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CC Minutes 1999 01 19CHANHASSEN CITY COUNCIL CONTINUATION OF REGULAR MEETING OF JANUARY 11, 1999 HELD ON JANUARY 19, 1999 Mayor Mancino called the meeting to order at 5:30 p.m. COUNCIL MEMBERS PRESENT: Mayor Mancino, Councilman Senn, Councilwoman Jansen, and Councilman Labatt. COUNCIL MEMBERS ABSENT: Councilman Engel. STAFF PRESENT: Todd Gerhardt, Acting City Manager; Charles Folch, Public Works Director; Anita Benson, City Engineer; Todd Hoffman, Park and Recreation Director; Pam Snell, Finance Director; and Mark Littfin, Fire Marshal. ACCOUNTS PAYABLE: Staffpresented their response to the City Council questions regarding the accounts payable. Staffpresented budget justification and detailed narrative regarding the need for each expenditure. The City Council asked various questions regarding several items with staff responding to their questions. Mayor Mancino moved, Councilwoman Jansen seconded to approve the Accounts Payable as presented. All voted in favor and the motion carried. Mayor Mancino adjourned the regular meeting and the council met in a work session. NOISE STUDY~ LEWIS ENGINEERING IN CHASKA: Staffpresented the draft noise study for Lewis Engineering. This study was prepared by David Braul. The recommendation of the study was to build a berm with a retaining wall. Staffwas directed to meet with the neighbors to explain the study and gather their input especially regarding costs. APPOINTMENTS Board of Adjustments & Appeals: Staff informed the council that there is a vacancy on the Board. Discussion was held on how other communities handle variances. Staffwas directed to bring back a study of variance procedures from other communities. Planning Commission: Staff informed council of two vacancies on the Planning Commission and asked if they wanted to advertise or reappoint if current members wanted to remain on the Commission. Council stated they wanted to be consistent with their policy and advertise the two vacancies. Southwest Metro Transit: Staff informed council of the vacancy of council liaison to Southwest Metro Transit. Council discussed placing this item on their next regular agenda to fill the vacancy. FIRE DEPARTMENT PENSION: Staffpresented the Fire Department Relief Association pension funding request for 1999 and 2000. Staff recommended approving the Fire Department's request. CHANHASSEN CITY COUNCIL WORK SESSION JANUARY 19, 1999 Page 2 The City Council requested that staff compare state aid contribution, city contribution, and benefit levels with other communities of similar population, such as Anoka, Hopkins, Hastings, Ramsey, Stillwater, Savage, Robbinsdale and Chaska. Staffwas also asked to explore the option of a Defined Benefit Pension Plan as compared to the current plan. After the research is completed on this item, staffwill share their findings at a future City Council Work Session. EASTERN CARVER COUNTY COLLABORATIVE STUDY: Mayor Mancino and Acting City Manager Todd Gerhardt updated the City Council on the work completed to date on the Eastern Carver County Collaborative Study. The Community Leaders Forum has been considering the possibility of collaborating on a unique project involving the following components: 2. 3. 4. 5. 6. K-5 Elementary School Arboretum Science Resource Center Library-Learning Center Outdoor Recreation Space Community Multi-use Space Coordination of Comprehensive Land-use Plans The group is now at the point of moving into Phase II Planning Activities, such as: 2. 3. 4. 5. Submission of a Planning Grant request to the Minnesota Legislature Plan development, further definition and coordination Financial planning Legal consultation Engineering, architectural, and construction consultation. Staff concluded by stating that that this item will be presented on the January 25, 1999 agenda. REVIEW 1999 MEETING SCHEDULE: Staff presented the 1999 work session meeting schedule. Items added to the list are as follows: City Vehicle Purchasing Policy Uniform Policy Pay Comp Plan Release of Information Elections Update on Highway 101 PROPOSED CHANGES TO THE RULES OF PROCEDURE Councilwoman Jansen proposed the following changes to the Council's Rules of Procedure: CHANHASSEN CITY COUNCIL WORK SESSION JANUARY 19, 1999 Page 3 Policy: Guidelines for City Council work sessions. Description: City Council work sessions are held in a less formal setting to facilitate a more comfortable forum for the exchange of ideas between council members, city staff, outside organizations wishing to address the council, and the general public. These are informational, fact finding, idea sharing sessions. No action may be taken on items discussed. Items requiring action must be placed on a future regular meeting agenda to allow for public notice and comments. Schedule: City Council work sessions will be held in the Courtyard Conference Room every Monday evening at 5:30 p.m. unless otherwise noted. Procedures: Work session preceding regular council meetings are for the purpose of discussing items on the consent agenda for that evening. Other items on the agenda for the regular meeting will not be discussed unless published as such in the newspaper. However, upon request from a member of the public who is unable to attend the work session on a regular meeting agenda item, discussion of that item will only be heard in the regular meeting. In addition, if other business is to be discussed, those items will be listed in the meeting notice unless they are basic administration issues of no public interest. Agenda items for off-week work session will be advertised in the newspaper to encourage public participation. Visitor Presentations will be restricted to regular meetings. Councilwoman Jansen also suggested that a larger table to accommodate staff and possible visitors would help to facilitate participation in the work session. She suggests that the table accommodate 11 to 12 people. Advertising Changes: Work session listings will note discussion of consent agenda items and all other items to be discussed. Off-week work session agendas need to be added to the advertising rotation. Staff suggested placing the proposed changes on the next City Council agenda for action. The meeting was adjourned at 9:15 p.m.