2. Minnewashta Meadows Improvement Project T
CITY O c„.1
cHANBAssEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
` (612) 937-1900
' MEMORANDUM
P _
TO: Don Ashworth, City Manager ___
FROM: Gary Warren, City Engineer A 6i 1 _,.--
APO _ •.cn
DATE: June 7 , 1989
' SUBJ: Award of Bids for Minnewashta Meadows //-/ y ._
Project No. 88-2
As the Council will recall, on April 10 , 1989 the City authorized
readvertising for bids for the subject project. Bids were
received on May 18 , 1989 and as noted in the attached May 30 ,
1989 letter from William R. Engelhardt & Associates, the low bid
was submitted by B & D Underground, Inc. of Mound, Minnesota in
the amount of $103, 624 . This is under the engineer ' s estimate by
some $18 ,000 . The original low bid was $98 ,027 . 95 .
The Developer has his financial security in place and an executed
development contract on file with the City. The plat has not yet
been recorded at the County and award therefore should be con-
ditioned on recording of the plat. It is therefore recommended
' that the firm of B & D Underground, Inc . of Mound, Minnesota be
awarded the contract for the Minnewashta Meadows Improvement
Project No. 88-2 in the amount of $103, 624. 00 , subject to the
Developer recording the final plat.
Attachments
' 1 . April 5 , 1989 staff report.
2 . Letter from William R. Engelhardt & Associates dated
May 30 , 1989 with bid tabulation.
' c: Gary Carlson
Bill Englehardt
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�'.. �;' 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
-` (612) 937-1900
MEMORANDUM ....7.
TO: Don Ashworth, City Manager � _•, -
FROM: Gary Warren, City Engineer I
f _ _
DATE: April 5 , 1989 � c t
_ 4-Ja- si
SUBJ: Authorize Readvertising for Bids, Minnewashta MeadowsTW I
Project No. 88-2
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The Minnewashta Meadows subdivision is located in the northwest
corner of the City. As shown on the attached map, it is located
in the northwest quadrant of the intersection of Church Road and
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Trunk Highway 7 . Last year the City authorized the installation
of improvements for this subdivision as a public improvement pro-
ject. As such , plans and specifications were approved and bids
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were opened for the project. Unfortunately the Developer, Gary
Carlson, was unable to provide the City with the necessary finan-
cial security to proceed with an award of contract. The bids
were subsequently rejected by the City as a result. I
As stated in the attached MvIarch 27 , 1989 correspondence, Mr.
Carlson now has obtained the necessary financial security and is
interested in the City reinitiating this project. As this was II
the last requirement needed to be met, we are now prepared and
able to proceed with readvertising of the project for bids. The
plans and specifications were prepared by William R. Engelhardt II
and Associates .
It is therefore recommended that the City Council approve reini- ,
tiating Project No. 88-2 and that staff be authorized to adver-
tise for bids.
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Attachments
1 . March 27 , 1989 correspondence from Gary Carlson. I
2 . Letter of Credit No. 70 .
3 . Development Contract.
4 . Map. I
cc: Gary Carlson
Bill Engelhardt I
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MAR 27 1.989
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1 ENGINEERING DEPT.- . -
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CwNwssEN
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BANK
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March 27, 1989 I
Irrevocable Letter of Credit No. 70
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Mr. Gary Warren
City Engineer
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City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
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Dear Mr. Warren:
We hereby authorize you to draw on us, after March 27, 1989, for the II
account of Gary D. and Maureen G. Carlson, up to an aggregate amount of ONE
HUNDRED THIRTY THOUSAND SEVEN HUNDRED NINETY AND NO/100 U. S. DOLLARS
($130,790.00) , available by your draft(s) at sight. This Letter of Credit
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is issued to comply with the Development Contract on file with the City of
Chanhassen for the Minnewashta Meadows Development.
We agree that this Letter of Credit shall expire no sooner than March 27, II
1990 unless sooner released by the City of Chanhassen. In the event that
this Letter of Credit is not released by the City of Chanhassen prior to
March 27, 1990, this Letter of Credit shall be replaced or renewed by a
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Letter of Credit in the same amount with an expiration date of March 27,
1991.
All drafts must bear on their face "drawn under Letter of Credit No. 70 II
dated March 27, 1989" and must be presented to the State Bank of Chanhassen
no later than 2:00 P. M. (CST) on March 27, 1990, when this Letter of
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Credit will expire. and must be accompanied by this Letter of Credit and a
certification by the City Clerk that the funds are due either by reason of
default under the terms of the above mentioned Development Contract or by
reason of a failure to replace this Letter of Credit as described in the
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preceding paragraph.
This Letter of Credit is subject to the Uniform Customs and practices for
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Commercial Documentary Credits, 1984 revision, International Chamber of
Commerce publication number 400.
STATE BANK OF CHANHASSEN I
By: - - CITY OF C HANHASS
Kevin P. McShane ��n2 n �� I
President ����l �I��D
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if1AR N, i?o9
600 West 78th Street i Chanhassen, MN 55317 (OP) 937-BANK EilGI EERjNG DEPT.
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' CITY OF CHANHASSEN
DEVELOPMENT CONTRACT
' (City Installed Improvements )
MINNEWASHTA MEADOWS
SPECIAL PROVISIONS
AGREEMENT dated ! efn►cer , 19 Ea, by and between
the CITY OF CHANHASSEN, a Minnesota municipal corporation, (the
"City" ) , and GARY D. CARLSON and MAUREEN G. CARLSON, husband and
wife (the "Developer" ) .
1. Request for Plat Approval. The Developer has asked
the City to approve a plat for MINNEWASHTA MEADOWS (referred to
in this Contract as the "plat" ) . The land is legally described
on the attached Exhibit "A" .
2. Conditions of Plat Approval. The City hereby
approves the plat on condition that the Developer enter into this
Contract and furnish the security required by it.
I3. Development Plans. The lat shall with the following p s1 be developed in
attached to this Contract. With the exception sor shall Plan nA, the
plans may be preparea, subject to City approval , after enterin g
the Contract, but before commencement of any work in the Plat.
If the plans vary from the written terms of this Contract, the
{ written terms shall control . The plans are:
Plan A--Plat - "NOT APPROVED YET"
Plan B--Grading, Drainage, and Erosion Control Plan dated
June 6 , 1988 , prepared by Engelhardt &
Associates .
Plan C--Plans and Specifications for Improvements dated
June 6 , 1988 , prepared by Engelhardt &
Associates .
4. Private Improvements. The Developer shall install
in accordance with City ordinances and standards and pay for the
following:
1A. Street Lights
B. Underground Utilities ( e.g. gas , electric,
telephone , CATV)
C. Setting of Lot and Block Monuments
D . Surveying and Staking
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D. The Developer shall obtain and comply with all
conditions required by the Minnesota Department of Natural
Resources , Watershed District , and any other regulatory agencies .
E. A gate valve shall be located three feet behind
each hydrant in accordance with the City ' s detail for hydrant
construction.
F. Wood-fiber blankets or equivalent shall be used I
on all slopes greater than 3 :1 .
G. Utility and drainage easements shall be pro-
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vided on the plat for the proposed retention/sedimentation basin
located at the south of Lots 9 and 10 of Block 1.
H. The sanitary sewer along Church Road shall be installed at a sufficient depth to provide
gravity service to the
Frizzell and Kerber property.
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I. Construction of sanitary sewer and watermain
along Church Road shall take all necessary precautions to protect
existing City utility and roadway improvements.
J. The driveway located on Lot 16 , Block 1 , shall
be located at the most northerly location. I
K. In accordance with the conditions of the
wetland alteration permit , there shall be no construction acti- I
vity beyond the erosion control fence adjacent to the Class B
wetland as shown on Plan B.
9 . General Conditions. The general provisions of this I
Contract , approvea by the City Council on February 22 , 1988 , are
attached as Exhibit "B" and incorporated herein.
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CIT i HANHASSEN
BY : rT,/ 21
Thomas L. Hai ilton , Mayor
(SEAL)
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BY. , .
Don Ashworth , City Manager I I
DEVELOPER
BY . -' /-7/ C-: N.J--,t -,E1 (_ ,,,,e ,1,L.
Gary D. Caylson �` I
Maureen •�' "4--(-
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. "Carlson
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I STATE OF MINNESOTA )
( 6S .
COUNTY OF CARVER )
IThe foregoing instrument was acknowledged before me this
day or ,,`'_. Y„,,,1,6'u,J 1988 , by Thomas L. Hamilton , Mayor , _
and by Don Ashworth , City Manager , of the City of Chanhassen , a
I Minnesota municipal corporation, on behalf of the corporation and
pursuant to the authority granted by its City Council.
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NOTARY PUBLIC
ISTATE OF MINNESOTA ) ncr: , Y�•__,, - )TA
Ns.;... ',4 My cc- _.:n c J-01
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COUNTY OF CARVER )
The foregoing instrument was acknowledged before me this
day of c“.«, 1988 , by Gary D. Carlson .
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_they . .Soihe,m t J
I ,, A!ctaw r•ublie-mInnesota s
/- , r,_ounty NOTARY PUBLIC
' _� ”:•!':rt7 . . c. ,-.3.00 i
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DRAFTED BY :
ICity of Chanhassen
690 Coulter Drive
P. O. Box 147
I Chanhassen , MN 55317
( 612 ) 937-1900
ISTATE OF MINNESOTA )
ss.
COUNTY OF CARVER )
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The foregoing instrument was acknowledged blefore me this
' day of ack.,1,,,,.� , 1988 , Maureen G. Carlson. ,--1
I I I r .
2 Q Bradley W. 5olh?hn
V 14./ ' e,...\ t\-/ '4E'
a 'j.1 Notary Public-Minnesota $ u NOTARY \PUBLIC
I $‘4,;',-� Carver County JJ
ti My Comm. E;co. 1-25-90
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CONSENT
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Gary D. Carlson and Maureen G. Carlson fee
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owners of all or part or the subject property, the aevelopment of
which is governed by the foregoing Development Contract , affirm _
and consent to the provisions thereof and agree to he bound by
the provisions as the same may apply to that portion of the sub- II
ject property owned by them.
Dated this , !\_. day of 1.--C_----f--v12--- ---, 19 ,� (.
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STATE OF MINNESOTA )
ss . 111
, , The foregoing instrument gas acknowledged before me this
- ' day of , 19 - , by II
IINotary Public
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STATE OF MINNESOTA )
ss.
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COUNTY OF <. \ - (
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/ The foregoing instrument was acknowledged before m,a this 1
g '',/(6L( day of (�,c_,t _■�7` , 19= ), by Maureen G. Car,?soy1,:
Notary Public- _—
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My Comm. Exp. 1.23-£0 >-
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PREPARED BY
5" v- - WILLIAM R. ENGELHARDT ASSOC!AT
CONSULTING ENGINEERS
1107 HAZELTINE BLVD., SUITE 480
CHASKA, MINNESOTA 55318
(612) 448-8838
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WILLIAM R. ENGELHARDT ASSOCIATES, INC.
�,:hare littf 6.n fiinevtl
1107 HAZELTINE BOULEVARD
CHASKA, MINNESOTA 55318
1612) 448-8838
May 30 , 1989 '
City of Chanhassen
c/o Mr . Gary Warren, P.E.
690 Coulter Drive
Chanhassen , MN. 55317
RE: Minnewashta Meadows Improvements
Honorable Mayor and City Council Members :
Enclosed is tabulation of bids received May 18 , 1989 , for
the above project . Eight ( 8) bids were received ranging from a
high bid of $140 , 467 . 75 to a low bid of $103 , 624 . 00 . The low bid
was submitted by B & D Underground , Inc . , of Mound , Minnesota.
We have checked the experience record of this contractor and find
that there is no basis for rejection of their bid .
This project is a re-bid from last year . The developer now
wants to proceed with the project . The low bid is approximately
$ 18 , 000 below the engineer ' s estimate of $ 121 , 000 . The bid
appears to be a very competitive bid .
Based on the number of bids received and the amount of the
low bid , we recommend award of a contract in the amount of
$103 , 624 . 00 to B & D Underground , Inc.
Very truly yours , '
WILLIAM R. ENGELHARDT ASSOCIATES, INC.
William R. Engelhardt
CITY OF CHANHASSEN
c/ 1as
en
MAY 3 1 1989
ENGINEERING DEPT.
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TABULATION OF BIDS
' MINNEWASHTA MEADOWS
CITY OF CHANHASSEN, MINNESOTA
MAY 18 , 1989
CONTRACTOR BID BOND TOTAL ESTIMATED BID
B ac D Underground 5% $ 103 , 624 . 00
F. F. Jedlicki , Inc. 5% 104 , 174. 50
0 ac P Contracting , Inc. 5% 111 , 461 . 50*
Brown & Chris , Inc . 5% 113 , 001 . 25*
' Nodland Construction Co . 5% 115 , 824 . 50
Northdale Construction 5% 130 , 574 . 60
H R S Construction , Inc . 5% 138 , 803 . 45
Widmer , Inc . 5% 140 , 467. 75
Total Number of Bidders : 8
* Bid Corrections
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