E-5 2014 Vehicles and Equipment: Approve Annual PurchasesCITY OF
CAANHAS3EN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
MEMORANDUM
TO: Paul Oehme, Director Public Works /City Engineer
FROM: Charlie Siegle, Equipment Superintendent
DATE: March 24, 2014 0k'`
SUBJ: Purchase of 2014 CIP Equipment — P W 016I11
PROPOSED MOTION
"The City Council approves purchase of vehicles and equipment."
City Council approval requires a simple majority vote of the City Council present.
DISCUSSION
Annually, the City considers replacement of vehicles and equipment that have reached
their life expectancy and are showing signs of needing major maintenance. It has
been the City's practice to replace vehicles and equipment that are over 10 years old
before major repairs are required. The vehicles and equipment needing to be replaced
are used extensively and have to be reliable to maintain appropriate City services.
JUSTIFICATION
Planning & STREET DEPARTMENT — DUMP /PLOW TRUCK
Natural Resources The 1995 Ford LS800 single -axle dump truck to be replaced is 19 years old. This
Phone: 952.227.1130 vehicle is used for snow plowing, sanding, hauling fill and blacktopping. The dump
Fax: 952.227.1110
box cab and chassis are rusted and the frame is spreading apart from the years of
Public Works plowing and hauling. The snow plow is rusted through in many places. The new
7901 Park Place truck box would be constructed with stainless steel which will not corrode like steel
Phone: 952.227.1300 and would not need to be painted. Stainless steel will result in a substantial savings
Fax: 952.227.1310 on upkeep and repairs. This truck will be traded with a trade in value of $17,000.
Senior Center PARKS DEPARTMENT— PICKUP
Phone: 952.227.1125 The 1997 pickup to be replaced, #418, is 17 ears old. This truck was used for snow
Fax: 952.227.1110 p P p y
plowing and sanding trails. The frame is rusting and has the start of a crack. The fuel
Web Site and brake lines are very rusty. This truck will be sold at auction with an estimated
www.ci.chanhassen.mn.us resale value of $3,000.
Chanhassen is a Community for Life - Providing for Today and Planning forTomorrow
Paul Oehme
Purchase of 2014 CIP Equipment
March 24, 2014
Page 2
PARKS DEPARTMENT — SKID LOADER
The 2002 773 Bobcat Skid Loader to be replaced has 3,500 hours on it. This machine is in need of
expensive repairs. The drive chains, pins and bushings are getting worn. The tracks need to be
replaced at a cost of $7,000.
COMMUNITY DEVELOPMENT — INSPECTION VEHICLE
The 2001 Ford Ranger, #603, to be replaced is 13 years old. The body, fuel lines and brake lines are
rusting. This vehicle is used by Building Inspections. This truck would be sold at auction with an
estimated resale value of $2,000.
ENGINEERING DEPARTMENT — ENGINEERING VEHICLE
The 1994 Crown Victoria is 20 years old. The body, brake lines, fuel lines, and oil pan are very
rusty. The brake system is in need of repair. This vehicle would be sold at auction with an estimated
resale value of $500.
MAINTENANCE GARAGE — IRONWORKER
The Scotchman ironworker to be purchased would be a good addition to our shop equipment. We
keep our equipment longer and as a result end up doing a lot of structural repairs. This machine can
punch, shear, and bend metal to make the parts that are needed to repair our equipment. We also
build equipment for the other departments such as ball field drags for the Parks department, snow
plow frames to mount a plow on a tractor, and many other projects. This machine will save time
punching holes instead of drilling, shearing instead of sawing, and will be able to bend metal or
fabricate special parts. We would not have to outsource jobs.
MAINTENANCE GARAGE — LINE STRIPER
The 1994 Graco GM5000 Line Striper is 20 years old. It is used to paint pavement markings and
stripe lanes on roads. This purchase will ensure timely and reliable pavement marking operations.
BIDS AND QUOTES
All bids are from the State of Minnesota purchasing contract (with the exception of the Ironworker
and Line Striper which were quoted). This contract offers the best pricing for the City.
STREET DEPARTMENT — DUMP /PLOW TRUCK (EO -016) — State Contract Pricin
2014 Mack Single Axel Chassis $ 97,094.72
JCraft Plow /Wing, Box Sander, Hydraulics $ 84,237.00 (includes sales tax)
Tax, License and Registration
Trade -in Value $ 17,000.00
Total w /Trade -in Value $164,325.72
Budgeted Amount $212,000.00
gAcng \public \pw016 vehicles and equipment \bkgd 032414 cip vehicle pwchmes.doc
Paul Oehme
Purchase of 2014 CIP Equipment
March 24, 2014
Page 3
PARKS DEPARTMENT —PICKUP (EO -100) —State Contract Pricing
2015 Chevrolet Silverado Pickup $25,352.90
Utility Box w /Ladder Rack $11,750.00
Total Plus Tax, License and Registration $37,102.90
Budgeted Amount
$40,000.00
PARKS DEPARTMENT — SKID LOADER (EO -095) — State Contract Pricin
2014 Bobcat T590 Skid Loader $46,273.20
Trade Bobcat 773G - $12,750.00
Total w/Trade -in Value $33,523.20
Budgeted Amount $43,000.00
COMMUNITY DEVELOPMENT — INSPECTION VEHICLE (EO -015) — State Contract Pricina
2014 Chevrolet Equinox $22,498.85
Total Plus Tax, License and Registration $22,498.85
Budgeted Amount
$29,000.00
ENGINEERING DEPARTMENT — ENGINEERING VEHICLE (EQ -065) — State Contract Pricing
2014 Chevrolet Equinox $22,498.85
Total Plus Tax, License and Registration $22,498.85
Budgeted Amount $29,000.00
MAINTENANCE GARAGE —IRONWORKER (EO -136)
Model DO 70/110 -24M Ironworker $29,512.20
Total $29,512.20
Budgeted Amount $33,000.00
Second quote received from Scotchman Industries, Inc. $33,039.00
MAINTENANCE GARAGE — LINE STRIPER (EO -25)
Sherwin Williams Graco Linelazer 5900 2 -Gun 7,483.80
Total $ 7,483.80
Budgeted Amount $ 9,000.00
Second quote received from Earl F. Anderson $9,569.65
c: Resolution
CIP Pages
g: \eng \public \pw016 vehicles end equipmentUgd 032414 cip vehicle purcheses.doc
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: March 24, 2014 RESOLUTION NO: 2014 -XX
MOTION BY:
SECONDED BY:
A RESOLUTION FOR PURCHASE OF
2014 VEHICLES AND EQUIPMENT
PWO16III
WHEREAS, annually, the City considers replacement of vehicles and equipment that have
reached their average life expectancy and are showing signs of needing major maintenance; and
WHEREAS, it has been the City's practice to replace vehicles and equipment that is over
10 years old and before major repairs are required; and
WHEREAS, these purchases are included in the 2014 CIP. The attached reports show the
total amount of each item bid with possible additional costs for taxes and licenses on the vehicle or
equipment.
NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council hereby
approves the 2014 purchases.
Passed and adopted by the Chanhassen City Council this 24'" day of March, 2014.
ATTEST:
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES NO ABSENT
Capital Improvement Program 2014 rhru 2018
City of Chanhassen, MN
Project EQ -016
Project Name DUMp/Plow Truck Replacements /Additions
Account #1 4004108 -4704
Account #2
Account #3
Account #4
Department Major Equipment
Contact Paul Oehme
Type
Vehicles
Useful Life
Unassigned
Category
Street Equipment
Priority
n/a
Total Project Cost: $1,820,800
ese purchases are required to maintain a reliable truck fleet. Costs include truck chassis, dump box, hydraulic system, snow wing, snow plow
1 sander. Truck chassis costs are higher due to new federal mandated anti -lock braking requirements effective since 2000. These vehicles are
rchased using either the Hennepin County or State of MN cooperative bid systems. Orders for truck chassis are typically required to be placed
to one year in advance of delivery.
placement schedule is as follows:
4 # 121 1995 Ford LS8000 Dump/Plow Truck
5 - #122 1996 Ford LS8000 Dump/Plow Truck
6 - #123 1997 Ford LS8000 Dump/Plow Truck
7 - # 124 1998 Ford L8513 Dump/Plow Truck
8 - #127 2002 Sterling L8513 Dumn/Plow Tnrt
Justification
vehicles are used to provide a variety of maintenance services throughout the community including winter response for plowing and hauling
The average replacement age is 18.5 years. Winter emergency service necessitates these vehicles be reliable and dependable. Growth in the
mity creates additional work for these trucks. These vehicle purchases are consistent with the Vehicle Replacement Schedule and are
sed through MnDOT State contracts..
Prior
Expenditures
2014
2015
2016
2017
2018
Total
F-77-25,80-0-1
Vehicles
212,000
216,000
216,000
225,000
226,000
1,095,000
Total
Total 212,000
216,000
216,000
225,000
226,000
1,095,000
Prior
725,800
Total
Sources
2014
2015 2016 2017 2018 Total
216,000 216,000 225.000 226 000 t nas no
Total 212,000 216,000 216,000 225,000 226,000 1,095,000
a limited warranty and will reduce the annual maintenance and repair costs as compared to the vehicles replaced.
P22
Capital Improvement Program 2014 thru 2018
City of Chanhassen, MN
Project # EQ -100
Project Name Light Duty Trucks -Parks
Account #1 400 -0120 -4704 Account #3
Account #2 Account #4
Description
1995 Chevrolet 3/4 ton pickup with plow ( 4415)
Justification
Department
Major Equipment
Contact
Todd Homan
Type
Vehicles
Useful Lite
40 ,000
Category
Park
Priority
n/a
Total Project Cost: $105,000
Prior
.7-6-5,50-0-1.
Expenditures
Vehicles
2014 2015
40,000
2016 2017 2018 Total
40,000
Total
Total
40,000
40 ,000
Prior
65,000
Funding Sources
Capital Replacement Equipme
2014 2015
40,000
2016 2017 2018 Total
40,000
Total
Total
40,000
40,000
P40
1
Capital Improvement Program 2014 fhru 2018
City of Chanhassen, MN
Project# EQ -095
Project Name Skid loader - Parks
Account #1 4004119 -0705
Account #2
Account #3
Account #4
piece of equipment is used extensively by the park department for construction projects.
Department
Major Equipment
Contact
Todd Hoffman
Type
Equipment
Useful Life
Category
Park
Priority
n/a
Total Project Cost: $43,000
Expenditures 2014 2015 2016 2017 2018 Total
Equipment 43,000 43.000
Total 43,000 43,000
Funding Sources 2014 2015 2016 2017 2018 Total
equlpme 43,000
1 o1al w,uuu 43,000
P37
I
Capital Improvement Program 2014 thru 2018
City of Chanhassen, MN
Project # EQ -015
Project Name Community Dev.: Light Duty Trucks
Account #1 400 -4107 -4704
Account #2
Account #3
Account#4
Department
Major Equipment
Contact
Paul Oehme
Type
Vehicles
Useful Life
Unassigned
Category
Community Development
Priority
n/a
1-)escrtption I Total Project Cost: $203,000
These purchases are consistent with the Vehicle Replacement Schedule. Replacement units are generally purchased early in the year to
accommodate the time frames established by Hennepin County and the State of Minnesota Cooperative Purchasing Program.
2014 - #603 2001 Ford Ranger Pickup
2016 - #604 2002 Ford Ranger Pickup
2017 - #6I0 2004 Dodge Dakota
2018 - #6012005 Dodee Dakota
are used to
inspection
the community. The
age is over 10 years.
Prior
Expenditures
2014 2015
2016
2017
2018
Total
F--8-4—,00-01
Vehicles
29,000
30,000
30,000
30,000
119,000
Total
Total
Total 29,000
30,000
30,000
30,000
119,000
Prior
Funding Sources
2014 2015
2016
2017
2018
Total
F----8-4,-00-01
ital Replacement Eqmpme
29,000
30,000
30,000
30,000
119,000
Total
Total
29,000
30,000
30,000
30,000
119,000
purchases will include a limited warranty and will reduce the annual maintenance
P21
costs as compared to the vehicles replaced.
Capital Improvement Program
City of Chanhassen, MN
Project # EQ -065
Project Name Engineering Vehicles
2014 thru 2018
Department Major Equipment
Contact Paul Oehme
Type Vehicles
Useful Life Unassigned
Category Street Equipment
Account #1 400 - 0000 -4704 Account #3 Priority n/a
Account #2 Account #4
SEl ption Total Project Cast: $60,000
Crown Victoria was purchased in 1993 and is used for general transportation for City Hall employees and site inspections
{ - #504 1994 Ford Crown Victoria
replacement is in accordance with the vehicle replacement plan. This vehicle has significant rust and will need extensive drive train
if not replaced.
Prior Expenditures
35,000 Vehicles
2014 2015
25,000
2016 2017 2018 Total
25,000
Total Total
25,000
25,000
Prior Funding Sources
2014 2015
2016 2017 2018
35,000 Capital Replacement Equipme
25,000
Total
25,000
Total Total
25,000
25,000
Budget ImpacUOther
P31
Capital Improvement Program 2014 thru 2018
City of Chanhassen, MN
Project# EQ -136
Project Name Ironworker
Account #1 400 - 00004705
Account #2
Account #3
Account #4
Department Major Equipment
Contact Paul Oehme
Type Equipment
Useful Life
Category Public Works
Priority n/a
Total Project Cost: $33,000
Justification
This machine will save a lot of time when fabricating projects in the shop. It is capable of shearing, bending and punching metal. This machine
would be used to repair equipment and build new equipment.
Expenditures 2014 2015
2016 2017 2018
Total
tgwpment 33,000 33,000
Total 33,000 33,000
Funding Sources 2014 2015 2016 2017 2018 Total
Capital Replacement Equipme 33,000 33,000
Total 33,000 33,000
N
FJ
J
P54
Capital Improvement Program 2014 fhru 2018
City of Chanhassen, MN
Project# EQ -025
Project Name Line Striper
Account #1 400 - 00004705 Account #3
Account #2 Account #4
es for the replacement of an existing kin
1994 Graco GM5000 Line Striper 5 hp
Department
Major Equipment
Contact
Pau] Octane
Type
Equipment
Useful Life
Unassigned
Category
Street Equipment
Priority
rda
Total Project Cost: $9,000
machine is used to paint pavement markings and stripe lanes on roads. This purchase will ensure
ations. The purchase is consistent with the Equipment Replacement Schedule.
and reliable pavement marking
Expenditures 2014 2015 2016 2017 2018 Total
Equipment 9,000 a,,,,,,
Total 9,000 9,000
Funding Sources 2014 2015 2016 2017 2018 Total
Capital Replacement Equipme 9,000 9,000
Total 9,000 91000
purchase will include a limited warranty.
T� I