1k. Approve Budget for Completion of Comp Plan CITYOF /k•CHANHASSEN
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690 COULTER DRIVE •
P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900• FAX(612) 937-5739
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MEMORANDUM
TO: Don Ashworth, City Manager
FROM: Paul Krauss, Planning Director
DATE: March 21, 1990
SUBJ: Additional Funding for Consultant Assistance for
Completion of the Comprehensive Plan
Since my arrival at the City last summer, I have accelerated the
pace at which the Comprehensive Plan amendment is being developed.
' At the same time I have striven to reduce the amount of
departmental funds expended on =consultant fees and generally
believe this has been successful. Since my arrival I have
t undertaken the responsibilities of drafting most of the new
ordinances that have been processed in-house and we have eliminated
the need for consultant assistance on project reviews. However, at
the same time we have had a continued reliance on the use of Van
' Doren Hazard Stallings to complete the Comprehensive Plan. I
believe that this is a valid expenditure of City funding due to
several factors, including 1) the firm's, and Mark Koegler in
particular, past association and experience with development in
Chanhassen; 2) the firm's association with the current
comprehensive planning efforts prior to -my arrival with the City;
' and 3) the need to complete this process in a timely manner that is
beyond the ability of in-house staff due to the pressures of on-
going work and other sped projects.
II The date of my arrival at the City `"did ` not permit a full
participation in the budget preparation process. ,. Mowever, there
was an attempt made to assess what sort ' Of consultant fee
allocation should be provided to allow the completion of the plan.
However, since that time the scope of the work has been broadened
into several areas that had not,been anticipated. Much of this is
due to feedback that we have received from Metropolitan Council
staff relative to what they will be looking for in the plan. In
addition, we have requested HNTB to undertake some additional work
relative to tailoring the Eastern Carver County Transportation
' Study to address issues being raised by development that will
result from the draft Land Use Plan. These expenditures also need
to be made up from some source.
\
r ��� 4- I 2%4-4n
_�-
Mr. Don Ashworth ,-,& 1
March 21, 1990 =� _ `'+ }�
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Based upon these factors, I am requesting that the City Council II allocate an additional $10,000 to be used by staff for consultant
expenditures relative to completing the Comprehensive Plan
submittal to the Metropolitan Council.
Manager's Comments: Points brought out in Paul's memorandum are I
correct. The point that Paul does not bring out is the fact that
I had asked that he not present this request until this time. The
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reason for making that request was three-fold:
- Timina: By the time that the potential need started to II become apparent, we were late in the budgetary process
and further modifications could have delayed our ability
% to certify as required by state law;
`i �.` - Unknowns: Even though the potential need was becoming
`" evident it still was an uncertainty. My request to Paul
:_ ' was that we leave the budget as presented and attempt to I
1, ', 7 find means by which it could be reduced. [What time has
- c, shown is that the amount needs to be increased. ] ;
,:
,` { Availability of Funds: Special funding projects, such as II
this, are paid via the administrative trust fund. The
.F fund ensures that we do not produce unnecessary jumps in
; the general fund property tax levy for special projects I
`' for which one time funding is necessary. Types of
expenditures made out of this account include one time
computer purchases, personnel studies (comparable worth II plan) , and special planning and engineering studies/
expenditures, i.e. advance funding for TH 212,
accelerated Highway 5 payments, study of Highway 7
corridor, and most of the comprehensive plan work. The
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proposed 1990 work functions were seen as being rather
ambitious, but feasible - $212,800. This expenditure
amount was set with uncertainty as to actual revenues I
for 1989 and even greater uncertainty as to 1990. My
request to Paul was to wait in making his proposal until
such time as the audit had been completed and, therefore, I
being in a position of knowing if funds would be
available to meet the request if such were found to be
necessary.
I am pleased to state that the actual revenues for 1989 exceeded II
projections by more than the amount of the proposed request.
Additionally, 1990 appears to continue ahead of pace assuring that
funding of this request can be made without jeopardizing other II
programs. Approval is recommended. [Note: Should the Council act
to approve the request as presented, staff will put such into
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resolution form that would officially amend the 1990 budget. ]
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