 - PLAYGROUND PLANS Priority will be given to playground designs that provide a high degree of safety and accessibility. The facility should be designed to provide an integrated play setting for both children and parents/care providers of all abilities. Playground facilities should be designed using the guideline in the Recommendations for accessible Guidelines.' Recreational Facilities and Outdoor Develooed Areas. Applications that do not give enough information to determine the degree of accessibility cannot be considered for funding. The plan must contain the following: show all of the proposed components highlight the accessible components identify the type(s), depth(s) and location(s) of the protective fall surfacing highlight the accessible surfacing areas * Tbis item is not applicable to tbe Bernardi parcel acquisition