1d 2005 Street Improvements
CITY OF
CHANHASSEN
7700 Markel Boulevard
PO Box 147
Chanhassec, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone 952.227.IIBO
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone 952.227.1140
Fax 952.227.1110
Park & Recreation
Phone 952.227.1120
Fax: 952.227.1110
Recreation Center
2310CoullerBoulevard
Phone 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone 952.227.1300
Fax 952.227.1310
Senior Center
Phone 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
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MEMORANDUM
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TO: Paul Oehme, City Engineer/Dir. of Public Works 'c;'
Matt Saam, Assistant City Engineer ~9' '~.'i..
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March 21 2005 .(\-
,
FROM:
DATE:
SUBJ:
Approve Plans & Specifications; Authorize Advertisement of Bids for
the 2005 Residential Street Improvement
Project No. 05-01
REQUESTED ACTION (Simple Majority Vote)
The City Council is requested to approve the plans and specifications and authorize
advertisement of bids for this year's Street Improvement Project.
BACKGROUND
On September 27,2004, the City Council authorized the preparation of a feasibility
study for this project.
On January 10,2005, the City Council approved the feasibility study and authorized
the preparation of plans and specification for the project.
DISCUSSION
The Pavement Management Program has identified the street segments listed below
for rehabilitation at this time. HTPO, the City's consultant for this project, has
completed plans and specifications for the project. The plans and specifications are
on file in the Engineering Department. Two neighborhood meetings have been held
to take input from residents on this project. A brief summary of each of the proposed
improvement areas is provided below.
Lake Lucv Road Area
. Project area includes Lake Lucy Road (from Galpin Boulevard to Powers
Boulevard), Steller Court, and Charing Bend.
. Proposed improvements include: narrowing Lake Lucy Road from 36-feet wide
down to 32-feet; edge milling and overlaying all of the streets; installing concrete
curb and gutter on Lake Lucy Road and Steller Court; adding an off-street trail
along the north side of Lake Lucy Road; and adding a southbound turn lane at the
intersection of Lake Lucy RoadIPowers Boulevard.
The City of Chanhassen . A growing community with clean lakes, Quality schools, a charming downtown, IhrlVlng businesses, winding trails, and beautilul parks A gœat place 10 live, work, and play
Paul Oehme
March 21, 2005
Page 2
· Street assessments are proposed for those properties that access onto the roads
within the project area. The assessments are for 40% of the improvements for a
residential roadway and new curb and gutter. The assessments do not include the
road narrowing, trail improvements, or oversizing of the roadway from a
residential to a collector. The assessments were calculated on a per lot basis. The
preliminary assessment amount for Lake Lucy Road and Steller Court is
$2,892/10t. The assessment amount for Charing Bend of $1,627 is slightly less
since the street already has curb and gutter. The street assessments are proposed
to be assessed over an 8-year period at 6% interest.
Pioneer Trail Area
· Project area includes Foxford Road, Eastwood Court, Meadowlark Lane,
Deebrook Drive, Homestead Lane, Flintlock Trail, and Pineview Court.
· Proposed improvements generally include an edge mill, crack repair, and a 1.5"
overlay of the full street width. It should be noted that staff intends to bid out
both an edge mill and overlay along with an alternate for a full-depth mill and
overlay to determine which cost is more competitive.
· Street assessments for the area are proposed in accordance with past practice and
the City's assessment practice at a rate of 40% of the project cost to the benefiting
lots that abut the streets within the project area. The assessments were calculated
on a per lot basis. The proposed assessments for the lots in this area range from
approximately $1,838 to $2,433. The street assessments are proposed to be
assessed over an 8-year period at 6% interest.
Paul Oehme
March 21, 2005
Page 3
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Chan View Area
· Project area includes: Market Boulevard north of W. 78th Street and Chan View
between Market Boulevard and Laredo Drive.
· Proposed improvements include an edge mill, crack repair and overlay of the full
street width and storm sewer improvements.
· Assessments are proposed for all properties that access the roadways. This
includes three City properties: Library site, City Hall, and the Fire Station. Only
two private properties are proposed to be assessed: the Post Office site and the
Chanhassen Bank property. Assessments for this area were calculated on a front-
foot basis. The proposed assessment for the Post Office is $8,719 and $4,228 for
the Chanhassen Bank. The street assessments are proposed to be assessed over an
8-year period at 6% interest.
.
Paul Oehme
March 21, 2005
Page 4
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W. 78th Street
Citv Hall & Fire Station
. Proposed improvements include milling and overlaying the two eastern parking
lots of City Hall and the Fire Station #1 parking lot. The fire station is also
proposed to receive an 8" thick concrete driveway for the heavy trucks that use
the station's garage.
. No assessments are proposed for this portion of the project since they are City-
owned.
Miscellaneous Work
Included in this year's project is miscellaneous curb and gutter repair at various
locations throughout the city and trail repairs along Minnewashta Parkway. By
including these items in a large street improvement project, it is anticipated the City
will receive better bids verses obtaining quotes from contractors for this work.
Cost & Funding
The current construction cost estimate for the project is $1.46 Million. This is
approximately 16% less than the feasibility study estimate of $1.74 Million. The cost
savings can be attributed to the elimination of the sanitary sewer and watermain
improvements along Lake Lucy Road. The project is proposed to be financed from a
combination of assessments, City storm sewer fund, MSA fund, capital replacement
fund, pavement management fund, and bonding.
Paul Oehme
March 21, 2005
Page 5
The proposed funding allocation is:
Assessments
Storm Sewer
MSA Fund
Capital Fund
Pavement Fund
Bonds
Total
Construction Cost
$309,837
$ 32,457
$619,676
$139,713
$ 70,000
$290,803
$1,462,486
Total Project Cost
$402,788
$ 42,194
$774,595
$181,627
$ 70,000
$378,044
$1,849,248
City staff envisions the following proposed schedule for the project:
Approve Plans & Authorize Bids at City Council Meeting
Send Out Final Assessment Amount Notices to Residents
)f: Neighborhood Meeting
Hold Assessment Hearing & Award Bid at City Council Meeting
Construction Work Begins
Construction Substantially Completed
RECQMMENDATIQN
Staff recommends that the City Council adopt the following motion:
Feasibilitv Estimate
$954,914
$ 50,365
$644,535
$130,725
$ 65,000
$395,930
$2,241,469
3/28/05
5/5/05
Early/Mid May.~
5/23/05
Early June
Late August
"The Chanhassen City Council approves the plans and specifications and authorizes
the advertisement of bids for the 2005 Street Improvement Project."
c: Dave Roedel, HTPO
g:\eng\public\OS-OI\approve plans.doc