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E-4. Lyman Boulevard Improvements Concurrence of BidsCITY OF 7700 Market Boulevard PC Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.2271120 Fax: 952.2271110 Recreation Center 2310 Coulter Boulevard Phone: 952.2271400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 7901 Park Place Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chan hassen.mn.us MEMORANDUM TO: Todd Gerhardt, City Manager 10 FROM: Paul Oehme, Director of Public Works /City Engineer t' v DATE: March 10, 2014 6I*—A. E- SUBJ: Lyman Boulevard Improvements (Audubon Road to Power Boulevard), City Project No. 10 -08: Approve Concurrence of Bids PROPOSED MOTION "The City Council approves concurrence with bids for improvements to Lyman Boulevard (CSAH 18) from Audubon Road to Powers Boulevard." City Council approval requires a simple majority vote of the City Council present. BACKGROUND On October 10, 2011, staff reviewed the proposed project with Council. A neighborhood meeting was held on October 25, 2011. The City Council approved noise mitigation findings for the project on September 10, 2012. On November 25, 2013, the City Council approved plans and specifications and Joint Powers Agreement. Carver County opened bids for the project on February 18, 2014 at 2:00 p.m. This segment of Lyman Boulevard is proposed to be reconstructed to a four -lane divided design with pedestrian/bicycle trails along the north side of the roadway. This project has been programmed in the Capital Improvement Program. The primary goals of the project are as follows: Improve safety for people along the existing Lyman Boulevard corridor. ✓ Reduce crashes to the extent possible. ✓ Add turn lanes to provide safe turning movements at existing intersections. ✓ Improve sight distance by reducing steep grades near Sunset Trail. Accommodate regional and local transportation needs of anticipated population, high school traffic and employment growth along the Lyman Boulevard corridor by increasing roadway capacity. Chanhassen is a Community for Life - Providing for Today and Planning forTomorrow Todd Gerhardt March 10, 2014 Lyman Boulevard Improvement Project: Concurrence of Bids Page 2 crux- rr. cra co rt4.ts` ';.� i • a c "i %Y E _.•r. g'r . �_ C l y �...f EE t, F� 1SG [ t,5 Ab 4F`we, PROJECT LOCATION f� :tine :.arr \ g s o, �• "P CHANHASSEN Q CHASKA 1 ROADWAY IMPROVEMENTS Currently, this section of Lyman Boulevard is a two -lane rural section roadway. The pavement condition is in very poor condition with gravel shoulders. The project will reconstruct about .90 miles of Lyman Boulevard (County Road 18) from a point located approximately 850 feet east of Audubon Road South (CSAH 15) to a point located approximately 750 feet east of Powers Boulevard (CSAH 17). The roadway will be urbanized with concrete curb and gutter. Right and left turn lanes will be added to all existing intersections. Dual left turn lanes will be added to northbound Powers Boulevard to westbound Lyman Boulevard. Left and right turn lanes will be added to the Sunset Trail and Audubon Road intersections. The roadway section is consistent with the roadway section west of Audubon Road. The centerline alignment of Lyman Boulevard has shifted slightly to the north to provide a straighter alignment. The County has looked at shifting the alignment farther to the north but the alignment would be unfavorable since it would add another curve in the road as you approach Powers Boulevard. The alignment of road does not evenly divide the right -of -way impacts between both sides of the road however the County feels this is the best overall alignment for Lyman Boulevard. Lyman Boulevard at the Sunset Trail intersection will be lowered and Sunset Trail will be shifted west about 12 feet to straighten the alignment. Sunset Trail will intersect Lyman Boulevard at a 90- degree angle but still will have a curved alignment approaching the intersection. The intersection alignment meets State Aid standards and is much improved from a sight distance perspective then its current condition. The driveway on the north side of the project will be constructed to a roadway section to plan for a future public street south to connect to Bluff Creek Boulevard. The stub road will be wide enough for a right and g:\eng\pubdc \_2010 projects \10 -08 lyman imp. phase 2 (audubon to powers) \bkgd 031014 concur w bid .dmx Todd Gerhardt March 10, 2014 Lyman Boulevard Improvement Project: Concurrence of Bids Page 3 left turn lane approach to Lyman Boulevard. The existing driveway will need to be shifted to the east to align with Sunset Trail. This shift does create some impacts to the property however the trees on the south side of the project are already impacted by the roadway construction. The reconstruction will require the section of Lyman Boulevard from Audubon Road (north) to Powers Boulevard to be closed to thru- traffic during construction. This closure is expected to last 12 weeks. Additionally, a concurrent 4- week closure is planned for the section west of Audubon Road (north). Since the profile will be changing dramatically, allowing traffic through the work zone is not practical, however, some work can be completed early in the project without having to close the roadway. It is anticipated the roadway closure will need to start prior to the end of school so the project can be completed before school starts in the fall. The project detour will be Powers Boulevard to Pioneer Trail to Audubon Road. Detour Plan Improvements to Powers Boulevard will be constructed under trafac /I A 10' wide trail will be constructed on the north side of Lyman Boulevard from Audubon Road to Powers Boulevard. This trail section will complete a city trail loop. No trail is planned for the south side of Lyman Boulevard because the trail will impact wetlands and most of the property is not developed at this time. Landscaping is included in the project. Trees are proposed to be planted mainly were tree removal will take place and along the trail corridor. UTILITY IMPROVEMENTS An 8" watermain is planned to be extended from a stub watermain near the Audubon Road (north) intersection under Bluff Creek to the Preserve at Bluff Creek Development. This stub will connect to the development once the last phase of the development is constructed. The developer for the Preserve at Bluff Creek Development has agreed to pay for this watermain extension work through the development contract process and not be assessed at this time. Watermain at the Powers Boulevard intersection will be extended farther to the south and outside the curb line so the watermain can be extended in the future when development occurs without having to dig up the roadway. A casing for a future sanitary sewer pipe is proposed to cross Lyman Boulevard to potentially service properties on the north side of Lyman Boulevard in the future including Sunset Trail. The future sewer pipe would connect into the Preserve at Bluff Creek development. Lyman Boulevard will be urbanized with concrete curb and gutter and a storm sewer system will be constructed to collect roadway drainage. This will mean less road runoff going onto adjacent properties. Storm sewer treatment will be at existing ponds located near Audubon Road (north), constructed with the first phase of Lyman improvements, and at ponds constructed for the TH 212 project off of Powers Boulevard and south of Lyman Boulevard by Lake Susan Drive. These ponds have been verified to have the necessary storm water and treatment capacity. The drainage patterns excluding the roadway runoff are not proposed to change. g:\eng \pubfic \_2010 projects \10 -08 lymen imp. phase 2 (audubon to powen)\bkgd 031014 concur w bid .docx w m / / :I ftoSWE 0 8�'" di W A 10' wide trail will be constructed on the north side of Lyman Boulevard from Audubon Road to Powers Boulevard. This trail section will complete a city trail loop. No trail is planned for the south side of Lyman Boulevard because the trail will impact wetlands and most of the property is not developed at this time. Landscaping is included in the project. Trees are proposed to be planted mainly were tree removal will take place and along the trail corridor. UTILITY IMPROVEMENTS An 8" watermain is planned to be extended from a stub watermain near the Audubon Road (north) intersection under Bluff Creek to the Preserve at Bluff Creek Development. This stub will connect to the development once the last phase of the development is constructed. The developer for the Preserve at Bluff Creek Development has agreed to pay for this watermain extension work through the development contract process and not be assessed at this time. Watermain at the Powers Boulevard intersection will be extended farther to the south and outside the curb line so the watermain can be extended in the future when development occurs without having to dig up the roadway. A casing for a future sanitary sewer pipe is proposed to cross Lyman Boulevard to potentially service properties on the north side of Lyman Boulevard in the future including Sunset Trail. The future sewer pipe would connect into the Preserve at Bluff Creek development. Lyman Boulevard will be urbanized with concrete curb and gutter and a storm sewer system will be constructed to collect roadway drainage. This will mean less road runoff going onto adjacent properties. Storm sewer treatment will be at existing ponds located near Audubon Road (north), constructed with the first phase of Lyman improvements, and at ponds constructed for the TH 212 project off of Powers Boulevard and south of Lyman Boulevard by Lake Susan Drive. These ponds have been verified to have the necessary storm water and treatment capacity. The drainage patterns excluding the roadway runoff are not proposed to change. g:\eng \pubfic \_2010 projects \10 -08 lymen imp. phase 2 (audubon to powen)\bkgd 031014 concur w bid .docx Todd Gerhardt March 10, 2014 Lyman Boulevard Improvement Project: Concurrence of Bids Page 4 BIDS Carver County opened bids for the project on February 18, 2014 at 2:00 p.m. The following are the bids received. 1. Mathiowetz Construction 2. Eureka Construction, Inc. 3. Landwehr Construction, Inc. 4. CS McCrossan Construction 5. Park Construction Company 6. S.M. Hentges & Sons, hic. 7. Valley Paving, Inc. $5,162,153.43 $5,319,665.71 $5,695,072.85 $5,704,830.00 $5,869,934.94 $6,091,148.78 $7,267,426.48 The Engineer's Estimate was $6,137,136.30. The low bid is almost 16% below the Engineer's Estimate. The lowest responsible bidder was Mathiowetz Construction headquartered out of Sleepy Eye, Minnesota. Mathiowetz Construction has worked for Carver County previously but not in the last 10 years. Carver County has checked references and finds the contractor capable and responsible to complete the project. Carver County is recommending award to Mathiowetz Construction. FUNDING The project is proposed to be financed through various funding sources. Federal Surface Transportation Program (STP) funding will help pay for 80% of the federal eligible construction cost. These funds were secured by Carver County through the 2009 regional solicitation process. The remainder of the construction costs will be paid by Carver County and Chanhassen. All water and sanitary sewer costs are proposed to be paid from the associated enterprise funds. Right -of -way, engineering and construction management are not federal fund grant eligible items. These costs include environmental work, preliminary and final design costs. Construction services will be completed by the County. The total estimated project cost is $ 7,396,000.00. Lyman Boulevard is part of the Master Agreement between Carver County and the Cities of Chanhassen and Chaska that identifies cost participation shares outside of the typical Carver County Cost Participation Policy. This portion of Lyman Boulevard identified in the Master Agreement has 50% of the project costs being City funded excluding the federal funds. The City of Chanhassen will need to pay 100% of the sanitary and waternain utility costs. Right -of -Way settlements are not complete at the time. Carver County is still working with property owners to settle right -of -way acquisitions. However, if settlements are over the appraised value, the City would participate in 50% of the settlement costs. The following is a summary of the total project proposed financing plan: Federal STP Funds Carver County $4,037,000 $1,667,000 g: \eng \public \_2010 projects \10 -08 lyman imp. phase 2 (audubon to powers) \bkgd 031014 concur w bid .docx Todd Gerhardt March 10, 2014 Lyman Boulevard Improvement Project: Concurrence of Bids Page 5 Chanhassen • Municipal State Aid Funds • Arterial Collector Fee • Water Enterprise Funds • Sanitary Sewer Enterprise Funds Chanhassen Total Total Estimated Project Cost City Cost Budget $1,540,000 $1,900,000 $ 100,000 $ 100,000 $ 44,000 $ 90,000 $ 8.000 $ 30.000 $1,692,000 $2,120,000 $7,396,000 The City will need to advance State Aid Funds to pay for the state aid fund portion of the project. Staff has checked with the MnDOT and funds are available this year to advance funds. A resolution to advance state aid funds will be on a future Council agenda. SCHEDULE The proposed project schedule is as follows: Construction Start Lyman Boulevard Closed Work Substantially Completed; Road Open to Traffic Attachments: Resolution CIP Page Mid -April, after road restrictions are lifted May, 2014 September 1, 2014 g: \mg \public \_2010 pmjmts\l 0 -08 lyman imp. phase 2 (audubon to powers) \bkgd 031014 concur w bid .doex CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: March 10, 2014 RESOLUTION NO: 2014- MOTION BY: ". 9 of-TO 11111I f1a,a)a SECONDED BY: OF BIDS FOR IMPROVEMENTS TO LYMAN BOULEVARD (CSAH 18) FROM AUDUBON ROAD TO POWERS BOULEVARD, PROJECT NO. 10-08 WHEREAS, the Chanhassen City Council approved plans and specifications and a Joint Powers Agreement with Carver County for the Lyman Boulevard (CSAH 18) Improvement Project; and WHEREAS, Carver County opened a total of seven bids for the Lyman Boulevard Improvement Project on February 18, 2014; and WHEREAS, Mathiowetz Construction was the lowest responsible bidder with a bid amount of $5,162,153.43. NOW, THEREFORE, BE IT RESOLVED by the Chanhassen City Council: 1. That the City concurs with the bids for improvements to Lyman Boulevard (CSAH 18) from Audubon Road to Powers Boulevard. 2. The City recommends Carver County award contract to Mathiowetz Construction. Passed and adopted by the Chanhassen City Council this 10th day of March, 2014. ATTEST: Todd Gerhardt, City Manager Thomas A. Furlong, Mayor YES NO ABSENT Capital Improvement Program 2014 rhra 2018 City of Chanhassen, W Project # ST -003 Project Name Lyman Boulevard Improvements Account #1 603- 63024x Account #2 Account #3 Account#4 Department Street Improvements Contact Paul Oehme Type Improvement Useful Life Unassigned Category Streets/Highways Priority n/a Total Project Cost: $8,920,000 e City will need to participate in the reconstruction of Lyman Boulevard between Powers Boulevard and TH 41 based on the master funding cement plan for the corridor. The corridor is proposed to be widened and urbanized to accommodate increased traffic volume from TH 212, v developments in the area and the new Chanhassen High School. Improvements include roadway widening, storm sewer, trail, and plans for diary sewer and trunk watermain improvements. Phase II - 2014 - Improvements are from Audubon south to Powers Blvd safety capacity and mobility Expenditures 2014 2015 2016 2017 2018 Total Construction 8. rim nnn Total 8,920,000 8,920,000 Funding Sources 2014 2015 2016 2017 2018 Total Arterial Collector Dvlpmnt Fee 100,000 MSA 11900,000 100,000 Other Agency Contribution 6,800,000 1,900,000 Sewer Utility Fund 30,000 6,800,000 Water Utility Fund 90,000 30,000 90,000 Total 8,920,000 8,920,000 will increase maintenance costs in relation to the increase in City utilities and trails P96 project.