CC Packet 2006 11 27AGENDA
CHANHASSEN CITY COUNCIL
MONDAY, NOVEMBER 27, 2006
CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD
5:30 P.M. - CITY COUNCIL WORK SESSION, FOUNTAIN CONFERENCE ROOM
Note: If the City Council does not complete the work session items in the time allotted, the
remaining items will be considered after the regular agenda.
A. Utility Rate Update.
B. 2007 Budget Presentations:
1) Public Works Department
2) Capital Improvement Program
C. EXECUTIVE SESSION: Continue Discussion of City Manager Performance Review
Process.
7:00 P.M. – REGULAR MEETING, CITY COUNCIL CHAMBERS
CALL TO ORDER (Pledge of Allegiance)
PUBLIC ANNOUNCEMENTS
D. Invitation to Tree Lighting Ceremony.
CONSENT AGENDA
All items listed under the Consent Agenda are considered to be routine by the city council and will
be considered as one motion. There will be no separate discussion of these items. If discussion is
desired, that item will be removed from the Consent Agenda and considered separately. City
council action is based on the staff recommendation for each item. Refer to the council packet for
each staff report.
1. a. Approval of Minutes
- City Council Minutes dated November 8, 2006 (Election Canvass)
- City Council Work Session Minutes dated November 13, 2006
- City Council Verbatim Minutes dated November 13, 2006
b. Approval of Old Village Hall Lease to Tim Dale, Seattle Sutton’s.
c. Pinehurst, Project No. 05-03: Accept Public Streets and Utilities
d. East Water Treatment Plant Project No. 04-08-5: Reject the Quote for Security
System with ADT; Accept Quote and Approve a Contract with Siemens Building
Technologies, Inc.
e. Award of Bid, Curry Farms Park Ponding Project.
f. Approval of Environmental Excellence Award Nominations.
g. Approval of 2007 Police Contract.
h. Elected Official Travel Approval.
VISITOR PRESENTATIONS
LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE
2. a. Sgt. Ross Gullickson, Carver County Sheriff's Department
b. Chief Gregg Geske, Chanhassen Fire Department
PUBLIC HEARINGS
3. Vacation of Sanitary Sewer Easement at 125 Lakeview Road (Lakeside Development -
Sienna Corporation), Planning Case File No. 06-26
4. Koehnen Area/Yosemite Avenue Reconstruction Project No. 07-01: Hold Public
Hearing; Authorize Preparation of Plans & Specifications
5. Public Hearing to Consider Changing the Local Board of Appeals & Equalization Process
to an Open Book Process.
UNFINISHED BUSINESS - None
NEW BUSINESS - None
COUNCIL PRESENTATIONS
ADMINISTRATIVE PRESENTATIONS
CORRESPONDENCE DISCUSSION
ADJOURNMENT
A copy of the staff report and supporting documentation being sent to the city council will be
available after 2:00 p.m. on Thursday. Please contact city hall at 952-227-1100 to verify that
your item has not been deleted from the agenda any time after 2:00 p.m. on Thursday.
GUIDELINES FOR VISITOR PRESENTATIONS
Welcome to the Chanhassen City Council Meeting. In the interest of open communications, the Chanhassen City
Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided
at every regular City Council meeting during Visitor Presentations.
1. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor.
When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the
City Council as a whole, not to any specific member(s) or to any person who is not a member of the City
Council.
2. If there are a number of individuals present to speak on the same topic, please designate a spokesperson
that can summarize the issue.
3. Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If
you have written comments, provide a copy to the Council.
4. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion.
Council members or the City Manager may ask questions of you in order to gain a thorough
understanding of your concern, suggestion or request.
5. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual
either by name or inference, will not be allowed. Personnel concerns should be directed to the City
Manager.
Members of the City Council and some staff members may gather at Houlihan’s Restaurant & Bar, 530 Pond Promenade in Chanhassen immediately
after the meeting for a purely social event. All members of the public are welcome.
Fax: (651) 697-8555
jcook@ehlers-inc.com
http://www.ehlers-inc.com
(651) 697-8546
3060 Centre Pointe Drive
Roseville, MN 55113-1105
The City has requested that Ehlers & Associates update the water and sewer rate study as
part of planning for the City’s new water treatment system and capital improvement plan.
The 2006 update incorporates the City engineer’s estimate of future capital improvements
for the water utility system through 2020 and estimates about the pace of development.
The initial water rate study was completed in 2003 in anticipation of financing and
constructing the east water treatment plant. The study has been updated each year to
account for changes in capital costs, and development patterns. This year the analysis of
the sanitary sewer fund also reflects the negotiated agreement with the Met Council to
remediate inflow and infiltration.
Assumptions and User Fees
Following is a chart that summarizes the significant assumptions in the update.
Water Utility
Sanitary Sewer Utility
Growth The amount of residential
development has been scaled back
by 1,300 units to reflect the slowing
real estate market.
Residential – 2,300 new units
through 2018; 50 units per year
thereafter
Commercial – 4 new customers per
year through 2011, 2 new customers
per year 2012-2013, and none
thereafter.
Same growth assumptions as water
fund.
To: Honorable Mayor and Council members
From: Jessica Cook and Mark Ruff
Subject: Updated Water and Sewer Rate Study
Date: November 20, 2006
Fax: (651) 697-8555
jcook@ehlers-inc.com
http://www.ehlers-inc.com
(651) 697-8546
3060 Centre Pointe Drive
Roseville, MN 55113-1105
Water Utility
Sanitary Sewer Utility
Water
Treatment
Plant
Treatment plants are anticipated to
be completed in 2006 and 2014.
Estimated cost for Plant II -
$11,000,000 in today’s dollars.
Not Applicable
Other Capital
Improvements
Averages $1,245,000 per year for
water trunk lines, wells, water
towers, new and replaced water
main, painting water towers, etc.
Costs are inflated 5% annually
Averages almost $690,000 per year
in today’s dollars.
Includes $700,000 for public works
facility in 2008, a $1.5 million lift
station in 2010, and improvements to
reduce inflow and infiltration
required by the Met Council.
Costs are inflated 5% annually
Allocation of
Capital
Expenses
Between
Current and
Future Users
Both treatment plants will serve
existing and future users. The
capital cost of each plant is split:
Plant I - 65% hook-up fees
35% user charges
Plant II - 20% hook-up fees
80% user charges
The other capital improvements are
paid by hook-up fees if they are
needed to expand the system to
serve new development.
Capital improvements needed to
serve new development, including
an expanded public works facility
and a new lift station, are paid by
hook-up fees.
Replacement and maintenance of the
existing system is paid by user
charges.
Operating
Expenses
Expenses increase 31% in 2007 to
operate the new treatment plant, and
3% annually thereafter.
Expenses increase $250,000 in
2014 to operate the west treatment
plant.
City expenses increase 3% annually.
MCES Fees increase 6% annually,
and constitute almost 75% of total
sewer operating costs.
Cash Balances
The trunk fund should accumulate a
cash balance prior to 2014 to pay
for the proposed water tower,
treatment plant, and new wells.
The minimum recommended cash
balance in the operating fund is
$4,000,000 Cash balances are
available to accommodate
fluctuations in revenue depending
on the weather, and to fund capital
improvements.
See Exhibits C and D
The trunk fund should accumulate a
cash balance prior to 2018, when
new infrastructure is anticipated.
The minimum recommended
operating cash balance is equal to six
months of annual operating expense.
In 2016, that is expected to be
$2,000,000.
See Exhibits E and F
Fax: (651) 697-8555
jcook@ehlers-inc.com
http://www.ehlers-inc.com
(651) 697-8546
3060 Centre Pointe Drive
Roseville, MN 55113-1105
Water Utility
Sanitary Sewer Utility
Funding
Replacement
Reserves
The recommended minimum cash
balances fund an operating reserve
equal to 6 months of operating
expense plus 15% of depreciation.
Ideally, a City would fully fund
depreciation in its utility funds.
However, when a City is growing
and investing in new infrastructure
it can be cost prohibitive to
customers to simultaneous build the
system and fund its replacement.
The recommended minimum cash
balances fund an operating reserve,
but do not fund depreciation.
In the past, the City Council has
decided that it will finance the
replacement of major utility systems
when they become necessary.
User Rates and
Monthly Bill
(for an average
family that uses
9,000 gallons per
month)
Year % Increase Avg. Bill
Actuals:
2005 5.5% $13.66
2006 7.0% $14.61
Proposed:
2007 8.0% $15.78
2008 5.5% $16.65
2009 5.5% $17.57
2010 5.5% $18.53
2011 5.5% $19.55
2012 5.5% $20.63
2013 5.5% $21.76
2014 5.5% $22.96
The proposed 2007 rate increase is
the same as was projected last year.
Year % Increase Avg. Bill
Actuals:
2005 5.0% $18.14
2006 8.0% $18.61
Proposed:
2007 5.5% $19.63
2008 5.5% $20.71
2009 5.5% $21.85
2010 5.5% $23.05
2011 5.5% $24.32
2012 5.5% $25.66
2013 5.5% $27.07
2014 5.5% $28.65
The sewer fund has been operating at
a loss. The proposed rate increases
will get operations “in the black” by
2009. The proposed 2007 rate
increase is the same as was projected
last year.
Hook-up Fees
10% increase in hook-up fee in
2006. Annual increases 7%
thereafter.
8% increase in 2006. Annual
increases 6% thereafter.
Fax: (651) 697-8555
jcook@ehlers-inc.com
http://www.ehlers-inc.com
(651) 697-8546
3060 Centre Pointe Drive
Roseville, MN 55113-1105
Utility customers typically regard their fee increases for water and sewer in total. The
attached Exhibit A shows the projected combined increase in utility fees and hook-up
fees charges needed to maintain minimum cash balances.
Hook-up fees are paid at the time a builder or homeowner pulls a building permit.
Attached is a chart (Exhibit B) that shows Chanhassen’s water and sanitary sewer hook-
up fees as compared to other developing cities.
Findings
The recommended connection fees for 2007 are higher than previously anticipated for
three reasons:
1) Capital costs have increased for the sewer system, with the expectation of a new
lift station in 2010 and the negotiated I&I settlement with the Metropolitan
Council.
2) The cost of water main replacement between 2007 and 2011 is higher than
previous projections.
3) Most significantly, a slow-down in the housing market has caused the planning
staff to reduce the total number of new units by 1,300 over the next 15 years.
However, planning staff does not anticipate a decline in the acres that will be
platted. We expect that developers will continue to plat property, requiring the
City to install infrastructure to serve it, but the pace of development will slow and
the development will be less dense than previously anticipated, with more single
family homes and less attached units. While capital improvements have been
postponed to reflect the slowed development, the cost of the west treatment plant
and wells remains the same, regardless of the anticipated reduction in total units.
As a result of slower growth, the cash balance for the water connection fund (Exhibit D)
is expected to be depleted after 2022, and the water operating fund is expected to run
annual deficits beginning in 2016, when operating expenses for the second treatment
plant begin. Since the real estate market is likely to recover, we are not recommending
higher rate increases in 2007 to deal with these future deficits. However, future rate
increases may need to be higher than currently projected if the real estate market remains
depressed.
Recommendation #1: Continue to update the rate study every 2-3 years to monitor
trends and adjust rates accordingly. As mentioned above, if growth continues to slow,
capital improvements may need to be deferred or future rate increases may need to be
higher than projected in this study.
Recommendation #2: Consider implementing an area charge for the water and sewer
trunk systems. The area charges are collected at the time of platting, and are charged on
the basis of acreage, rather than units. By spreading the infrastructure cost between area
charges and hook-up fees, the City is buffered from declines in the marketplace.
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Assumes development density of 3 units per developable acre
Sewer Water
ConnectionConnection Area ChargeArea Charge TOTAL
City Fees FeesWater Main San. Sewer
Andover 777 2,754 826 460 4,816
2006 to to
1,224 5,263
Carver 2,553 3,808 none none 6,361
2006 ($1,550 deducted to be
equivalent to cities in
MCES system.)
Chanhassen
2006 1,575 4,077 none none 5,652
Proposed
Chanhassen 1,669 4,485 6,154
2007
Chaska 253 3,179 522 334 4,288
2006
Farmington 2,420 2,140 1,900-3,1001,930 5,836 - 6,236
2006 depending on area
Inver Grove
Heights 2,415 2,275 3,000 3,000 6,690
2006
Medina 1,687 3,938 nonenone 5,625
2006
Proposed 1,771 4,689 nonenone 6,460
Medina
2007
Depends on DistrictDepends on District 4,984
Savage 1,687 2,250 1,047-1,673993 - 1,490 to
2006 5,427
(assumes 5%
increase)
Fee Comparison for Single Family Lot
Water and Sanitary Sewer Utility Infrastructure Fees
Exhibit B
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Ending Cash Balance Target Reserves (6 mos. operating expense)
Fax: (651) 697-8555
jcook@ehlers-inc.com
http://www.ehlers-inc.com
(651) 697-8546
3060 Centre Pointe Drive
Roseville, MN 55113-1105
The City has requested that Ehlers & Associates update the storm water rate study
completed in 2005. The study update accomplishes the following goals:
1. Establishes target levels for cash balances in the storm water fund.
2. Makes recommendations for storm water utility rates and development fees to
ensure adequate revenue to pay for constructing, improving, and maintaining the
storm water system, including the surface water management plan.
3. Compares Chanhassen’s fee structures with other developing cities.
Background
There are three components to the City’s storm water system and fee structure:
The storm water utility fee is a quarterly fee intended to pay for the maintenance of the
storm water system once it has been constructed. The fee was increased by 50% in 2006
after not being increased for several years prior to that. The 2006 rate increase still kept
the quarterly rate competitive with comparable communities.
The water quality fee and water quantity fees are area charges assessed against
developable acreage at the time the land is platted. These fees can be thought of as the
“ponding” and “piping” fees. The water quality fee (“ponding”) pays for land and
installation costs for storm water ponding. A developer who ponds on-site is given a
credit equal to 50% of the fee. The water quantity fee (“piping”) pays for the storm water
pipes and outlets. Developers receive a credit if they already have an outlet structure on
the property. Both water quality and quantity fee have been increased based on the
construction price index, and are calculated based on the run-off generated by the
development use.
To: Honorable Mayor and Councilmembers
From: Jessica Cook and Mark Ruff
Subject: Storm Water Rate Study
Date: November 20, 2006
Fax: (651) 697-8555
jcook@ehlers-inc.com
http://www.ehlers-inc.com
(651) 697-8546
3060 Centre Pointe Drive
Roseville, MN 55113-1105
Assumptions
Below is a chart that summarizes the significant assumptions used in the study.
Growth The amount of residential development has been scaled back by 1,300
units to reflect the slowing real estate market.
Residential – 2,300 new units through 2018; 50 units per year thereafter
Commercial – 4 new customers per year through 2011, 2 new customers
per year 2012-2013, and none thereafter.
Same growth assumptions as used for water and sanitary sewer studies.
Capital
Improvements
The study used the City’s capital improvement plan for 2007-2011,
including $200,000 for the public facility expansion in 2008 and $700,000
for Lyman Boulevard improvements in 2009.
Beginning in 2012, improvements average $872,000 per year (in today’s
dollars) for SWMP implementation, land acquisition, and street
improvement projects.
Costs are inflated 5% annually, including land acquisition.
Operating
Expenses
Expenses increase 3% annually.
Cash Balances
The purpose of the cash balance is to allow the City to fund improvements
on a “pay-as-you-go” basis, reserving the use of debt for major
improvements. The current cash balance is approximately $4 million.
The minimum recommended cash balance is $2,000,000.
See Exhibit B.
Findings
Exhibit A is a chart that shows the projected rate increases. The projected 2006 increase
for Chanhassen’s stormwater utility would raise the fee 4% from $7.50 to $7.80 per
quarter.
The 2006 North Central Utility Rate Survey indicates that the quarterly fees for the metro
area suburbs range from $3.00 in Eden Prairie to $18.00 in Prior Lake, and the median
quarterly fee is $10.50.
Water Quality and Quantity Fees are projected to increase 20% and 7% respectively in
2007. Keep in mind that most developers only experience half of the rate increase for the
water quality fee because of the credit for on-site ponding. Therefore, the estimated
combined 2007 increase for a given developer will be 9.8% after ponding credits are
applied.
Exhibit A
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6
CHANHASSEN CANVASSING BOARD/
CHANHASSEN CITY COUNCIL
NOVEMBER 8, 2006
Mayor Furlong called the Canvassing Board to order at 5:17 p.m. After reviewing the results
from the 2006 election, the following motion was made.
Resolution #2006-78: Councilman Lundquist moved, Councilman Peterson seconded to
approve the election results as presented. All voted in favor and the motion carried
unanimously with a vote of 4 to 0.
The following were declared winners of the municipal election, with all terms ending the first
business day of January in 2011:
Mayor: Tom Furlong
City Council Member: Vicki Ernst
City Council Member: Bryan Litsey
Councilman Lundquist moved, Councilman Peterson seconded to adjourn the Canvassing
Board. All voted in favor and the motion carried unanimously with a vote of 4 to 0. The
meeting was adjourned at 5:25 p.m.
Todd Gerhardt
City Manager
Prepared by: Karen Engelhardt
CHANHASSEN CITY COUNCIL
WORK SESSION
NOVEMBER 13, 2006
Mayor Furlong called the work session meeting to order at 5:30 p.m..
COUNCIL MEMBERS PRESENT: Mayor Furlong and Councilman Peterson
COUNCIL MEMBERS ABSENT: Councilwoman Tjornhom and Councilman Lundquist
STAFF PRESENT: Todd Gerhardt, Laurie Hokkanen, Todd Hoffman, Paul Oehme, and Greg
Sticha
REVIEW BOARD OF ADJUSTMENTS AND APPEALS PROCESS, ANGIE JOHNSON,
COUNTY ASSESSOR.
Todd Gerhardt reviewed last year's process and introduced Angie Johnson, the Carver County
Assessor. Angie Johnson talked about the "open book" process she is suggesting the city
implement for 2007. Todd Gerhardt noted the frustration from the residents/homeowners
perspective of going through both the city and county appeal process. Mayor Furlong asked
about feedback from other cities that are currently using the open book process. Todd Gerhardt
outlined the city approval needed to adopt this system. Councilman Peterson asked staff to
investigate if there are better options out there that are currently being used other than the open
book option. Mayor Furlong asked that this item be placed on the next City Council agenda for
a public hearing and council discussion.
REVIEW OF 2006 WORK PLAN & PRESENTATION OF 2007 WORK PLAN FOR THE
SHERIFF'S DEPARTMENT.
Sgt. Ross Gullickson reviewed the 2006 accomplishments and proposed changes in 2007 for law
enforcement records and reports, deputy supervision, Project Leadfoot, traffic enforcement and
education, patrolling of parks and lakes, juvenile violations and gang activities, and emergency
preparedness. Under crime prevention and public safety education he reviewed the rental
housing, conduct on premise, crime prevention programs and attendance at City Council
meetings. One of the major areas of concentration for 2007 will be implementing a program to
develop relationships with the business community, occasional utilization of the unmarked patrol
vehicles in residential and business neighborhoods, and enforcement of curfew violations. Sgt.
Gullickson also asked the council to begin consideration of the addition of an investigator and
patrol deputy positions in 2008. Todd Gerhardt stated staff will prepare criteria and a guide for
the new positions. Councilman Peterson asked how future technology could assist with
reviewing the need of hiring additional deputies. Commander Jeff Enevold provided an update
on the break-in situation that occurred over the weekend and noted there will be a neighborhood
meeting on Thursday.
City Council Work Session - November 13, 2006
2
2007 BUDGET PRESENTATIONS:
Chief Greg Geske gave a power point presentation of the 2007 budget proposal from the fire
department. Greg Sticha gave a power point presentation for the finance department. Mayor
Furlong asked for an update of the ACH program for utility billing.
Mayor Furlong adjourned the work session meeting at 6:40 p.m..
DISCUSSION OF CITY MANAGER'S PERFORMANCE REVIEW PROCESS.
The City Council enter into executive session to discuss the city manager's performance review
process.
Submitted by Todd Gerhardt
City Manager
Prepared by Nann Opheim
CHANHASSEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 13, 2006
Mayor Furlong called the meeting to order at 6:45 p.m.. The meeting was opened with the
Pledge to the Flag.
COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman Peterson and Councilman
Lundquist
COUNCIL MEMBERS ABSENT: Councilwoman Tjornhom
STAFF PRESENT: Todd Gerhardt, Laurie Hokkanen, Roger Knutson, Paul Oehme, and Todd
Hoffman
PUBLIC ANNOUNCEMENTS:
Mayor Furlong: Good evening and welcome to those here in the council chambers, as well as
those watching at home. We've got some schedules we're trying to accommodate here so I
appreciate everybody's patience and understanding. What I'd like to do, first of all ask if there
are any additions or modifications to the agenda items presented this evening. Without objection
we'll move forward. What I'd like to do is deal with the items that require action by the council
this evening and then move to visitor presentations so tonight I'm going to move visitor
presentations until after we're done with our item number 2 so that we can be sure to have the
full council for those items requiring action. With that we'll move to our consent agenda.
CONSENT AGENDA: Councilman Peterson moved, Councilman Lundquist seconded to
approve the following consent agenda items pursuant to the City Manager's
recommendations:
a. Approval of Minutes:
-City Council Work Session Minutes dated October 23, 2006
-City Council Verbatim & Summary Minutes dated October 23, 2006
Receive Commission Minutes:
-Park and Recreation Commission Verbatim & Summary Minutes dated October 24,
2006
b. Zumbro River Constructors Interim Use Permit for Property Located at 1425 Bluff Creek
Drive.
c. Resolution #2006-79: 2006 Sanitary Sewer Rehabilitation Project 06-11:
1) Award Construction Contract for Infiltration/Inflow Project.
2) Approve Agreement with the Metropolitan Council
City Council Meeting - November 13, 2006
2
d. TH 101 Gap Project:
1) Resolution #2006-80: Approve Amendment to State Loan Agreement.
2) Resolution #2006-81: Cooperative Agreement
e. Resolution #2006-82: Koehnen Area/Yosemite Avenue Street Reconstruction Project
07-01: Order Preparation of and Accept Feasibility Study; Call for Public Hearing.
f. Award Contract, Non-Degradation Plan.
g. Resolution #2006-83: Tanadoona Drive/Dogwood Road Reconstruction Project 06-06:
Order Preparation of Feasibility Report.
h. Lakeside Project 06-13: Approve Changes to Development Contract.
i. TH 312/212 Project 03-09: Approve TH 212 Change Order with MnDot for Sanitary
Sewer Extension to the Future Fire Station on Lyman Boulevard.
j. Boulder Cove Project No. 06-15: Extend Time to File Development Contract and Final
Plat.
k. MUSA Expansion Project No. 06-05: Approve Change Order #1.
l. Resolution #2006-84: Adopt Assessment Roll and Call for an Assessment Hearing on
December 11, 2006 for Bluff Creek Boulevard Improvements, Project 06-05.
All voted in favor and the motion carried unanimously with a vote of 3 to 0.
PUBLIC HEARING: REQUEST FOR AN ON-SALE BEER & WINE LICENSE, 7765
CENTURY BOULEVARD, LAS TABLITAS MEXICAN FOOD, ALFONSO V.
CARRILLO.
Public Present:
Name Address
Josefina Anaya 7640 Century Court
Alfonso V. Carrillo 7640 Century Court
Alicia & Erik Johnsan 8320 Kelzer Pond Drive, Victoria
Laurie Hokkanen: As the mayor said, this is a request for an on sale beer and wine license for a
restaurant located at 7765 Century Boulevard. This is the location formerly the Skyline Café at
Century Boulevard and Highway 5. In the development with the Shell gas station and this will
be a restaurant. It will be open from 7:00 a.m. to 9:00 p.m. and serve menu items like burritos
and quesadillas. The staff recommendation is to approve the request contingent on the favorable
completion of a law enforcement background check. That hasn't come back yet. We're
City Council Meeting - November 13, 2006
3
expecting that to be back by the end of the month and the applicant, Mr. Alfonso Carrillo is here
if you wish to ask him questions as well.
Mayor Furlong: Okay, thank you. Any questions for the applicant at this point? Okay. What I
will do is open it up for a public hearing and invite any interested party to come forward to the
podium. Please state your name and address. If you'd like to speak now, sure.
Alfonso Carrillo: Yeah good night. My name is Alfonso Carrillo and I'm living in 7640 Century
Court in Chanhassen. We almost ready to open this Mexican restaurant to offer a good food for,
like our community in Chanhassen and a different place to good price, good service and good
food.
Mayor Furlong: Good. We wish you every success.
Alfonso Carrillo: Yes.
Mayor Furlong: Hope it goes well.
Alfonso Carrillo: Thank you.
Mayor Furlong: Is there anybody else that would like to speak on this matter? Very good. If
not then, without objection we'll close the public hearing and bring it back to council for
discussion. Any discussion? Very good. You don't want us to vote on quality questions. How
about if there's no discussion we'll move to the vote. You're moving the motion that's in the staff
report, is that correct?
Councilman Peterson: That's correct.
Mayor Furlong: Thank you. Made and seconded. Any discussion on the motion?
Councilman Peterson moved, Councilman Lundquist seconded to approve the request for
an on-sale beer and wine license for Las Tablitas Mexican Food contingent upon receipt of
a favorable report from law enforcement, license fee, and liquor liability insurance. All
voted in favor and the motion carried unanimously with a vote of 3 to 0.
VISITOR PRESENTATIONS:
Commander Jeff Enevold: Good evening Mr. Mayor and Council. Thank you. I'm here just to
update the council on a pretty significant event that happened in the community on Thursday
evening, Friday morning and that was the home invasion, kidnapping that occurred and I just
wanted to update you that our office has received a number of tips over the weekend due to the
media coverage. Our investigators are diligently following up on all of the leads and we've
dedicated a lot of resources to solve this crime. And really what our goal is here is to restore
peace and security to the family and the neighborhood and to the community of Chanhassen
here. With that said, the Carver County Sheriff's office, City of Chanhassen and the City of
Eden Prairie are hosting a meeting here at the council chambers on Thursday evening at 7:00
City Council Meeting - November 13, 2006
4
p.m. and we invite all the, all the neighbors. Anyone in that surrounding area or anybody that
has any questions or concerns about this crime to this meeting. We will have some crime
prevention specialists here to share some tips with them on how to keep themselves safe and
their homes safe. We'll certainly answer any questions that they might have regarding this
incident. We want to stress that this is really an unusual crime and in all my years of law
enforcement, I haven't seen one like this. It's really unique and we're doing everything we can to
solve it and I really want to stress the point that we're trying to restore the peace and security to
this family, to the neighborhood and to the community of Chanhassen. So that being said.
Todd Gerhardt: Commander Enevold, how are you doing that? Are you stepping up patrol in
the neighborhood? Throughout the community? How are you trying to instill that peace back
into the neighborhoods?
Commander Jeff Enevold: This is a neighborhood that borders on the city of Chanhassen and
Eden Prairie so we're working with Eden Prairie who's providing extra patrol. The Carver
County Sheriff's office is also providing some extra patrol, along with the full time deputies here
in Chanhassen are providing extra patrol in that neighborhood and that area.
Todd Gerhardt: If individuals can't make that meeting on Thursday night, is there a number that
maybe somebody from the public could call to get questions answered or get some feedback on
some crime prevention techniques?
Commander Jeff Enevold: I would refer them to Sergeant Ross Gullickson here at Chanhassen
City Hall. He could contact the Crime Prevention Specialist and we could certainly mail out
information or answer any questions they would have over the phone, certainly.
Todd Gerhardt: Okay. And I think the direct line number here to City Hall is 227-1100.
Commander Jeff Enevold: That's correct.
Todd Gerhardt: Thank you.
Commander Jeff Enevold: Thank you.
Mayor Furlong: So again, Thursday evening and that's here at City Hall.
Todd Gerhardt: Yeah. In the council chambers at 7:00. Beth Hoiseth, our Crime Prevention
Specialist. Carver County deputies will be here. We've also invited, as Commander Enevold
had said, Eden Prairie officers. They don't have a Crime Prevention Specialist but they have
somebody involved in that area, will also be in attendance. I believe Sheriff Olson will also be
here leading the meeting.
Mayor Furlong: Very good, thank you. Thank you gentlemen. Appreciate all your efforts.
Anyone else for visitor presentations this evening? Seeing none, we'll move to council
presentations.
City Council Meeting - November 13, 2006
5
COUNCIL PRESENTATIONS: None.
ADMINISTRATIVE PRESENTATIONS:
Todd Gerhardt: Just trying to wrap up some of our construction activity before too much more
snow flies. We have finished the parking lots and driveway access to Lake Ann. The rain
gardens have been installed. We haven't completed the landscaping as of yet for those rain
gardens but they are functional in the design and installation as of today. We are also have the
driveway access to the water treatment site has been completed. We are, should be completed
with our base course, the east/west collector. Bluff Creek Boulevard down in the 2005 MUSA
area. That should be completed by Wednesday of this week with weather permitting. The
moose that was on the loose in Chanhassen is no longer on the loose and is probably be a meal
for somebody for Thanksgiving. You know I think the DNR did the right thing in controlling
that situation so it didn't get out onto 494. I think that was a big concern in the area. Whenever
you get a major highway like that so, it's sad to see but I think for public safety reasons that was
a good decision. And they tried to control it in any other means, you know you've got a 1,200
pound animal. It would have taken quite a while for that animal to be captured, darted, whatever
it might be. I think it may have been a real safety issue there so I think there was some questions
in the public regarding that so, get that addressed. Other than that, it was a busy weekend
dealing with the incident in Settlers West and I think they got some really good leads. You know
a little bit more came out this afternoon so we're hopeful that we'll get a conviction on that
incident and follow up on that. That's all I have.
Mayor Furlong: Good. Any questions for Mr. Gerhardt? Very good.
CORRESPONDENCE DISCUSSION. None.
Councilman Lundquist moved, Mayor Furlong seconded to adjourn the meeting. All voted
in favor and the motion carried with a vote of 2 to 0. The City Council meeting was
adjourned at 6:50 p.m..
Submitted by Todd Gerhardt
City Manager
Prepared by Nann Opheim
MEMORANDUM
TO: Paul Oehme, Director of Public Works/City Engineer
FROM: Gordy Stauff, Engineering Technician IV
DATE: November 27, 2006
SUBJ: Accept Public Streets and Utilities in Pinehurst
Project No. 05-03
Staff has received a letter from Mr. Christ Moehrl, Project Engineer with Westwood
Professional Services, requesting the City consider acceptance of the streets and utility
improvements in the above-referenced project. According to Mr. Moehrl, the public
improvements have been completed in conformance with the approved plans and
specifications. City staff performed an inspection of the project and found the streets
and utilities in satisfactory condition.
The City will retain $50,000 on the letter of credit for outstanding issues that are
unrelated to the streets and utilities.
It is therefore recommended that the City Council accept the public streets and utility
improvements in Pinehurst, Project No. 05-03, for perpetual maintenance and
ownership.
jms
Attachments: 1. Letter from Chris Moehrl dated October 4, 2006.
2. Location Map.
c: Alyson Morris, Assistant City Engineer
Chris Moehrl, Westwood Professional Services
Jason Miller, Plowshares Development, Inc.
g:\eng\projects\p-s\pinehurst (mancino prop.)\accept streets-utilities.doc
C:\DOCUME~1\karene\LOCALS~1\Temp\Staff Report.doc
MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM: Paul Oehme, Dir. of Public Works/City Engineer
DATE: November 27, 2006
SUBJ: East Water Treatment Plant Project No. 04-08: Reject the Quote for
Security System with ADT; Accept Quote and Approve a Contract
with Siemens Building Technologies, Inc.
REQUESTED ACTION
Reject quote for security system with ADT and accept quote and approve a contract
with Siemens Building Technologies, Inc.
BACKGROUND
On August 14, 2006, Council approved a quote for the East Water Treatment Plant
security system with ADT Security Systems, Inc.
DISCUSSION
Since the approval of the ADT quote ($32,309.00), staff and the City Attorney have
tried to work with ADT on a contract for the work. However, we have been unable to
come to reasonable terms for a contract. The issue is ADT’s request for the City to
indemnify them in certain situations. Since staff feels these terms are unacceptable,
staff is requesting to approve a quote and a contract with the next lowest responsible
quoter.
Siemens Building Technologies, Inc. quote is for $38,250.00. The budgeted amount
of for this work was $50,000. Staff has reviewed past projects that Siemens has
installed and finds them similar in nature to the work requested at the water treatment
plant. Also, staff has reviewed the work scope with Siemens personnel at the
treatment plant. The City Attorney has reviewed the Siemens Building Technologies,
Inc. quote and finds it acceptable.
Staff requests Council reject the quote for a security system with ADT and accept a
quote and approve a contract with Siemans Building Technologies, Inc.
Attachment
MEMORANDUM
TO: Paul Oehme, City Engineer/Dir. of Public Works
FROM: Alyson Fauske, Assistant City Engineer
DATE: November 27, 2006
SUBJECT: Vacation of Sanitary Sewer Easement at 125 Lakeview Road (Lakeside
Development- Sienna Corporation)
REQUEST (Simple Majority Vote Required)
Staff has received a request from Sienna Corporation for the vacation of the fifteen (15) foot wide
sanitary sewer easement on the southwest side of the property.
BACKGROUND
The existing 15-foot wide sanitary sewer easement was acquired on March 12th, 1979. This
sanitary sewer easement was required for a four-inch diameter force main, which connected to a
gravity sanitary sewer which flowed to the Lake Ann Interceptor through the property that is now
known as North Bay. The four-inch diameter forcemain carried flow from the Lyman Road/Lake
Riley Road sanitary sewer, which was installed with Project 77-2.
In conjunction with Project 93-32B, gravity sanitary sewer was installed from Lakeview Road
East (the North Bay development) to the existing sanitary sewer at the intersection of Lyman
Boulevard and Lake Riley Road. This gravity sanitary sewer flows south within the Lake Riley
Road right of way to Lift Station 18.
Project 95-20 connected the Lakeview Hills site to the gravity lateral sanitary sewer within the
North Bay development.
On October 9, 2006 the vacation application was submitted by Sienna Corporation with the
required fees.
DISCUSSION
The Lakeside development will connect to the lateral sanitary sewer within Lakeview Road East.
The as-built information for the North Bay development, Project 95-20 indicate that the portion of
the gravity system to the Lake Ann Interceptor within the North Bay development was removed
and plugged at the manhole to the north, within the Highway 212 right of way. Any sanitary
sewer encountered during construction of the Lakeview development will be removed or
abandoned.
The as-builts from Project 93-32B do not indicate if the four-inch diameter forcemain was
abandoned in-place or removed. Sienna Corporation intends to remove any abandoned utilities
encountered during construction.
RECOMMENDATION
Staff recommends that the Chanhassen City Council approves a resolution vacating the fifteen
(15) foot wide sanitary sewer easement within 125 Lakeview Road, the legal description of which
is attached.
Attachments: 1. Application
2. Legal description of property
3. Drawing and legal description of proposed vacation
4. Notice of public hearing/Affidavit of mailing/location map
G:\ENG\PROJECTS\K-O\Lakeside (Lakeview Hills site)\Vacation Memo 11-27-06.doc
MEMORANDUM
TO: Paul Oehme, City Engineer/Dir. of Public Works
FROM: Alyson Fauske, Assistant City Engineer
DATE: November 27, 2006
SUBJECT: Koehnen/Yosemite Reconstruction, Project No. 07-01
Hold Public Hearing
Authorize Preparation of Plans and Specifications
BACKGROUND
On September 26, 2005, Council authorized the preparation of the 2006 Street
Improvement Feasibility Report.
On January 9, 2006 Council accepted the feasibility report and called for the public
hearing for the project.
On January 23, 2006 Council held the Public Hearing for the Koehnen area
reconstruction project.
In April, 2006 it was determined that the reconstruction project could not be completed
until late fall, 2006 due to the MNDOT State Aid Review process for the Yosemite
Avenue portion of the project.
On April 10, 2006 Council approved deleting the Koehnen area reconstruction from the
06-01 project.
On September 25, 2006 Council approved the Professional Services Agreement
Addendum.
On November 8, 2006 Staff hosted a Neighborhood Meeting
On November 13, 2006 Council authorized and accepted the Feasibility Study and
called the Public Hearing.
DISCUSSION
These proposed street improvements were identified using the City’s Pavement
Management program and because of the utility problems in the area.
Streets are recommended for reconstruction in the Koehnen area. These streets are 35
years old and are in need of replacement and do not have concrete curb and gutter. The
reconstruction area includes approximately 1.05 miles of street, including West 63rd
Street, Koehnen Circle East, Koehnen Circle West, Cardinal Avenue, Blue Jay Circle,
Audubon Circle and Yosemite Avenue (from 6440 Yosemite Avenue to the City limits).
Concrete curb and gutter will be included in the street design. Also, the street
improvement project will include replacement of all watermain, replacement of some
sanitary sewer, installation of storm sewer and construction of storm water treatment
ponds.
The watermain in this area is cast iron which has resulted in 23 documented watermain breaks. It is
recommended to replace the watermain in this area along with the water services in the right-of-way.
Televising of the sanitary sewer indicates that portions of this utility are “egged”, sagging and/or cracked.
Bolton & Menk, the consultant engineer the City has contracted for this project, recommends that
portions of the sanitary sewer exhibiting “extreme” sagging or segments that are cracked be replaced.
Storm sewer will be installed and will outlet to one of three ponds that will be constructed in conjunction
with the project. The ponds will treat the runoff before discharging to other water bodies.
Forty percent (40%) of the street rehabilitation costs are proposed to be assessed to the benefiting
property owners within the project area. The preliminary assessment amount for the Koehnen area is
$7,100/lot and is proposed to be assessed over a 10-year period at 6% interest. The total estimate
assessment amount is $468,600.00.
Approximately seven residents (representing five properties) attended the open house on November 8,
2006. The following summarizes the questions, comments and concerns heard at the open house. All
property owners’ questions were answered at the meeting or with a follow-up letter or phone call.
· What is the estimated time to complete the project?
· What type of curb will be installed?
· Will Yosemite be wider?
· Can vacant parcels be assessed?
· Can Shorewood assess us in the future for street improvements?
· Will I have access to my property?
· Will mail delivery be interrupted?
Funding for this project is proposed as follows:
ITEM ESTIMATED
PROJECT COST FUNDING
$ 1,200,000.00 Revolving assessment fund Streets $ 1,681,888.00 500,000.00 Municipal State Aid
Storm Sewer 599,750.00 610,000.00 Storm Sewer Utility Fund
Sanitary Sewer
Reconstruction
191,808.00 230,000.00 Sanitary Sewer Fund
Watermain
Reconstruction
610,284.00 660,000.00 Water Utility Fund
TOTAL $ 3,083,730.00 $ 3,200,000.00
The anticipated schedule of the project is as follows:
Neighborhood Meeting March, 2007
Assessment Hearing/Award Contract April, 2007
Start Construction May, 2007
Substantial Completion August, 2007
RECOMMENDATION
Staff recommends that City Council order the preparation of plans and specifications for City Project 07-
01.
c: Marcus Thomas, Bolton & Menk
G:\ENG\PUBLIC\07-01 KoehnenYosmite Road Imp\11-27-06 public hearing auth plans & specs.doc