6 Lake Ann Maintenance
CITY OF
CHANHASSEN
City Cmt" Drivt, PO Box 147
,anhas"n, Minn"ota 55317
Phon, 612.9311900
~m"al Fax 612.937.5739
gineering Fax 612.937.9152
,lie Safety Fax 612.934.2524
èb www.ci.chanhi1JStn.mn.us
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MEMORANDUM
TO:
1/1
Scott Botcher, City Manager
FROM:
Todd Hoffman, Park and Recreation Director
DATE:
February 23, 2000
SUBJ:
Lake Ann Park Maintenance Facility;
Selection of Engineer; Authorize Development of Plans
and Specifications.
The Park and Recreation Department must vacate our Lake Ann Park maintenance
facility by June I of this year. We have anticipated the need to abandon this facility
for a number of years. The time for a larger building with additional capabilities is
5 - 10 years overdue. However, waiting until we were displaced by the access
boulevard project seemed prudent.
It is my desire to relocate a building sized at approximately 72' x 100' to a new
maintenance yard just northeast of the existing building. Penetration of the canopy
tree area is not required in this modified plan. Construction of the new yard will also
require removal of the second smaller maintenance building. Overall, our indoor
storage space would expand from 3400 sq. feet to 7200 sq. feet.
The following planning and engineering services will be needed; site plan, grading
plan, utility plan, landscape plan, on-site inspection, and development of project
specifications and bid documents. Our current proposal calls for a pre-engineered
building design. Construction materials would include laminated wood poles, brick
wainscoting, metal siding and a shingled or standing seam metal roof. It is
anticipated that "hip" roof trusses would be utilized to further upgrade the building's
appearance. In the event that an independent design is desired, architectural services
would also be needed. Engelhardt and Associates estimates architectural fees at
$16,500.
Three different avenues were explored in the area of professional services.
I. Interview with Brauer and Associates, LTD. A land use, planning and design
firm. Fee *$48,500 (*includes full architectural design and documents).
2. Interview with Engelhardt and Associates. A consulting engineering firm.
Fee *$17,500 (*anticipating the use of a pre-engineered building. Add
$16,500 if architect is desired.)
3. Interview with sales representative horn Morton, Lester and Ameri Built
Buildings.
City o[Challhass",. A growing community with cleon InkfS, quality schools, a eharmillK downtown, thrivinK bu,inessfS, and beoutiM parlt,. A f!/'eat place to liv" work, and plaJ
Scott Botcher, City Manager
02/24/00
Page 2
Councilmember Senu's suggested that we inquire with the building companies about
site planning services. These inquires revealed that all three companies
would be willing to provide the city with a site plan and grading plan services. In
addition, all three would be willing to provide complete building specifications.
However, this practice would not meet competitive bidding laws. We are required to
specifY a building using general industry language allowing for an "equal to or better
than" response.
Dale Gregory, Park Superintendent; Bill Engelhardt, consulting engineer; and I will
be available on Monday evening to review these concepts with the city council.
RECOMMENDATION:
It is recommended that the City Council enter into an agreement with Engelhardt &
Associates, Inc. for engineering services for the Lake Ann Park Maintenance facility
in an amount not to exceed $ I 7,500, and authorize the development of plans and
specifications utilizing a pre-engineered building design for the project.
Attachments:
Aerial photo depicting perimeter of "new" yard space.
Sales ad for existing building.
Plan sheet alignment depicting new access boulevard.
Letter to John Isackson dated January 24, 2000.
Letter ûom Larry Gross dated January 24, 2000.
Professional services proposal horn Engelhardt & Assoc. dated January 27, 2000.
City Council report dated January 31, 2000.
Professional services proposal from Engelhardt & Assoc. dated Feeruary 10,2000.
c: Bill Engelhardt, Engelhardt & Assoc.
Todd Gerhardt, Asst. City Manager
Kate Aanenson, Community Development Director
Anita Benson, City Engineer
Steve Torell, Building Official
Dale Gregory, Park Superintendent
g:\park\tb\lamaintfacilitymemo.doc
Pole Shed for Sale to Highest Bidder
You Dismantle and Remove
40 ft. x 60 ft. Lester Pole Barn
Constructed in 1978, located at Lake Ann Park,
. 1456 Arboretum Boulevard, Chanhassen, MN
Submit sealed bid with $500 performance escrow check to: City of
Chanhassen, 690 City Center Drive, Chanhassen, MN 55317. (Escrow
check will be returned upon successful removal of the building.)
Bid Deadline is 12:00 noon, Friday, March 31,2000
Building must be removed between the dates of May 15-31,2000.
For additional information, caJI93 7- I 900 ext. 121.
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CITY OF
CHANHASSEN
690Gty CmttrDrivt. POBox 147
Chanh4IJfIl, MinTlðDlll55317
PhoIll612.937.19IXJ
GmmJ Fax 612.937.5739
En~nming Fax 612.937.9152
Puhlic Safety FIlX612.9342524
Wïb WUlUJ.ci.chanhllSSt1t.mn.tJS
, January 24,2000
Mr. John Isackson
Minnesota Department of Transportation
Metropolitan Division· Water's Edge
1500 West County Road B2
Roseville, MN 55113
Re: Removal of Park Maintenance Building Located on Parcel215A
TH 5IWest 78th Street Improvement Project No. 97-6
S.P. 1002-61
Dear Mr. Isackson:
The purpose of this letter is to confirm the City's understanding of its
responsibility to insure the removal of the park maintenance building located on
Parcel2l5A. This building will be removed by June 1, 2000 to allow for the
construction of West 78th Street in conjunction with the TH 5 project.
Additionally, based upon the information provided by Evan Green at our meeting
on Friday, January 21,2000, it is the City's sole responsibility to remove the
building fÌ'om the site. It is my understanding either yourself or Larry Goss will
provide the City with written confirmation of this responsibility.
Please contact me at 612-937-1900, extension 156 with any questions you may
have on this matter.
Sincerely,
CITY OF CHANHAS~~p
k/lJ~OK
Anita L. Benson, P.E.
City Engineer
ALB:ktm
C: Scott A. Botcher, City Manager
_ Todd Hoffman, Park and Recreation Director
Larry Goss, MnDOT Metro Division Preliminary Design
g:\eng\public\97-6\isackson lett¡:r I.doc
The City ofChanhasst1Z. A f'TOwin(1 rnmmtmitv /II;'/' ,·'Mt1 ",/:"( (TI1I1{;'" (""'",,Ie .f 1'1."...,.,:..." ,/"",..~".".. .l..:..;".. t....:..~__"' ...J ,......:£.,. .../.. ~ ___...f.". .. I~... . ...1. ...1 ~
~ Minnesota Department of Transportation
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January 24, 2000
CITY c-- ~, ~. ,SSE:N
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Metro Division - Waters Edge
Office of Program Delivery
Transportation Planning
Mail Stop 050
1500 West County Road B2
Roseville, MN 55113
Phone: 582-1303
Fax: 582-1308
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ENGINE::¡¡¡NG DE:PT.
Anita Benson - City Engineer
City of Chanhassen
690 City Center Drive
Chanhassen, MN 55317
Dear Ms. Benson:
Based on the past discussions and agreements with the City of Chanhassen, and in
accordance with the Environmental Assessment, the Minnesota Department of
Transportation has agreed to acquire the necessary right-of-way to construct the TH 5
improvements (SP 1002-71 & SP 1002-61) and a total take of the Noterman property. The
City of Chanhassen is responsible for the extension of West 78th St. through Lake Ann Park
area. Therefore it is our understanding the removal or demolition of the pole shed at the
park, that needs to be done before construction begins, is the city's responsibility. If you
have any further questions please call Larry Goss at (651) 582-1303.
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Larry Goss
Cc:
Wayne Norris, Preliminary Design Engineer (Acting)
Val Svensson, Consulting Design
John Isackson, Right of Way
Axel Rs:)ey, Right of Way
Page 1
WILLIAM R. ENGELHARDT ASSOCIATES, INC.
e'''~!lult¿'I:í 2J'511u~L."tS
MD 52·1107 HAZELTINE BOULEVARD
CHASKA. MINNESOTA 55318·1008
(612) 448·8838
January 27, 2000
City of Chanhassen
c/o Mr, Todd Hoffinan
690 Coulter Drive
Chanhassen, MN. 55317
RE: Park Maintenance Building Site Plan
City of Chanhassen
Dear Mr. Hoffinan:
Thank you for giving us the opportunity to submit an engineering proposal for the above
referenced project, Based upon our meeting on January 25, 2000, we will provide civil
engineering work consisting of a site plan, grading plan, utility plan (if necessary), landscape plan,
20 hours of on-site inspection, project specifications and bid documents for a lump sun fee of
$12,500,00. This amount does not include "out of pocket" expenses such as printing and
postage. It does include securing bids, review of the bids, and a recommendation of a contractor.
Preliminary survey work and construction staking will be provided for a lump sum fee of
$5,000.00,
If you have any questions regarding this proposal please call us at your convenience. If this
proposal is acceptable please sign where indicated below and return one copy to our office,
Please retain one copy for your files,
Very truly yours,
WILLIAM R. ENGELHARDT ASSOCIATES, INe.
Cjfi ~k'r)t
Jeffi-ey 1. Weyandt
JJW lias
Accepted by:
Date:
Title:
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CITY OF
CIlANHASSEN
,
City CmItT Drivt, PO Box 147
ha.bassm, MinMol4 55317
Phon, 612.937.1900
Central Fax 612.937.5739
'gintering Fax 612.937.9152
Mil Safety Fax 612.934.2524
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MEMORANDUM
TO:
Scott A. Botcher, City Manager 4/
Todd Hoffman, Park and Recreation Director ~
January 31, 2000
FROM:
DATE:
SUBJ:
Lake Ann Park Maintenance Facility
Construction of Arboretum Boulevard necessitates the removal of the Lake Ann
Park maintenance building by June I of 2000. In addition to the loss of the
building, approximately 50% of the storage yard is consumed by the road project.
Previous agreements, call for the city to coordinate removal of the existing
building and reconstruction of a new building and construction yard. The thinking
goes that construction of "city improvements", items which would not normally
be included in a state project by MnDOT, offset costs incurred in moving the
maintenance facility.
The following timeline is proposed to complete this work. With your approval
and consent of the city council, I would like to initiate these steps:
February 15,2000
April 15, 2000
May I, 2000
May 15,2000
June I, 2000
September 15,2000
Select engineer/design consultant
Construct tempof'<rry storage yard
Bid project
A ward construction contract
Vacate existing storage yard, remove building
Occupy new facility
The existing building is a 40' x 60' Lester metal pole barn. I am proposing that
the new building also be a metal structure, approximately 60' x 80'. Depending
on the siting of the building, a brick hont and asphalt shingles may be utilized.
As you are aware, approximately 1_1'/. acres of wooded land may be cleared to
accommodate the new building and storage yard.
Attachments
Road Project Survey
Lake Ann Maintenance Facility Inventory
Memo from Dale Gregory, Park Superintendent
g: \park\th \lakeannmaintenfaci lity .doc
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LAKE ANN POLE BARN INVENTORY
Summer
54' Pallet Rack Shelvinl! containinl! :
1 0 electñc cords
4 chainsaws
5 - 20 lb. gas cylindcrs
2 backpack blowcrs
10 bundlcs wood stacks
metal stakes to anchor socccr goals
backpack wecd spraycr
backpack lawn sceder
misc. signs
50 bags field cha1king matcrial
I 0 barricadcs
push fcrtilizer sprcadcr
20 bags grass sced
5 push mowcrs
2 field painting machines
50 bags quick dry for ball fields
misc. playground repair parts
misc. wood: 2x4. 2x6. 4x4, 4xR plywood
100 snow fcncc and sign posts
Jacobs Laddcr
6 sign fi-amcs for 41h of July. Fcbruary Fcst. Firc Dcpartmcnt Opcn Housc
16 signs 4x8 for 4'h of July. Fcbruary Fcst. Firc Dcpartmcnt Opcn House
many misc. gamcs for 4'h of July and kids picnic
10 wood duck houscs
2 ccmcnt mixing tubs
2 shelves full of props for Hallowccn party
2 whcel barrows
I la\\~lmOWer dcck
5 banncr signs
4 boxcs of soft balls (ncw)
10 new homc platcs
first aid kit
4 plastic garbage cans
16' workbcnch with toolbox and tools
VICC
12 scts bascs (new)
LAKE ANN POLE BARN INVENTORY
Winter
54' Pallet Rack Shelv!m! contain!n!! :
10 electric cords
4 chainsaws
5 - 20 lb. gas cylinders
2 backpack blowcrs
] 0 bundlcs wood stacks
mctaI stakes to anchor socccr goals
backpack wced spraycr
backpack lawn sceder
misc. signs
50 bags field chalking matcrial
1 0 barricadcs
push fcrtilizcr sprcadcr
20 bags grass sccd
5 push mowers
2 ficld painting machincs
50 bags quick dry for ball ficJds
misc. playground rcpair parts
misc. wood: 2x4. 2x6. 4x4, 4x8 plywood
100 snow fcncc and sign posts
Jacobs Ladder
6 sign fumcs for 4'b of July, Fcbruary Fcst. Firc Dcpartmcnt Opcn Housc
16 signs 4x8 for 4"1 of July, Fcbruary Fcst, Firc Dcpartmcnt Opcn Housc
many misc. gamcs for 4'" of July and kids picnic
10 wood duck houscs
2 ccmcut mixing tubs
2 shelves full of props for Hallowccn party
2 whcel barrows
I lawnmowcr dcck
5 banncr signs
4 boxcs of soft balls (ncw)
] 0 ncw homc platcs
first aid kit
4 plastic garbage cans
16' workbcnch with toolbox and tools
vice
20 tcnnis ncts
bascs for 25 ball ficlds
49 soccer ncts
OLD SHED AT LAKE ANN
75 balcs of hay
50 'Thin Ice' signs for use with lake aeration
Toro lawn swccpcr
wccd spray
cemcnt mixer
8 summcr goals for in-linc rinks
2 lawn aerators for bchind tractors
sevcral rolls of carpet for warming housc
large grill
Toro Workman utility vchiclc
Mascy Fcrguson Tractor
trce spade
augcr for Bobcat
fcrtilizcr sprcadcr for tractor
signs and sign post
gamc booths
cxtra buoys for lakc
g:'i'w'dak,LAKE ANN INVENTORY_OLD SIIED.doc
CITY OF
CHANHASSEN
690 City Cent" Drivt, PO Box 147
Chawm, MinneJDta 55317
Plmn, 612.937.1900
Genrml Fax 612.937.5739
Engineering FIlX 612.937.9151
Publie Safety Fax 612.934.2524
lfíb www.rÚhanhllSSen.mn.us
MEMORANDUM
TO:
Todd Hoffinan, Park and Recreation Director
FROM:
Dale Gregory, Park Superintendent
DATE:
January 3 I, 2000
SUBJECT:
Lake Ann Park Shed Use
The Lake Ann Park storage shed has proven to be a very important part of the
day-to-day operations for the City's park maintenance. We use this shed for
storage of materials and equipment and as a location for repairs and maintenance
of park equipment.
We average six to ten semi truck deliveries per year of playground equipment, ball
field maintenance supplies, fertilizer, grass seed, and maintenance materials. Lake
Ann is centrally located between all the parks, which makes this a convenient
location for central storage and to work ITom when fertilizing, seeding, etc. in the
various parks.
Many signs are also stored at Lake Ann in this shed. All the signs for Fourth of
July and February Fest, Fire Department Open House, and trail signs for the
Chanhassen Snowmobile Club are stored here.
The park shed is used as a location for many repair projects - projects such as
building and repairing picnic tables, as well as, repairing soccer goals and lawn
mowers.
We use both sheds at Lake Ann to the maximum capacity. In addition to items
mentioned above, we store tractors, lawnmowers, weed sprayers, fertilizer, lawn
sweepers, paint sprayers, ball field maintenance materials, and many pieces of
miscellaneous equipment at Lake Ann. (See building inventory list for everything
stored in the buildings.
G:\pwldalelmemoslPark Shed Use,doc
WILLIAM R. ENGELHARDT ASSOCIATES, INC.
e0l1su.lti1t:; :E1I5i1u~f!'l$
MD 52·1107 HAZELTINE BOULEVARD
CHASKA. MINNESOTA 55318·1008
(612) 448,8838
February 10, 2000
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City of Chanhassen
do Mr. Scott Botcher
690 Coulter Drive
Chanhassen, MN, 55317
RE: Park Maintenance Building Plans
Dear Mr. Botcher:
Pursuant to your request we are forwarding this proposal for the design of a 60' x 120' cold
storage park maintenance building. The fee for architectural services including structural,
mechanical and electrical design, bid documents, and bidding is $16,500. There is no charge for
site selection and selection of alternate building materials. The lump sum fee does not include out
of pocket expenses such as printing and postage.
If you have any questions regarding this proposal please call at your convenience.
Very truly yours,
WILLIAM R. ENGELHARDT ASSOCIATES, INC.
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William R, Engelhardt
WRE/las