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2014-18
CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES,MINNESOTA DATE: March 24,2014 RESOLUTION NO: 2014-18 MOTION BY: Ernst SECONDED BY: Laufenburger A RESOLUTION FOR PURCHASE OF 2014 VEHICLES AND EQUIPMENT PW016III WHEREAS,annually,the City considers replacement of vehicles and equipment that have reached their average life expectancy and are showing signs of needing major maintenance; and WHEREAS,it has been the City's practice to replace vehicles and equipment that is over 10 years old and before major repairs are required; and WHEREAS,these purchases are included in the 2014 CIP. The attached reports show the total amount of each item bid with possible additional costs for taxes and licenses on the vehicle or equipment. NOW,THEREFORE,BE IT RESOLVED that the Chanhassen City Council hereby approves the 2014 purchases. Passed and adopted by the Chanhassen City Council this 24th day of March, 2014. ATTEST: r—' 1 54 A ,,,,u5k-- ----,-f.„... A Todd Gerhardt, City Manager Thomas A. Furlong,Mayor YES NO ABSENT Furlong Ernst Laufenburger McDonald Tjornhom CITY OF MEMORANDUM CHANHu�NU�CC N �o A SE TO: Paul Oehme, Director Public Works/City Engineer ` 7700 Market Boulevard PO Box 147 FROM: Charlie Siegle, Equipment Superintendent Chanhassen,MN 55317 DATE: March 24, 2014 0 Administration Phone:9522271100 SUBJ: Purchase of 2014 CIP Equipment—PW016III Fax:952.2271110 Building Inspections Phone:952.2271180 PROPOSED MOTION Fax:952.2271190 Engineering "The City Council approves purchase of vehicles and equipment." Phone:952.2271160 Fax:952.2271170 City Council approval requires a simple majority vote of the City Council present. Finance Phone:952.2271140 DISCUSSION Fax:952.2271110 Annually, the City considers replacement of vehicles and equipment that have reached Park&Recreation Phone:952.2271120 their life expectancy and are showing signs of needing major maintenance. It has Fax:952.2271110 been the City's practice to replace vehicles and equipment that are over 10 years old before major repairs are required. The vehicles and equipment needing to be replaced Recreation Center are used extensively and have to be reliable to maintain appropriate City services. 2310 Coulter Boulevard Phone:952.2271400 JUSTIFICATION Fax:9522271404 Planning& STREET DEPARTMENT—DUMP/PLOW TRUCK Natural Resources The 1995 Ford LS800 single-axle dump truck to be replaced is 19 years old. This Phone:9522271130 vehicle is used for snow plowing, sanding, hauling fill and blacktopping. The dump Fax:952.2271110 box cab and chassis are rusted and the frame is spreading apart from the years of Public Works plowing and hauling. The snow plow is rusted through in many places. The new 7901 Park Place truck box would be constructed with stainless steel which will not corrode like steel Phone:952.2271300 and would not need to be painted. Stainless steel will result in a substantial savings Fax:952.2271310 on upkeep and repairs. This truck will be traded with a trade in value of$17,000. Senior Center PARKS DEPARTMENT—PICKUP Phone:952.2271125 The 1997 pickup to be replaced, #418, is 17 years old. This truck was used for snow Fax:952.2271110 plowing and sanding trails. The frame is rusting and has the start of a crack. The fuel Web site and brake lines are very rusty. This truck will be sold at auction with an estimated www.ci.chanhassen.mn.us resale value of$3,000. Chanhassen is a Community for Life-Providing for Today and Planning for Tomorrow Paul Oehme Purchase of 2014 CIP Equipment March 24,2014 Page 2 PARKS DEPARTMENT—SKID LOADER The 2002 773 Bobcat Skid Loader to be replaced has 3,500 hours on it. This machine is in need of expensive repairs. The drive chains,pins and bushings are getting worn. The tracks need to be replaced at a cost of$7,000. COMMUNITY DEVELOPMENT—INSPECTION VEHICLE The 2001 Ford Ranger, #603, to be replaced is 13 years old. The body, fuel lines and brake lines are rusting. This vehicle is used by Building Inspections. This truck would be sold at auction with an estimated resale value of$2,000. ENGINEERING DEPARTMENT—ENGINEERING VEHICLE The 1994 Crown Victoria is 20 years old. The body, brake lines, fuel lines, and oil pan are very rusty. The brake system is in need of repair. This vehicle would be sold at auction with an estimated resale value of$500. MAINTENANCE GARAGE—IRONWORKER The Scotchman ironworker to be purchased would be a good addition to our shop equipment. We keep our equipment longer and as a result end up doing a lot of structural repairs. This machine can punch, shear, and bend metal to make the parts that are needed to repair our equipment. We also build equipment for the other departments such as ball field drags for the Parks department, snow plow frames to mount a plow on a tractor, and many other projects. This machine will save time punching holes instead of drilling, shearing instead of sawing, and will be able to bend metal or fabricate special parts. We would not have to outsource jobs. MAINTENANCE GARAGE—LINE STRIPER The 1994 Graco GM5000 Line Striper is 20 years old. It is used to paint pavement markings and stripe lanes on roads. This purchase will ensure timely and reliable pavement marking operations. BIDS AND QUOTES All bids are from the State of Minnesota purchasing contract (with the exception of the Ironworker and Line Striper which were quoted). This contract offers the best pricing for the City. STREET DEPARTMENT—DUMP/PLOW TRUCK(EQ-016)—State Contract Pricing 2014 Mack Single Axel Chassis $ 97,094.72 JCraft Plow/Wing, Box Sander, Hydraulics $ 84,237.00 (includes sales tax) Tax, License and Registration Trade-in Value $ 17,000.00 Total w/Trade-in Value $164,325.72 Budgeted Amount $212,000.00 g:\eng\public\pw016 vehicles and equipment\bkgd 032414 cip vehicle purchases.doc Paul Oehme Purchase of 2014 CIP Equipment March 24,2014 Page 3 PARKS DEPARTMENT—PICKUP (EQ-100)—State Contract Pricing 2015 Chevrolet Silverado Pickup $25,352.90 Utility Box w/Ladder Rack $11,750.00 Total Plus Tax, License and Registration $37,102.90 Budgeted Amount $40,000.00 PARKS DEPARTMENT—SKID LOADER(EQ-095)—State Contract Pricing 2014 Bobcat T590 Skid Loader $46,273.20 Trade Bobcat 773G -$12,750.00 Total w/Trade-in Value $33,523.20 Budgeted Amount $43,000.00 COMMUNITY DEVELOPMENT—INSPECTION VEHICLE (EQ-015)—State Contract Pricing 2014 Chevrolet Equinox $22,498.85 Total Plus Tax, License and Registration $22,498.85 Budgeted Amount $29,000.00 ENGINEERING DEPARTMENT—ENGINEERING VEHICLE (EQ-065)—State Contract Pricing 2014 Chevrolet Equinox $22,498.85 Total Plus Tax, License and Registration $22,498.85 Budgeted Amount $29,000.00 MAINTENANCE GARAGE—IRONWORKER(EQ-136) Model DO 70/110-24M Ironworker $29,512.20 Total $29,512.20 Budgeted Amount $33,000.00 Second quote received from Scotchman Industries, Inc. $33,039.00 MAINTENANCE GARAGE—LINE STRIPER(EQ-25) Sherwin Williams Graco Linelazer 5900 2-Gun $ 7,483.80 Total $ 7,483.80 Budgeted Amount $ 9,000.00 Second quote received from Earl F. Anderson $9,569.65 c: Resolution CIP Pages g:\eng\public\pw016 vehicles and equipment\bkgd 032414 cip vehicle purchases.doc CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES,MINNESOTA DATE: March 24,2014 RESOLUTION NO: 2014-XX MOTION BY: SECONDED BY: A RESOLUTION FOR PURCHASE OF 2014 VEHICLES AND EQUIPMENT PW016III WHEREAS,annually,the City considers replacement of vehicles and equipment that have reached their average life expectancy and are showing signs of needing major maintenance; and WHEREAS,it has been the City's practice to replace vehicles and equipment that is over 10 years old and before major repairs are required; and WHEREAS,these purchases are included in the 2014 CIP. The attached reports show the total amount of each item bid with possible additional costs for taxes and licenses on the vehicle or equipment. NOW,THEREFORE,BE IT RESOLVED that the Chanhassen City Council hereby approves the 2014 purchases. Passed and adopted by the Chanhassen City Council this 24th day of March, 2014. ATTEST: Todd Gerhardt, City Manager Thomas A. Furlong,Mayor YES NO ABSENT Capital Improvement Program 2014 thru 2018 Department Major Equipment City of Chanhassen, MN Contact Paul Oehme '- 1. Project# EQ-016 Type Vehicles __ Project Name Useful Life Unassigned Dump/Plow Truck Replacements/Additions Category Street Equipment Account#1 400-4108-4704 Account#3 Priority n/a x Account#2 Account#4 ''- Description I Total Project Cost: $1,820,800 - These purchases are required to maintain a reliable truck fleet. Costs include truck chassis,dump box,hydraulic system,snow wing,snow plow and sander. Truck chassis costs are higher due to new federal mandated anti-lock braking requirements effective since 2000. These vehicles are purchased using either the Hennepin County or State of MN cooperative bid systems. Orders for truck chassis are typically required to be placed ` up to one year in advance of delivery. Replacement schedule is as follows: 2014-#121 1995 Ford LS8000 Dump/Plow Truck ±? _ 2015-#122 1996 Ford LS8000 Dump/Plow Truck 2016-#123 1997 Ford LS8000 Dump/Plow Truck 2017-#124 1998 Ford L8513 Dump/Plow Truck 2018-#127 2002 Sterling L8513 Dump/Plow Truck x Justification I l} These vehicles are used to provide a variety of maintenance services throughout the community including winter response for plowing and hauling :l snow. The average replacement age is 18.5 years. Winter emergency service necessitates these vehicles be reliable and dependable. Growth in the t" community creates additional work for these trucks. These vehicle purchases are consistent with the Vehicle Replacement Schedule and are purchased through MnDOT State contracts.. Prior Expenditures 2014 2015 2016 2017 2018 Total I 725,8001 Vehicles 212,000 216,000 216,000 225,000 226,000 1,095,000 , Total Total 212,000 216,000 216,000 225,000 226,000 1,095,000 Prior Funding Sources 2014 2015 2016 2017 2018 Total , I 725,800 I Capital Replacement Equipme 212,000 216,000 216,000 225,000 226,000 1,095,000 ' Total Total 212,000 216,000 216,000 225,000 226,000 1,095,000 jj Budget Impact/Other These purchases will include a limited warranty and will reduce the annual maintenance and repair costs as compared to the vehicles replaced. I I I I I I I P22 Capin Improvement Program 2014 t u 2018 § partment Major Equipm \ ° City of Chanhassen, MN Contact Todd Ho an Project £Q-0 Type Vehicles Useful Life © § Project Name Light Duty Trucks-Parks » Category Park Account n 400-4120-4704 Account @ Priority n Account#2 Account#4 «« Description Total Project Cost: $105,000 1995 Chevr olet 3/4 ton pickup withp! w( 4¥¥ 15) _<�\ y�p Justification | _ � �: Prior Expenditures 2014 2015 2016 2017 2018 Total 65,0001 V hc. lse 40,000 40,000 Total Total 40,000 40,000 Prior Funding Sources 2014 2015 2016 2017 2018 Total | 65,0001 Capital Rep, 2m mEu m 40,000 40,000 Total Total 40,000 0 Budget Impact/Other . ! I $ @ $ P40 | Capital Improvement Program 2014 thru 2018 Department Major Equipment City of Chanhassen, MN Contact Todd Hoffman Project# EQ-095 Type Equipment Useful Life Project Name Skid loader-Parks Category Park N Account#1 400-4119-4705 Account#3 Priority n/a Account#2 Account#4 Description I Total Project Cost: $43,000 2002 75311 Bobcat(#413) I 1 Justification I 0 This piece of equipment is used extensively by the park department for construction projects. 0 II Expenditures 2014 2015 2016 2017 2018 Total Equipment 43,000 43,000 Total 43,000 43,000 illiFunding Sources 2014 2015 2016 2017 2018 Total Capital Replacement Equipme 43,000 43,000 Total 43,000 43,000 Budget Impact/Other I PI 0 1 P37 ° Capital Improvement Program 2014 thru 2018 Department Major Equipment ICity of Chanhassen, MN Contact Paul Oehme Project# EQ-015 Type Vehicles Project Name Useful Life Unassigned Community Dev.:Light Duty Trucks III Category Community Development Account#1 400-4107-4704 Account#3 Priority n/a Account#2 Account#4 Description I Total Project Cost: $203,000 These purchases are consistent with the Vehicle Replacement Schedule. Replacement units are generally purchased early in the year to I accommodate the time frames established by Hennepin County and the State of Minnesota Cooperative Purchasing Program. 2014-#603 2001 Ford Ranger Pickup 2016-#604 2002 Ford Ranger Pickup 2017-#610 2004 Dodge Dakota 2018-#601 2005 Dodge Dakota Justification I These vehicles are used to provide building inspection services throughout the community. The average replacement age is over 10 years. ill IPrior Expenditures 2014 2015 2016 2017 2018 Total 1 84,000 f Vehicles 29,000 30,000 30,000 30,000 119,000 Total Total 29,000 30,000 30,000 30,000 119,000 IPrior Funding Sources 2014 2015 2016 2017 2018 Total 1 84,0001 Capital Replacement Equipme 29,000 30,000 30,000 30,000 119,000 I Total Total 29,000 30,000 30,000 30,000 119,000 I Budget Impact/Other I These purchases will include a limited warranty and will reduce the annual maintenance and repair costs as compared to the vehicles replaced. I I II I I I I P21 Capital Improvement Program 2014 thru 2018 Department Major Equipment City of Chanhassen, MN Contact Paul Oehme Project# EQ-065 Type Vehicles Project Name Engineering Vehicles Useful Life Unassigned Category Street Equipment Account#1 400-0000-4704 Account#3 Priority n/a I Account#2 Account#4 Description I Total Project Cost: $60,000 The Crown Victoria was purchased in 1993 and is used for general transportation for City Hall employees and site inspections. I2014-#504 1994 Ford Crown Victoria IJustification 1 IIThis replacement is in accordance with the vehicle replacement plan. This vehicle has significant rust and will need extensive drive train work soon if not replaced. I Prior Expenditures 2014 2015 2016 2017 2018 Total 1 35,0001 Vehicles 25,000 25,000 Total Total 25,000 25,000 1 Prior Funding Sources 2014 2015 2016 2017 2018 Total I 35,000 1 Capital Replacement Equipme 25,000 25,000 Total Total 25,000 25,000 q Budget Impact/Other I I 1 I i f t I (( I P31 , Capital Improvement Program 2014 thru 2018 Department Major Equipment City of Chanhassen,MN Contact Paul Oehme Project# EQ-136 Type Equipment k{ Project Name Useful Life Ironworker ._}_ Category Public Works Account#1 400-0000-4705 Account#3 Priority n/ a Account#2 Account#4 Description I Total Project Cost $33,000 Purchase of a 70 ton ironworker for fabricating steel projects. n3 Justification This machine will save a lot of time when fabricating projects in the shop. It is capable of shearing,bending and punching metal. This machine '* would be used to repair equipment and build new equipment. _uj' Expenditures 2014 2015 2016 2017 2018 Total Equipment 33,000 33,000 Total 33,E 33,000 Funding Sources 2014 2015 2016 2017 2018 Total -I Capital Replacement Equipme 33,000 33,000 - Total 33,000 33 ,000 Budget Impact/Other i J 0 P I I I I I P54 Capital Improvement Program 2014 thru 2018 Department Major Equipment City of Chanhassen, MN Contact Paul Oehme Project# EQ-025 Type Equipment Project Name Line Striper Useful Life Unassigned Category Street Equipment Account#1 400-0000-4705 Account#3 Priority n/a Account#2 Account#4 Description I Total Project Cost; $9,000 Provides for the replacement of an existing line-striping machine. 2014- 1994 Graco GM5000 Line Striper 5 hp Justification I This machine is used to paint pavement markings and stripe lanes on roads. This purchase will ensure timely and reliable pavement marking operations. The purchase is consistent with the Equipment Replacement Schedule. 1 Expenditures 2014 2015 2016 2017 2018 Total Equipment 9,000 9,000 Total 9,000 9,000 Funding Sources 2014 2015 2016 2017 2018 Total Capital Replacement Equipme 9,000 9,000 Total 9,000 9,000 Budget Impact/Other This purchase will include a limited warranty. I 1 I E I T'11