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Correspondence - -~. - - -- - --- ._---~ . ---~-- -- Correspondence Fire Department Weekly Report for February 18-24, 2002 Fire Department Weekly Report for February 25-March 3, 2002 District 112 Community Survey Southwest Corridor Transportation Coalition Report on TH 212 dated February 25, 2002 Carver County Library Annual Report for 2001 Agenda & Minutes for Downtown Council (Chamber of Commerce Committee) Letter from David Moes, Park & Recreation Commissioner dated March 3, 2002 Letter from Standard & Poor's dated February 20,2002. Mon Mon Tues Tues Tues Weds Weds Thurs Thurs Thurs Thurs Thurs Sat Sat Sat Sat Sat Sun CHANHASSEN FIRE DEPARTMENT FIRF./RESCUE WEEK OF FEBRUARY 18 - FEBRUARY 24, 2002 Feb 18 7:28 AM Feb 18 6:06 PM Feb 19 10:37 AM Feb 19 11:56 AM Feb 19 ]0:50 PM Feb 20 5:59 PM Feb 20 6:18 PM Feb21 11:22AM Feb 21 5:06 PM Feb 21 8:01 PM Feb21 8:16PM Feb21 11:38PM Feb 23 12:37 AM Feb 23 2:17 AM Feb 23 9:52 AM Feb 23 11:38 AM Feb 23 2:28 PM Feb 24 3:23 AM Pontiac Circle West 78th Street Galpin Boulevard Hesse Farm Road Mission Hills Drive Meadowlark LnlPioneer Tr Dakota Lane· Coulter Boulevard Pontiac Lane West 78th Street Kimberl~ Lane West 78 Street Longacres Drive Ridge Road Longacres Drive Tecumseh Lane Kerber & Sierra Tmil Lakeview Road East Medical- disoriented male Person stuck in elevator Possible chimney fire . Fire alaim - false alarm, no fire Medical- unknown problem Car accident with injuries Medical- person feeling ill, possible heart Fire alarm - false alarm, no fire Medical- possible stroke Fire alarm - false alarm, no fire Smell of natural gas Medical- possible heart attack Medical- cancelled enroute Fire alarm - false alarm, no fire Medical- seizures Medical- trouble breathing Brush fire Burnt food , " '. ;f · · · Mon Weds Weds Thurs Thurs Thurs Sat Sat Feb 25 10:29 AM Feb 27 2:43PM Feb276:12PM Feb 28 5:35 AM Feb28 10:47 AM Feb 28 8:51 PM Mar2 9:47 AM Mar 2 7:00 PM CHANHASSEN FIRE DEPARTMENT FIRElRESCUE WEEK OF FEBRUARY 25 - MARCH 3, 2002 Pauly Drive Cypress Drive Kerber Boulevard Highway 7 Market Boulevard Pleasant View Road West 62nd Street Timberwood Drive Medical- fall úom seizures Medical- person bleeding Diesel fuel spill Car accident with injuries Medical- trouble breathing Fire alarm - false alarm, no fire Medical- accelerated heartbeat Possible chimney fire - unfounded 02/26/02 TUB 13:49 FAX 1 952 556 6109 ISD Nl12 DISTRICT OFFICE ~002 . WCOnidOr Transportation Coalition REPORT TO LEGISLATORS February 25, 2002 New Highway 212 Resolution Effort Gains Momentum New Highway 212 Funding is Legislative Priority For SW Minnesota In a campaignjust one month old, 18 cities, counties and chambers of commerce throughout Southwest Minnesota have adopted resolutions supporting funding for New Highway 212 as Minnesota's top legislative Ùlvestrnent priority for 2002. In late January, the Southwest Corridor Transportation Coalition (SWCTC), an organization of citizens, local governments and busÙlesses that advocates for transportation improvements Ùl Southwest Minnesota, distributed sample resolutions of support for funding New Highway 212 to more than 45 county boards, city councils and local chambers of commerce úom the Twin Cities to South Dakota. "We're thrilled with the overwhelming support being shown for New Highway 212," said Bob Lindall, swcrc president. "The resolution campaign is gaÙling momentunl and we're delivering a clear message to legislators -- New Highway 212 is a vital priority for Southwest Minnesota. Lack of state funding is the only thing standing in its way." Construction of New Highway 212 - a new four-lane highway úom County Road 147 Ùl Chaska to County Highway 4 in Eden prairiè - has received all necessary state, federal, local government and community approvals. Despite being recognized by the Minnesota Department of Transportation as the leading highway expansion project in the state, the project is not scheduled to begin uutil2011 because of a short1àll of state transportation funding. If the Minnesota Legislature approves the necessary funding the project could begin in 2004. Cities, Counties and Chambers of Comme~e Approving New Highway 212 Resolution (Through Feb. 21,2002) Carver Couuty McLeod County Laq Qui Parle County Renville County Chaska Norwood Young America Olivia Granite Falls Bird Island Dawson Gaylord Hamburg Renville Sacred Heart Eden Prairie Hector Dawson Chmbr. ofCrnrc. Glencoe Chmbr. ofCrnrc. -30- Formare information on the New Highway 212 project, visit the web@ www.dot.state.mn.uslmovin.minnesota/oroiects.html#studies WCOrridOr Transportation Coalition New Highway 212 Funding is Legislative Priority for SW Minnesota ~ Bob Lindall, president, Southwest Corridor Transportation CooJition Amid all the important and controversial issues on the agenda for the 2002 legislative session, state highway funding has emerged as a top priority for Southwest Minnesota. Specifically, state funding for construction of New Highway 212 - a new four-lane highway úom Chaska Township to Eden Pmirie - has risen to the top oflegislative priority lists for cities, counties and business organizations úom the Twin Cities to South Dakota. As far west as Dawson, Marietta and Madison, those dependent on Highway 212 for safe and efficient goods movement and business and personal trave~ recognize the vital connection New Highway 212 will provide between the Twin Cities and Southwest Minnesota. The IS-mile section of New Highway 212 is the key transportation link that makes all past and future improvements to other sections of Highway 212 more effective and efficient. New Highway 212 has been on the drawing board for years and is finally ready for construction. Federal, state, local and environmental approvals have been secured; right-of-way acquisition will be substantially complete in mid-2002; $3 million in federal funding is committed for preliminary design, with more federal funds available for construction; and the Minnesota Department of Transportation has designated New Highway 212 as the top highway expansion priority in the state. Yet, despite the project's readiness, importance and priority, construction is not scheduled until 2011 or beyond! Why the delay? For more than a decade, the state Legislature has failed to provide adequate construction funding for New Highway 212 and similar highway projects throughout the state. Construction of New Highway 212 could begin as early at 2004 if the Minnesota Legislature and Governor Ventura approve $135 million in construction funds this legislative session. It is this opportunity to save seven or more years of economic losses, congestion delays and safety concerns that has cities, counties, businesses and citizen travelers throughout the Highway 212 corridor demanding legislative action. Through letters, phone calls, meetings and formal resolutions, Southwest Minnesota legislators are hearing how important funding for New Highway 212 is to their constituents. And they need to hear more. So far, the response fÌ"om legislators has been encouraging. But, with due respect, encouraging words in the past have not resulted in satisfactory legislative action. The only barrier to beginning construction of New Highway 212 in 2004 is a lack of funding úom the state Legislature. For the 2002 legislative session, citizens and organizations throughout the corridor are united in their support for New Highway 212 funding - and in their expectation that local legislators will get the job done. 2/02 WCOrridOr Transportation Coalition New Highway 212 The Time is NOW!! Project Facts · The Project: A new four-lane highway ITom Carver County Road 147 in Chaska Township to Hennepin CSAH 4 in Eden Prairie (18 miles). · Construction Cost: Approximately $135 million. · Construction Readiness: Final design process is underway and the project will be ready for construction as early as 2004. Final right-of-way acquisition to be completed mid-2002. · Construction Schedule: Construction currently delayed until 2011 or later due to . lack of state funding. Construction could begin as early as 2004 if Minnesota Legislature approves necessary funding in 2002. · Required Approvals: Has received all required federal, state, local and environmental-related approvals. Final Environmental Impact Statement approved June 1993. Federal Record of Decision issued August 1993. Location and Design Approval granted March 1994. · State Priority: New Highway 212 as been designated as the state's top highway expansion priority. New Highway 212 will be the first to receive necessary construction funds when additional funding is provided by the Legislature. · Federal Funds: New Highway 212 is eligible for federal funds. $3 million in federal funds is currently earmarked for preliminary engineering. · Designations: Trunk Highway 212 has been designated as part of the National Highway System and as a vital Minnesota Inter-Regional Corridor. 01I30I02 RobertJ. Undall, President 470 Pillsbury Center, 200 South Sixth Street Minneapolis. MN 55402 . Phone: (612) 337-9300 . FAX: (612) 337-9310 Carver County Library System To: Melissa Brechon, Library Director From: Kathy Perschmann, Branch Librarian RE: Chanhassen Community Library ANNUAL REPORT 2001 Public Services · Chanhassen Ubrary patron use: 81,700 patrons were In during 2001, up 20%. 32.14 patrons per hour. · Orculatlon: 151,204, up 25%. 59.5 books checked out per hour. · Reference questions: 35,237, up 47%. 14 questions per hour. · Open 2,541.5 hours. · Suggestion Box: Requests for DVDs; More kids' movIes; larger CD ooIlection; a request for musIc playing In the library; more unabridged tapes and books on CDs. A pattern of requests for more AV Is obvious. · Comments: Patrons were pleased that we were open Summer Saturdays from 10-2, and Sundays 1-5 PM, beginning Nov. 18. Everyone is anxious for the new building; staff constantly answer questions about the proœss. Statistics: Reflect the huge increase In the level of activity at the Chanhassen Ubrary. This Increase Is due to the growth in population, increased visIbility due to the promotional efforts of the Friends, and increased programming. In December our circulation statistics were up 49%, probably due to the dosing of the Chaska Ubrary. Hours: The Chanhassen Ubrary wás open summer Saturdays from 10-2, for the second time. Chanhassen was finally able to open on Sundays 1-5 PM, with the addition of Chaska staff; this has been requested for a long time by Chanhassen patrons. Public Contact · Children's Programs continued to be popular, with 2,694 attending. · Adult Programs: 116 attendIng (prImarily author talks) · Book Oubs, Writers' group, etc.: 313 attending. · Tours (number of tours): 11 · Off-site presentations: 3 (Rotary Oub, Parent fair at Rosemount, Chanhassen Elementary) Programs: The Summer Reading Program this year had an outstanding turnout, possibly due to the second appearance of Branch Manager Kathy Perschmann at Chanhassen Elementary (talk was videotaped and shown to the whole school). Children's Program: Signed up: 704; finished: 325-a 19% increase. Nieldle Grades Program: really took off this year. SIgned up: 206; Finished: 69 --a 91% Increase. Ages ten and up were participating much more this year, possibly due to the Middle Grades reviews again being published In the Chanhassen VIllager, along with photos. Perfonnanœs: There were ten performers and seventeen performances attended by 2,418. Total money conbibuted: $3,866.10 In coupons and prizes. There were two adult reading programs, one In January and February, called the "Frosty Bookfest," with a snowman theme. Participants: 73, with 26 winners. Friends donated $48.50 for prizes. The second program was during June, July and August, called I ~Rest- Relax- Readw. It had 121 partldpants, with 11 winners out of 33 readIng records returned. Rowena Lauterbach did an exœllent job of organizing these two programs. StDrytI....: Rowena Lauterbach and Janet Karius dId a great job agaIn this year. Preschool storytIme: 594 attended, with 18 attendIng BedtIme storytImes. There was no Lapslt Storytime this year at Chanhassen; but a new Toddler Storytime was begun with both Janet and Rowena. partldpating - 252 attended. Children's Programming: The Friends sponsored four children's programs during the school year - KIt and Kaboodle, Bill the Juggler twice, and Super Duper Duo. 169 attended. Adult Programming: Pat DennIs, MonIca Ferris (local mystery authors), faith Sullivan, and parenting author John Crudele were the highlights of the year. RIchard Jorgensen, author of Reading with Dad, made an appearance In December. 116 attended. Cost: $1,175 (O'IlIdren's and adult). September 11 made an unfortunate Impact on adult program attendance; by December It had recovered a bit. The Friends made a decision to schedule fewer programs, and go for more popular, well known speakers. Tours: Eleven tours were given to Scout groups, daycare, and school field trips. Home deliveries: four. Off-slb! presentations: Three (Rotary Cub with Melissa Brechon; Rosemount Parent Fair In November; and Chanhassen Elementary pre-Summer Reading Program talk). Book aubs, Writer's Group, etc.: four book dubs (Including one MotherfDaughter and one Parent/Child) and Writer's Group met monthly. 313 attended. (Two of the groups sporadically met off-slte due to scheduling problems, hours; attendance Is not recorded for those dates). Community Involvement . The Friends of the Chanh_ Ubrary: o BOOK SALES: February $400; May $888; and November $860. Total: $1,348.30 raIsed. Tied In to community events, like the Chamber of Commerce aty-wiele Garage Sale Day, the February festival, and a merchant's Halloween celebration. Donations from the Friends: o Happy Birthday Baby Board Books Purchased: $432.91 (program expanded to Include two-year-olds.) o Programs: $1,175.00 o Petty Cash: $73.00 o PrIzes (Summer Reading Program & Adult programs): $518.75 o Children's CD ROM workstation: $276.31 o Crudele Books for the library $66.75 o Quilt donation: $100.00 o National Ubrary Week Promotion: $130.00 o Honorariums: $100.00 o TOTAL DONATIONS FROM THE FRIENDS: $2,872.72 The Chanhassen Friends of the Ubrary ordered special canvas book bags ($11.00) this year, and also a.Jte bookmarks wIth stuffed animal heads on the top ($4.00). A new program Instituted around O'Iñstmas time made It possible for people to cootrIbute money to the Friends, with the donations going to the purchase of children's books with book plates pIaœd In them. The Friends continue to support the library with fumlture needs, and to provide volunteer help for summer reading program events. This year they took on the Medallion Hunt for the city during the week before February Festival, and posted dues at the library and on the web sIte. The Prize was $700. They also partldpated In the Fourth of July Parade agaIn thIs year, wIth an award-winning contribution. Banners of the drawing of the new library were carried In the parade, receiving 2 much applause and cheers. They should be praised for their Innovative activities, their skillful fundraising, and their ability to Involve local busInesses and dty government. · Volunteer Hours: 222. Many more hours were donated by Friends in ~behlnd-the- scenes" work-attendlng meetings, organizing book sales, taking meeting mInutes and keeping track of funds, organizing and preparing the candy guessing games; possibly another 200 hours. · Press: Branch Manager K. Perschmann wrote seven columns; four columns were typed up of children's book reviews from the Summer Reading Program MIddle Grades RevIews. (They were published along with photos of the chIldren.) Ubrary visibility in the community has continued to improve. · Excelsior Ubrary Staff toured the OIanhassen Ubrary, and learned of our programs and Friends group activities. Continuing contact and CD-Operation has been benefidal. Collection Development · Staff keeps lists of areas where books are needed and often search for books and send in ~recommended purchase" slips in varIous areas. OIanhassen Is an inadequate fadlity, and it Is a struggle to serve the residents. AdmInIstration has responded with a vast Increase In our reference collection, and also in the areas of travel, juvenile series, juvenile biographies, and several other areas dIrectly in response to specific school assignments. Chanhassen staff is constantly praised for our helpfulness In getting materials for patrons. Areas where OIanhassen shines: the collection of modem popular fiction, non-fiction, and dassics. Patrons praise the collection and also the speed with whIch their requests are filled. The shelves are crowded In the slow months (May and December), and the rest of the time they are low. The children's books would be completely gone in mid-June if we did not receive extra books routed over from other branches, and huge infusions of new materials in preparation for the Summer Reading Program. · Weeding continues; staff checks both for timeliness and condition. Interlibrary Loan · There are no significant trends In interilbrary 1001}- several people used ILL for intense, in-depth research - on the philosopher Gurdjelff, and very old travel books on Persia and the Middle East:, for example. OIanhassen sends In many request slips dally. Many of them are for new books and are purchased. The library location, in dose proximity to major facilities, means that often patrons choose to pick the book up themselves if they are In a hurry. Databases such as MNUnk are Invaluable in serving the public: a resident of Victoria called from a nearby library, asking us If we owned a specific book on starting a used book store. We did not, but we were able to tell within a few minutes which facilities In the metro area dId own it, and could dIrect him there. Staff · Training: see attached sheet. · New Ubrary Assistants: Usa Skllle and Jean Haugen replaced Diane Yeager and Erika Tlkalsky. Suzanne Hunt became a full-time librarian, but Is working one day a week at NOrwood/young America. Suzanne was appointed to the position of Periodicals Manager for the system, and has done an excellent job. · Staffing levels increased from 2 on duty at all times and 3 during busy times, to 3 on duty at all times. Occasionally a third drculation staff person Is on duty just to do the 3 delivery and to cover for meal breaks. With Chaska dosed, we were able to add a second reference person during peak periods. Staff oontInues to be the greatest resource we have. The Carver County Ubrary System has stellar staff. A combination of superb traIning, dedication to serving the community, motivation, and experience has produced this fantastic group. This year more than ever this was apparent, as workloads increased due to bigger drculatlon and greater numbers of people through the door. It was a great help to have some of the excellent staff from Chaska transferred over to work here at Chanhassen.· Working alongside the Chaska staff has proven to be an energizing experience. Details of search strategies, computer tips, policies, procedures, and advIœ on deaßng with dlfflaJlt customers have been exchanged dally. Work relationships have been strengthened. ThIs aoss-poIllnatlon of brilliant colleagues can only benefit the organization. All this Is occurring In ve¡y tight working conditions. Fortunately all staff were patient and aa:ommodatlng. Substitutes have become more regular workers with vacations, illnesses, and staffing gaps (due to 2 - 3 month periods between resignations and hires) being filled. The substitute list has grown, and they are becomIng more proficient each day. Support staff such as Marlon Madœnthun provIding us with supplies, and Jim Stoll's help on a dally basIs with computer tips and training have been greatly appreciated. A special committee that Included Chanhassen staff members Suzanne Hunt (as chair) and Jean Haugen wrote up staff specifications for a new Integrated automated library software program. Suzanne and Jean should be commended for an exœllent job. Staff does spend much more time dealing with technology asslsts- either fixing a recalcitrant PC, changing back a feature that the public has altered, rebooting, or teaching a patron. This averages about ten per day. Branch Manager Kathy Perschmann and Waconla Ubrarian Karla Buslnaro began doing the staff newsletter In 2001, with the invaluable assistance of Jim Stoll. This has been a continuing monthly project, with reports of workshops attended, upcoming training, a ~new staff" section with interviews and photos, and reports from various branches. Building Telephone: Our new telephone system was one of the biggest changes in 2001. Staff now can handle two calls slmultaneously- one at the årculatlon desk and one at the reference desk. There is the ability to transfer and pIck up calls; and calls can be put on hold. The addition of the back room phone, usIng an old Internet connection (used prior to T-llines going in the building), has been a bIg help. Now reserve calling can be done in privacy, and without tying up the main lines. The Initial message gives hours and events and directions without the phone even ringing here, and we rarely get calls asking for hours now. Chanhassen Oty staff, partlculariy Rick Riœ, MIS CoordInator, were invaluable this year In dealing with tailoring the system to our unique specifications, training, and dealing wIth problems. The back room termInal set up by Jim Stoll added thIs year made a tremendous difference. Staff could route In the entire delivery In the back room. There Is access to the Web and word processing, but there Is no printer. A small receIpt printer would be a good addition. Meyer, Scherer, and Rockc:astIe were selected as the architects for the new Chanhassen Ubrary. Pat Mackey was assigned as Project Manager, and led five public Input meetings on general thIngs such as the arrangement on the site, two on Interiors, and one for teens. Staff was able to conbibute !xl the design of various areas as well, and staff met at Chanhassen on at least three ocx:aslons. Kathy Perschmann, Karia Buslnaro, Donna Peterson, and Judy Dom toured the new Rum River and Lakevllle Ubraries to investigate what works and what could be better designed, focusing mostly on staff workroom spaœ. 4 Accomplishments in 2001 · The Chanhassen Environmental Planning Commission had asked us in the fall of 2000 for a list of books that they would purchase for us; this grant Is progressing, and the list was sent In to the office In January of 2002. · Staff Is bea>mlng more aa::omplished In database searching and assisting the public In using our databases In the library. (Remote aa:ess from the web site Is still not operational.) · Branch Manager Perschmann attended the MELSA Orculation Team Meetings. 2001 was a bit more exdting than usual as the team members were able to catch a library thief who was using other people's identities to check out and keep books, He had 5 or 6 fake cards and thousands of books checked out from all the MELSA systems. He was caught through c:o-operation and effident and prompt notification of drculation staff, who were able to Identify his truck and license number. · The shifting of reference wort to entirely reference staff has been progressing. There have been a few bumps along this road. Many of the drculation and reference staff that have been employed for a number of years and were used to woridng alone and doIng It all have had a harder time adjusting to this. · Staff has qUickly bea>me familiar with the expanded reference oollection, sent over from Chaska. There Is a new range of shelves (now there are 3 ranges rather than 2). · Increase In Spanish language adult materials, mostly fiction. These books are shelved under the call number SPA, and then the first three letters of the author's last name. · Service to children, both for reaeatIonal readIng and for help with homewort assignments, has improved greatly. The oollection has expanded in many areas, such as jlNenile biography, and requests for new materials are promptly filled. Patrons are asking for more, and we are providing it. Branch Goals for 2002 · Increase programming for preschool children: Toddler and Lapsit Storytlmes on a regular basis. The Toddler Storytlmes were very popular and that segment of the populatIon is growing rapidly. This would require the addition of a half time Children's Ubrarian. The population of children under age 5 In Chanhassen has doubled from 1990 (1,343 children) to 2000 (2,020 children). · Increase oontad: with school-age children, school librarians and teachers. · Broaden Friends membership base (with an emphasis on active Friends members). · Involve Teens (grades 6-12) more in volunteer activities, book dubs, and Friends. · Increase our EASY book oollection and the oollection of juvenile series paperbacks over the summer. 5 (Ik<J.+ Ad,." ~¿V\.- G[,. Downtown Council Agenda March 4, 2002 Review minutes úom last rneeting and assign a recorder for current meeting. Old Business Park Space 1. Linda provide update on park space Farmer's Market 1. Joan provide update on Farmer's market research PGA 2. Update on the map project 3. Discussion on use and scheduling of donated ad space 4. Review decision to host any additional events during PGA Quilt I. Discussion ofDTC involvement in 4th and how quilt is to be used (could it be part of PGA event instead of tradefair???) New Business · Discussion of current theme and logo · Discussion of Holiday laser show/City involvement · Presentation of discussion with Hopkins retired DTC volunteer · Meeting with Lakeville DTC (March 15th) · Meeting with Dick Stanley (TBD) Downtown Council Meeting February 4, 2002 Minutes Cindy Ballard Linda Walton Jim Bledsaw Mark Bentrup Attendees Todd Gerhardt Carol Thompson Joan Andrew Cindy called the meeting to order. Minutes from last meeting were reviewed and the following changes were made: 1. Under PGA update. Last sentence, 3'" paragraph: Change from "ad" to "hospitality binder insert". 2. Under Fundraising. Delete 2,d sentence in its entirety. Basis above changes, the January minutes were approved. Old Business Park Soace Todd advised DTC that the city is setting up a committee meeting schedule with the architect for the coming year. The DTC drafted the following statement in regards to the Library green space: " The business community desires to have as much open green space available, after completion or construetian, tor community events." Farmers Market Joan Andrew gave the DTC an update on her research. The Excelsior Farmers Market is operated/managed by the Excelsior Growers Association. There are many regulations in place to operate a farmers market, including liability insurance, sales tax, weights & measures, sanitation. Must run a farmers market as a business. Joan will talk to Jill St. Claire (City ofChanhassen) to gather more information. Space allocated to the farmers market is a key issue and must be semi-permanent and expandable. Also, frequency is key to success. Having a farmers market on a sporadic basis will not work. DTC requested Joan to continue researching by contacting participants (growers), frequency required, location and how to get started. Joan to report by to DTC on next steps, PGA Lori Day provided a report on scheduled events during PGA week. Linda Walton, while attending the Chamber of Commerce conference, met with NovoPrint USA Inc, who publishes maps for municipalities. NovoPrint is willing to provide a proposal to publish a Chanhassen City map for the PGA. Map would provide info on Chanhassen, with bullets locating Chanhassen businesses and space for 40 business ads. Cost to DTC would be zero and DTC could earn income of 10% of the ad dollars generated, Cost for ad space would be $295/box (black and white). NovoPrint would contact interested businesses to fill out the ad space on the map. DTC agreed to proceed with the map and ask NovoPrint to make a firm proposal. Linda to contact NovoPrint for a proposal and clarify the following points: . Cost breakdown by volume (increments of 5,000 with idea that we may need 20,000 maps for the PGA) · Minimum revenue guarantee. · What happens if cant fill the ad space on the map? · Will NovoPrint solicit ad space basis a 2-rate schedule (i.e. Chamber member and non-member)? · Rates basis size of ad & color vs black & white. · Can we get an additional discount because NovoPrint will be using our map as a sample? DTC agreed to drop the coupon book campaign for the PGA in favor of the map. Cindy reported that the Bloomington Area Chamber wants the format for the hospitality binder inserts submitted by March 15. We need to get organized and identify which Chanhassen businesses will want to put an ad in the binder. Its was suggested that an e-mail or fax be sent to Chamber members soliciting their interest. Also, the Bloomington Chamber is asking for volunteers to staff the YES Desks at Hazeltine, the media hotel hospitality room and media hotel lobby desk for the event. Again the Chamber general membership will be contacted to solicit volunteers. Christmas Window DisDlav Report and discussion tabled until next meeting. New Business Sailor NewsDaDer Ad CamDaÍ!!ß Heidi Woods from the Sun Sailor gave a presentation to the DTC regarding an ad campaign to promote Downtown Chanhassen. Heidi advised that the Sun Sailor is under new management and looking to expand into Chanhassen. Heidi showed us an ad layout based on the Business Spotlight page they do. We can format the ad anyway we want and there is space for 13 businesses to advertise on the page. Cost per week would run $164.45 per box. Heidi offered to contact Chanhassen businesses to fill in the ad space. Items for consideration are: frequency of ad, commitment of members to the ad space, circulation area and format. Heidi suggested at doing 26 ads per year to get maximum exposure and consistency of presence. Cindy advised that the Chaubassen Villager will also be brought in to give the DTC a proposal on what they would do. DTC Marketin!! Plan Cindy briefly shared with the DTC a progress report on developing an ad campaign for this year. The proposed slogan is "Discover Our Hometown" and a description of a logo was given. Further updates can be expected at the next meeting. DTC council meeting was adjourned. Next meeting will be Monday March 4 at 8:30 am in the Chamber offices. Minutes Respectfully Submitted by: Mark Bentrup Mr. Todd Hoffinan Director - Parks and Recreation City ofChanhassen 690 Coulter Drive Chanhassen, MN 55317 c()~r, l/rl (:) 1)111 P II. 1"d ~ý tþ()¡/¿ pI I, 1ð¢ #III P. t/f¡t'~ March 3, 2002 Dear Todd, It is with much regret that I resign my position as a member of the Chanhassen Park and Recreation Commission, effective April I , 2002. I find myself extremely busy with Matthew and Justin's increasing involvement Ùl activities, along with my contÙluedjob search effort. This increased activity limits the required time I can dedicate to the Park and Recreation issues ofChanhassen. I appreciate having the opportunity to serve the Chanhassen community, and workÙlg with you and members of the Park and Recreation department. I have enjoyed the many discussions and viewpoints shared during the commission meetings, and I will look back on these times with fond memories. Please let me know if I can be of assistance in the transition to a successor commission member. ~~~ 6241 Near Mountain Blvd Chanhassen, MN 55317 952470-1699 RECEIVED MAR 0 6 2002 CITY OF CHANHASSEN Ratings Services 55 Waler ....[reel, ~Xlh Floor NeJV York. NY 10041-00m YeT 212 4~8-20fí(-; Rc{(Tcnce Nf).: .S54X91 Steven J Murphy Managinj! Direc/fJr J'uhlic Finance Ratings AdM. ;"e'¡'~"1 (' C:. Standard & Poor's gz 1\ Division o(ThcMcGraw·HmComþanies February 20, 2002 Mr. Bruce Dejong Finance Director City ofChanhassen P.O. Box 147 Chanhassen, MN 55317 Re: $6,095,000 City ojChanhassen, Minnesota, General Obligation Library Bonds, Series 2002A, dated: February 25,2002, due: February 1, 2022 Dear Mr. Dejong: Pursuant to your request for a Standard & Poor's rating on the above debt obligations, we have reviewed the infonnation furnished to us and, subject to the tenns and conditions of the MEMORANDUM OF AGREEMENT on the reverse side hereof, have assigned a rating of' A' to the obligations. S&P views the outlook for this rating over the intennediate to longer tenn as stable. Please note that the ongoing infonnation required includes annual audits and budgets and, for revenue bond ratings in connection with construction financing, progress reports, not less often than quarterly, covering the project being financed and should be forwarded to: Standard & POOl'S Ratings Services Public Finance 55 Water Street, Muni Drop Box No, 1, 38-3-10 - New York, NY 10041-0003 S&P relies on the issuer and its counsel, accountants and other experts for the accuracy and completeness of the infonnation submitted in connection with the rating. In addition, it should be understood that the rating is not a "market" rating nor a recommendation to buy, hold or sell these securities. Please note that the rating, as is the case with all ofS&P's municipal ratings, does not address the likelihood that interest payable on the Bonds may be deemed or declared includable in the gross income of Bondholders by the relevant authorities at any time. In the event that you decide to include this rating in an Official Statement, prospectus or other offering literature, we request that you include S&P's definition of the rating together with a statement that the rating may be changed, suspended or withdrawn as a result of changes in, or unavailability of, information. We are pleased to have been of service to you. Thank you for choosing Standard & Poor's Ratings Services. If you have any questions, please contact us. Very truly yours, J jt; fa l RECEIVED MAR 0 1 2002 CITY OF CHANHASSEN amh cc: Ms. Debbie Eller Ehlers & Associates, Inc. MEMORANDUM OF AGREEMENT RE: PUBLIC FINANCE DEBT CONTRACT RATINGS Standard & Poor'S Ratings Services (S&P) rates the creditworthiness of specific bonds or debt obligations for a fee upon written request from an issuer, or from an .underwrilSr, financiaJ consultant. institution or other purchaser, provided that the issuer has knowledge of the request. 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S&P relies on the party submitting sud1 ënlormation for its accuracy and completeness and substantiation thereof, 11 is understood that the rating is an evaluation of the information submitted and does not involve an audit by S&P. S&P has the right to raise, lower, suspend or withdraw the rating at any time, in its sole discretion, depending on the information S&P then has, or the lack thereof, or other circumstances, including, but not Jimited to. issuance of new bonds or debt obligations by the issuer, aU without notice, 1\Jei1her party may assign this agreement without the consent of the other party. CORPORATE AND PUBLIC FINANCE DEBT RATINGS DEFINITIONS Long-tarm dabt A Standard & Poor's corporate or public linance debt rating is a current opiniOn of the CAlditworthiness of an obligor wI1h respect 10 a specific obligation. This opiniOn may take i1'1l0 consideration obligors such as guarantors, insurers, or lessees. The debt raling is not a recommendation 10 purchase, seU, or hold a security, inasmuch as it does not comment as to market price or suitability lor a particular investor. The ratings are based on current information furnished by the issuer or obtained by S&P from other sources it considers reliable_ S&P does not perlorm an audit in connec· tion with any rating and may, on occasion, rely on unaudited financial informalion. The rat· ings may be changed, suspended, or withdrawn as a result of changes in or unavailabilily of, !Wch inf01mation, or for other circumstances, The ratings are based, in varying degrees, on the foUowing considerations 1, Ukelihood 01 defaul1-capacily and willingness of the obligor a~ to the timely payment 01 interest and repayment 01 principal in accordance with the terms of 1heobligation; 2. Nature of and provisions of the obligation; 3, Protection afforded by, and relative position of, the obligation in the event of bankruptcy reorganization, or other arrangement under the laws of bankruplcy and other laws affecting creditor's rights. AAA Debt rated 'AAA' has the highest rating assigned by Standard & Poor's. Capacity to pay int8fest and repay principal is extremely strong. AA Debt rated 'M' has a very strong capacity 10 pay inlerest and repay principal and differs from the highest rated issues only in small degree A Debt rated "A' has 8 strong capacity fo pay interest and repay principal although it is somewhat more susceptible to the adverse effects 01 changes in circumstances and economic conditions than debt in higher rated categories. 888 Debt rated "BBB' is regarded as having an adequate capacity to pay interest and repay pril\cipat Whereas it normally exhibits adequate protection parameters, adverse economic conditions or changing circumstances are more likely to lead 10 wealœoed capacity to pay interest and repay principal for debt in this category than '" higher rated categories. Spacu1at1va grade rating dafinltlons Debt rate '00' 'S' "CCC' 'CC' 'C' is regarded as having predominantly speculative char· ItCteristics wICh respect to capacity to pay interest and repay principal, 'BB' indicates the 1east degree of speculation and 'C' the higher, While such debt will likely have some quali. ty and protective characteristics, these are outweighed by large uncertainties or major exposures to adverse conditions, 88 Debt rated 'SS' has less near-term vulnerability to default than other speculative issues. However, it faces major ongoing uncertainties or exposure to adverse business, financial, or economic conditions which could lead to inadequate capacity to meet timely interest and principal payments. 8 Debt rate '8' has a greater vulnerabilily to default but currenlly has the capacity to meet inlerest payments and principal repayments. Adverse business, financial, or economic conditions will likely impair capacity or willingness to pay interest and -y_. The 'S' rating category.y is also used for debt subordinated to senior debf that is assigned an actual or implied 'BB' or 'B8-' rating. CCC Debt raIed 'CCC' has a currently identifiable vulnerability to delaun, and is dependent upon favorable business, fina¡ncial, and economic conditions to meet timely payment of interest and repayment of principal. In the event of .adversebusiness, financial, or economic conditions, it is nollikely to have 1he capadIy to pay intetest and repay principal. CC The rating 'CC" is typicany applied to debt subordinated to senior debt which is assigned an Ktual or implied 'CCC-' debt rating. C The rating 'C' is typically applied fo debt subordinated to senior debt which is assigned an adual or implied 'CCC-' debt rating. CI The rating 'CI' is reserved lor income bonds on which no interest Is being paid, D Debt rated 'D' is i~ payment delault. The "D' rating category is used when Interest payments or principal payments are not made on !he date due even It the appücable grace period has not expired, unless S&P believes that such payments will be made during such grace period, The 'D' rating also wilt be used upon the filing of a bankruptcy petition if debt service payments are jeopardized. Plus (+) or Minus (-): The ratings from 'M'to 'CCC' may be modified by the addition of a plus or minus to show relative standings within the major ratings categories, Provisional Ratings: The letter øpø indicates that the rating is provisional. A pro- visional rating assumes the successful completion 01 the project being financed by the debt being rated and indicates that payment of debt service requirements is largely or entirely dependent upon the successlul and timely completion of the project. makes no comment on the likelihood 01, or fhe risk of default upon failure of, such completion, The investor should exercise judgement with respect to such likelihood and risk, ·Continuance of the raling is contingent upon S&P receipt of an executed copy of the escrow agreement or closing documentation confirming investments and cash flow, r The 'r' is attached to highlight derivative, hybrid, and certain other obligations that S&P believes may experience high volatility or high variability in expected returns due 10 non-credit risks, The absence 01 an 'r' symbol should not be taken as an indication that an obligation wilt exhibit no volatility or variabilily in total return. Note Ratings A Standard & Poor's note rating reflects the liquidity concerns and market access risks unique to notes. Notes due in 3 years or less will likely receive a note rating, Notes matur- ing beyond 3 years will most likely receive a tong-term debt rating. The following criteria will be used in making that assessment: -Amortization schedule (the larger the final maturity relative 10 other maturitieS the mot'8 likely if will be treated as a note). -Source of payment (the more dependent the issue Is on the market for its refinancing, the more likely it will be treated as a note,) Note rating symbol..re.. follows: SP-1 Very strong or strong capacity to pay principle and interest. Those issues determined to possess overwhelming safety characteristics will be given a plus (+) designation. SP-2 Satisfactory capacity to pay principal and interest. SP-3 Speculative capacity to pay principal and Interest Dual Ratings Standard & Poor's assign "duar ratings to an debt issues that have as part of theW stl'1Jcture a put option or demand feature, The first rating addresses the likelihood of repayment of principal and Interest as dw, and the second rating addresses onty the demand fulure, The long-term debt rating sym- bols are used for bonds to denote the tong.term maturtty and the commercial ptpeI' rmIng symbols for the put option (for example, 'MAlA-t+'), With Ihort-ttnn demand dtbI. the note rating symbof Is used wtth the commerdal paper rating (for.ampIe, 'SP-f+lAøf+', Ratings Sen>ias 55 Water Street. ~Rth Floor New York. NY 10041-000; Tel 212 418-20M Rc(cn:ncc: No.: 858~006 Steven J Murphy Managing DirCcl(Jr Puhlic Finance Ratings Standard & Poor's gz II Division ofTIu,McGrawHiU Companies February 20, 2002 Mr. Bruce Dejong Finance Director City of Chanhassen P.O. Box 147 Chanhassen, MN 55317 Re: City of Chanhassen, Minnesota, General Obligation Bonds Dear Mr. Dejong: As part of Standard & Poor's ongoing secondary market surveillance, we have reviewed the latest financial report and other relevant data on the above debt. After such review, we have changed the rating to 'A' from' A-'. The rating was changed primarily due to the strong property value growth and maintenance of a strong financial position while mitigating the impact of an under-performing tax increment district. The outlook on this new rating for the intermediate to long term is stable. Please continue to send updated information including annual audit reports and budgets, and if applicable, updated operating and construction progress data, addressed to: Standard & Poor's Ratings Services Public Finance 55 Water Street, Muni Drop Box No. 38-3-10 New York, NY 10041-0003 If you have any questions please feel úee to contact Jefúey Panger at (1) 212-438-2076. Thank you for continuing your relationship with Standard & Poor's Ratings Services. Very truly yours, ()xJt ~ ) amh --.---.--------- .- --.----. <., I \ '\]) \ IW PUB Lie FIN A NeE 1'( )( )JZ <., Publication date: 21-Feb-2002 Reprinted from RatingsDlrect Summary: Chanhassen, MN; Tax Secured, General Obligation Analyst Jeffrey Panoer, New Vork (1) 212-438-2078; Richerd J Marino. New Vorl< (1) 212-436-2058 Rationale The upgrade on Chanhassen, Minn.'s bonds reflects the city's strong property value growth and maintenance of a strong financial position while making progress in mitigating the impact of an under-peñorming tax increment district. The rating reflects Chanhassen's: ,~' - , · Rapidly growing tax base that benefits from its location in the Minneapolis-St. Paul metropolitan area, · Above-average wealth and income indicators, and · Significant financial reserve levels. A high overall debt burden offsets these strengths. Chanhassen, which is 17 miles southwest of Minneapolis, is primarily residential and continues to experience rapid population and tax base growth. Estimated market value has increased by an average of more than 10% annually the past five years to $1.78 billion for fiscal 2002 (preliminary). The 10 leading taxpayers account for 11% of total net tax capacity, reflecting a steady reduction of concentration. Unemployment levels are very low at 2.7% in 2001, which is consistent with the region. Several midsize employers are within the city in a variety of sectors, including high-technology, manufacturing and engineering, business services, and food production. Per capita household income levels are 160% of state and national averages. Market value per capita has been rising sharply and stood at more than $78,000 in 2001. Financial management and liquidity is good, mitigating high fixed costs for debt service. Revenue growth has accelerated in the past few years, resulting in consistent positive operating results. The general fund balance at Dec. 31, 2000, of $4.7 million represented 67% of annual general fund expenditures and reflected a sizable $462,000 surplus for the year. Projections for fiscal 2001, are for a $200,000 draw down in general fund balance, bringing the unreserved general fund balance to $4.5 million, in excess of the city's policy of maintaining reserves at 50% of following year tax levy and state aid. The fiscal 2001 results were better than anticipated, as the city had budgeted a $650,000 deficit. The fiscal 2002 budget, which is balanced, incorporates a 34% increase in the general fund tax levy to offset the fiscal 2001 deficit budget levels, to replace certain state aid that was eliminated in 2001 and to fund inflationary increases. Because tax increment finance revenues have been insufficient to cover debt service requirements, in 1999, the city transferred $3.3 million from other funds, primarily from its historic preservation trust fund, to cover principal and interest payments on the outstanding tax increment finance bonds. In fiscal 2000, the city defeased $4,6 million of tax increment debt, leaving only $5.3 million outstanding. Despite the strong level of general fund reserves, the city has negative balances in its tax increment debt service fund and downtown tax increment district capital projects fund, measuring ($2.87) million and ($3.8) million, respectively. As a result of the financial assistance afforded by the historic preservation trust fund and the defeasance of tax increment debt, the city expects that the remaining tax increment debt will be supported by incremental revenues generated within the district. As such, the city does not expect any need to "*- '-"",-,,,""~;,,- -:/.-;;;,¡..---" '. levy general property taxes to support the tax increment debt. In fiscal 2000, the district generated $5.4 million in tax increment revenue, a level that is sufficient to meat debt service needs while enabling the city to make headway toward retumlng the debt service fund to surplus balance. The ramainlng deficit balance will be erased through an additional transfer from the historic preservation trust fund (which had a $4.2 million balance as of Dec. 31,2000) when the tax increment district expires in November 2003. Overall net debt is stili quite high at $4,229 per capita and 4.7% of true value, although it has been falling due to healthy increases in population and market valuation. About 68% of the city's direct debt burden is supported by tax increment, special assessments, and enterprise revenues; the support of these revenue streams alleviates some of the operating burden. Amortization of the city's debt is quite rapid at 83% In 10 years. The city's policy for tax- supported debt requires 50% of the principal to be paid in 10 years. This has resulted in amortization costs that are extremely onerous, representing 53% of fiscal 2000 expenditures (not Including a $4.7 million refunding). The city projects very high debt service payments through 2004 when many of the outstanding tax increment financings and capital appreciation bonds have their final maturities. As such, debt service for fiscal 2003 is expected to reach $10 million. The city has $9.8 million in debt service funds reserved for debt retirement, but a $4 million unreserved deficit that reduces debt service balances to $5.7 million. The series 2002 bonds will finance public library improvements. The city's five-year capital improvement plan reflects $30 million in additional needs, none of which is expected to be debt financed. Outlook The stable outlook reflects Standard & Poor's expectation that tax increment revenue will support debt service requiremants on outstanding tax increment debt, which will limit financial exposure of the city's general operating funds and enable the city to meet budgetary needs in a growth environment. The outlook also reflects further progress toward restoring structural balance in the debt service and capital projects funds, and reduced debt burden and amortization costs as the city continues its growth trend. This report was reproduced from Standard & Poor's RatingsDirect, th!l.; . .i premier source øf real-time, Web-based credit ratings ¡md researchfrÔril ~n organization lI1at has been a leader in objective credit analysis for more . than .140 years. To preview this dynamic .01)~lIne product, IIlslt our., RatingsDirect Web site at www.standardandpoors.comlratingsdlrect.. Standard & Poor's. Setting The standard. 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