PRC SUM 2014 03 25
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
SUMMARY MINUTES
MARCH 25, 2014
Chairman Kelly called the meeting to order at 7:30 p.m.
MEMBERS PRESENT:
Cole Kelly, Steve Scharfenberg, Elise Ryan, Brent Carron, Jim Boettcher,
Rick Echternacht, and Luke Thunberg
MEMBERS ABSENT:
Jacob Stolar and Ryan Lynch
STAFF PRESENT:
Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent;
Jodi Sarles, Rec Center Manager; Susan Bill, Senior Center Coordinator; and Adam Beers, Park
Superintendent
PUBLIC PRESENT:
Paul Olson 8899 Flesher, Eden Prairie
Alan Kramer 531 Indian Hill Road
Skip Houghton Minnetonka
Mark & Nancy Aulizia 6927 Autumn Trail, Eden Prairie
Barb Youngberg 2035 Chicory Way
Jerry & Carol Maas 10578 Spyglass Way
Orv Asueland 2172 Elton Place, The Villages, Florida
R.L. & Renee Carlson 7606 Iroquois Street
Jeanette June 960 Daylily Drive, Victoria
David Allan 16528 Hidden Valley Road, Minnetonka
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Curt & Jane Goke 17280 West 66 Street Circle, Eden Prairie
Warren Lester 3715 Westview Drive, Deephaven
Melinda Colwell 3714 Westview Drive, Deephaven
Bruce & Joyce Boje 8193 Marsh Drive
Steve & Linda Kloeckner 18041 Evener Way, Eden Prairie
Mimi Scribner 5364 Miracle Lane, Minnetonka
Ian & Adriana Astbury 6875 Lake Harrison Circle
Dave & Deb Tessman 2313 Chateau Lane, Mound
Sandy Hotvet 26420 Edgewood Road, Excelsior
Pam Schmillen 112212 James Court, Chaska
Randi Usher 17628 South Shore Lane W, Eden Prairie
APPROVAL OF AGENDA:
The agenda was amended to include discussion of the Galpin Boulevard
trail connection under New Business.
PUBLIC ANNOUNCEMENTS:
Chair Kelly congratulated Steve Scharfenberg, Brent Carron, Luke
Thunberg and Jacob Stolar for their reappointment and Tyler Kobilarcsik for this appointment to the Park
and Recreation Commission.
VISITOR PRESENTATIONS:
Jerry Maas, 10578 Spyglass Drive, Eden Prairie, speaking as the
President of the Southwest Metro Pickleball Club and as an Ambassador of pickleball for the USAPA,
provided background information on the club, benefits of pickleball and discussed a $40,000 grant
Park and Recreation Commission Summary – March 25, 2014
application to go towards pickleball courts at the Rec Center. Chairman Kelly asked about the condition
of the current pickleball courts and needed maintenance work. Commissioner Scharfenberg asked about
the ownership status of the tennis courts. Steve Kloeckner from Eden Prairie asked the commission to
consider that as seniors most of the court usage is during the day and does not interfere with other
activities. Chair Kelly asked staff to include this item for discussion with the 2015 Capital Improvement
Program.
APPROVAL OF MINUTES:Carron moved, Thunberg seconded to approve the verbatim and
summary Minutes of the Park and Recreation Commission meeting dated February 25, 2014 as
presented and Work Session Minutes of the Park and Recreation Commission meeting dated
March 11, 2014 as presented.
PRESENTATION OF 2013 PARK AND RECREATION ANNUAL REPORT.
Jerry Ruegemer
reviewed highlights of the Park and Recreation Annual Report for 2013. Commissioner Ryan asked for
an update on the Highover stair construction project.
REVIEW ICE SKATING/HOCKEY RINK FLOODING AND MAINTENANCE POLICY.
Jerry
Ruegemer presented the staff report on this item. Commissioner Ryan asked about the earliest opening
date for skating rinks. Commissioner Echternacht asked what year the rinks at Bandimere Park will open.
After discussion between commission members and staff on flexibility around the opening and closing
dates, the following motion was made.
Carron moved, Ryan seconded that the Park and Recreation Commission approve the updated
Skating Rink Policy to include operations at the Chanhassen Recreation Center beyond February
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20. All voted in favor and the motion carried unanimously with a vote of 8 to 0.
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REVIEW BIDS FOR JULY 4 FIREWORKS CONTRACT, 2014-2016.
Jerry Ruegemer reviewed
the quote submitted by Pyrotechnic Display Inc.
Carron moved, Thunberg seconded that the Park and Recreation Commission recommends that
the City Council award a three-year contract (2014-2016) to Pyrotechnic Display, Inc. for the
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provision of 4 of July fireworks in the amount of $23,000 per year, including the addendum
prepared by the city attorney. All voted in favor and the motion carried unanimously with a vote of
8 to 0.
GALPIN BOULEVARD TRAIL CONNECTION.
Todd Hoffman discussed plans for construction of
a 650 foot trail gap between Shorewood and Chanhassen’s trail system and asked that the commission
consider this item with the upcoming CIP discussion. Commissioner Boettcher asked about the location
of the trail and safety concerns with pedestrians crossing at the bottom of a hill.
RECREATION PROGRAM REPORTS:
2013/14 ICE SKATING/HOCKEY RINK EVALUATION.
Jerry Ruegemer stated he or Adam Beers
or Todd Hoffman were available to answer questions. Commissioner Ryan asked about issues with the
warming house supplier, Mod Space and safety concerns with the elevated warming houses.
2014 EASTER EGG CANDY HUNT.
Jerry Ruegemer presented an update on the 2014 Easter Egg
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Candy Hunt being held on Saturday, April 19.
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Park and Recreation Commission Summary – March 25, 2014
RECREATION CENTER REPORT.
Jodi Sarles provided updates on facility issues over the winter
with the sidewalk heaving and a broken basketball back board, facility usage, Dance for Fun program,
Rec Center Sports and the Spring Boutique.
SENIOR CENTER REPORT.
Susan Bill provided updates on the Lifelong Learning Series, Senior
Advisory Board elections and new brochure she’s working on to use for marketing.
PARK & TRAIL MAINTENANCE REPORT.
Adam Beers provided updates on the ice skating rinks,
central irrigation plan, Sentence to Serve program and general maintenance issues.
COMMISSION MEMBER COMMITTEE REPORTS.
None.
COMMISSION PRESENTATIONS.
Commissioner Thunberg discussed the Pioneer Pass
neighborhood meeting where playground equipment was discussed.
ADMINISTRATIVE PACKET.
Todd Hoffman discussed items in the Administrative Packet.
Commissioner Echternacht asked for clarification of the Bandimere expansion plan and possible funding
sources for future projects.
Carron moved, Echternacht seconded to adjourn the meeting. All voted in favor and the motion
carried unanimously with a vote of 8 to 0. The Park and Recreation Commission meeting was
adjourned at 9:10 p.m.
Submitted by Todd Hoffman
Park and Rec Director
Prepared by Nann Opheim
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