1l. Amendment to 1990 budget to purchase a new CSO vehicle CITY OF / 4
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* . CHANHASSEN
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690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
r (612) 937-1900 • FAX(612) 937-5739
IMEMORANDUM
TO: Mayor and City Council
IFROM: Don Ashworth, City Manager
DATE: May 9, 1990
' SUBJ: Animal Control Vehicle
IDuring our last worksession, we discussed both the fire chief's
vehicle as well as my concern regarding future vehicle purchases.
The Council 's action to consider authorizing the fire chief's
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vehicle appeared to be made with the assumption that no other
vehicles would be purchased. My concern was that additional
vehicle needs still existed - the CSO vehicle being of primary
Iconcern.
The fire chief's vehicle had been estimated at approximately
I $18,000 with accessory costs (radios., light bar, etc. ) adding an
additional $6,000. At the worksession, staff relayed that a
vehicle matching our specifications was being sold by the
University of Minnesota as a part of their decision to contract for
I police services rather than providing those in-house. The Council
authorized their asking price of $14,500 - such including most of
the equipment needed for the fire chief's vehicle. I wish to
I congratulate Jim Chaffee for his successful negotiations with the
University with the final acquisition being at $13,500.
I In regards to the animal control vehicle, the original 1990 budget
was set on the basis of a used vehicle. Given the total miles
proposed to be driven to service the animal contract with our
neighboring communities, it was my strong belief that a new vehicle
I should be considered. Two sources of funding can be looked at for
the difference between the original budget allocation of $10,000
and the new recommendation ($15,000 to $16,000) : 1) the
I approximate $10,000 savings that was achieved through the fire
chief's vehicle purchase and/or 2) a recognition that the animal
control contract includes a 250 per mile fee, over and above the
I $10,000 capital allowance (car) . At least 70 to 100 of the 250
would typically be reimbursed as a depreciation payment for the
vehicle itself and, accordingly, an additional $9600 ($3200 x 3
years) has been built into the contract for vehicle reimbursement.
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Mayor and City Council
May 9, 1990
Page 2
The City Council generally agreed with the comments presented
above. However, I had stated that I would place such into writing
and include it in the next City Council packet (administrative
section - this report) .
Approval of having staff prepare specifications for a new CSO
vehicle and modifying the 1990 budget for such is recommended.
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Animal Control Contract
Expenses and Expected Revenue
Page Tvo
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Salary (20 firs/week ) $10, 400. 00
Benefits 1. 20 x $10, 400) 2, 080. 00
* Gas/mileage/maintenance
(100 mi/day x 260 x .25/m) $ 6,500. 00
Total Expense .878,980 . 00/' 1
Revenue (1040 hours x $22/hr ) $22, 880. 00 /9, 769
less expenses <18,980. 00>
Total Profit - f3, 900. Oa_-
3 year Contract ( 3,900 x 3 ) = $11, 700 . 00 1
Purchase Vehicle $10, 000 . 00
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