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C Bd of Review & Equalization CITY OF CHANHASSEN 7700 Markel Boulevard POBox 147 Chanhassen,MN55317 Admlnlstrallon Pho",: 952.227.1100 Fax: 952.2271110 BUlldlnglnsp'clions Pho",: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax:952.227.1110 Rocrea!jof1Cenler 2310 Couller Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Nalural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 W,bSlle W'tffl.ci.chanhassen.mn.us G. - - MEMORANDUM TO: Mayor and City Council FROM: Todd Gerhardt, City Manager b~ DATE: April 17, 2002 SUBJ: 2002 Board of Review Each year the City Council sits as the local Board of Review and Equalization. Attached you will find the duties and descriptions of a local Board of Review (see attachment #1). On Monday night, residents will have the opportunity to provide either written or oral objections concerning their property valuation or classification. In the past, the City Council has listened to the individual comments and then directed the County Assessor to contact each property owner to set up a time to review their property. After the last comments have been received on Monday night, the City . Council should make a motion to continue the Board of Review to May 13, 2002, at 6:30 p.m., and that the County Assessor provide a written recommendation for each objection received. At the Mày 13th meeting, the City Council will make the final decision on each of the parcels. The County Assessor has informed me that they are not expecting a large turnout for this meeting and are expecting fewer than 10 formal requests for this year. That is down dramatically from previous years. I have also attached a copy of the appeals received to date. ATTACHMENTS 1. Local Board of Review Duties and Descriptions. 2. Copy of the Appeals Received to Date. G;\admin\lg\2002 Board of Review CC Mam The Cltv of Chanhassen . A orowina community with clean takßs. Qualitv sr.hool~, ;¡ r.h:umion rlnwnlnwn thrivinn ht!~inpc:<:pc: winrlinn Ir:¡il<: :lnr! hp:inliflll n:uk" A OJP:¡I nl:¡r:p tn ¡illP wnrk ;:¡nrl 01:111 -:','í '-" ....-/ u DATE: 10/99 SECTION: 4110 PAGE: 2 If the assessment roll is not complete the notice shall be Bent by ordinary mail at least ten days prior to the date on which the board of review has adjourned. The assessor shall attach to the assessment roll a statement that the notices .have been mailed. Any assessor who is not provided sufficient funds from the assessor's governing body to provide such . notices may make application to the Commissioner of Revenue to finance such notices. The Commissioner of Revenue shall conduct an investigation and if satisfied that the assessor does not have the necessary funds, issue a certification to the Commissioner of Finance of the amount necessary to provide such notices, The Commissioner of Finance shall issue a warrant for this amount and deduct the amount ftom any state payment 'to the county or municipality. The necessary funds to make such payments are hereby appropriated. Failure to receive the notice shall in no way affect the validity of the assessment, the resulting tax, the procedures of any board of review or equalization or the enforcement of delinquent taxes by statutory means. (M.S. 213.121) LOCAL BOARD OF REVIEW. DUTIES The town board of each town, the council or other governing body of each city, is the board of review except: 1 . in cities whose charters provide for a board of equalization, or 2. in any city or town that has transferred Its local board of review power and duties to the county board as provided In subdivision 3. The county assessor shall fix a day and time when the board or the board of equalization shall meet in the assessment districts of the county, On or before February IS of each year the assessor shall give written notice of the time to the city or town clerk. Notwithstanding the provisions of any charter to the contrary, the meetings must be held between April I and May 31 each year. The clerk shall give published and posted notice of the meeting at least ten days before the date of the meeting. The board shall meet at the office of the clerk to review the assessment and classification of property in the town or city. No changes in valuation or classifieation which are intended to correct errors In judgment by the county assessor may be made by the county assessor after the board of review in those cities or towns that hold a local board of review; however, corrections of errors that are merely clerical in nature or changes that extend homestead treatment to property are permitted after adjournment until the tax extension date for that assessment year. The changes must be fully documented and maintained in the assessor's office and must be available for review by any person. A copy of the changes made during this period in those cities or towns that hold a local board of review must be sent to the county board no later than December 31 of the assessment year. ATTAcl-Il>\t.Ní 'f; I DATE: 10/99 SECTION: 4110 PAGE: 3 The board shall determine whether the taxable property in the town or city has been properly placed on the list and properly valued by the assessor. Ifreal or personal property has been omitted, the board shall place it on the list with its market value, and correct the assessment so that each tract or lot of real property, and each article, parcel, or class of personal property, is entered on the assessment list at its market value. No assessment of the property ofany person may be raised unless the person has been duly notified of the intent of the board to do so. On application of any person feeling aggrieved, the board shall review the assessment or classification, or both, and correct it as appears just. The board may not make an individual market value adjustment or classification change that would benefit the property in cases where the owner or other person having control over the property will not permit the assessor to inspect the property and the interior of any buildings or structures. A local board of review may reduce assessments upon petition of the taxpayer but the total reductions must not reduce the aggregate assessment made by the county assessor by more than one percent. If the total reductions would lower the aggregate assessments made by the county assessor by more than one percent, none of the adjustments may be made, The assessor shall correct any clerical errors or double assessments discovered by the board of review without regard to the one percent limitation. · A majority ofthe members may act at the meeting, and adJourn from day to day until they finish hearing the cases presented. The assessor shall attend, with the assessment books and papers, and take part in the proceedings, but must not vote, The county assessor shall attend the meetings. The board shall list separately, on a form appended to the assessment book, all omitted property added to the list by the board and all items of property increased or decreased, with the market value of each item of property, added or changed by the board, placed opposite the item. The county assessor shall enter all changes made by the board in the assessment book. · Except for taxpayers in the town or city whose town or city elected to transfer its powers and duties to the county, if a person fails to appear in person, by counsel, or by written communication before the board after being duly notified of the board's intent to raise the assessment of the property, or if a person feeling aggrieved by an assessment or classification fails to apply for a review of the assessment or classification, the person may not appear before the county board of equalization for a review of the assessment or classification. This paragraph does not apply if an assessment was made after the board meeting, as provided in Section 273.01, or if the person can establish not having received notice of market value at least five days before the local board of review meeting. · · · · ',.-./ DATE: 10/99 SECTION: 4110 PAGE: 4 The board of review or the board of equalization must complete its work and adjourn within 20 days ftom the time of convening stated In the notice of the clerk, unless a longer period is approved by the Commissioner of Revenue. No action taken after that date is valid. All complaints about an assessment or classification, made after the meeting of the board must be heard and detennined by the county board of equalization. A nonresident rnay, at any time, before the meeting of the board of review file written objections to an assessment or classification with the county assessor. The objections must be presented to the board of review at its meeting by the county aSsessor for its consideration. (M.S. 274.01) LOCAL BOARD DUTIES TRANSFERRED TO COUNTY The town board of any town or the governing body of any home rule charter or statutory city may transfer its powers and duties under subdivision I to the county board, and no longer perform the function of a local board. Before the town board or the governing body of a city transfers the powers and duties to the county board, the town board or city's governing body shall give public notice of the meeting at which the proposal for transfer is to be considered, The public notice shall follow the procedure contained in section 471.705, subdivision Ic, paragraph (b). A transfer of duties as permitted under this subdivision must be communicated to the county assessor, in writing, before December 1 of any year to be effective for the following year's assessment. This transfer of duties to the county may either be permanent or for a specified number of years, provided that the transfer cannot be for less than three years. Its length must be stated in writing. A town or city may renew its option to transfer, The option to transfer duties under this subdivision is only available to a town or city whose assessment is done by the county. (M,S. 274,01, subd 3) ALTERNATIVE REVIEW OPTION The county shall notify taxpayers in the town or city, whose town or city board elected to transfer its local or city board of review powers and duties to the county, that their attendance at the local board of review is no longer a prerequisite to filing in tax court. However, prior to the time of the county board of equalization, the county shall make available to those taxpayers a procedure for a review of its assessments, including, but not limited to, open book meetings. This alternative review process shall take place in April or May. (M.S. 274.13, subd. lc) · , · · · · I April 16, 2002 Mr. Todd Gerhardt City of Chanhassen 7700 Market Blvd. PO Box 147 Chanhassen, MN 55317 RECEIVED APR 1 6 2002 CITY OF CHANHASSEN ..d, /:" ,,' f /',' " J/ / / i' "c/- W I .,;;'.-,-' Re: Market Valuation for 7580 Quattro Drive, Prop. 10 #07-116-22 31 0069 Dear Mr. Gerhardt, Please consider this letter as an appeal to the 2002 Real Estate Valuation for the property listed above. I have contacted Mr, Ray Shudy of the Hennepin County Assessor Department and have not been able to reconcile the estimated market value to what I believe is true market value. I have been in contact with commercial realtors from Welsh Companies and CB Richard Ellis and they have stated that commercial real estate prices are soft. Below are some comparable properties in this area that I'm making my statements on: 1.) Electro Scientific Industries building (PID 07-116-22-31-0070) at 7600 Quattro (next door) is the same type of building and has been on the market for six months. Offers are coming in at about $45-50/ sq. ft. The listing agent says he's hoping to get between $50-54/sq. ft. 2.) Versatil, (prO 07-116-22-34-0017) across the street is being listed at $42/ft, 3.) 7677 Equitable Dr., in Eden Prairie recently closed at $54/ft. This is a 34,000 sq. ft. office/warehouse with 24' clear warehouse in very desirable area. I believe a more accurate Market Value for the subject property would be in the range of $1,150,000 to $1,200,000, I respectfully requestthat the subject property be adjusted to reflect a more accurate market value. Should you have any questions or require additional information. please feel free to contact me. ( Thank youJÓr your consideratiòn on this matter. /- .. \ \ / --''''ì'"~-~------<::-:" . Steven Hall /. - '--H¡;¡II Properties International, LLC "'('-~-- ClTYOF CHANlBSSEI 7700 Market Blvd. P.O. Box 147 Chanhassen, MN 55317 General Phone: 952-227-1100 Administrative Fax: 952-227-/110 Bldgflnspeerions Fax: 952-227-1190 Engineering Fax: 952-227-1170 ParkJRecrearioIJ Fax: 952-227-1110 Planning Fax: 952-227-1 J /0 Public Works Fax: 952-227-13/0 Reereatiorl Cell1er Fax: 952-227-1404 Web Address: www.cí.challhassen.mn.us Date: Company: Attention: FAX COVER SHEET Fax Number: ~ ~ 3 Sent By: Y~k~___ / 93/ ' ß/l 7 - J / ¿J .;> Direct Dial No: Sending _¿pages, including cover page. D Please find the infonnation you requested D Please review and call me D Please call to confinn receipt of this fax D If you do not receive all pages, or are experiencing other problems in transmission, please call the sender at his or her direct dial number. ADr,J7,2002 7:47AM CARVER CTY ASSESSOR No,4078 P,2 BOARD OF APPEAL AND EQUALIZATION-2002 (Anand In 2002IPayable In 2003) APPEAL # PID# DATE NAME ADDRESS 250092500 4/17/2002 WHITBHILL,W ALTER & MBLBA 7250 HAZELTINEBLVD EXCELSIOR MN --...-....-------............-. -..-------............--- ---------.'-"'~..._--,-,--_...~,.".. I WANT MY PROPERTY REVIEWED BECAUSE: Valuation increase in ónc year seema excellive. ___'_'_'____._H--...__..,.....~.....'_____ DISTRIC CHANHASSBN CITY PHONE 55331 ----_.__._---------_....~,- ----____.n·_._.......'"....______.n.n.n.n...__....,. 2002 ASSMT. LAND VALUE 2002 ASSMT. BLDG. VALUE 2002 ASSMT. TOTAL VALUE 574,800 5136,SOO $211,600 ~ ACTION TAKEN BY ASSESSOR: PENDING STEVE C ASSESSOR'S RECOMMENDATION: . LAND VALUE BUILDING VALUE NEWEMV ¡AMOUNT OF ADJ (DIF+-) I $0 $0 $0 ($211 ,600) .__n__.."._. .__. 2002 NEW IMPRV, VALUE 2002 GA LAND VALUE CLASS 201 1 $0 SO ...---- DATE: NEW IMPRV. VALUE CHANG NEW GA LAND VALUE NEW CLASS CODE 201 1 $0 50 ACTION TAKEN BY BOARD: .....__n..___.__ __ ___ - - _00- __Approved BB Reçommended _AdJusted as noted: . . Apr.17,2002 7:47AM CARVER Cry ASSESSOR No,4078 p, 3 BOARD OF APPEAL AND EQUALIZATION-2002 (AII....ed In 2002IPayllble In 2003) APPEAL' PID, DATE NAME ADDRESS 250253000 41912002 DYPWICK,JBPFRBY &: KATHLJ¡BN 10300 OREATPLAINS BLVD CHASKA MN DISTRlC CHANHASSBN CITY PHONE 55318 WANT MY PROPERTY REVIEWED BECAUSE: Valuation increase in one year seems excessive. 2002 AS8MT. LAND VALUE 2002 ASSMT. BLDG. VALUE 2002 ASSMT. TOTAL VALUE 5155,700 $306.600 $462,300 2002 NEW IMPRV. VALUE 2002 GA LAND VALUE so so CLASS 201 1 ACTION TAKEN BY ASSESSOR: PBNDINO STEVE C DATE: ASSESSOR'S RECOMMENDATION: LAND VALUE BUILDING VALUE NEW EMV ¡AMOUNT OF ADJ (DIF+-) I so SO SO (S462,3oo) I NEW IMPRV. VALUE CHANG NEW GA LAND VALUE NEW CLASS CODE 201 I SO SO --··----,..,..,~~......."""'"----··----__,~~w...._____._._. -------.-.. -- ------_. ACTION TAKEN BY BOARD, _Approved.. Recommtlnded _AdJu.ted e. noted: APr,17, 2002 7:47AM CARVER CTY ASSESSOR No,4078 p, 4 . BOARD OF APPEAL AND EQUALIZATION-2002 (Aneeeed In 2002IPlI)'eble In 2003) APPEALtI PID# DATE NAME ADDRESS 250363900 41912002 DVPWlCK,JEFFRBY & KATIILEBN 10300 GREAT PLAINS BLVD CHASKA MN DISTRIC CHANHASSEN CITY PHONE 55318 I WANT MY PROPERTY REVIEWED BECAUSE: Valuallon Increase in one year seems exceseive, ---.-- 54,700 2002 ASSMT. LAND VALUE 2002 ASSMT. BLDG. VALUE 2002 ASSMT. TOTAL VALUE $0 $4,700 2002 NEW IMPRV. VALUE 2002 GA LAND VALUE CLASS 201 1 $0 $0 ACTION TAKEN BY ASSESSOR: PENDING STEVI! C DATE: ASSESSOR'S RECOMMENDATION: LAND VALUE BUILDING VALUE NEW EMV ¡AMOUNT OF ADJ (DIF.-) I I SO $0 $0 ($4,700) I .·..___.H.H,__._.___M.,_._.____.______._.______ -------.---...--------.--.---..------..--...--... -----------.-.-..----.--------..-...--.--.. -.-......-.--..------------------- ACTION TAKEN BY BOARD: NEW IMPRV. VALUE CHANG NEW GA LAND VALUE NEW CLASS COÞE $0 $0 201 1 _ Approved es Recommended _Adjusted as noted: