1k. Plans & Specs 1990 street repair t
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690 COULTER DRIVE• P.O. BOX 147• CHANHASSEN, MINNESOTA 55317
c (612) 937-1900 • FAX(612)937-5739 MIMI d!Qf Administrator
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MEMORANDUM *loth
hlscte
TO: Gary Warren, City Engineer m`
OW Submitted to Commission
FROM: Charles Folch, Assistant City Engineer ,.
(J/
Date Submitted to Council
DATE: June 20, 1990 G ' .5'9a
SUBJ: Approve Plans and Specifications for 1990 Street Repair
Project; Authorize Advertising for Bids
File No. 90-11
Attached you will find a copy of ='the specifications for the 1990
Street Repair Program and a map showing the areas to be involved
in the program. This year's program will implement bituminous
leveling and patching, sealcoating, and an extensive amount of
crack sealing in an ongoing meffort to improve the life and
serviceability of City streets.
I have estimated a construction costfor the project of $119,000
of which approximately $23,000 will be available from State-Aid
funds since Lake Lucy Road and Lake Drive East are MSA roadways.
Since this work is an annual program and due to time limitations,
the advertisement for bids has already *een published. The bid
opening has been scheduled for 10:00 a.m. on July 9, 1990. Bids
will be reviewed and an award of contract recommendation will be
prepared and presented to the City Council at their regular
g July '9, 1990. ,.
meeting on �3
., TREF"77- R-. .
It is therefore recommended that Vie--plans d -specifications for
the 1990 Street Repair Program be approved and advertisement for
bids be authorized.
ktm .. Y
t'. OFFICIAL ENGINEERING COPY
Attachments: 1. Advertisement or Bids.
2. Proposal. k Received.
3. 1990 Specifications. Revision No.
4. Contract.
.Approved by City Engine
Date GP Z'.
Approved by City Council
Date
CITY OF CHANHASSEN
STREET REPAIR PROGRAM
1990
SPECIFICATIONS AND BID PROPOSAL
I hereby certify that this plan, specification or report was pre-
pared by me or under my direct supervision and that I am a duly
registered Professional Engineer under the laws of the State of
Minnesota.
Gary G. Warren, Reg. No. 13813
Date: June 21 , 1990
TABLE OF CONTENTS
Item Page
Advertisement for Bids 2
Proposal 3-4
General Requirements/Special Provisions 5-11
Form of Contract 12-14
Location Maps (5)
Pavement Marking Detail
-1-
CITY OF CHANHASSEN
ADVERTISEMENT FOR BIDS
1990 Street Repair Program
Notice is hereby given that the Chanhassen City Council will
receive sealed proposals for its 1990 Street Repair Program as
detailed in the specificiations dated June 21, 1990 at the office
of the City Engineer until 10:00 a.m. , July 9, 1990, when they
will be publicly opened at City Hall, 690 Coulter Drive,
Chanhassen, Minnesota, 55317.
The work includes bituminous leveling, patching, crack sealing,
sealcoating, pavement striping and appurtenances consisting of
approximately 52,840 gallons of bituminous material for sealcoat,
2,640 tons of sealcoat aggregate and 250 tons of bituminous wear
course (MnDOT 2341) .
All proposals shall be addressed to:
Gary Warren, City Engineer
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
All proposals shall be securely sealed and shall be endorsed on
the envelope with the statement "PROPOSAL FOR 1990 STREET REPAIR
PROGRAM" and shall be on the Proposal Form included in the plans
and specifications. All bids shall be accompanied by a certified
check, cashiers check or bid bond in the amount of five (5)
percent of the total bid price made payable to the City of
Chanhassen.
Specifications for the above-mentioned work are on file in the
office of the City Engineer, Chanhassen, Minnesota, where copies
for bidders may also be obtained. The City reserves the right to
reject any or all bids and to waive any irregularities in the
bidding, and further reserves the right to award the contract in
the best interest of the City. No bids may be withdrawn within
thirty ( 30 ) days from the date bids are opened.
Published in the Construction- Bulletin on June 29, 1990
Published in the Chanhassen Villager on June 28, 1990
PROPOSAL
1990 STREET REPAIR PROGRAM
CITY OF CHANHASSEN, MINNESOTA
Honorable Mayor and City Council Members
City of Chanhassen
Chanhassen, Minnesota 55317
Gentlemen:
•
The undersigned, being familiar with the local conditions affecting the cost of
the work and with these contract documents dated June 21, 1990, on file in the
office of the City Engineer of the City of Chanhassen, Minnesota does hereby
propose to furnish all labor, material, skills and equipment necessary to
repair/sealooat designated city streets according to the following schedule of
approximate quantities and respective unit prices.
1. bh1DOT 2356.505 CRS-2 Bituminous Material for Sealcoat
52,840 Gallons @ $ _ $
2. MnDOT 2356.507 FA-2 Aggregate
•
1,760 Zbns @ $ = $
3. MnDOT 2356.507 Class A Gray Granite Chip Aggregate
880 Tons @ $ _ $
4. MnDOT 2341.508 Wearing Course Mixture
250 Tons @ $ = $
5. Crack Cleaning and Asphaltic Sealing
19,600 LF @ $ = $
6. MnDOT 2357.502 Bituminous Material for Tack Coat
150 Gallons @ $ = $
7. MnDOT 2506.522 Adjust Frame and Ring Casting
5 Each @ $ = $
8. Mudjack Curbing
70 LF @ $ = $
9. Remove and Replace Surmountable Curb
50 LF @ $ = $
-3-
PROPOSAL
(Continued)
10. Pavement Markings
Lump Sum $ _ $
1.btal Bid Price $
The undersigned bidder also agrees to furnish the required bond and to enter into
a contract with the City within ten (10) days after the City's acceptance of this
Proposal or any section or sections thereof, and further agrees to complete the
entire work covered in the contract award prior to , 1990, except as
noted in the specifications and subject to the provisions of the contract documents.
Enclosed is the required Proposal guarantee in the amount of 5%, which the
undersigned bidder agrees to be forfeited to and become the property of the City
of Chanhassen, as liquidated damages should this Proposal be accepted and a
contract be awarded to him and he fails to enter into a contract within ten (10)
days, but otherwise the aforesaid Proposal guarantee will be returned upon his
signing the contract and delivering the approved bond.
In sumtmitting this bid, it is understood that the right is reserved by the City
to reject any and all bids, waive the informalities in any bid, and award the
work in the best interest of the City. It is further understood that this bid
may not be withdrawn within a period of thirty (30) days after the scheduled
time for the receipt of bids.
AU addenda shall became a part of the bid. We hereby acknowledge Addenda Nos.
, and
We have examined the site of the work and are familiar with all conditions
affecting the work.
Where there is a discrepancy between the unit price and the total item cost, the
unit price shall dictate.
If this proposal is accepted, we will execute a contract in the form specified
and will furnish a performance bond in the amount of the contract.
Respectfully Submitted,
Firm Name:
Address:
By:
•
Its:
Signed:
Telephone:
-4-
•
1990 STREET REPAIR SPECIFICATIONS
GENERAL REQUIREMENTS AND SPECIFIC PROVISIONS
The project shall be constructed in accordance with the current
Minnesota Department of Transportation Standard Specifications,
except as modified or altered below:
Project Description
The project will consist of constructing a bituminous sealcoat
with either FA-2 Aggregate (Pea Rock) at 25 to 30 lbs. per square
yard or 3/8" Class A Coarse Aggregate (Gray Granite Chip) and
CRS-2 bituminous material at 0.25 to 0.30 gallons per square yard
on City streets as designated in the following list.
The project shall also include the street preparation work of
• sweeping clean the street surface, the cleaning of foreign material,
installing bituminous leveling and/or overlay courses at designated
areas, adjusting designated manhole and catch basin castings, gate
valves, crack cleaning and filling, and aggregate sweeping
following the sealcoat operations.
The following is a compilation of streets for the 1990 Street
Repair Program. MnDOT 1903 Compensation for Increased or
Decreased Quantities shall not apply to this contract. The
engineer shall have the right to add or delete pavement areas
without changes in the unit prices named in the proposal.
Proposed streets to be sealcoated are as follows:
A. 3/8" Class A Coarse Aggregate (Gray Granite Chip)
1. Lake Lucy Road - Powers Boulevard to Galpin Boulevard
2 . Lake Lucy Lane - Lake Lucy Road to Wood Duck Drive
3. Lake Drive East - T.H. 101 to Dakota Avenue
4 . West 78th Street - Dakota Avenue to West 187th Avenue
5 . West 187th Avenue
6 . 77th Street - West 187th Avenue to Dell Road
7. Dell Road - State Highway 5 to north of Quattro Drive
8 . Quattro Drive
B. FA-2 Aggregate
1. Wood Duck Drive - Ringneck Drive to Pintail Circle
2. Wood Duck Circle
3. Teal Circle
4 . Pintail Circle
5. Steller Court
6 . Charing Bend.
7 . Devonshire Drive - Lake Lucy Road to Powers Boulevard
8. Stratton Court
9. Bretton Way
10 . Wesley Court
11 . Arlington Court
12 . Redwing Lane - Carver Beach Road to Kerber Boulevard
-5-
B. FA-2 Aggregate (Continued)
13 . Penamint Lane
14. Penamint Court
15. Nez Perce Court
16. Preakness Lane
17. Pimlico Lane
18. Belmont Court
19. Derby Drive
20. Canterbury Circle
21 . Bighorn Drive - Kerber Boulevard to cul-de-sac just east
of Frontier Trail
22. Conestoga Trail
23. Conestoga Court
24 . Sierra Trail
25. Sierra Court
26 . Chippewa Trail
27. Chippewa Circle
28. Santa Vera Drive
29. Saratoga Circle
30 . Saratoga Drive
31 . Hidden Lane
32. Hidden Court
33. Hidden Circle
34. Marsh Drive
35. Sinnen Circle
36 . Dakota Lane - Westerly cul-de-sac east to Erie Circle
37 . Flintlock Trail
38. Homestead Way
39. Sandy Hook Road
40 . Sandy Hook Circle
.41 . Cheyenne Trail
42 . Dakota Trail
43 . Dakota Circle
44. Brule Circle
45 . Choctaw Circle
Proposed streets to be repaired are as follows:
A. Leveling (as marked in the field)
1. Saratoga Drive
2. Santa Vera Drive
3. Chippewa Trail
4. Redwing Lane
5 . Preakness Lane
6. Stratton Court
7. Dakota Trail
8. Dakota Circle
9. Sandy Hook Road
B. Crack Sealing (as marked in the field)
1. The majority of the streets listed in this contract will
require crack cleaning and sealing.
-6-
I
SITE INVESTIGATION
The Contractor acknowledges that he has satisfied himself as to
the nature and location of the work and the general and local
conditions of the various sites as well as the character of the
equipment required during and after prosecution of the work. Any
failure by the Contractor to acquaint himself with the available
information will not relieve him from the responsibility for
estimating properly the difficulty or cost of successfully
performing the work.
TIME SCHEDULE
The Contractor shall indicate the completion date in the
appropriate spaces provided on the proposal form. The completion
date may be taken into account in making the award of this
contract, but in no case shall the completion date be later than
August 15, 1990.
Failure to comply with the above-noted completion date shall
result in the deduction of liquidated damages as set forth in
Section 1807 of the MnDOT "Standard Specifications for
Construction".
RESTRICTIONS
Sealcoating operations shall be conducted:
1. Only during daylight hours between 7:00 a.m. and
6:00 p.m. and not on weekends or holidays.
2 . When the pavement and air temperature are 70°F or higher;
3. When the relative humidity is less than 75 percent; and
4. When the road surface is dry and clean.
The sealcoating operation shall not start and/or will be
suspended when any one of the above conditions cannot be met.
TRAFFIC
Traffic rerouting when necessary shall be the responsibility of
the Contractor, which shall include flagmen, barricades, warning
signs and/or traffic cones, to adequately protect the work. This
work shall be considered incidental to the project.
MATERIALS AND MEASUREMENTS
All materials shall conform to and be applied in accordance with
MnDOT "Standard Specifications for Construction" as follows:
1. Bituminous leveling course shall be in accordance with MnDOT
2341, 6.0% bituminous material by weight and placed with a
bituminous paver unless otherwise approved by the Engineer.
Bituminous leveling material will be paid for by the ton as
-7-
bid in the proposal and measured by weight of actual material
laid. Tack coat shall be in accordance with MnDOT 2357 with
optional grade and placed prior to leveling. Areas to
receive leveling are dispersed throughout the work area and
shall be marked in the field by the Engineer or his
authorized representative prior to construction. A minimum
3-day duration shall expire between leveling and sealcoat
applications.
2. Crack filler shall be rubberized asphalt emulsion type.
Prior to filling the cracks, any foreign material including
grasses shall be removed and the cracks blown out with
compressed air. Cracks to be filled shall be marked and
measured in the field by the Engineer and paid for on a
linear foot basis.
3. Bituminous material and aggregate for sealcoat shall be in
accordance with MnDOT 2356. Rate of application shall be:
CRS-2 at 0.25 to 0.30 gallons per square yard
Class A and FA-2 at 25 to 30 lb. per square yard
Complete coverage of bituminous surfaces curb-to-curb or
gutter-to-gutter and all fillets at curb radii shall be
included. Bituminous material for sealcoat shall be measured
by volume at 60°F from manifest collected with each load and
paid for by the gallon as bid in the proposal. Aggregate
shall be paid for by the ton as bid in the proposal and
measured by weight tickets provided with each load. Prior
sweeping of streets and post aggregate pick up shall be
performed by the contractor and incidental to sealcoat
operations. Sealcoat sweepings shall be deposited at a
location within the City limits as designated by the Engineer.
MANHOLE CASTING, STORM DRAIN CASTINGS AND. GATE VALVE BOX
ADJUSTMENT PROCEDURE
All manhole castings, storm drain castings and gate valve boxes
to be adjusted shall be marked in the field by the Engineer.
Adjustments shall be made to an approximate height by one-half
inch below the proposed bituminous surface course. The manhole
casting shall be set to the contour of the road so the allowable
tolerance is uniform around the entire periphery of the casting.
Concrete adjustment rings and casting shall be set in a full
mortar bed. The quantity on the proposal reflects an estimated
number of manhole and catch basin adjustments. The actual number
may vary depending on field conditions. Any gate valve
adjustments shall be considered incidental.
CASTING PROTECTION
All manholes, gate valves and storm sewer castings shall be
located by the Contractor and masked with suitable cutouts prior
to applications of bituminous materials to protect them from
being sealcoated. Use of a thick aggregate or sand layer as a
mask will not be permitted.
-8-
EXISTING CURB ADJUSTMENT OR REPLACEMENT
Where designated in the field by the Engineer, the existing curb
shall be raised to a prescribed elevation via mud jacking. In
other areas, the existing curb shall be removed and replaced as
directed by the Engineer. In both cases, payment shall be per
lineal foot, complete in place, at unit prices bid.
PAVEMENT MARKINGS
Immediately following the post aggregate pick up, the Contractor
shall re-mark the pavement of Lake Lucy Road to its original
condition prior to sealcoating. This work shall be paid as a
lump sum at price bid to include all work, materials and
equipment necessary to properly restore the original pavement
marking scheme.
INCIDENTAL WORK
All work to be done by the Contractor as specified in this
document, and all minor details of the work not specifically
mentioned in the specifications, but obviously necessary for the
proper completion of work, shall be considered as incidental to
and a part of the work for which prices are named in the
proposal . The Contractor will not be entitled to any extra or
additional compensation for such work except as specifically
stated.
INSURANCE
The Contractor shall maintain in force during the duration of
this contract, the following insurance coverage to protect against
claim for property damage and bodily injury arising from this contract:
Bodily Injury Liability $250,000 per person
$500,000 aggregate or each
occurrence
•
Property Damage Liability $500,000 each occurrence
Automobile Liability for Limits same as above
Bodily Injury and Property
Damage
Workers Compensation and Statutory requirement
Employer 's Liability
Certificates of Insurance including a separate Workers
Compensation and Employer 's Liability form certifying that the
above insurance is in force with companies acceptable to the
City, along with a perfbrmance bond, shall be required as a part
of the contract documents.
•
-9-
PERMITS AND RESPONSIBILITY
The contractor shall, without additional expense to the City,
obtain all licenses and permits required for the prosecution of
work. He shall be responsible for all damages to persons or
prop-erty occurring as a result of his fault or negligence in
connection with the prosecution of the work. He shall also be
responsible for all materials delivered and work performed until
completion and final acceptance except for any completed unit
which previously may have been finally accepted.
INDEMNIFICATION
The contractor shall indemnify and hold harmless the City and
Engineer and their agents and employees from and against all
claims, damages, losses and expenses including attorney's fees
arising out of or resulting from the performance of work,
provided that any such claim, damage, loss of expense (a) is
attributable to bodily injury, sickness, disease or death, or to
injury to or destruction of tangible property (other than the
work itself) including the loss of use resulting therefrom and
(b) is caused in whole or in part by any negligent act or
omission of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any
of them may be liable, regardless of whether or not it is caused
in part by a party indemnified hereunder.
In any and all claims against the City or the Engineer or any of
their agents or employees by any employees of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of
them or anyone for whose acts any of them may be liable, the
indemnification obligation under this Article shall not be
limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the
Contractor and subcontractor under workmen's compensation acts,
disability benefit acts or other employee benefit acts.
The obligations of the Contractor under this Article shall not
extend to the liability of the Engineer, his agents or employees
arising out of (a) the preparation or approval of maps, drawings,
opinions, reports, surveys, change orders, designs or
specifications, or (b) the giving of or the failure to give
directions or instruc-tions by the Engineer, his agents or
employees provided such giving or failure to give is the primary
cause of injury or damage. •
PROJECT ACCEPTANCE AND FINAL PAYMENT
Contract payments shall be based on actual quantities placed at
unit prices bid. The Engineer reserves the right to add or
delete pavement areas from this contract as may be necessary to
accommodate budget limitations. Contractor shall be advised that
MnDOT 1903 Compensation for Increased or Decreased Quantities
shall not apply to this contract. No adjustments to the unit
prices named in the proposal will be allowed for changes in
actual quantities.
-10-
I
Upon completion of the work, the Engineer shall satisfy himself
by examination and test that the work has been properly and fully
completed in accordance with these specifications. Any and all
manholes, gate valves, and/or storm castings covered by the
sealcoating will have to be exposed, cleaned, and operable as a
part of final acceptance requirements.
Once accepted and a one-year warranty bond of the Contractor's
work is provided, final payment, based upon actual quantities
used, unit prices bid, and approved change orders shall be made
within thirty (30 ) days.
WARRANTY BOND
Prior to final payment and acceptance of work, the Contractor
shall provide the City a warranty bond agreeing to maintain the
stability of all work and materials done, furnished, and
installed under this contract for a period of one year after
final acceptance.
-11-
CITY OF CHANHASSEN
CONTRACT
THIS AGREEMENT, made and executed this day of
, 19 , by and between the CITY OF CHANHASSEN,
hereinafter referred to as the "CITY" and
hereinafter referred to as the "CONTRACTOR",
WITNESSETH
CITY AND CONTRACTOR, for the consideration hereinafter stated,
agree as follows:
I. CONTRACTOR hereby covenants and agrees to perform and
execute all of the provisions of the Contract
Documents prepared by
referred to in Paragraph IV, as provided by the CITY
for:
CONTRACTOR further agrees to do everything required
by this Agreement and the Contract Documents.
II. CITY agrees to pay and CONTRACTOR agrees to receive
and accept payment in accordance with the prices bid
for the unit or lump sum items as set forth in the
Proposal Form attached hereto which prices conform to
those in the accepted CONTRACTOR'S proposal on file
in the office of the City Engineer. The aggregate
sum of such prices, based on estimated required quan-
tities, is estimated to be $
III. Final payment to CONTRACTOR by CITY shall be made as
provided in the Contract Documents.
IV. The Contract documents consist of the following com-
ponent parts:
(1) Legal and Procedural Documents
a. Advertisement for Bids
b. Accepted Proposal
c. Contract Agreement
d. Contractor 's Performance Bond
e. Certificate of Insurance
( 2) General Requirements/Special Provisions
-12-
( 3) Addenda and Supplemental Agreements
The Contract documents are hereby incorporated with
this Agreement and are as much a part of the
Agreement as if fully set forth herein. This
Agreement and the Contract Documents are the Contract.
V. CONTRACTOR agrees to fully and satisfactorily
complete the work contemplated by this Agreement
prior to August 15, 1990 in accordance with the
Contract Documents.
VI. This Agreement shall be executed in copies.
IN WITNESS WHEREOF, the parties to this Agreement have hereunto
set their hands and seals as of the date first above written.
ATTEST: CITY OF CHANHASSEN, MINNESOTA
(Seal)
Name: By:
Title: . Its: Mayor
•
By:
Its: City Manager
ATTEST: CONTRACTOR
(Seal)
Name:_ By:
Title: Its:
By:
Its:
-13-
STATE OF MINNESOTA)
) ss
COUNTY OF CARVER )
On this day of , 19 , before me,
a notary public within and for said County, personally appeared
Donald J. Chmiel and Don Ashworth, to me personally known, who
being each by me duly sworn did say that they are respectively
the Mayor and City Manager of the Municipal corporation named in
the foregoing instrument, and that the seal affixed to said
instrument is the corporate seal of said municipal corporation,
and that said instrument was signed and sealed in behalf of said
municipal corporation by authority of its City Council and said
Donald J. Chmiel and Don Ashworth acknowledged said instrument to
be the free act and deed of said municipal corporation.
Notary Public
STATE OF MINNESOTA )
ss
COUNTY OF CARVER )
On this day of , 19 , before me, a
notary public within and for said County, personally appeared
and
to me known to be the persons representing the contractor's
interests in the capacity shown under their signature and who
executed the foregoing instrument and acknowledged that they
executed the same as their free act and deed.
Notary Public
-14-
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INDEX PAGE
.0-LINE R
CIRCLE ,4 fif* -ii.•AP i / .,vi
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,� litirg � � �_ 'elf/ri!•�1�!, .�!
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k Okirli!ggera. -\ N * W -41,TEi . .. .„1„11,',,Aim
Q ' A 'l 11.0 RItioira\V ,*4_ ti,
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1
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9.¶III1ID : J ; �i�i L A X E - 4O
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PROPOSED SEALCOAT LOCATIONS
L��LAC LANE• D-. . s - 1 1 ., . . ; , . • . - - .
"� 1. (- ■■ II:It Cue Na ■ !�
ATE ..� M 94 14 '.7f= ■= ASHTO 1 ,
mum
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-: mmi Isr40 .4-f„,,,, 0 a a . Fume"Mak -0 ti a rib "4.--wi - '
�•• FARMS ♦ �
- gyoug. ikm_ p,l� owl VIA Ma PARK :.A�s• •
ANMNEl 44./. t' - Oft •� t
azi Tvt pill -oGE c'� �� •�RC<f frf o X13 v ■
IN Li Mal Oil _
NO
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CA "VER BE• _1c—
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a
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CE Cr
RR150N LAKE LUCY . leE Ilk Min, :--_ -
1,7 li a 1
oll GREENWO
(41 J� SHORES `'
' MEADOW
LAKE ANN i, GREEN PA,
•
CLASS A (GRAY GRANITE CHIPS)
FA2
•
FIGURE 2
PROPOSED SEALCOAT LOCATIONS
, .
14(, \■1.=-‘, -- -- - --- ' • -- ---
: 2
7400
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t: . .\\\ .„ =........ . . . . -=,....
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co
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CLASS A (GRAY GRANITE CHIPS)
mom FA 2
FIGURE - 3
PROPOSED SEALCOAT LOCATIONS
_1/ \ LYM 1 i v 1' 2 A C'd��1 rY"- • EVARL'f'�-��4
s (7-4.--
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rn ■. _ _ PARK ,.r_
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prF.Thi,,L F
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t' I R04 n i
FIGURE 4
PROPOSED SEALCOAT LOCATIONS
•
ONLY
6"SOUD WHITE j
LINE
Q
0
BITUMINOUS V BIKE
CURB
_4 E 4" YELLOW LINE
Q
0
3>1i8
6"SOLID WHITE
LINE
- r
N O K 12'-0" 6'-0"
PAVEMENT MARKING DETAIL
LAKE LUCY ROAD
FIGURE 5