I-1AB. 2014 Street ProjectA: Approve ResolutionsCITY OF
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
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Phone: 952.227.1160
Fax: 952.227.1170
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2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
IiS i dt, re7!z1.u711"V
TO:
Iyl;Z1ldA
Paul Oehme, Director of Public Works /City Engineer r
Alyson Fauske, Assistant City Engineer Ar
DATE: February 24, 2014
SUBJ- 2014 Street and Utility Improvements Project No. 14 -01
a) Kiowa Trail Street Improvement Project: Accept Revised
Feasibility Report; Authorize Preparation of Plans &
Specifications; Approve Plans & Specifications; Authorize
Advertisement for Bids
b) Minnewashta Shores Improvement Project: Approve Plans &
Specifications; Authorize Advertisement of Bids
15 [elm [MIN
"The City Council adopts a resolution authorizing preparation of plans and
specifications, approving plans and specifications, and authorizing ad for bids
for the 2014 Street and Utility Improvement Project ( Kiowa Trail Area).
I:1TI
The City Council adopts a resolution approving the plans and specifications
and authorizing ad for bids for the 2014 Street and Utility Improvement
Project ( Minnewashta Shores Area)."
City Council approval requires a super majority vote of the City Council
present.
BACKGROUND
At the June 10, 2103 work session, staff reviewed with Council the proposed
2014 Street Reconstruction project.
On June 10, 2013, the City Council authorized the preparation of the feasibility
study.
On November 6, 2013, an open house for the Kiowa neighborhood was held to
discuss the proposed project, including the proposed street connection.
On November 13, 2013, an open house for the Minnewashta Shores neighborhood
was held to discuss the proposed project.
gAeng \public \_2014 projects \14 -01 street reconstruction \02 -24 -2014 auth prep p &s appr p &s.doc
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
2014 Street Reconstruction Project: Kiowa Trail
February 24, 2014
Page 2
On January 27, 2014, the City Council tabled action on the Kiowa Trail improvements.
On February 10, 2014, the City Council accepted the feasibility study and authorized the preparation
of plans and specifications for the Minnewashta Shores improvements
DISCUSSION
Every year the City considers streets that are in poor condition to be rehabilitated or reconstructed.
For the 2014 Street Improvement Project, staff is proposing to reconstruct approximately 1 mile of
streets as identified by the City's Pavement Management software, site investigations and utility
problems in the area. The project includes the Minnewashta Shores neighborhood in the northwest
comer of the city, and Kiowa Trail west of Lake Riley. The Public Hearing for the Minnewashta
Shores neighborhood was held February 10, 2014.
Proposed 2014 Street and
Utility Reconstruction Project
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Kiowa Trail Proposed Improvements
Kiowa Trail varies from a 23' to 25' wide street within a
60' wide right of way. This street was built in 1979 and
sealcoated in 1992 and 1997. The 2012 pavement
condition survey of Kiowa Trail calculated a PCI of 13.
A PCI score below 40 indicates the street is in need of
major improvements and typically needs to be
reconstructed. Based on soils investigation the City has
completed, the proposed pavement section includes 18"
of sand, 8" of Class 5 and 3.5" of bituminous as
recommended by the soils engineer. Surmountable
concrete curb and gutter is proposed to be added to this
area to improve drainage and help extend the life of the
streets. Draintile is also proposed along both sides of the
street.
The drivable portion of the streets (i.e. the bituminous
surface and the concrete gutter) is proposed to be the
same as the existing width; the 8" at the back of each
curb will extend past the current street width.
Due to steep driveways and the topography in the area, widening the roadway is problematic.
Surmountable curb is proposed due to the narrow roadway.
Some trees within the right -of -way but in front of some residential lots will be impacted by the
reconstruction work. Staff is proposing to include replacement of these trees in the construction
project if property owners want the trees replaced.
gAmg\public \_2014 projects \14 -01 street reconstruction \02 -24 -2014 auth prep p&s appr p&s.doc
Paul Oehme
2014 Street Reconstruction Project: Kiowa Trail
February 24, 2014
Page 3
Watermain Improvements
Currently, Kiowa Trail does not have City water service. These properties are all on wells. An 8"
public watermain is stubbed to Kiowa from Springfield Drive at the north end of the project area.
Twelve -inch trunk watermain was recently installed within Highway 101 and an 8" watermain was
stubbed to Kiowa Trail. Public 8" watermain is proposed to be installed with the 2014 Street and
Utility Improvements project to provide public service to the residents along Kiowa Trail. The
design will include a pressure reducing valve (PRV) station. Water services would be stubbed to the
property line. The cost of the watermain improvements is proposed to be 100% assessed to the
benefiting property owners; the City is proposed to pay 100% of the PRV station cost since this is a
system -wide improvement need and does not benefit all of Kiowa Trail. Property owners will be able
to connect to City water after going through the normal connection permit process. In the past, the
City has allowed existing wells to be left in service until such time that the well fails.
Sanitary Sewer Improvements
Sanitary sewer was installed in Kiowa Trail in 1977. The sanitary sewer was televised and is in good
condition and will require some mineral removal, grouting and/or lining to reduce the incidence of
inflow and infiltration. These minor repairs are proposed to be fixed with the 2014 project.
Storm Sewer Improvements
The stormwater runoff from about the southern 1/3 of Kiowa Trail will be treated in a pond that was
constructed with the Highway 101 improvements. The north portion of the street runoff is proposed
to be treated in a pond in Bandimere Park. A shelf of iron filings is proposed to be installed to
provide additional treatment.
The proposal also includes porous
pavement for the Bandimere
Heights Park parking area; this
design would be similar to that
which was installed at the Public
Works Facility.
Based on staff conversations with
the Riley- Purgatory-Bluff Creek
Watershed District, approximately
$20,000 of cost -share improvement
funds would be available for these improvements.
The northern storm sewer system outlets to Lake Riley via a storm sewer pipe through a private
property. This pipe is in poor condition and should be replaced. City staff has been working with the
property owner regarding replacement of this pipe and possibly a swale. Easements will need to be
acquired to make these improvements.
g:\eng \public \_2014 projects\14 -01 street reconstruction \02 -24 -2014 auth prep p&s appr p&s.doc
Paul Oelune
2014 Street Reconstruction Project: Kiowa Trail
February 24, 2014
Page 4
Private Utilities
The estimated cost to relocate overhead electric, phone and cable utilities to underground along
Kiowa Trail is $108,032.04 or $4,501.34 per property. This work will be coordinated with the street
reconstruction project if 100% of the neighborhood requests to do so.
PROJECT FUNDING
Funding for the project is anticipated to come from several sources. Forty percent (40 %) of the street
improvement costs would be assessed back to the benefitting property owners, per the City's
assessment practice. The remaining 60% of the street cost would be a City cost. All of the
watermain and water service installation cost is proposed to be assessed to the benefitting properties.
The water pressure reducing valve, the sanitary sewer repair and storm sewer costs will be paid by
appropriate City utility enterprise funds.
Revised Feasibility Study Estimate Total
Project Summary
Funding Source
Minnewashta
Shores
IGowa Trail
Total
Budget
ST -012: Street
$956,877.19
$442,359.08
$1,399,236.27
$1,400,000
Improvement
$170,371.39
W -024: Watennain
$416,594.39
(100 % as rased)
$434,744.39
$700,000
Replacement
$18,150.00
(100 %city)
SS -014: Sanitary
$24,352.10
$6,318.62
$30,670.72
$300,000
Sewer Replacement
SWMP -019:
Stonnwater
$116,611.33
$196,549.98
$200,000
Management (Street
to
$79,938.65
to
+$20,000
Improvement
$129,273.98
$209,212.63
from watershed
Projects)
Totals
$1,510,000
$718,000
$2,228,000
$2,600,000
The estimated costs include 10% contingency and 10% indirect costs.
Estimated Assessments, Mowa Trail Streets:
Total assessable street costs: $442,359.08
40% assessed: 40% of $442,359.08 = $176,943.63
g:\eng\public \_2014 projects \14 -01 street recomtmetion \02 -24 -2014 auth prep p &s appr p&s.doc
Paul Oelune
2014 Street Reconstruction Project: Kiowa Trail
February 24, 2014
Page 5
26 assessable units (street), includes two units for Bandimere Heights Park
$176,943.63 _ 26 units = $6,805.52 /unit
Total assessable watetmain costs: $170,371.39
24 assessable units (water)
$170,371.39 - 24 units = $7,098.81 /unit
The total assessment is estimated to be $13,904.33/ unit.
Assessments will be based on the actual contract cost the City receives. Assessments can be financed
through the City over a 10 -year period with an interest rate based on prime rate plus 2% at the time of
contract award.
CONCLUSION
Based on the revised feasibility report, the improvements are necessary, cost - effective and feasible.
SCHEDULE
The proposed project schedule is as follows:
Assessment Hearing
Project Begins
Substantial Completion
Project Completion
ATTACHMENTS: 1. CIP pages
2. Resolutions
gAwg \public \_2014 projects \14 -01 street recomtruction\02 -24 -2014 auth prep p&s appr p&s.doc
April 28, 2014
May, 2014
End of August, 2014
October, 2014
Capital Improvement Program 2014 rhru 2018
City of Chanhassen, MN
Project # ST -012
Project Name Annual Street Improvement Program
Account #1 601 -xxxx 4751
Account #2
Account #3
Account #4
Department Street Improvements
Contact Paul Oehme
Type hnprovement
Useful Life Unassigned
Category Streets/I ighways
Priority n/a
Total Project Cost: $21,145,000
nrmuai project to rehabilitate and reconstruct streets in the City. Current 5 -year plan shows the following neighborhood areas:
2014 - Dartmouth Drive, Cypress Drive and Kiowa Trail
2015 - Carver Beach area (south and west of Carver Beach Road), Ches Mar Drive, Lone Cedar, Saddlebrook Pass neighborhood
MSA - Bluff Creek Drive and Trail
2016 - North Manor Road, Washta Bay Road, Tanagers Lane, Sandpiper Trail, Piper Ridge Lane and Minnewashta Woods Drive
MSA - Park Road, Park Court, Park Drive and Park Place
2017 - Flamingo Drive area and 96th Street
MSA - Kerber Blvd and bituminous trails
2018 - Orchard Lane, Forest Avenue, Forest Circle, Oriole Avenue and 64th Street
MSA - Lake Drive
City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends th
of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
abilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have
riorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to
cider the merits of the project and scope of work.
hway 212 improvement project included a pedestrian trail along the first 2,500 feet of Bluff Creek Drive. The resulting "gap" represents a
link in the City's trail system. Bluff Creek Drive is a difficult stretch of road to negotiate as a pedestrian in the absence of a trail. This trail
will be constructed along with the 2015 MSA street reconstmction
Prior
Expenditures
2014
2015
2016
2017
2018
Total
F-8- ,295000
Construction
1,400,000
3,150,000
2,900,000
2,900,000
2,500,000
12,850,000
Total
Total
1,400,000
3,150,000
2,900,000
2,900,000
2,500,000
12,850,000
Prior
Funding Sources
2014
2015
2016
2017
2018
Total
F8—,29.-00-01
AssessmentfRevolving Assess
1,400,000
1,850,000
1,500,000
1,500,000
1,500,000
7,750,000
Total
MSA
800,000
1,400,000
1,400,000
1.00D,000
4,600,000
Park Dedication Fund
500,000
500,000
Total 1,400,000 3,150,000 2,900,000 2,900,000 2500000 12,850,000
Budget Impact/Other
This project may decrease maintenance costs
P07
J
I
Capital Improvement Program 2014 rhru 2018
City of Chanhassen, MN
Project # W -024
Project Name Watermain Replacement
Account#] 700 - 7025 -4751 Account #3
Account #2 Account #4
;menl or emsnng water main lines in coordination with the
for street rehabilitation projects.
Department
Water System Improvements
Contact
Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
Utilities
Priority
n/a
Total Project Cost: $3,875,000
City street projects or minor fixes of water
City considers the condition of the existing utilities to the process to select streets for rehabilitation in an effort to realize cost savings by
;olidafing these projects and also to avoid potential cuts in recently improved streets. If significant repairs are necessary to the existing water
t, replacement may be the most cost effective option. Given the highly corrosive soils in the City, water main replacement is an ongoing
:ct in the City.
Prior
Expenditures
2014
2015
2016
2017
2018
Total
1,675,000
Construction
700,000
125,000
700,000
75,000
600,000
2,200,000
Total
Total 700,000
125,000
700,000
75,000
600,000
2,200000
Prior
Funding Sources
2014
2015
2016
2017
2018
Total
1,675,000
Water Utility Fund
700,000
125,000
700,000
75,000
600,000
2,200,ODO
Total
Total 700,000
125,000
700,000
75,ODO
600,000
2,200000
P117
Capital Improvement Program 2014 thru 2018
City of Chanhassen, MN
Project # SS -014
Project Name Sanitary Sewer Replacement
Account #1 701- 70254751
Account #2
or rehabilitation of existing
Account #3
Account #4
sewer lines in conjunction with
Department
Sanitary Sewer Improvements
Contact
Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
Utilities
Priority n/a
Total Project Cost: $1,590,000
t of the City street.
iders the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
these projects.
Prior
625,000
Expenditures
construction
2014
300,000
2015
75,000
2016
300,000
2017
40,000
2018
250,000
Total
965,000
Total
Total 300,000
75,000
300,000
40,000
250,000
965,000
Prior
Funding Sources
2014
2015
2016
2017
2018
Total
6257000
Sewer Utility Fund
300,000
75,000
300,000
40,000
250,000
965,000
Total
Total 300,000
75,000
300,000
40,000
250,000
965,000
Budget Impact/Other
This project will decrease maintenance costs
P88
Capital Improvement Program 2014 rhru 2018
City of Chanhassen, MN
Project# SWMP -019
Project Name Street Improvement Projects - Storm Water Mgmt
Account #1 720 - 7025 -4751 Account #3
Account #2 Account#4
Description
1n annual amount set aside for storm water management infrastructure construction or
mdertaken by the engineering and public works departments.
Department
Surface Water Management
Contact
Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
SWMP
Priority
Na
Total Project Cost: $1,625,000
ssociated with street immovem
improvement projects frequently require construction or expansion of storm water management infrastructure in order to comply with
1, state and local regulations, as well as protecting existing and proposed development adjacent to the projects.
Prior
Expenditures
2014
2015
2016
2017
2018
Total
9—Dol-00-01
Construction
200,000
50,000
200,000
75,000
200,000
725,000
Total
Total
Total 200,000
50,000
200,000
75,000
200,000
725,000
Prior
Funding Sources
2014
2015
2016
2017
2018
Total
900,000
Surface Water Utility Fund
200,000
50,000
200,000
75,000
200,000
725,000
Total
Total
200,000
50,000
200,000
75,000
200,000
725,000
inspection and maintenance of new infrastructure
P106
No map
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: February 24, 2014 RESOLUTION NO: 2014-
MOTION BY:
SECONDED BY:
A RESOLUTION ORDERING THE PROJECT, APPROVING THE FEASIBILITY
STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS AND
APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING AD FOR BIDS FOR
THE 2014 STREET AND UTILITY IMPROVEMENT (KIOWA TRAIL AREA)
PROJECT NO. 14-01
WHEREAS, on December 9, 2013, the City Council received the feasibility report for the
2014 Street Reconstruction Project and called for the public hearing to be held on January 27, 2014
for the 2014 Street Reconstruction Project (Kiowa Trail Area), and
AND WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing
was given, and the hearing was held thereon on the 27th day of January, 2014. The public hearing
was closed. Action was taken to table the motion until the February 24, 2014 City Council meeting
at which all persons desiring to be heard will be given an opportunity to be heard thereon.
NOW, THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility
report.
2. Such improvement is hereby ordered as proposed in the Council resolution adopted
February 24, 2014.
3. Approve the feasibility study, authorize preparation of the plans and specifications, and
approve the plans and specifications, a copy of which can be reviewed at the office of the City
Engineer, for the 2014 Street Reconstruction (Kiowa Trail Area) Project No. 14 -01.
4. The city clerk shall prepare and cause to be inserted in the official city newspaper and
QuestCDN, an advertisement for bids upon the making of such improvement under such approved
plans and specifications. The ad shall be published at least three times, shall specify the work to be
done, shall state that bids will be opened and that the responsibility of the bidders will be
considered by the Council at 7:00 PM on Monday, April 28, 2014, for the 2014 Street
Reconstruction (Kiowa Trail Area) Project No. 14 -01, in the Council Chambers of the City Hall.
Any bidder whose responsibility is questioned during consideration of the bid will be given an
opportunity to address the Council on the issue of responsibility. No bids will be considered unless
sealed and filed with the clerk and accompanied by a bid security payable to the clerk for 5% of the
amount of such bid.
Passed and adopted by the Chanhassen City Council this 24`h day of February, 2014.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: February 24, 2014 RESOLUTION NO: 2014-
MOTION BY:
SECONDED BY:
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND AUTHORIZING AD FOR BIDS FOR THE 2014 STREET
AND UTILITY IMPROVEMENT (MINNEWASHTA SHORES AREA)
PROJECT NO. 14-01
WHEREAS, pursuant to the resolution passed by the Council on February 10, 2014, the
City Engineer has prepared plans and specifications for the 2014 Street and Utility Improvement
(Minnewashta Shores Area) Project and has presented such plans and specifications to the Council
for approval;
NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council:
1. Such plans and specifications, a copy of which can be reviewed at the office of the City
Engineer, are hereby approved.
2. The city clerk shall prepare and cause to be inserted in the official city newspaper and
QuestCDN.com, an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The ad shall be published at least three times, shall specify the
work to be done, shall state that bids will be opened and that the responsibility of the bidders will
be considered by the Council at 7:00 PM on Monday, April 28, 2014, for the 2014 Street and Utility
Improvement (Minnewashta Shores Area) Project No. 14 -01, in the Council Chambers of the City
Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given
an opportunity to address the Council on the issue of responsibility. No bids will be considered
unless sealed and filed with the clerk and accompanied by a bid security payable to the clerk for 5%
of the amount of such bid.
Passed and adopted by the Chanhassen City Council this 24h day of February, 2014.
ATTEST:
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES NO ABSENT