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CC 2014 02 10 CHANHASSEN CITY COUNCIL REGULAR MEETING FEBRUARY 10, 2014 Mayor Furlong called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman McDonald, Councilwoman Tjornhom, Councilwoman Ernst, and Councilman Laufenburger STAFF PRESENT: Todd Gerhardt, Laurie Hokkanen, Paul Oehme, Kate Aanenson, Todd Hoffman, and Roger Knutson PUBLIC ANNOUNCEMENTS: Mayor Furlong: Thank you and welcome everybody. Appreciate you joined us this evening. Those watching at home. At this time I would ask members of the council if there are any changes or modifications to the agenda. If not, without objection we’ll proceed with the agenda as distributed. CONSENT AGENDA: Councilwoman Ernst moved, Councilman McDonald seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approval of City Council Minutes dated January 27, 2014 2. Deleted. Resolution #2014-07: 3. Approve Cost Share with MVEC for Private Underground Utilities along CR 61 in Conjunction with the TH 101/Minnesota River Bridge Crossing Project. 4. Approve Award of Contract, CR 61 Corridor Study. 5. Approve Amendment to Chapter 7 of City Code Concerning As-Built Grading Survey Escrow Deposits. 6. Approval of Temporary On-Sale Liquor License, Trivia Night Fundraiser on March 1, 2014, St. Hubert Catholic Community, 8201 Main Street. All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. None. PUBLIC HEARING: 2014 STREET CONSTRUCTION PROJECT, MINNEWASHTA SHORES: 1. PUBLIC HEARING. 2. ORDER IMPROVEMENT AND AUTHORIZE PREPARATION OF PLANS & SPECIFICATIONS. 3. APPROVE CONSTRUCTION EASEMENT AGREEMENT WITH MINNEWASHTA SHORES HOMEOWNERS ASSOCIATION. Mayor Furlong: Mr. Oehme, why don’t you start with a report. Chanhassen City Council – February 10, 2014 Paul Oehme: City Council members, tonight I’d like to bring the second half of the 2014 street th improvement project before you tonight. As you recall last month, yeah last month’s, on January 27 we held a public hearing for the Kiowa Trail project and tonight we’ll be talking about the Minnewashta Shores portion of the project. So the agenda for tonight is just to talk briefly about the background of the project. The need for it. The scope of the project. Cost and financing. We’ll talk about the schedule a little bit and then I’d like to request that a public hearing be opened for the project. Again two parts of our, two neighborhoods are being proposed for the 2014 street improvement projects. Little over 1.1 miles of streets proposed for reconstruction this year. Again last council meeting we did discuss the Kiowa Trail project and tonight we’ll talk about the Minnewashta Shores project, which is just north of Minnewashta Lake. The project is approximately .6 miles of streets to be reconstructed. The streets in this neighborhood vary between 23 and 27 feet wide. The streets were built back in 1971 and have been sealcoated several times. The City does inventory the streets every third year. Last time this section of roadway was surveyed for pavement condition was back in 2001 and the road condition at that point in time was between 15 and 45. Just for comparison sake a new road would be rated at 100% so these roads are considered to be at the lower half of the condition index and they do fall into the category of needing to be reconstructed. So with that the proposed improvements would be to fully reconstruct the streets to basically existing width of the roadway currently. Pavement section that we are proposing is 18 inches of sand. On top of that would be 8 inches of gravel or Class 5 aggregate and then on top of that 3 1/2 inches of bituminous material. We are proposing to have draintile on each side of the roadway to capture that subgrade drainage and also for property owners to connect to sump pumps if necessary or desired to try to keep that water out of the subgrade as much as we can to lengthen the longevity of the pavement section. We are also proposing to install curb and gutter. That’s the high back, B-618 concrete and gutter. This curb was utilized 2 years ago in the Minnewashta Heights neighborhood so we’re being consistent with that roadway, or that neighborhood just adjacent, basically west of this project area. We also would like to install new watermain and water services to the property owners in this area. Stormwater improvements will also be proposed and water treatment, water quality benefits to Minnewashta Lake are also proposed. And then we also are looking at some miscellaneous sanitary sewer repairs as well and I’ll go through each of those a little bit in more detail here. So for the watermain, existing watermain in this area is cast iron. This watermain is relatively old. We have documented several watermain breaks. It is necessary to replace the cast iron. There really is no good way of keeping this cast iron pipe in the ground with minor repairs. We just feel that if we’re going to be reconstructing the roadway, now’s the time to replace the pipe and with that we’re looking at PVC pipe. A plastic pipe which is our city standard pipe. We are also looking at replacing the services up to the property lines including curb boxes to the right-of- way as well. With the installation of the watermain we will be needed temporary water connections to these houses too so that’s the temporary water lines that go on top of the ground and connect into the spigots to the house or other locations to the house so we’ll have to work with the property owners for those connections to make them usable. The sanitary sewer in this area was originally constructed in ’71 with the street. We have, city staff has televised the sanitary sewers in this area and for the most part they are in good condition. However there is a 170 foot section of sanitary sewer that has bellies in it and I and I and has potential for back-up. This is a section of pipe that we are proposing to be replaced at this time with PVC pipe. Other areas of sanitary sewer in this area are needed to be grouted or short liners to reduce inflow, infiltration in this area as well so that’s part of the project. We have contacted residents in this area to see if they would like their services televised from the house to the main. Three property owners have contacted the City to get that work done by the City. However we have run into several snags in terms of accessing the sewer pipe from the basement so the property owners would have to contact a licensed plumber to get access to the pipe for the City to televise their sewer service. Storm sewer improvements are also proposed for this project. We have been working with the homeowners association for Minnewashta Shores for stormwater runoff and water quality improvements down in Minnewashta Shores. Currently the HOA does own a large park in this area. Private park. We have been working with them on making stormwater quality improvements on, to benefit not just the lake water quality but also the park amenities as well. The project in the park would include raising up the grade of 2 Chanhassen City Council – February 10, 2014 the park to make it more usable for baseball or other soccer or other sporting activities. There currently is a ditch that runs basically the center of the park. That ditch will be eliminated. A stormwater overflow pipe will be installed at approximately it’s current location and discharging at it’s existing location on the south side of the park. Low flow volumes off the street, runoff will be redirected to infiltration basin shown here in yellow and water quality benefits associated with that will enhance the runoff into the lake as well. There’s a sump manhole that will be included in this design and the screening to capture the sediment and smaller particulates before they end up in the infiltration basin as well. With your packet tonight the homeowners association has approved the proposal, the design that we just described to you and they are willing to work with the City moving this process forward. We are looking at also staging our construction activities in the park as well. Not just for ease of construction but also for safety as well. To park all the equipment and materials off the roadway section. There is city right-of-way that’s currently located along the southern half of the park. The City, this is a remnant right-of-way that was never constructed for roadway purposes. The City really doesn’t have any need for it so we’d like to work with the HOA to vacate that right-of-way but in return we will still need drainage utility easements and some roadway easements to access a lift station as well too so that’s forthcoming. We still need to finalize that detail. And again we are still looking or talking to residents about some other rain water gardens or their stormwater amenities in front of some properties to improve the water quality of the area before it discharges into the lake so that’s still work in progress. The City is applying for grant funds for the improvements in the HOA lot with the Minnehaha Watershed District and we will hopefully know in a couple months if we do get that grant or not. So all these reconstruction projects, we do get questions from neighborhoods, residents about undergrounding utilities that are currently above ground so staff did solicit costs from the appropriate private utility companies and to underground all their utilities, just to underground the utilities within the right-of-way is almost, is about $250,000. The City does not participate in those costs so it would be a substantial burden for the property owners to pay for the undergrounding of the utilities so this item, undergrounding it will most likely not move forward. For the construction of the Minnewashta Shores area, the watermain would be open cut so there will be some delays in construction activities associated with those improvements which will affect access to properties but contractor and the City will work with the residents to notify them as well as we can to let them know ahead of time when the work would be constructed in front of their property so they would have ample time to get out of their driveway if necessary. Temporary water, like I said again will be installed to minimize service disruptions. Construction inspection, we’ll work with the contractor to coordinate the work and notify the residents of upcoming construction in front of their properties. We will work with the post office to locate temporary mail facility boxes in the neighborhood. We have not located that location yet. Once we get a plan together we’ll visit with the post master on that and we always require the contractor to work with the homeowners to get their garbage out and have the garbage collection picked up on a usual basis so, so we will work with the homeowners on that issue as well. Cost of the project, just for the Minnewashta Shores area, we’re estimating a little over $1.5 million dollars. Street assessments would be a cost that would be assessed back to the benefitting property owners but a large majority of the costs associated with the project would be paid for, proposed to be paid for under the appropriate enterprise funds and would not be assessed to the benefitting property owners, or the homeowners in this area. So with that the amount of assessments for the, proposed for the 40 parcels in this area, based upon our current assessment practice, going through the calculations it’s our estimate right now is $6,826.29 per unit. And with that the assessment terms proposed for reconstruction are 10 years at prime rate plus 2% so right now if the contractor was let and bids awarded the prime rate would be about 5 1/4 percent. Mayor Furlong: I’m sorry Mr. Oehme, the prime rate’s about 3 1/4. Paul Oehme: Or 3 1/4 but. Mayor Furlong: The interest rate charged here would be 5 1/4. 3 Chanhassen City Council – February 10, 2014 Paul Oehme: I’m sorry, yep. 5 1/4. Correct. Thank you. So proposed schedule, if the project were to move forward tonight we would ask the council to consider approving the plans and specs on February th 24. The bid opening would be in mid-March and assessment hearing in April, depending upon how the two projects align. Kiowa Trail and Minnewashta Shores. Construction of the project would start in late May. We are anticipating with full construction after school start. We do know of several graduations in this neighborhood. Minnewashta Shores neighborhood so we will work with those property owners to try to coordinate the project and stage it to have the least impacts to those residents. Paving operations, we’ll try to have most of the paving done by the end of August. Substantial completion in October and then final wear course paving in June of 2015 so. So with that, based upon the feasibility study and the documentation that we’ve gathered to date staff feels that the project is feasible and necessary and cost effective and with that, if there’s any questions for, by the council I’d be more than willing to try to answer them. Mayor Furlong: Thank you. Any questions for staff? Let’s start with Mr. Laufenburger then Councilwoman Ernst. Councilman Laufenburger: Thank you Mr. Mayor. Paul, is there any cost to the residents of the neighborhood to televise their, from the lateral to their home? Paul Oehme: No there is not. Councilman Laufenburger: So as long as they can contract with a plumber to open the sewer, then you’ll, the televising, you’ll and will you broadcast that on local media? Paul Oehme: No. Councilman Laufenburger: No. Okay. Paul Oehme: Just for the neighborhood. We always like to try to find out if there’s any services that are broken or offset within the right-of-way so if we’re in digging up the street we’d like to know that so we can make those. Councilman Laufenburger: Good. Do the residents know there’s no cost to televise that distance? Paul Oehme: They do. Councilman Laufenburger: Okay, perfect. You mentioned that you’re going to put in new PVC pipe instead of the cast iron for the water, right? Paul Oehme: Correct. Councilman Laufenburger: What’s the life expectancy of that PVC? Paul Oehme: 50 years. Councilman Laufenburger: Okay. And is there a charge to reconnect the City residents, is there a charge to the residents to reconnect their existing water to the PVC? Paul Oehme: No there is not. 4 Chanhassen City Council – February 10, 2014 Councilman Laufenburger: That’s part of the. Paul Oehme: That connection’s already been paid for once. Councilman Laufenburger: Perfect. Thank you Mr. Mayor. That’s all I had. Mayor Furlong: Thank you. Councilwoman Ernst. Councilwoman Ernst: Yeah. So Paul what, just curious. What is, what are the chances of getting the grant? I mean any idea? Is it looking pretty good that we’re going to get the grant for the stormwater? Paul Oehme: I think so. In talking to our Natural Resources Director, he’s been in contact with the Watershed District and there is money has been budgeted so I think there’s a likelihood that we’ll get some money. I don’t know exactly how much at this time but I think the Watershed District is willing to partner with us on this project. Councilwoman Ernst: And would that money then come out of the assessments or are the assessments what they are? Paul Oehme: The assessments are what they are. They’re just for the street improvements so the. Councilwoman Ernst: Got it, okay. Paul Oehme: The stormwater enterprise fund would be offset with those grant dollars. Councilwoman Ernst: Which enterprise fund is that? Is that the stormwater enterprise fund and is there another one or is it just the stormwater? Just the stormwater? Paul Oehme: Just for this grant it would just be for the stormwater. Councilwoman Ernst: Okay. Was there a strong interest from the residents in having rain gardens? Installing rain gardens. Paul Oehme: I think we’ve talked to maybe 2 or 3 property owners about the rain gardens and we’re still looking at the feasibility and the benefit for putting those rain gardens in certain locations so we’re still actively pursuing those. Councilwoman Ernst: Okay. And did that $6,600 assessment, $6,600 assessment include the installation of rain gardens? Paul Oehme: No it did not. And again the, there is other monies that have been budgeted for rain water gardens and that money would come out of that fund so that, the assessments wouldn’t change if rain water gardens are added or not. Councilwoman Ernst: Okay. And then for those listening, the PCI which is basically a deterioration in the road, what is the standard PCI of a road for, at the point that you’re going, that we do a major road reconstruction? Paul Oehme: Yep, good question. So the pavement condition index, the PCI is from 0 to 100 so 100 is a brand new street and 0 is basically a completely disintegrated street so the City’s practice is anything below a 45 we typically would consider for reconstruction. Once the pavement gets below about a 45 it’s 5 Chanhassen City Council – February 10, 2014 really not cost effective to do a sealcoat or minor maintenance or even an overlay sometimes because at that point in time the sub-grade is compromised and overlays probably wouldn’t have a long longevity. Councilwoman Ernst: And these were between 15 and 45. Paul Oehme: Correct. Right. Councilwoman Ernst: Okay, thank you. Mayor Furlong: Thank you. Any other questions for staff? Mr. Oehme, just a couple questions. Follow up on the rain gardens. We had the same discussion last year with the neighborhood to the west. How many residents, how many rain gardens were actually installed or you expect to be installed? Paul Oehme: As I recall I think we had interest from a dozen or so property owners and I think we only installed maybe 6 of them so. Mayor Furlong: Okay. Just if a property owner is interested doesn’t mean that their, or the right-of-way or their property in front of their house is a good spot for it. Paul Oehme: Correct. There has to be certain criteria’s and we’ve got to show benefit and it’s got to work so. Mayor Furlong: Okay. Well but I think putting it out there and seeing if there’s interest in the right locations, certainly something to do. With regard to the sanitary sewer improvements, you had mentioned inflow infiltration, I and I. Do you have any sense of what, based on the televising, how bad that problem is in this area? The I and I problem. Paul Oehme: It’s, in this area I don’t think it’s as bad as we’ve seen in other areas. For example Red Cedar Point was a really bad area and Erie Avenue comes to mind too as a really bad area. This area doesn’t seem to be as bad but we still think it’s money well spent to grout those areas and try to keep the water from, clear water from coming into our system. Mayor Furlong: And do we have any sense of what the return on the cost is when we do these type of improvements? I’m not saying we shouldn’t do it but if we’re reducing the flow and our costs from the Met Council for treating rain water goes down, right? If we reduce the rain water in the system? Paul Oehme: Exactly. So all of our sanitary sewer ends up in Met Council and they charge us per gallon basically for treatment of that so any amount of clear water that really doesn’t have to be treated, not going to Met Council, that we’re money ahead with that so you know we really don’t have calculations showing exactly if, you know is it a 3 year payback, a 5 year payback, or anything like that. It’s really difficult to quantify especially you know when ground water is so unpredictable. Some years it might be high. Some years it might be low so. Mayor Furlong: Okay. Paul Oehme: But it’s also a benefit I think for the system because a lot of the areas that are, have infiltration sometimes the mineral deposits can build up in those areas and actually have the pipes tendency to clog and back up too so it is a benefit for life expectancy and just a risk avoidance of future back up’s. Mayor Furlong: Okay. Good, thank you. Any other questions at this time? Mr. Laufenburger. 6 Chanhassen City Council – February 10, 2014 Councilman Laufenburger: Yeah just one. Paul if I recall correctly, wasn’t there a program that the Met Council had with City of Chanhassen and other cities where there was a dollar amount. I hesitate to use the word penalty but there was something associated with reported I and I and then we were incentive to spend a like amount of money to reduce I and I. Am I remembering that correctly? Paul Oehme: Correct. Councilman Laufenburger: Okay. Could you describe that a little bit? Paul Oehme: Sure. So it’s maybe 6 years ago I think Met Council undertook a very aggressive program to reduce I and I from entering their sanitary sewer system. They were fearful that their trunk lines with the amount of clear water entering their system would overtax their lines down the road and cause back- up’s and problems so they had a very aggressive program with local agencies to reduce that I and I as much as we could so the City did enter in that program with them. We were able to reduce our I and I below their threshold that they had set for us so, but it’s still kind of ongoing monitoring process, especially during summer peak rain events. We’re going to still monitor those but we have not tripped a high usage or a high I and I flow since that program was installed. Councilman Laufenburger: And did we fully participate or fully utilize the dollar amount that was earmarked from Met Council to us? Do you recall? Paul Oehme: Well it was a penalty so basically if we didn’t use the, or spend money on our system for improvements they would charge us in the back end. Councilman Laufenburger: So the penalty was, they were essentially penalizing us by asking us to spend a certain amount of money to reduce I and I? Paul Oehme: Correct. Councilman Laufenburger: And have we spent all of that money that they asked us to? Paul Oehme: We have. Councilman Laufenburger: Okay. Paul Oehme: So that program’s over and done with and the program that was implemented through that, through that program in subsequent years, there was dollars set aside that cities could capture through grant dollars. Not to pay for 100% of the improvements but for some of the improvements up to 50% of the improvements so the City was active in participating in those programs and we did get several thousands of dollars back from Met Council for those improvements that were made. Councilman Laufenburger: So to the Mayor’s question earlier, it’s not really, probably not possible to quantify exactly when the payback is but it’s good practice for us to reduce I and I so we don’t send clear water to Met Council and pay for the treatment of water that doesn’t need to be treated. Paul Oehme: Correct. Correct. Yep, and to that point too I believe what, 2 years ago we did see a substantial reduction in our Met Council fees and a lot of that I think can be attributed towards our aggressive approach towards reducing I and I. Councilman Laufenburger: Okay. Thank you Mr. Mayor. 7 Chanhassen City Council – February 10, 2014 Mayor Furlong: Yep, thank you. Any final questions? If not then let’s go ahead and we’ll open the public meeting and invite interested parties to come up to the podium to provide comments. If you would, appreciate you starting out by stating your name and address for the record but also letting us know, the council know one, if you have questions but two, if you think the improvements are necessary and the proposed improvements are appropriate as well. And then any comments with regard to the assessment of course. The funding program. So if anyone would like to come forward and address the council as part of the public hearing, we’ll open the public hearing and invite people to come to the podium. Jay Hyre: Hi. My name’s Jay Hyre. I live at 6210 Barberry Circle which is at the top of the cul-de-sac and my main thinking through all this. My main question for you is, is in all the pictures and all the drafts that I’ve seen I’ve not been able to read elevations. Is there going to be any major shifts in elevations? And obviously particularly I’m concerned about my lot. I’ve got a rather flat lot and I know you’re going with what, 8 inch curb and gutter? Paul Oehme: 6 inch. Jay Hyre: 6 inch curb and gutter which is going to pop it above where the elevation is right now if you don’t drop it. Paul Oehme: So the grades, we typically match the driveway elevation so actually the road profile would be sunk in those areas to match the driveway elevations. The driveway grades so we’re not looking at changing the grades. Pretty much matching what the grades currently are out here today. We always try to get positive flow towards the road so if necessary we always try to lower the road profiles in those particular locations. Jay Hyre: Are those elevations available to the public? Paul Oehme: Absolutely. Yeah. Jay Hyre: Where would they be? I mean would they be online? Paul Oehme: No. Well you could stop in at the engineering office or if you let me have your email address I can easily email them to you. We did survey all the roads in this area and we do have spot elevations so. Jay Hyre: Okay, perfect. Second question for you. There is a stormwater, I guess you’d call it a catch basin of runoff into Lake Minnewashta from the bottom of where it dips on Dartmouth and heads back up to where that big open area is that you were describing. I haven’t seen or heard anything being talked about with that. It’s a HOA easement from the street to the lake. Is that affected at all? Paul Oehme: So I think the area, it’s only what, 8 or 10 feet wide, that easement or that HOA. Jay Hyre: Is that 10 feet wide John? Mayor Furlong: Can you pull up a map of the area? Paul Oehme: It’s not that one I don’t think. It’s the, okay so it’s, I believe it’s this area right here you’re talking, or describing. 8 Chanhassen City Council – February 10, 2014 Jay Hyre: Yes, correct. Paul Oehme: So it’s a paved trail right there right now and it’s very shallow at the lake. From the lake level back to the roadway. The City is not planning to impact that area through this project. We are looking at putting in a sump manhole in the roadway there to capture stormwater particulates before it discharges into the lake. We just don’t have room to make any other significant improvements down to the lake. In conjunction with this project so. So basically. Jay Hyre: Okay so would that sump then kick into that? Paul Oehme: Yeah, it would tie into the, I think there’s a PVC pipe that’s out there. It would tie into that PVC pipe. There’s a catch basin that’s out there right now. We’ll replace that catch basin with a sump manhole to catch particulates and try to clean the water before it ends up in the lake. Jay Hyre: Okay. And then lastly the discussion concerning, I guess what you had called the park and the potential for the, I guess the rain gardens and the extra cost for the rain gardens. Is that associated just with the HOA that is a part of that because you’re dealing with two different HOA’s here. Paul Oehme: Right, I understand. So the improvements that I talked about with the HOA, this lot here, there is already a stormwater infiltration basin here that’s being proposed. We’d like to build the rain water gardens that I talked about in conjunction with this project would not, that’s not part of the HOA lot. That would be built basically within the City right-of-way or within an easement granted by a property owner in front of somebody’s house where it makes sense to capture more stormwater and try to treat it before it ends up in our system or in the lake. City system. Jay Hyre: Okay but the catch basin that you’re describing, is that cost being spread out between everybody? Both HOA’s or just the HOA that actually owns that park if you will. Paul Oehme: Right so the improvements associated with the HOA lot, all the stormwater. It’s all stormwater related. It’s not related to the street improvements so it’s not being assessed to the, any HOA or any property owners. It comes out 100% from the enterprise funds so the stormwater utility fees that residents and property owners pay on a monthly basis, that’s where that money would be, that money be used out of that fund for these improvements that we’re talking about. Jay Hyre: Okay, great. And are you proposing to raise the grade on that then? Paul Oehme: On this lot? Jay Hyre: Yes. Paul Oehme: Yes. So we’re trying to match basically the back of the curb. Make it flat. 2% grade basically down to almost the lake so make it almost flat enough for a ballfield or soccer field or something like that and then. Jay Hyre: Is there enough room to go 2% from curb to lake? Paul Oehme: Oh yeah. I mean basically from the back of the curb we’re going to try and make it about 2% and then it’s going to fall off as you get closer to the lake here. Jay Hyre: Any wall involved in that or is that going to be natural? 9 Chanhassen City Council – February 10, 2014 Paul Oehme: No, that’s all going to be natural created down to the lake. Jay Hyre: Okay. Paul Oehme: So you know how it falls off quickly from the back of the road down to the park, basically we’re transitioning that steep grade closer to the lake and flattening off that area next to the road. Jay Hyre: Okay. Paul Oehme: So all the export material that we’re digging up from the road will be hauled here to the lot and graded so basically it’s a cost savings. Instead of the contractor trucking the material off. Jay Hyre: And then bringing new stuff in. Paul Oehme: And bringing new stuff in, they’re just going to be using it here and spoiling it here so it’ll be a cost savings just not for the City but for the property owners as well. For all the property owners. Not just for this HOA lot. Jay Hyre: Okay, perfect. And lastly the draintile that you’re proposing to put in, that’s every lot? Every lot will have access to that? Paul Oehme: Correct. Jay Hyre: Right now. Paul Oehme: Yep. Jay Hyre: And is that actual technically draintile or are you talking about PVC or are you talking about concrete pipe? Paul Oehme: No it’s PVC perforated. Jay Hyre: So it’s flex perf? Paul Oehme: Yeah, well no. It’s perforated. It’s actually hard pipe. We don’t like using the perforated stuff. Jay Hyre: Okay. Okay. Paul Oehme: It’s hard pipe and then it has I don’t know, three-quarter inch holes in it in a sock. Jay Hyre: Alright. Is there going to be any type of TAP fee for the customer? Paul Oehme: Excuse me? Jay Hyre: For the homeowners, is there any type of TAP fee? Is there going to be an inspection that’s required by the County, or by City rather to tie? Paul Oehme: Well yeah, so if you do have a sump discharge onto the road we’d like to know exactly if you are going to be tying into our system so if there’s any problems we know exactly where it’s at so. 10 Chanhassen City Council – February 10, 2014 Jay Hyre: So there will be a permit that’s required to be pulled? Paul Oehme: A no fee permit. Jay Hyre: A no fee permit, okay. Alright. As long as it’s on your property line. Paul Oehme: Right. Jay Hyre: Our responsibility as a homeowner would be to get it from point A to point B and then we can tie it in. Paul Oehme: Correct. Well I mean if we’d like to work with the property owners to tie it in so we’d like, as long as we’re working in the right-of-way and the trail’s there, we’ll have our contractor put in a portion of it to, within our right-of-way just so we know that connection’s being. Jay Hyre: So we can’t do it at a later date? Paul Oehme: You could but again we’d like to have a permit pulled at that point. Jay Hyre: Right, no. Yeah and they’re going to inspect the final. Paul Oehme: Right. Jay Hyre: Final time. Okay. I think that’s all I have. Paul Oehme: Great. Jay Hyre: Thank you very much. Paul Oehme: Thank you. Mayor Furlong: Thank you Mr. Hyre. Yes Mr. Gerhardt. Todd Gerhardt: Paul in Barberry Circle, do you have surmountable curb there now and you’re going to 6 inch or? Paul Oehme: Let me see if I can pull up that. I’m pretty sure we, most of this area does not have curb and gutter at this time. Todd Gerhardt: Oh there isn’t any? Paul Oehme: Right. There’s some bituminous curb in some areas but that’s about the extent of it. Todd Gerhardt: So you’re going to match that back into their yards? Paul Oehme: Correct. Especially the driveways. Todd Gerhardt: Okay. Mayor Furlong: Okay. Anyone else who would like to speak this evening at the public hearing? No? Without objection then if nobody else wants to speak we will close the public hearing and bring it back to 11 Chanhassen City Council – February 10, 2014 council for thoughts, discussion, and comments and motion. Recommended motion’s been put on the screen. You can certainly, if somebody would like to make that we can just discuss the motion then. Or questions, comments? Councilman Laufenburger: Yeah just a comment. I, Paul I’ve, I’m in my fourth year on the council now and every year you come forward with a street improvement program and it just baffles me and I’m amazed that you think of everything that I don’t think of in these streets. And you know I thought it was just put it down and drive on it but so my compliments to you and your staff and also the work that you do with the neighbors to make these projects not only valuable for the city, for the public but also that you’re sensitive to what the homeowners so just thanks to you and your staff. Alyson and all the folks that do this so thanks. Councilwoman Ernst: I second that. Mayor Furlong: Okay, thank you. Any other discussion on this? I’d like to make a comment. Just recognize again Paul, you and your staff but also the residents in the area with regard to the stormwater improvements that we’re making in this area. There aren’t much there right now. There isn’t much there and to put that pond in and to work it out in a way that everybody’s happy about it is, you’re to be congratulated for that and I think we also should thank the residents for helping to really improve the lake quality. Lake water quality there so thank you for doing those and finding a way to get that done. Paul Oehme: It’s, I think it’s going to be a great project. It’s definitely a win/win for both the city and the residents and the lake water quality of Lake Minnewashta. Mayor Furlong: So thanks for doing that. Certainly entertain a motion at this time, if somebody would like to make one. Councilwoman Ernst is recognized. Councilwoman Ernst: I make a motion that City Council orders the public improvement authorizing the preparation of plans and specifications and approves easement agreement with the Minnewashta Shores Homeowners Association, HOA for the Minnewashta Shores portion of the 2014 street reconstruction project Number 4-01. Mayor Furlong: Thank you. Is there a second? Councilman McDonald: Second. Mayor Furlong: Motion’s been made and seconded. Any discussion on the motion? Hearing none we’ll proceed with the vote. Resolution #2014-08: Councilwoman Ernst moved, Councilman McDonald seconded that the City Council approves a Resolution ordering the public improvement authorizing the preparation of plans and specifications and approves easement agreement with the Minnewashta Shores Homeowners Association, HOA for the Minnewashta Shores portion of the 2014 street reconstruction Project Number 14-01. All voted in favor and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS. Mayor Furlong: Thoughts or comments? Mr. Laufenburger. 12 Chanhassen City Council – February 10, 2014 st Councilman Laufenburger: Thank you Mr. Mayor. Just a comment. On February 1 Chanhassen kicked off their 2014 community wide celebration calendar with Feb Fest. It was a wonderful event. I want to say special thanks to the Rotary Club of Chanhassen and to Culver’s. Also to Boy Scout Troop 330. To the Chanhassen Key Club and all of the, it seemed like hundreds of donators. People who gave donations to Feb Fest. This has turned out to be a wonderful, wonderful celebration and I was pleased to give away the prizes. I also want to say a special thanks to the Park and Recreation Commission. I think they had 6 of the 7 members were there actually participating in the event and of course Mr. Hoffman, Mr. Ruegemer and especially to Mitch Johnson who’s the organizer for the event. Tony Roebling, the husband of Clare Roebling, long time participant in the Feb Fest fishing contest and Clare is the daughter of Al and Mary Jane Klingelhutz, so clearly a family event. Tony won with a monstrous .32 pound fish. Mayor Furlong: Can you really use the word pound when you’re? Councilman Laufenburger: Well it was. Councilwoman Ernst: He’s trying to make a point. Mayor Furlong: Okay, sorry. Alright, alright. Keep going. Councilman Laufenburger: Yeah I was trying to make it sound, 3 to a pound I guess is what we’d call it but I was very pleased that one of the youngest fisherman that actually won a prize was Julia Rodenz which would be the great-grand daughter of Al and Mary Jane Klingelhutz so it was a reason to celebrate good things right there at the foot of the hill that houses the Al Klingelhutz Memorial Pavilion. Anyway so thank you Mayor for being out of town and allowing me to preside over those festivities. It was a fun, fun event. Mayor Furlong: Thank you for covering for me and I’m sorry I missed it but it sounded like it was a good event. The fishing could be improved but the comments I’ve heard from people is that it was a great time so thank you for that. Other comments and discussion, council presentations? I’d like to offer one and that is, I had an opportunity this last Friday to attend my last Daddy/Daughter Dance at the Chanhassen Rec Center. I was, brought my daughter Mary who is 9 years old and she’ll be too old to go next year, even though she wants to go back. Fortunately there are rules that we have to follow but no, this was my, I was trying to count. I think my tenth Daddy/Daughter Dance there and it was just a lot of fun. It’s great every time to see the dads dancing and doing the train and the chicken dance. We didn’t do the chicken dance this year but we have done it in the past. Fortunately there aren’t many cameras at these events so, but Mitch had one and he did a great job and it was a, I’m sorry. That’s true. They’re probably already on You Tube. Councilman McDonald: Everybody’s got a cell phone. Mayor Furlong: That’s true. A lot of fun. The dads enjoy it. The children really enjoy it and it’s just a great event that the Park and Rec department puts on so I’m glad that they’re continuing to do that and would certainly encourage anyone that’s interested next year. It’s the weekend before Valentine’s Day each year and you can register around December-January timeframe but please consider doing it if you haven’t in the past. Just a great event. A lot of fun. If there are no other comments for council presentations, Mr. Gerhardt. ADMINISTRATIVE PRESENTATIONS. 13 Chanhassen City Council – February 10, 2014 Todd Gerhardt: Just the one item. Our legislative priorities coming up this Thursday at 8:30 in the Fountain Conference Room and so we will have invitations to all our legislative and Carver County representatives invited to that meeting. And that’s all I have. Mayor Furlong: Thank you. Any questions for Mr. Gerhardt or his staff? Councilwoman Ernst: One question. Mayor Furlong: Councilwoman Ernst. Councilwoman Ernst: Todd do you know who has confirmed that they’re going to be there on Thursday at this point? Laurie Hokkanen: Representative Pugh will be there. Representative Hoppe. Mayor Furlong: Senator Osmek I believe, is he not? Laurie Hokkanen: Yep, I believe so. I don’t know if I see that here but Gayle Degler had said he would be able to be there. I don’t know if I heard from Commissioner Workman specifically. I got a tentative from our Met Council rep, Jen Munt. I have invited Congressman Paulson’s office. John…said he, the congressman would not be able to make it but someone from his staff would try to. Councilwoman Ernst: Okay. Laurie Hokkanen: Am I leaving anyone out? I feel terrible. Councilwoman Ernst: No, I put you on the spot here but thank you. Mayor Furlong: Okay. Todd Gerhardt: Gayle. Jake Coleman. Jennifer Munt. Cindy Pugh. Joe Hoppe. Senator Osmek and Senator Ortman. Councilwoman Ernst: Thank you. Mayor Furlong: Thank you. Any other questions for Mr. Gerhardt or his staff? CORRESPONDENCE DISCUSSION. Mayor Furlong: I want to thank Ms. Hokkanen for putting together the information on the insurance coverage with regard to that, and this was regarding data security. I guess it kind of begs the question too, what are we doing to secure it to begin with as opposed to obviously we want to cover if there is a breach but do we have, has our staff been doing, our IT staff been doing things to continually look for ways to secure the information that we have? Laurie Hokkanen: We do and that’s also something that GFOA is very vigilant on and so between our IT staff and our finance department we make sure that we don’t store or take any more information than we need and that we’re careful with what we have. Mayor Furlong: Okay. Alright. Are there any, do we have any concerns about what we’re doing or any, I mean sometimes you don’t know what you don’t know so do we know if there are other practices out 14 Chanhassen City Council – February 10, 2014 there that we’re not following or Mr. Gerhardt anything from your city manager association? I’m sure this is an issue that many cities and public agencies are dealing with. Todd Gerhardt: I haven’t heard of any. The biggest thing that we have is people getting our credit card numbers. Things like that. We have a variety of different programs in place to see if anybody tries to access our system so Rick is monitoring that on, through his programs. Mayor Furlong: Alright. Okay. Todd Gerhardt: I have not heard of anything new out there so. Mayor Furlong: Okay. Alright, that’s fine. Thanks for staying on top of that. Todd Gerhardt: You know that’s something we probably can give you an update on too. Ask Rick to come in during one of our work sessions and kind of give you the how we’re protected on that. Mayor Furlong: I think that would be helpful. Todd Gerhardt: Okay. Mayor Furlong: If the council’s agreeable to that. Okay. Very good. Thank you. Any other comments on the correspondence packet? I will offer one as well. It was nice to see, or second comment. It was nice to see the customer feedback questionnaires from public safety so that was interesting. If there’s some way to get an idea of the nature of the call or. Laurie Hokkanen: It’s on the back. Mayor Furlong: Oh, okay. I’ll just turn my iPad over. Laurie Hokkanen: We did not, that side. Mayor Furlong: And it can’t be personal. Laurie Hokkanen: Yeah that side of the questionnaire has a, if they asked for follow-up, has their personal information. Mayor Furlong: Okay. Laurie Hokkanen: We’ll think about that. Todd Gerhardt: We can hand write on you know the non-personal side of what the issue was. Mayor Furlong: Yep. Yeah. Something generic. Todd Gerhardt: Ambulance call. Fire call or medical. Mayor Furlong: I know this is something we asked for so I want to make sure we say thank you for including it. It is good information. It’s nice to see the high rankings as well. Thank you. If there’s nothing else to come before the council this evening, we can sit around until after midnight if we’d like but I suggest we don’t. 15 Chanhassen City Council – February 10, 2014 Councilman Laufenburger: Mr. Mayor, motion to adjourn please. Mayor Furlong: Alright. Is there a second? Councilwoman Ernst: Second. Councilman Laufenburger moved, Councilwoman Ernst seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 7:50 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 16