The URL can be used to link to this page

E-11 Sealcoat Program: Accept Bids and Award Contract0 CITY OF CeaNNSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Rerrnatinn r:nntnr 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952 227.1130 Fax: 952.227.1110 Public Works 7901 Park Place Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us MEMORANDUM TO: FROM: DATE: SUBJ: Paul Oehme, Director of Public Works /City Engineer Stephanie Bartels, Project Engineer V17V March 24, 2014 2014 Sealcoat Program, Project No. 14 -03: Accept Bids and Award Contract PROPOSED MOTION "The City Council approval a resolution accepting bids and awarding a contract for the 2014 Sealcoat Program to Allied Blacktop Company for roadway sealcoating in the amount of $177,476.00." City Council approval requires a simple majority vote of the City Council present. Annually, the City has completed a sealcoat project to extend the life of its streets and parking lots. Streets and narking lots recommended for sealcoating this year were identified with the Pavement Management Program and are shown on the attached map. Staff has visited each street and visually reviewed the streets' condition. DISCUSSION A sealcoat program is a cost - effective tool to protect the capital asset of a street and extend the life of the street system. Sealcoating is the application of asphalt emulsion followed immediately with an aggregate cover. Sealcoating of streets is beneficial because it can: • Delays or eliminates further aging of pavement due to water and sun. • Seals to provide a moisture barrier. • Fills in raveled pavement areas. • Enriching under- asphalt pavement. • Seals cracks temporary or permanently. • Performs minor leveling. • Restores surface friction. • Economically prolongs the life of existing pavements. It is estimated that a sealcoat application extends the life of pavement from three to six years at a fraction of the cost of street rehabilitation or bituminous overlay Chanhassen is a Community for Life - Providing for Todayand Planning for Tomorrow Paul Oehme 2014 Sealcoat Program: Award Contract March 24, 2014 Page 2 projects. It is therefore more cost effective to sealcoat roadways when pavement distresses are fewer versus letting the pavement deteriorate until major, costly rehabilitation or reconstruction projects are required. BIDS On March 13, 2014, bids were received for the 2014 Sealcoat Program, Project No. 14 -03. Bid amounts for the project are shown below. Allied Blacktop has completed previous projects in the city of Chanhassen. Their past work has been acceptable. Sealcoating activities will tentatively start on July 7, 2014 with a completion date of August 21, 2014. Notifications to all affected property owners will be sent out prior to work commencing. This project was budgeted for 2014 in the CIP Pavement Management (ST -018). The remaining funds in this budget item are used for in -house projects such pothole patching, curb repairs, sidewalk repairs, and other miscellaneous street and trail repairs. Attachment: 1. Resolution 2. CIP Page 3. Project Map c: Mike Wegler, Street Superintendent g:\eng \sea1coat\2014\award contract 032414.doc Base Bid Engineer's Estimate $182,945.00 Allied Blacktop Company $177,476.00 Astech Corp. $191,662.00 Pearson Bros., Inc. $179,548.20 Allied Blacktop has completed previous projects in the city of Chanhassen. Their past work has been acceptable. Sealcoating activities will tentatively start on July 7, 2014 with a completion date of August 21, 2014. Notifications to all affected property owners will be sent out prior to work commencing. This project was budgeted for 2014 in the CIP Pavement Management (ST -018). The remaining funds in this budget item are used for in -house projects such pothole patching, curb repairs, sidewalk repairs, and other miscellaneous street and trail repairs. Attachment: 1. Resolution 2. CIP Page 3. Project Map c: Mike Wegler, Street Superintendent g:\eng \sea1coat\2014\award contract 032414.doc CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: March 24, 2014 RESOLUTION NO: 2014 -XX MOTION BY: SECONDED BY: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2014 SEALCOAT PROGRAM, PROJECT NO. 14-03 WHEREAS, pursuant to an advertisement for bids for the 2014 Sealcoat Program, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: bidder. AND WHEREAS, it appears that Allied Blacktop Company is the lowest responsible NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council: The mayor and clerk are hereby authorized and directed to enter into a contract with Allied Blacktop Company in the name of the City of Chanhassen for the 2014 Sealcoat Program, Project No. 14 -03 according to the plans and specifications on file in the office of the City Engineer. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Passed and adopted by the Chanhassen City Council this 24"' day of March, 2014. ATTEST: Todd Gerhardt, City Manager Thomas A. Furlong, Mayor YES NO ABSENT Base Bid Engineer's Estimate $182,945.00 Allied Blacktop Company $177,476.00 Astech Corp. $191,662.00 Pearson Bros., Inc. $179,548.20 AND WHEREAS, it appears that Allied Blacktop Company is the lowest responsible NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council: The mayor and clerk are hereby authorized and directed to enter into a contract with Allied Blacktop Company in the name of the City of Chanhassen for the 2014 Sealcoat Program, Project No. 14 -03 according to the plans and specifications on file in the office of the City Engineer. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Passed and adopted by the Chanhassen City Council this 24"' day of March, 2014. ATTEST: Todd Gerhardt, City Manager Thomas A. Furlong, Mayor YES NO ABSENT Capital Improvement Program 2014 rhra 2018 City of Chanhassen, MN Project # ST -018 Project Name Pavement Management Account #1 420 - 00004751 Account #2 Account #3 Account #4 Department Street Improvements Contact Paul Oehme Type Maintenance Useful Life 7 -10 years Category Streets/Highways Priority n/a Total Project Cost; $2,990,000 project will provide maintenance such as crack sealing, seal - coating, pothole patching, replacement of curb and gutter and sidewalk repairs streets. Seal-coat projects will be determined annually based on the pavement condition index as generated by the pavement management ram. The street department uses this funding source to pay for bituminous material for annual street patching. will provide a centralized on General Fund operating expenditures. Prior Expenditures 2014 2015 2016 2017 2018 Total 1,565,000 Maintenance 285,000 285,000 285,000 285,000 285,000 1,425,000 Total Tax Levy Total 285,000 285,000 285,000 285,000 285,000 1,425,000 Prior Funding Sources 2014 2015 2016 2017 2018 Total 1,565,000 Street Pavement Management 100,000 100,000 100,000 100,000 100,000 500,000 Total Tax Levy 185,000 185,000 185,000 185,000 185,000 925,000 Total 285,000 285,000 285,000 285,000 285,000 1,425,000 Impact/Other cost effectively prolong the life of the street so major improvements such as P98 can Lake Lake Ann Park ashta \ i a dV ,j c__� ® Bandimere Park G c Lake Lucy 3 C Loma �f'�A��Illti►'�Q�iy :IAN „ " "?'t,� BE ��`rt�^ ►� �LeL �L'doiil . ED i per_ s1 \V��ki �:iii•'� � �F' r 11�� V�111 MW e E 2014 Sealcoat Map MI OF UL21lWEK • Loose Rock Sign #"N/ Crackseal Only r%mo FA -2 w /CRS 2P & Crackseal ^I FA -2 w /CRS 2 & Crackseal K. WoleenlProjects )Cj50_SealcoaASealcoat2014