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Admin Section
c a M1 ADMINISTRATIVE SECTION ' Letter to Michael Berkopec dated October 4 , 1989 . Letter from Southwest Corridor Transportation Coalition dated October 2, 1989. Letter to Lake Susan Homeowners Association dated September 25, 1989. Letter to Sheriff Wallin dated September 27, 1989. Public Safety Department minutes dated September 22, 1989. Memo to Carol Dunsmore dated September 28, 1989 . ' Memo to Don Ashworth dated September 7, 1989. Memo from Scott Harr dated September 7, 1989 . Site Meeting Minutes for Colonial Center Canopy Remodeling dated September 14, 21 and 28, 1989. tPre-construction Meeting Minutes for City Hall/Library Remodeling Project dated September 12, 1989. ' Letter from Jim Storm dated September 19 , 1989. Animal Control Contract with the City of Excelsior. Letter from Frank Beddor dated September 25, 1989 . ' Memo from Lori Sietsema dated September 29 , 1989. Letter to Marcy Waritz dated October 2, 1989. Memo from Todd Hoffman dated September 12, 1989. Memo from Jo Ann Olsen dated October 4, 1989 . ' Letter from Ann Ware dated September 22, 1989 . Memo from Paul Krauss dated October 4, 1989 . Letter to Sheriff Wallin dated October 2, 1989 . Memo to Dale Gregory dated September 28, 1989 . Memo to CSOs dated September 28 , 1989. Letter to Clement Springer dated September 28, 1989 . Letter to Lowell Carlson dated September 22, 1989 . I 1 M1 11 Letter from Laurence Whittaker dated September 22, 1989 . Letter from Roger Knutson dated September 26 , 1989 . ' Memo to Don Ashworth dated September 29, 1989 . Memo to Traffic Study Committee dated September 28, 1989. ' Letter to Richard Young dated September 21, 1989 . Letter from Roger Knutson dated September 11, 1989. Memo from Paul Krauss dated October 2 , 1989 . Future Engineering Items dated October 5 , 1989. Memo from Don Ashworth dated September 22 , 1989. ' Memo from Gary Warren dated October 5, 1989. I 1 I I CITY ® F . ,. / , II - , -- . , ,a yak`" 1 . I cHANBAssEN I ,.....„7, 690 COULTER DRIVE •• P.O. BOX 147 •• CHANHASSEN, MINNESOTA 55317 ',', (612) 937-1900 IIOctober 4 , 1989 CERTIFIED MAIL II Mr. Michael Berkopec General Manager _ I Waste Management 12448 Pennsylvania Avenue So. Savage, MN 55378 IDear Mr. Berkopec: As you are aware, the City of Chanhassen and Waste Management - I Savage has an ongoing contract regarding curbside collection of recyclables within the community. Section 5 of the contract states that either party may cancel the agreement at anytime upon I thirty day written notice to the other party. This letter is to serve as official notice that on Monday, October 2, 1989, the City Council of the City of Chanhassen officially acted to give thirty day notice of termination on the contract. Lynn Morgan of I Waste Management was in attendance at the meeting. The reasons for terminating the contract are primarily due to fees for ser- vice and the City' s ability to generate revenues or obtain Ifunding to support recycling. Should you need additional information, please feel free to con- tact me. We will assume that the contract will become void on II November 2, 1989. Sincerely, I /ice II Paul Krauss , AICP Director of Planning PK:v Icc: Lynn Morgan, Program Development Manager Don Ashworth, City Manager II II II 1 Transportation Coalition t®on Southwest Corridor /C "Working to improve Highways 5 and 212." II October 2, 1989 _/.//9 0i , fo/rill._ MEMORANDUM ITO: SW Corridor Transportation Coalition FROM: Dick Feerick ' IISUBJECT: Coalition Meeting - TH 212 - Ongoing plans & programs IDate: Wednesday, October 11, 1989 - 7:30 a.m. Location: Flagship Athletic Club, Eden Prairie (Prairie Center Drive, z mi. south of Hwy. 5) II MnDOT announced August 28 significant funding for TH 212 in the Department's II1990-1995 Highway Improvement Program. The announcement read as follows: "TH 212 in Eden Prairie and Chanhassen: $25 million in 1994 and $22 million in 1995 to continue the construction of a new freeway. The first 1 stage is scheduled for construction in 1993. 'These additions were made possible thanks to the 1989 Legislature that provided funding, and thanks also to the tireless efforts of key community officials in the affected 11 areas' , said Minnesota Department of Transportation Commissioner Leonard W. Levine." I We are most fortunate for the recognition of our area's highway system needs and for major funding commitments for new TH 212. Continuing efforts are required on our part to maintain adequate highway funding in the II state and to complete TH 212 on an accelerated schedule. The agenda for Wednesday's meeting is: ' r I - TH 212 7-- Plans & Programs for 1990 Federal Appropriations Request - $25MM. vci i 0- "--k-4•.. IHighway 5 CIIX OE.CHANHAS5 Four lanes from Cty. Rd. 17 to TH 41 I Again, our overall efforts have been tremendous. Your continuing support and involvement are essentia to the "accelerated" completion of TH 212. II J/4;1 / P.S. Coalition membership and fundraising, will Ialso be discussed. IONE CITY HALL PLAZA • CHASKA, MINNESOTA 55318 • (612) 448-2851 1 . . . . i T1H1212 S.W.I CORRIDOR PROJECTS 1 IN CARVER AND HENNEPIN COUNTIES 1 FROM COLOGNE To III 1-494 IN EDEN PRARIE 1 1 ,y\ y; . C t v:.;;:?rl/ t ,t ..• ; ice ' - /)ii`/:�/�. r rte , ,V= ,// / .// '. n. v i ,2 3�/bV. K <I �sl'"� � � i',4;;';;;/://'' t 1 �,..I I ~F 4 tt .h11; I'`t \ i r z>,,p� JIL>�I}1�CI.JI 1 , -s . 7 ryf 1.!x'4 I�/{�i .yi ; I�' 11,, I ,ti Itr, I V I . MINNESOTA DEPARTMENT OF TRANSPORTATION IMINNESOTA DEPARTMENT OF TRANSPORTATION , (�t j 2055 Metropolitan N.Lilac District Drive `'0,.W' Golden Valley,MN 55422 LJ 1 N=_, ,-.y°u _ P2. _._. 1 U ti A. \IIIIIIIIA Pi.' . 1 e t 4), I Igo 4,1111.1• T _ ,4,„, ,. „„,,,, ....,9„ III P.' -c ,, 14% 154 wn _ -- mit • 4i ' -1:st b. • I !II& emil. ' /iii 0 ,-.0111, I, 157. - g.W' INONIECt ': fillf . ,..■‘6, 41, . ,,, H . . .,, „,+OA.° o 441111110''' '; I � I 1-4a4 i,441141- 11. — via-• ...mini.....NV ■ • 4- `. O + m © 4 m 11 F1y1 1.1. ,\0 S j a LYMAN Al BLVD. r � o R D' IN 1 r 1111 O .■�. `,A I,. . �." ,«A.. O o • , i "'�� \���Cl�l �po iP _ !t'4 w. : r121 m ', C �.. . .rte" oa' 1111- r- .N.rN.rp ■ • 41;;;.°1111116! .�� `ur, ���, ✓" m 1 .ee:, a...•" ... _-_ -----;`_ .7 oa�nrt. \ • exA..A TerM.Mir1 `,,/0�� �� ... �^�• 1���� �i%■•�•� 1 ` `�,(��1 �� V �; •■r�P.■�t�1111 �`�.. ,d't.r�• .d�e ��ttt�tt ttl��\It■. �4' •iiiiyil, x k 7 I,lia j - It 11111i\ iia i .G4,►4 4ss C .r, O .ry��' $ IIIIIIII r- .u.xe.u© '"\ p 0 NY 11111A1 ry �/ II _ 1 MI r�E @ __ ' .1111 9. _ L- T.N. 212 g - ® 1r CI 0 1111. s.N CORRIDOR NAP A� PROPOSED PROJECTS -I .---00F9 /.41h..\ �a T.. .ex...II . !7 m *MUM Tarx.R, e ..e. rr� �!1� / •1. SEGMENT NO. EST PROPOSED �� REIZIZIIZ■�4 �1t,,� ° .1. Q• &DESCRIPTION COST LETTING DATE. a.x1.uuN 7erN.xu -i(:1. ���•' ' ,�0 I. From CSAN 4 to I-494 in Eden Prairie m O !•'.�� STAGE 1 -Prairie Ctr Dr Interchange$ 9.0 Mill Jan., 1993 STAGE 2-CS.AH 4 to Prairie Center Drive Interchange $25.0 Mill a>•94" T H. 212 S.W. CORRIDOR A draft Environmental Impact Statement is currently being prepared and 2. From Jct. T.H. 41 to CSAN 4 in Chaska, : should be completed and ready for review and comment by late 1989. Chanhassen, R Eden Prairie This project involves reconstruction and relocation of T.11. 212 between After a public hearing is held on the DEIS and comments are received STAGE 1-Lyman Blvd. to CSAN 4 S 22.0 Mill �9S" Cologne in Carver County and 1-494 in Eden Prairie, Henn. Co. The they will be addressed in a Final Environmental Impact Statement (FEIS). STAGE 2-Jct. T.H. 41 to Lyman Blvd. S 17 5 Mill Ink proposed project is proposed as a four lane divided, "at grade", The PEIS should be completed in 1990. 3. From inPlace T.H. 212 (co.Rd. 147) expressway between Cologne and Carver Co. Rd. 147. From Carver Co. Rd. To Jct. T.N. 41 in Carver Co.-Chaska $ 24.5 Mill Unk 147 to the proposed jct. with T.H. 5 near Wallace Rd. in Eden Prairie, a Preliminary plans for new T.H. 212 have been developed and the Cities of four lane divided freeway type section is proposed. From Wallace Rd. to Eden Prairie, Chanhassen and Chaska have approved them. 4. From Cologne to Jct. Co. Rd. 147 S 13.5 Mill Unk I-494, proposed T.11 212 runs concurrently with T.H. 5 and a full in Carver County freeway section is proposed. Total length of the project is An "Official Map" which will preserve the future highway corridor has approximately 18 miles. been approved and adopted by the cities of Chaska and Eden Prairie. The NOTE: INFORMATION CONTAINED IN THIS HANDOUT city of Chanhassen and Carver County should be approving and adopting an REFLECTS THE LATEST AVAILABLE INFORMATION ^Official Map" within the next few months. DATE: SUBJECT 8,/9.89 .Pet/- 9/// • Mil ,— MN s — MI r — OM — — — MI — — NM — — M 1 : , , 44_ ,s,„.4.- CITY OF 7,, A- I ,,- ,,. c . ANHAssEN 1 .. 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 I (612) 937-1900 I MEMORANDUM 11 TO: Lake Susan Homeowners Association was sa� F 743 IISusan Lake Federation o.J I.€,.s t, 14••■ d Y15FROM: Jerry Boucher, Utility Superintendent cle..."•",, ; w0.3 IDATE: September 25, 1989 CLCw,;,. V? , ge- co fr1 SUBJ: Damage to Sewer Easement At some point during the weekend of September 23 or 24, 1989, I II received a phone message on my answering machine from a person (male) complaining of the City Sewer Department trucks doing damage to property along the Lake Susan sewer easement. This person did not leave his name or number, but said he was calling II from the Susan Lake Federation and wanted to know what was being done about it. I On Friday, September 22, 1989, the Chanhassen Utility Department was cleaning sewer lines along Lake Susan and up to Highway 101. To do this, we have to back the Jet Rodder and Vac truck up the II easement along the lake. These trucks are very heavy, especially when loaded with water, and at times sink into soft spots in the ground or actually get stuck and we have to pull them out. Normally we try to complete this job in the winter before too I much snow falls and the ground is frozen; however, problems with the line required our department to clean them now. When cleaning lines in areas such as this we try to stay on the ease- ment, which in this case is 20 feet wide. Any damage that is done is restored to the way it was as soon as we are finished with the job. In this case we will be working there two or three more days and any damage done will be repaired as soon as the job II is complete. The damage in question will be repaired today, September 25 , 1989 . II If you have any questions , please call me at 474-2086 . I am sorry for any inconvenience this may have caused you. cc: Don Ashworth, City Manager IIGary Warren, City Engineer II II C I TY O F z I 1 <O._ I \I ' ,' CHANHASSEN 1 _ . . �.-5 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 I IISeptember 27 , 1989 Al Wallin I Carver County Sheriff 600 East 4th St Chaska , MN 55318 1 Dear Al ; We are planning to have a drug awareness meeting for parents II at the Chanhassen City Hall on October 11 , 1989 , starting at 7 : 00 p.m. We were hoping that Deputy Rod Peddycoart or Deputy Larry King could be in attendance just in case any of 1 the attendees have any questions about the DARE program. I have attached a copy of the announcement for your 1 information. On another matter , the Arboretum has notified us of the possibility of heavy traffic and a large volume of people I visiting the Arboretum this weekend to view the fall colors. On Saturday between 9 :00 a .m. and 7 : 00 p.m. they expect the heaviest volume and again on Sunday. If I remember 1 correctly, last year was a little tense with the large amount of traffic. II I have also attached a memo indicating a meeting with Ursula and Tom for Monday, October 2, 1989. Ursula felt it important to have the meeting since we have not had one in a while. ISincerely, II 'm Chaff/ ;', Public i Safety Director Icc/Don Ashworth, City Mangager Bob Pagelkopf , Captain I 1 It . . _ CITYOF 1 \1 ' C hiEP. . ._.• HAssEN 1 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 r TO: Ursula Dimler 1 Tom Workman Sheriff Al Wallin Public Safety Commission 1 FROM: Jim Chaffee, Public Safety Director IISUBJ: Monthly Meeting DATE: September 25 , 1989 1 We have scheduled a meeting for Monday October 2, 1989 , to go over some lingering issues regarding the police contract . 1 The meeting will start at 8 :00 a.m. and will be at the Courtyard Conference Room. Donuts and Coffee will be available . Hope to see you there! II 1 1 . 1 , 1 1 1 I 1 PUBLIC SAFETY DEPARTMENT MEETING MINUTES 1p _ September 22, 1989 cc. 4te_ 7 — Present: Jim Chaffee Carol Dunsmore Absent: Bob Zydowsky Scott Harr Steve Nelson Steve Kirchman Ron Julkowski Dale Gregory Jim Thompson Mark Littfin Lori Fahning Deb Rand IIPaul Krause Since the minutes from the last meeting were not ready, most of 11 the issues on this date will be under the category New Business . New Business : 1 Drug Awareness Seminar : Jim Chaffee brought up the meeting that will be on October 11, from 7-9 pm in the Council Chambers I concerning drug awareness geared toward parents . There will be displays present for parents to look at and there will be experts in the field to advise parents on what to look for and what to do if suspicions are there and/or drug abuse is in fact I confirmed. Anyone interested is welcome to attend . This meeting was brought about by concerns expressed by the Mayor and the recent and continuing awareness of the drug problem in our 11 community. Fire Department Open House : The Fire Department Open House for the public will be held on October 15 . Mark Littfin will be II working with Deb Rand and Dale Gregory in public safety' s involvement. I Application for Gas Piping Permit : The new application for gas piping permit to include fees was submitted by Carl and Jim. Ron will be getting a memo to Scott recommending approval or denial of the application for gas piping permit . Once the memo is received from Ron to Scott we will submit the information to the City Manager for Council approval . II Dumpster in the West Parking Lot : Several people have come to me to complain about the garbage over-spilling the dumpster in the west parking lot of the new addition. Apparently, the I cleaning people upon emptying the garbage will lay the bags outside of the dumpster . As happened today, the garbage will be spilled and city crews will then have to clean up the debris . I It was requested that Vernco Maintenance be contacted to/ see if they can stuff the garbage in the dumpster when at all possible . It was also suggested that we look into obtaining a bigger dumpster for the site . 1 Ride Alongs : It was requested by Steve Nelson that Carol and Lori be allowed to ride along several more times to familiarize II themselves with the actions that the inspectors take during the course of the day. This was received very well by all concerned, and it was suggested that Carol and Lori ride along half a day IIon a regular basis as a learning experience . il Public Safety Department Meeting September 22, 1989 . Page 3 II Shooting Permits/Handgun Permits : Carol again requested information as to whether shooting permits and handgun permits will be moving over to the new addition. At present she indicated it is very cumbersome and it has caused some problems . 1 Copying Charge : Carol asked if it would be appropriate for us to charge 20 cents a page for copying charges . Lively discussion ensued and it was decided at this time not to charge for copying to the public. Next Meeting: The next meeting will be on Friday, September 29, ' 1989, at 8 : 30 a.m. Ron Julkowski will be responsible for providing the rolls or muffins . 1 1 I 1 1 1 1 1 1 1 1 1 1 -L-1" c - Ac-h - CITY OF °3 `\ 14 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 .,� (612) 937-1900 t 11 MEMORANDUM TO: Carol Dunsmore, Public Safety Support Services 11 FROM: Scott Harr, Assistant Public Safety Director DATE: September 28, 1989 SUBJ: A Job Well Done ! This memo is to thank you for your extra efforts during the five weeks that you were alone until we replaced Kathy. We all know how busy it can be at the front desk, and you handled it with your usual exceptional ability. Thank you for all the contribu- tions you make to the team! cc: Don Chmiel, Mayor Don Ashworth, City Manager Jim Chaffee, Public Safety Director Personnel File 1 I 11 . . �� �.�, I / CITY OF C BANHASSEN_._.,. 1 . ar�r 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN. MINNESOTA 55317 . ~��,� I (612) 837'190O ` IIMEMORANDUM IITO: Don Ashworth, City Manager FROM: Jim Chaffee, Public Safety Director IDATE: September 7, 1989 SUBJ.: Pleasant View Road II Please be aware that at the last Council Meeting several citizens N� registered Public Safety concerns to the Council regarding Pleasant View Road. �� As a result , I have obtained a traffic count for Pleasant View U� ~~ Road from Gary Warren and have attached it to this memo for your reference. In addition, I have asked Captain Pagelkopf of the Carver County Sheriff' s Department to provide some sort of I saturation patrol with his deputies on Pleasant View Road. Captain Pagelkopf said he will focus extra effort in that area and will report back to us at a later time I JC: lw NI Attachment cc : Don [hmiel , Mayor II ' Scott Harr , Assistant Public Safety Director II II II 1 Mn/DOT TP29407.01 (3-85) Sheet of I Minnesota Department of Transportation Planning Division TRAFFIC DENSITY STATION REPORT I _ 1 County: C A f-a k le- City: Ciao411a5SG'N I1- Station Date Number: M - 1 Removed:,/,zo,,J QLi (1,1`%8'T Hour: S30 p.m. Reading: V711-15 Counter Date �� 1 Type: Sv- C-q Started:NW. ,Stiy t`l,c Sit Hour:9%_o p.m. Reading: 64:30 %D Location: o N la ke L. 1 R o. o o` � t a c r � = L R k t Total Traffic: l 2 35 L uc.9 lc►Ne 24 hr.Traffic: La le I Remarks: Factor: A.D.T.: Road Surface Type 1 and Weather Conditions: 13c r,,m,n, U s / S o u m y i c<et%2 Past Year: 2- Station Date a.m. I Number: - t(, Removed:Wen ,u,y 19,k,i 8e) Hour:`I:45 p.m. Reading: 71 S((�, Counter Date i `, m Type: Counter„ C--2.. Started: Mt,N. , ,vL917j let e9 Hour: 9.'45 p.m. Reading: /oR380 ILocation:0,4 La Kb: 1_,,i ,CD IN f,z,,, r ., r /20 k, !_.t KIL. Total Traffic: 2 18(1 L"``/ P-040, 24 hr. Traffiec / o 4;S Remarks: Factor: I A.D.T.: Road Surface Type and Weather Conditions: E, z-,,,v,,.2,,, ( a ,;,,ty / C La A2 Past Year: 111 3- Station Date ,�m, , Number: l S Removed: Wrn.,j,;Ly t� , i`iF<t Hour:lo.00 p Reading: 33`7 7 2- I CounterDate m Type: J ( - t Started: MV..,./1;,_Y 1 919 Cl s Hour:io:oo p.m. Reading: 3) o z y Location: oN PL.-,4s4,-,r I(,ew )p / c- c • L'as o F Co VI -Z"14 C' Total Traffic: _ 8 24 hr. Traffic: / 3'7 `( 4--- Factor: i Z 5 M PH S1' 4_o L,,,,, s.4 N Factor: Flo YPe - .. and Weather Conditions: -Si , T, ,,N„ r ;, v t t e,a2 Past Year: I 4- Station Date a.m. Number: Removed: Hour: p.m. Reading: Counter Date a.m. Type: Started: Hour: p.m. Reading: . Location: Total Traffic: Remarks: 24 hr. Traffic: 111 Factor: A,D.T,: Road Surface Type IIand Weather Conditions: Past Year: IlMNn/DOT TP29407.01 (3-85) Sheet of I Minnesota Department of Transportation Planning Division TRAFFIC DENSITY STATION REPORT I County: - . ty: � � utit4A55EN IStation Date c'a,mJ Number: - i Li Removed:Frcr,),Tvc-y a I, (at g G Hour:/®:, 0 p.m. Reading: ?c I I Counter_ Date a,m, Type: 1.'-. �--I Started:l^lcn.. „.y 49,iqg9 Hour/a:/5 p.m. Reading: 33 '2&o Location: Total Traffic: 1 IS 24 hr.Traffic: 9''110 Remarks: Ct1a,Ne o I . ��e Et LIMa7 , Cu�vC 5,4,1,4 Factor: --- A.D.T.: 1 Road Surface Type and Weather Conditions: -- VI-Ly�,M 0 U s / S L,MM y A Mb Ct.e.4 a Past Year: 2- Station .a : ,, INumber: M-1 Removed: Fer,,-7 z1,1.aI Hour:(o'..3(-) p,m, Reading: 7 S`5 c1.5- Counter Date (a.m Type: TK- C- - Started:. L., _T.,� t 9, (R s 9 Hour: l 0'.`op.m. Reading: 7/ .5 2 2 ILocation: 'J K KEAi e j?cv,. R ci-iL,,, ;= ,Y fJ N;r: !a ff r- 4 au Total Traffic: `/0 /. Pe r.JEr- 5 Ll-vv. 24 hr. Traffie: - 7 0o'7 Remarks: Factor: I A.D.T.: Road Surface Type / and Weather Conditions: L IT v r`'� I N °V ` / 7 vNM,/ A,_, f;A f_ Past Year: I3- Station Date 4:m. Number: IA — 12 Removed:Fc,. ,TulN! 2<<I k 9 C Hour: v.:4: p.m. Reading: 42`?U 2-7 I Counter - Date Type: 7.7.-yr. CCM: C-u Started: rE∎-., c y t o , t ?,a Hour:jo:4S-p,m. Reading: 6 9 `u?, Location: _: A U L C E IS K, (" _ _._ "r tcN Y,< <_,,, T. r o a cc t Total Traffic: s n 1 I Pµy t)1,1 c.,ft Y g 24 hr. Traffic: I U Remarks: Factor: A.D.T.: I Road Surface Type and Weather Conditions: T?1,z-„,-,m,f, , / y 4,-D r.c r-,r,c_. Past Year: I 4- Station Date a,m, Number: Removed: Hour: p.m. Reading: Counter Date a.m. I Type: Location: Started: Hour: p.m. Reading: Total Traffig: Remarks: 24 hr. Traffic: Factor: A.D.T.: Road Surface Type Iand Weather Conditions: _ Past Year: . . °�� � ^� #44-- C 0 N CHAHAE ���� 0SU COULTER DRIVE • P.{). BOX 147 • CHANHASSEN. MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Don Ashworth, City Manager FROM: Scott Harr , Assistant Public Safety Director � ~~ DATE: September 7, 1989 N� SUBJ: Forfeited Property 8� N� Sometime ago you had given me a copy of Jim' s memo (attached) asking that I determine whether we need a separate forfeiture ordinance. In talking with the administrators of the drug task N� force with which we are associated as well as a contact at the Hennepin County Attorney' s office, I understand that state statute covers this and, thus, an ordinance is not necessary. If you have further questions, please feel free to contact me. SH: lw Attachment 1 1�� - iMr. Don Ashworth June 13 , 1989 Page 2 assets and cash in our operations through the Southwest Metro Drug Task Force, we are funneling these forfeited funds back into the daily operations of the unit. Again, at some point in time it may be beneficial for the Public Safety Department to take control of some of the assets and/or money, but at this point we are continuing to funnel the funds back into the day-to-day operations. I will continue to research this issue and seek out information from neighboring cities as to their handling of seized or for- feited assets . I I I I I I I i 1 1 I t/ "'VIM '� f--47::.»m-...,�. ..',ro„,m,„ �:.'$ v';r-+axes-s-<a« .,.. .� ..,d.,,� ...... �. 1 1 .fi IJ.NICHOLAS RUEHL,AIA BERTIL E.HAGLUND,AIA ISITE MEETING MINUTES NO 4 I PROJECT: Colonial Center Canopy Remodeling Chanhassen, Minnesota EOS#89103 1 DATE: September 14, 1989 ITHOSE PRESENT: REPRESENTING: Peggy Reilly Chanhassen Realty I Lowell Cook Contract Services&Supply Inc. Jack Anderson EOS Corporation S P / Is'; Don Hagen Hagen&Mason Investments _ Todd Gerhardt Chanhassen Housing Authority L6 I Y OF CHANtiAssDc.;y A. The following minutes reflect our understanding of the information discussed at the construction Imeeting. Please notify us if you have any questions or comments regarding these minutes. 1. Previous construction meeting minutes were reviewed and the following items were noted: Ia. Proposal Requests were reviewed and the following is noted: 1) P.R. #1 (add $3,407),which deals with the concrete stepping at the east I overhead door,was accepted by Todd and will be handled outside of this contract-Between Contract Services and Supply and the City of Chanhassen. I 2) P.R. #2 (add$505),which adds brick in lieu of glass around doors 102A and 102B was accepted and will be included in Change Order#2. 3) P.R. #3 (add$2,288),which added 4 mullions to each window,was rejected. 4) P.R. #4,work was approved to regrout under the existing column baseplates, cost has yet to be submitted. 1 5) P.R. #5, cost for relocation of steam condensate line was indicated to be about$190. Peggy and Don indicated that work can proceed on this item. 1 6) A cost increase for changing the aluminum framing color was rejected. Color will remain anodized clear as specified. 1 2. Regarding construction schedule and project Items the following is noted: a. Lowell indicated that construction is on schedule; the upper steel canopy framing is ' I complete, Steel deck is installed, soffit framing and east elevation cedar siding will start next week. I EOS CORPORATION 470 Water Street, Excelsior, 55331 (612) 47 2 .. � _. , �,.���a._� � . , IM a7.7-4,' 5 31 (6 91 . ; 2 : 2513 Fniial fnnnrttinity FmnInvar • : . . E ....,: r'5 F ;, ■. 1 : .r.,x,, ',I. I b. Peggy, Don,Todd,and Jack reviewed the shingle color samples. At this point Peggy and Don have indicated preference toward Hamilton Blue. Jack will have additional color samples sent out to review before the final for selection is made. I 3. The following Items pertain to site visitation of Septemberl 4th. a. workmanship is quite good. I PREPARED 6 I Jack Anderson,AIA cc: All Participants I Fred Hoisington Jim Lasher Harry Menk Don Ashworth Nick Ruehl Leon Kelzenberg Richard Gay Todd Gerhardt Don Gray Dick and Jane Rusch Ron Lundberg Herb Mason Enclosure JEA:ja I M:\89103\doc\MM9-14 I I I ' I I I, ;; F�Y e i. 4 J.NICHOLAS RUEHL,AIA , . _.__,_..7, .2a.2� I BERTIL E.HAGLUND,AIA ISITE MEETING MINUTES NO 5 . I PROJECT: Colonial Center Canopy Remodeling 1 Chanhassen, Minnesota EOS#89103 DATE: September 21, 1989 THOSE PRESENT: REPRESENTING: IPeggy Reilly Chanhassen Realty Lowell Cook Contract Services&Supply Inc. Jack Anderson EOS Corporation A. The following minutes reflect our understanding of the information discussed at the construction Imeeting. Please notify us if you have any questions or comments regarding these minutes. 1. Previous construction meeting minutes were reviewed and the following items were noted: Ia. The asphalt shingles were reviewed and Peggy will select between Hamilton Blue and Driftwood by Tuesday of next week. 1 2. Regarding construction schedule and project items the following is noted: I a. Lowell indicated that the project is on schedule; plywood sheathing has been installed and east elevation of the cedar siding has begun. b. Lowell indicated that the column work is on hold until he gets the galvanized metal I - which should be next week. c. The quarry tile selected is American Olean 4X8 Fireflash NO2. Ic. Lowell has installed a 2'x3'access panel on the north elevation of the center gable. d. Peggy indicated that she is concerned that the solid color stain will not cover the Ivariations of cedar color. Lowell will make up a sample next week for review. e. The door and window sub-contractor has indicated that the full size windows as I indicated on the contract documents are not what he had bid for the Project. Lowell will contact J&J Glass and resolve this issue. I EOS CORPORATION 470 Water Street, Excelsior, MN 55331 (612) 474-3291 ...,ih,.c;: o*-} ;4 . `� % opts `< < ',:.t•1?"-:.k.:•«: ^�>£'4'° t p I .,..�<.���x<.o.a....�<..w..M...• ..,>.e...w......�....0 vs+�...a�,x..c.'s£>..,.�,..M...�.-ssbY+.«k�,s�.�.�..., .«....._..M..:...>....,..�...� ._...a.1,-.:..a.-F <.:.,>.>.. «°;.c$i�.% �°r-, �#° wa��:+.�` -fa ads) a Equal Opportunity Employer . ' t , . I I 3. The following items pertain to site visitation of September 21. I a. Although not part of the project work it was noted that the built up roof membrane Is In need of repair. I PREPARED BY: iiiiiiti. ■Illi ,. I Jack Anderso ,AIA cc: All Participants Fred Hoisington Jim Lasher Harry Menk Don Ashworth Nick Ruehl Leon Kelzenberg Richard Gay Todd Gerhardt Don Gray Dick and Jane Rusch I Ron Lundberg Herb Mason Don Hagen I Enclosure JEA:Ja M:\89103\doc\MM9-21 I .. I I I I ' I • I $H .v, '�iAi..".N%:,� x 1 J.NICHOLAS RUEHL,AIA BERTIL E.HAGLUND,AIA I SITE MEETING MINUTES NO 6 PROJECT: Colonial Center Canopy Remodeling Chanhassen, Minnesota EOS#89103 DATE: September 28, 1989 THOSE PRESENT: REPRESENTING: Peggy Reilly Chanhassen Realty Lowell Cook Contract Services&Supply Inc. Jack Anderson EOS Corporation Don Hagen Hagen& Mason Investments A. The following minutes reflect our understanding of the information discussed at the construction meeting. Please notify us if you have any questions or comments regarding these minutes. 1. Previous construction meeting minutes were reviewed and the following items were noted: a. Driftwood was selected as the shingle color. b. Peggy Indicated that solid color stain Is acceptable for the wood finish.The base color was selected as Hamilton Blue. The trim color has yet to be selected. ' c. Lowell indicated that the door and window subcontractor has been changed to Hoeffer's Inc.. Shop drawings will be submitted within the next week. 111 2. Regarding construction schedule and project items the following is noted: a. Lowell indicated that the column furring will begin in 1 1/2 weeks and window installation in about two weeks. t Q CT 0 2 19$9 City.OF CHANHASSEN ' EOS CORPORATION 470 Water Street, Excelsior, MN 1 (612) 4 74- 291 ��'+z l � , •: xr ��C m Z Ms T X G _i l Z;a:., X r r_ 713I Eaual Onnnrtiinity FmnInvar E " ' 3 y( .ems •,•$ N„ $ z '� """^»<"',i�bx Caa ah Y�m �� ra> .n •er'`• wr.<Ax ��bs4rooun%mS .$ I b. Lowell indicated that an additional hinge per door wood add a total of$150. This was accepted by Peggy and Don and will be written Into a change order by Jack. c. Peggy and Don will look into repairing the existing roof which is in need of repair. d. Subsequent to the meeting Jack contacted Greg Roy and indicated that expansion joint material and sealant should be installed between the south paving and curb,this and the curb are part of the parking lot improvement project. 3. The following items pertain to site visitation of September 28. a. The south and east elevation cedar finish material Is about 75%complete. I PREPARED BY: Jack Anderson,AIA cc: All Participants I Fred Hoisington Jim Lasher Harry Menk Don Ashworth Nick Ruehl - Leon Kelzenberg Richard Gay Todd Gerhardt Don Gray Dick and Jane Rusch Ron Lundberg Herb Mason Enclosure JEA:ja I M:\89103\doc\SM928 I I, . . , Corn' ,Y� x. . CITY OF 9_ ,-J--7 I ,_ . • t, \ t. 7 _ . (fid -p-a-a-d` Piz ' i ' NEASSEN ,,,,„, „,„, " 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 y (612) 937-1900 IMEMORANDUM TO: Don Ashworth, City Manager IFROM: Lori Sietsema, Park and Recreation Coordinator 4S/k, DATE: September 8, 1989 ISUBJ: Lake Lucy Access Don Chmiel, Tom Workman and I met with representatives from DNR and MPCA to discuss the Lake Lucy access situation. Referencing Joe Alexander' s memo, the question we posed to them was what 1 represents middle ground. After lengthy discussions about all of the options available, they indicated there were few concessions that they can make. Legislation mandates that no public funds I can be expended on a lake that does not have public access that is equal in accessability to what riparian lake users have. The only concession they were able to make is reducing the number of parking spaces required from 7 to 4. I We also discussed the possibility of the City taking over the clean up functions on Lake Lucy, negating the need for an access. I DNR Fisheries ' concern is that the work be done properly and in timely coordination with the rest of the clean up project. Larry Shannon, Fish and Wildlife Director, indicated the City could I contract DNR to do the work. Duane Shodeen of Fisheries laid the scope of the work would cost upwards of $70,000. MPCA representative Curt Sparks felt this may be workable but he I would have to get approval from EPA. He said that no public funds could be spent on the lake or it' s watershed upland of the lake. __ tIn concurrence with discussion discussed at the last City Council meeting, I will be working with Fisheries and MPCA to determine I the feasibility of this last option. Unfortunately Mark Tomasek, the PCA Program Coordinator on the clean up project is out of town until mid to late September . Therefore, I would recommend that this item be rescheduled on the October 9 , 1989 City Council 1 agenda. This will allow adequate time to hear back from EPA and to get a better idea of costs from Mr. Shodeen. I II r � STATE OF 64447 RESOURCES DEPARTMENT OF NATURAL RESO U DNR INFORMATION 500 LAFAYETTE ROAD • ST. PAUL, MINNESOTA • 55155-40 (612)296-6157 September 12, 1989 1 Don Chmiel , Mayor , City Hall 690 Coulter Drive Chanhassen, MN 55317 Dear Mayor Chmiel : I appreciated the opportunity to meet with you last week to discuss the Lake Lucy project. The Commissioner suggested we find some "middle ground" to assist you in solving II your problems with the proposed access. In order to get the lake improvement project moving and to meet the EPA requirements the Department of Natural Resources would agree to design, construct and pay for an access on the southeast side of the lake in the city park. The access would contain 4 car-trailer spaces, one single concrete plank ramp and a turn around area similar to the one in the city's feasibility study. We would also agree to consider this a temporary access until such time as the city would develop another access on Lake Lucy sometime in the future in a better location. The advantages of this proposal are that there would be no initial cost to the city, the city could enforce regulations and maintain the site as part of their park, the access would be temporary until a better solution is found and the water quality project could move forward. Whether or not an access to Lake Lucy is constructed under the water quality project it will still be a priority for DNR's long range goals for access. I have enclosed the DNR's latest sounding (Spring 89) which shows about 90 acres of open water. I hope this proposal will help you in your access deliberations. ■ Paul T. Swenson, Director Trails & Waterways Unit Enclosure cc: Joseph Alexander, Commissioner Ray Hitchcock, Assistant Commissioner for Operations Mike Markell , Supervisor, Water Recreation Section Mark Tomczak, Pollution Control Agency Duane Shodeen, Fisheries Supervisor Larry Shannon, Director, Fish and Wildlife Administration Del Barber, Regional Coordinator, Trails & Waterways AN EQUAL OPPORTUNITY EMPLOYER 7/38 R if ot PLO 11 Z- INN DEPARTMENT _,_ EPARTMENT OF NATURAL RESOURCES '�°S I PHONE NO. (612/296-2959) FILE NO. METRO REGION FISHERIES, 1200 WARNER ROAD, ST. PAUL, MN 55106 II September 11, 1989 II Lori Sietsema Park and Recreation Coordinator II 690 Coulter Drive Chanhassen, Minnesota 55317 II Dear Ms. Sietsema: The estimated cost for treating Lucy Lake with fish toxicants, I restocking and purchasing a winter aeration system is $53,000. As you know the DNR is able to pay for these items only if an adequate boat access is provided. II The estimated cost was determined as follows. Lucy Lake has a water surface area of 91 acres, a maximum depth of 18 feet and 40 acres of marsh and associated wetlands that would have to be treated with fish I toxicants. The treatment would require approximately 910 gallons of rotenone based fish toxicant which sells for about $25.00 per gallon. Thus, chemical cost of $22,750.00. It is our experience that the II cost of chemical is approximately 80% of the treatment cost which includes rental of helicopter and ground work necessary to carry out the project. Thus helicopter cost and other support is $5,250.00. An aeration system of the size needed to prevent winterkill is II $20,000.00. A two year fish restocking program would cost $5,000.00. I understand you wanted this information since the City may wish to I consider the option of paying the $53,000.00 instead of providing boat access to Lucy Lake at this time. You should contact the Pollution Control Agency and the Watershed District for other Lucy Lake watershed developments proposed and their associated cost as part of Ithe Riley Creek Watershed Restoration Project. II Your truly, �* / /, %/ II 1(. e M. Shodeen Regional Fisheries Manager Metro Region Fisheries IIDS/210:ph cc: Mike Markell . - II Mark Tomasek Bruce Gilbertson S EP ) u 1 :i:i CITY OF CHAIN fi„�3c_N ' AN EQUAL OPPORTUNITY EMPLOYER CITY OF :1:1, f 11 1. ; 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 i MEMORANDUM TO: Don Ashworth, City Manager i FROM: Lori Sietsema, Park and Recreation Coordinator DATE: September 29 , 1989 SUBJ: Lake Lucy Access Update i I have been working with DNR and MPCA to determine the feasibility of the City taking on the clean-up functions on Lake Lucy. As discussed in the attached memo dated September 8, 1989 , this is an alternative to providing access on Lake Lucy. As the clean-up functions on Lake Lucy and the timing of such are critical to the overall Lake Riley Chain of Lakes Clean-up Project, DNR seemed the logical agency with whom to contract. Duane Shodeen of DNR Fisheries has estimated the cost of the fish kill, restocking and winter aeration system to be $53 , 000. Before this alternative is selected, approval will be necessary i from MPCA and EPA. Mark Tomasek of MPCA met with Don Roberts of EPA this week. Mr. Roberts indicated that this alternative could no* be approved as the entire project provides overall benefits to Lake Lucy. I also talked with Bob Obermeyer this week who also had meetings with Mr. Roberts . Bob indicated that Mr. Roberts is seriously considering reallocating the funds for this project to other pro- jects. Mr. Roberts said that the funds have been sitting too long and that the project was not advanced enough to be ready to spend funds soon even if access was in place. He said that the Watershed and/or the City could reapply for a grant when everything is in place. However, any future projects funded will require larger local participation ( 25% to 50%) . Bob felt that Mr. Roberts would make a decision on this within the next two weeks. He suggested that the City not take any action regarding access until the decision is made one way or the other. In light of the above, I did not schedule this item on the October 9 , 1989 City Council agenda. I will keep you updated if any action is taken by any of the parties involved. i . I . r:5•:. .,..-... v.,• • , -..-,., ... ' .-- ..-..z„."r•-...-1;:_-.7 ". i • - ,,,:.,.- ,.„: . 1;..-24-_,IN,---4..q4 • . ' -I A ,,...,, ,. . ,t,.• t ...... V",41••• ,t1601., i''''•_, - •. -• 4- •.•.•••• I....., --t'"..C.: ',.§-7" 1. . • f:4WnCe:. ''• - r--. , . • •• tI4-.1`,.. . ''''‘:•01', '' ' y .. .,. . . as:,-, .'• •4",,..A.-.-". 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' • . ,_ . 4...Hi!,',"4 , &. ....., . . . . - . . _,, . - .'•'•:,;;;.'"?t.! 4_ ,c.,: I ... ..I. i .• -,- • • r - . - .. — .9.. - ..• i . _- . _ ., _. • -, -- . _ I ' '''' '' --. --":' -t _ 5,i,Tp-:-.,,----,..,•.... ' - .-:- --- -- ... ..........I ',Wel*ib.21411.4•1 ,- ...,--.1-....; - ..........=. .. . I lir .. ---,1.-4.---------_--,--- :•-',.,re=1" --:t.,>---.-4-', . . .,-- s'.--:-_ •-- ,,:-.-.-; --,-- - - -'----th3-*** . --..s.,., I .-__,-„,-„,.... _ ...., • ..-.,,.....• • ... . . , ---„44,,,e...,:-...- _ 3 „.... ... _ ... • C c pc..c-li( /U„(/1f-' Prank GBedd®r,Jr. 1 September 25, 1989 ' Mayor Don Chmiel and Chanhassen City Council 690 Coulter Drive PO Box 147 Chanhassen, MN 55317 Dear Mayor and Councilmembers : ' At the last meeting I attended, we talked about SAFETY on Pleasant View Road. Because of the increase in traffic on Pleasant View Road, my wife and I -- as I mentioned -- are in the process of moving our driveway closer to the top of the knoll . We've moved it now as far as we can; there are some big trees restricting us from moving right to the top of the knoll . We've gone to the expense of moving this driveway because of safety. I 've enclosed three photos: 1 . Shows the lilac hedge that' s been here for 30 years . 2. Shows the new driveway cutting through this hedge. ' 3. We had to cut this hedge 30 feet from either side of driveway to increase safety visibility on both sides of the driveway. We hope that this new driveway will provide a safe entry into our home. Marilyn and I want to thank you for your decision on the Vineland development . I appreciate your cooperation with the Pleasant View Road homeowners . Thanks a million . ' Sincerely, Frank Beddor, Jr. ' mss cc: Don Ashworth Paul Krauss fY 0 C:-;r,NH,1;, ;•1 Jo Ann Olsen ;,. Gary Warren 70c1 PnwFRS RC)!!! FvARn • CHANHASSEN. MINNESOTA 55317 • TELEPHONE 612/474-0231 I Animal Control Contract Page 2 CITY OF EXCELSIOR CITY OF CHANHASSEN BY: �z � _� , BY: . /J es R. Olds, Jr. , Mayor o ald J. UP el; ayor 1 ' Gregor f.T Withers, City Manager Don Ashworth, -City Manager I 1 /gym p.0 -N ANIMAL CONTROL CONTRACT AGREEMENT made this 18th day of September, 1989, by and between the City of Chanhassen, a Minnesota municipal corporation ("Chanhassen") , and the City of Excelsior, a Minnesota municipal corporation ("City") . ' 1. This agreement shall be effective September 12, 1989, and shall terminate December 31, 1989. 2. Chanhassen agrees to patrol the public streets of the City and respond to animal incident calls during regular patrol hours established by Chanhassen four (4) hours per week. 3. The City authorizes Chanhassen to apprehend and retain dogs and/or issue citation tags for violations of the City ordin- ances. However, Chanhassen will not invade private property contrary to the wishes of the owner of the property nor forcibly take an animal from any person without the approval and assistance of a peace officer of the City. 1 4. In addition to the regular hours of patrolling referred to, Chanhassen will make a good faith effort to respond outside regular patrol hours, at the specific request of the City's Police Department, to animal bites and injured animal incidents. 5. Chanhassen shall transport all impounded animals to Chanhassen ' Veterinarian Clinic ( "Clinic") . The City shall transport all impounded animals to Chanhassen Veterinarian Clinic ("Clinic") . The City shall contract directly with the Clinic concerning the services and payment of services to be provided by the Clinic. 6. The City agrees to pay Chanhassen as follows: Price Per Hour for Patrol $17.00 Price Rer Call for Unscheduled Services $25.50 Per Hour With a Two-hour Minimum 7. Chanhassen shall provide the City a monthly invoice for services rendered and the City shall pay the invoice within thirty (30) days of receipt. 8. Under no circumstances shall Chanhassen be obligated to ' respond to any request for assistance or to patrol when, in the sole discretion of the Chanhassen Public Safety Director or his duly authorized agent, any one of the following conditions exist: (1) when necessary men and/or equipment are engaged elsewhere; (2) when road or weather conditions constitute a hazard; (3) when providing assistance would expose any person to unreasonable risks. 9. The time and manner in which service is rendered, the standard of performance and the control of personnel employed to render such service shall be determined by Chanhassen. • I In an area where we are blessed with so much experience related to nature and the natural environment, I would strongly encourage responsible individuals to reach out to these experts when designing this trail. This need not be a costly process at all. ' Finally, I encourage those responsible for development to draw together a group of local residents who could help on the development and upkeep of the trail. If local residents feel a sense of ownership in this project, there will be many hands available to make the trail a positive experience. If they are not involved responsibly, upkeep will ' rest largely with an already committed staff. This letter is in the form of an invitation to staff to contact us to work on the ' development of a group of "friends of the Herman Field Nature Trail." This should be done prior to any actual work on the site and should involve the group in all phases of the decision-making process. ' A path around a pond or a nature trail. The plan calls for the latter. We are committed to this becoming a reality. Sincerely, Jim Storm Cr_ Ja,h _ N I , /4' 11‘44%.: /<1< .."c_i�c,_ n pTt .. 6360 Forest Circle /z 7 -/ v,„ I-; Excelsior, Minnesota 55331 c d I . fcy September 19, 1989 e seep , �i�Ge-.-"' City Council e, - " City of Chanhassen y/6 ,—Kz- �' Li P.O. Box 147 Chanhassen, Minnesota 55317 Dear Council Members: On September 11th, I received written notification that the plan for Herman Field Park would be on the City Council agenda the evening of the 11th. The lack of proper notification on the timetable for this item is disturbing and should be corrected; however, not wishing to lose the focus of my thought, I will take this opportunity to write you on this subject. My comments relate to that portion of the plan in the far left of the master plan entitled "Nature Trail/Explore" around the pond. If done correctly, this nature trail has 1 the potential to be a real asset to the entire park plan. If done poorly, it will add very little and may in fact detract from the park. My thoughts on how we can make the most of this nature trail include the ' following: 1) First, there is a real difference between a trail and a path. The former ' is planned to blend with the landscape and fit into the environment. It is much more than cutting an opening. It must be planned with the environment in mind. Time spent to think through the exact location and composition is ' time well spent. 2) Some "don'ts" that are part of any nature trail should be clearly under- stood by all potential users via signs and notice: a. Don't litter b. Don't pick flowers or disturb the foliage , c. Don't let dogs run freely on the trail d. Don't allow any motorized vehicles on the trail 3) Some "dos" that can be very helpful for a successful trail are: ' a. Do provide housekeeping for the trail b. Do provide information which helps people understand the natural environment of which they are a part c. Do allow access for young and old, able-bodied and handicapped SrP 2 ? 1989 CITY OF CHANHASSEN' i E -"r;1 17-7-77474-1711-1 di-% T.T To.;,~ "7' 2. Chanhassen Library Expansion: ' a. Mary indicated that timing of carpeting and painting in Room 102 is very critical because she needs to schedule the library moving of furniture and shelving in concert with the construction sequence. b. Mary Indicated that the library would be closing for one week during construction. c. Joe Dean will put together a construction schedule for the project. It Is anticipated ' that construction will start late September. d. Steve indicated that carpeting delivery would be In 4-6 weeks. He will provide a carpet installation plan for Room 102. e. Todd will provide Dean with insurance and monitoring Information for the sprinkler system. f. Mary will select an off white color for the wall paint. 3. Chanhassen City Hall Interior Remodeling: ' a. Todd indicated that the off white color selected for the paint would be the same as the City Hall Addition (Glidden 79-05). b. All prime contractors will submit a construction schedule to Todd and copy Jack. PREPARED BY " d4dMi` Jack Anderson,AIA cc: All Participants Don Ashworth Nick Ruehl Enclosure ' JEA:ja M:\89112\doc\precon I 44., .c....i. I cc_ fe....4 _,,v,..., E ..., ., .. it;:. tivir ,„.:!: ii..:, "r"-:! •-•r-fi""1,4 17-17 17-17)-Ci'T I J.NICHOLAS RUEHL,AIA I BERTIL E.HAGLUND,AIA PRE-CONSTRUCTION MEETING MINUTES PROJECTS: Chanhassen Library Expansion Eos#89112 I Chanhassen City Hall Interior Remodeling DATE: September 12, 1989 I THOSE PRESENT: REPRESENTING: Todd Gerhardt City of Chanhassen I Jack Anderson EOS Corporation Mary Helges Carver County Library Steve Wildenauer The Pink Companies I Harold Lund Lund Residential/Commercial Painting Gary R. Page Page Electrical Contracting, Inc. Joseph P. Dean Dean&Associates I Thomas L. Dean Architectural Sales of MN., Inc. Dean Kirchoff Allied Mechanical Systems of Hutchinson, Inc. A. The following minutes reflect our understanding of the Information discussed at the pre-construction I meeting. Please notify us if you have any questions or comments regarding these minutes. 1. General Notes: a. On Street parking is available on Coulter Drive for Contractor parking. I b. Joe Dean indicated that he will need three additional and Dean Kirchoff Indicated that he will need two additional sets of the Library Expansion I c. Todd will insure that the City Hall will be open by 7:00 A.M. for contractor access. d. Todd will resubmit contracts to each contractor with contract amounts included. I e. Todd will deliver a set of plans of each project to the City Building Inspection Department. I f. City Building permit costs will paid for by the City. Gary Page indicated that he would be paying the State Electrical fee. I g. Pay requests should be sent to the Architects office by the last Thursday of the month. h. It is anticipated that construction will start by late September. I I. Todd handed out a project directory. I EOS CORPORATION 470 Water Street, Excelsior, MN 55331 (612) 474-3291 I IENTExi.:x aE�«�.��ari..« ...H u...» x �q- -�?"� m g"�'�-rArr-;F��K r•°e`r �- '�'-«Y':x•.,< -:'€...•=,.. ��:x.:'�.�,.-mF:��r'r�..,..�:sr?e-" --.�s� a�as.�,m., M ns:,ac`d�s-,zs€n3�s8s� -aa.a.a.�?�z' f ri,, I rinnnr+u,rd+.. Crr.nin..... I CITY ® F ``��� la/z/ASR v,4> ; 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 I `t (612) 937-1900 II October 2, 1989 I Marcy Waritz 1271 Bluff Creek Dr . Chanhassen, MN 55317 IDear Marcy, Don Ashworth referred your concerns regarding trucks on Bluff I Creek Drive to us . We have been working with the Carver County Sheriff 's Department to get additional traffic enforcement, as well as getting vehicles weighed on this road . We will continue Ito monitor and enforce as appropriate, and hope this helps the situation, particularly as construction continues, and hopefully will conclude shortly. I Please let us know if the problem continues . It was kind of you to contact us regarding your concerns . I Sincerely, / IScott Harr, Assistant Public Safety Director SH/lf cc: on Ashworth; City Manager Jim Caffee, Public Safety Director I II I I r . II COMPLAINANT COMPLAINT RECEIVED BY: LAST: 4/0L171, FIRST: iOAR_e MIDDLE: DOB: STREET NUMBER: /11 / STREET NAME: rik(,G C'geOe CITY:. ST: ZIP: PHONE NUMBER: VYS'-4{41-(p TYPE OF COMPLAINT: l Atie4CS 9,) L6L,� iT O2- DATE RECEIVED: 9 -2-5--6111 - LOCATION OF COMPLAINT: .t%CU ((zte-— JA SUBJECT HARD FILE: CASE NUMBER: LAST: w - , FIRST. MIDDLE: DOB: STREET NUMBER: STREET NAME: CITY: - ST: ZIP: PHONE NUMBER: - ACTION TAKEN/COMMENTS (INCLUDE DATE) : Ceryvii A a r((er, Jon) Ai-Act/a/01, !o .--IA—As/ ,RbouT L 6 ► + v4.,) TRr./ liS/J/t dl�, {� Caee. , A15 pA/) , eou ^ of i7 T/Cue/ AA/..A A� 1\ AA ones S( 0(/A1 A i 2— - :1,00 PtCpbAA mil} r J..'C2r i4J2. ,,J 'f 2 , k S (/ )', ( i C g-e f< i S A-s A Re su (_i °ri )-e- eoso,e CO R/ / 7 1 1 I CITY ® F ANHASSE 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Lori Sietsema, Park and Recreation Coordinator ' FROM: Todd Hoffman, Recreation Supervisor DATE: September 12, 1989 SUBJ: July 4th Celebration Evaluation ' The following is an evaluation of each event which comprised the 1989 July 4th celebration. I have also included recommendations for the 1990 celebration. SATURDAY, JULY 1 Adult Fishing Contest, 8 : 00 a.m. to 11: 30 a.m: Forty-one par- ticipants paid the $10 . 00 entry fee for this years adult contest. Registration flyers were distributed through local bait shops beginning the first week in June. A total of $462 was spent purchasing prizes from Chanhassen Bait and Tackle. The contest continues to grow in popularity and should be continued in the future. The biggest fish this year was a 3 lb. 2 oz . large mouth 1 bass. Women' s Open Softball Tournament, 8: 00 a.m. to 7 : 30 p.m: Cancelled due to low registrations . The possibility of making ' this activity a success in 1990 is slim, but should be investi- gated. Listing the 4th of July Tournament in the MRPA Softball Guide would increase visibility of the tournament. ' Beach Party, 11: 00 a.m. to 5 : 00 p.m: The entrance to the beach area was decorated in a Hawaiian theme for this event. 500 souvenir cups and Hawaiian leis were distributed to the first 500 people entering the beach. The Chanhassen Rotary served con- cessions and agreed to provide a complimentary beverage with each free cup. Domino' s Pizza was also on hand distributing balloons ' and frisbees . The Hawaiian theme could be built upon more for the 1990 celebration. I believe the festive atmosphere adds excitement to a day at the beach. Hometown Kiddie Parade, 5 : 30 p.m. to 6 : 00 p.m. : This was the first year for the Kiddie Parade and what a success! Children and parents alike enjoyed the opportunity to dress up and i - Ms . Lori Sietsema September 12 , 1989 Page 2 celebrate their independence. The route used was adequate but ' the distance could be increased slightly. I believe this event will continue to grow in popularity and preparations should be make accordingly. Specialty items such as cars, bands and motorized wagons should not be discouraged. But necessary safety precautions should be taken. Community Picnic, 6 : 00 p.m. to 8 : 00 p.m. : The community picnic ' was held in City Center Park adjacent to city hall. The picnic was organized by city employees volunteering their time. The HRA 4( II remains a primary participant (funding agency) . Invitations to local businesses should be enhanced and their importance recognized. The traditional grilled hot dogs, baked beans, chips and watermelon were served. The Chanhassen Rotory served con- cessions including pop, beer and popcorn. Other activities included entertainment provided by a caricaturist, face painter, a numerologist and two jugglers. Children had the opportunity to take a horse or pony ride sponsored by the Eden Prairie Horseman. Other highlights included the square dance demonstrations, hot air balloons and the street dance featuring music by the Hi Tops. The community picnic continues to be a very enjoyable event. It' s family oriented theme should continue to be emphasized. This is the central activity which other events are built around. SUNDAY, JULY 2 1 Men's softball tournament, 8 : 00 a.m. to 9 : 00: Twelve teams paid the $65 . 00 entry fee to participate in the men' s open softball tournament. This was the first year cash prizes were offered to the top finishers . This arrangement produced mixed reactions , as some teams thought it would dramatically increase the level of competition. Running the tournament in one day should be con- tinued in the future. The possibility of offering two tour- namants of different levels of competion should be considered. Umpire services were provided by Tri County Umpires and the Chanhassen Rotory served concessions . ' Kid's Fishing Contest, 9 : 00 a.m. to 11 : 00 a.m. : A total of ninety ' six children and a number of their parents participated in the kids fishing contest at Lake Ann. Two age groups , 5 to 6 years and 10 to 15 years were used to determine the winners of the con- test. Prizes were purchased from Chanhassen Bait and Tackle at wholesale cost. Other prizes were also received from local busi- nesses. The majority of prizes were given away in a door prize drawing, and all participants received a prize for their efforts . Treasure Hunt, 10 : 00 a.m. to 4 : 00 p.m. : This was a new event for 1989 , which proved to be very successful. A coin was placed in the woods behind the beach and clues were posted every hour to help the treasure hunters locate it. The winner was awarded a treasure chest full of prizes and gift certificates. Lori Siet- sema and Karen Engelhardt did an excellent job of creating the clues for this event. Do it again in 1990 ! r 1 } Ms . Lori Sietsema II ' September 12, 1989 Page 3 ' Chanhassen Rotary Concessions : The Rotary sponsored the con- cessions for the entire 4th of July Celebration. They operated a booth on both Saturday and Sunday at the beach. They also worked the softball tournament on Sunday and the street dance on Satur- day night. Roxanne Lund was the Rotary' s appointed chairperson for their event and did a commendable job. The Rotary continues to be a very reliable organization to work with. Fire Truck Tours, 11 :00 a.m. to 2 : 00 p.m. : The Chanhassen volunteer fire department provided fire truck tours and ' demonstrations again this year. This is an excellent opportunity for the firemen to answer questions about their equipment and services. The children also have an opportunity to see and touch a fire truck and spray water with a fire hose. Sand Sculpture Contest, 12 : 00 p.m. to 4 : 00 p.m. : The par- ticipation in the sand sculpture contest was terrific. Approxi- mately twenty groups spent the afternoon creating a scupture for the final judging at 4 : 00 p.m. Ribbons and gift certificates were awarded to the 1st, 2nd and 3rd place winners. This event ' will need a larger reserved area in 1990 . Ronald McDonald Show, 12 : 00 p.m. to 1 : 00 p.m. : A professional entertainer from the word go, Ronald performs his bag full of tricks while teaching children about responsibility and good man- ners. Make again in 1990 arrangements early to have Ronald per- form. Family Games , 2 : 00 p.m. to 3 : 00 p.m. : The games should be moved to a location closer to the beach. In the past it has been dif- ficult to persuade people to leave the shaded beach to gather on top of the hill. Once the games get started however, the par- ticipants and spectators have a ball. Lori Sietsema continues to create new games for this annual event which began the first year the 4th of July Celebration was held. Hula Hoop & Limbo Contest, 2 : 00 p.m. to 3 : 00 p.m. : Both these ' . events were new for the 1989 Celebration and turned out to be great fun. Contestants were seperated by age and prizes were awarded in each catagory. Ten hula hoops were used in this year, ' that number could be expanded to 15 next year. A designated area should be staked off for these events in 1990 . Inner Tube Relays , 3 : 00 p.m. to 4 : 00 p.m. : Introduced three years ' ago this event has grown so popular that it is now difficult to operate. My main concern is the dissappointment of some spec- tators when there is not enough time available to allow all children to participate. Two possible solutions for this problem have been discussed. It may help if more than eight inner tubes are available, increasing the number to twelve or fourteen may be all that is needed. However the pushing and shoving which takes place to get to the inner tubes will not. An r f . Ms . Lori Sietsema II September 12 , 1989 Page 4 II attempt to rope off the area to control the crowd may help alle- viate this situation. The second alternative would be to distri- bute tickets prior to the event, thus building a control II mechanism into the event. TUESDAY, JULY 4 II Blanket picnic night, 7 : 00 p.m. : A relatively small crowd of pic- nickers gathered at Lake Ann beach prior to the fireworks. The majority of spectators chose to arrive closer to the scheduled II fireworks launch. However the picnickers present seemed to enjoy their evening on the beach. Music in the Parks , 8 : 00 p.m. to 9 :15 p.m. : Local singer and 1 songwriter Jeff Brooks provided the entertainment for the evening. His easy going style put the audience at ease and his II variety of music pleased everyone. Jeff should be looked at for the 1990 Celebration. A generator was needed to provide the necessary power for his equipment. Fireworks Display, 10: 00 p.m. : The fireworks display was held at II Lake Ann Park for the first time in three years. The fireworks were launched from the extreme west end of the beach. A large crowd assembled both on the beach and on the hill above the II beach. Banner Fireworks Display Company was contracted to supply and shoot the show. The length of the display turned out to be II somewhat shorter than expected. Strong consideration should be given to comparible bidders in 1989. The fireworks display con- tinues to be the appropriate finale to the annual 4th of July Celebration. I II 1 II II II II II 7 • A C I TY OF 4 .. ._ , CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 1 � (612) 937-1900 MEMORANDUM ' TO: Don Ashworth, City Manager FROM: Jo Ann Olsen, Senior Planner Pt) ' DATE: October 4, 1989 1 SUBJ: Curry Farms Wetlands 1 On Friday, September 29 , 1989, staff visited the Curry Farms sub- division in regards to concerns about residents altering the wetlands located within the subdivision. Staff knocked on doors and spoke with some of the residents and informed them that the wetlands located within the subdivision were protected by the City. The residents that staff spoke with stated that there had been discussions about removing some of the vegetation so that ' the open areas of the wetlands and wildlife would be visible to the residents. The residents felt that the wetlands were cattail choked and that some of the vegetation should be removed. Staff emphasized the point that the wetlands were protected and for any alteration to the wetland, including removal of vegetation, a wetland alteration permit would be required. Staff directed the 1 residents to organize and confirm what exactly they wanted to do to the wetlands and to meet with staff when they have a proposal prepared. Once again it is obvious that the fact that wetlands , located in residents back yards, are protected by the City is not widely known. The residents see the wetlands as their property with 1 which they have control over. While visiting the sites at Curry Farms, staff discussed ways to make it understood to the residents that ponds are wetlands and are protected by the City. One of the options discussed was to have posts with plaques stating that the 1 area is a wetland and protected by the City around the edge of the wetlands . In order for this to be done properly, the wetlands would have to be surveyed and the edges staked. The optimum time to stake the wetlands and post them as protected areas would be when the development is under construction and require the developer to do it as a condition of approval . Staff will further pursue how to best delineate wetlands and to inform residents that such wetlands are protected by the City and cannot be altered. In summary, for the Curry Farms wetland, staff will continue to inspect the wetlands to ensure alteration does not occur and con- tinue to educate the residents of Curry Farms . I • I 1431q / 89 cc Adm.1Y1 "Ple- - - - - - / /A/ /, / 22 c-c— 2/70r---e_ I (Y,7z 1 I cTH 2 F 199 I OF CHANHASSEN 1 . . Cl ' T 'r' O ,°_,,r C HANBAS SEX g* 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 1 � s (612) 937-1900 1 MEMORANDUM TO: Don Ashworth, City Manager FROM: Paul Krauss, Director of Planning 676-- DATE: October 4 , 1989 1 SUBJ: Right-of-way Acquisition for the Hwy. 212 Corridor With the imminent adoption of the Official Map for Hwy. 212, 1 staff has been receiving a number of requests for early acquisi- tion of right-of-way. Most of the property owners who have con- tacted us are aware that the Metropolitan Council is administering ' Right-of-Way Acquisition Loan Fund, known by the acronym RALF. The RALF program is designed to assist in minimizing the hardships of property owners that are normally experienced when 1 highway construction is imminent but official acquistion of right-of-way by MnDOT is still some years in the future. The RALF program is essentially designed to allow cities utilize a revolving loan program to acquire rights-of-way on properties where development is imminent or where the existence of the high- way corridor is causing a hardship for the homeowner. Under the ' program, the City Council would have to authorize application to the Metropolitan Council for the loan. A price for the property is established by MnDOT appraisers and if agreeable to all par- ties , the City buys the right-of-way and holds onto it until MnDOT is prepared to acquire it. During the time that the prop- erty is owned by the City, we would be responsible for its main- tenance and leasing if we choose to do so. There is no financial ' • benefit to the City as the property is resold to MnDOT for the price at which we acquired it. The money is then placed back into the revolving loan fund. The advantage of the program is 1 that it provides ability to work with property owners in the City to adjust to a difficult situation and to lock up the right-of- way for a project that is in the public interest. Staff antici- pates the need to bring RALF funding requests before the City Council shortly after the adoption of the Official Map. A copy of the RALF program guidelines issued by the Metropolitan Council are attached to this memo. 1 Staff has been in contact with several property owners concerning a proposed subdivision known as Bluff Creek. It is a large lot rural subdivision that would create 11 home sites on a 110 acre 1 II Mr. Don Ashworth October 4 , 1989 II Page 2 parcel. The site is bisected by Hwy. 212 right-of-way and it I appears to be the applicant' s intent to use the application for subdivision as documentation to obtain funding under the RALF program. Staff believes that there may be some rationale to sup- port the RALF application but that there may well be other issues that the City Council would need to consider. These concerns are outlined in a letter from staff to the applicants , which is also attached to this memo. II II II II 1 II II 1 1 II II I II I I , CITYOF 44 ' C t: . ....„., NEAssEN 1 ..„,‘- a ,� 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 `' (612) 937-1900 1 IOctober 2 , 1989 II Bluff Creek Investment Co. Attn: Mr. Richard J. Olson, Partner 4015 West 65th Street IIEdina, MN 55435 - Dear Mr. Olson: I received your letter of September 22 , 1989, regarding the pro- posed Bluff Creek Subdivision for which an application for review by the Planning Commission is pending. You requested that I pre- II pare a letter outlining ways in which the submittal fails to con- - form to City Ordinances and regarding the City' s position with respect to the application and future disposition. IThe Bluff Creek submittal calls for the platting of 11 large lot single family lots on a 110 acre site located near the intersec- tion of Pioneer Trail and Bluff Creek Drive. I reviewed the IIplans and find it is deficient in the following areas : -. 1 . It is not clear as to whether or not the proposed Wood Bluff I Circle is to be a private or public street. Construction details should be provided for review and approval. II 2 . Detailed information regarding the proposed on-site sewer systems has 'not been provided as required by the City Subdivision Ordinance. I °'3 . The site is bi-sected by the Highway 212 corridor. Staff would recommend the City seek to obtain, through dedication, as much of the right-of-way as is considered legally viable II by the City Attorney. In initial discussions, it appears as though we would have grounds to require a 60 foot wide corri- dor along the alignment. IIThe presence of the Hwy. 212 corridor warrants further discussion. In your letter you indicated some degree of uncer- tainty regarding the alignment of the highway. While the road, - II has been the subject of a good deal of planning, the alignment is now firm and the City will shortly be adopting the Official MnDOT Map. To the best of my knowledge, Brian Olson, your represen- _ II tative, has been staying informed about the highway for the past year. II . . 1 Mr. Richard J. Olson October 2 , 1989 Page 2 Given the location of the highway, I feel I would be irres 11 on- p sible if I did not ask you to consider redesigning the plat. I believe it is possible to locate most or all of the 11 homesites you would potentially be eligible for, outside the Hwy. 212 corridor. If you plat the site as proposed, you would probably have difficulty selling the lots and the City would not be in a position to issue building permits unless the variance procedure outlined in the Official Mapping ordinance has been approved. As we indicated in our meeting, if you desire to have City action ' on the current proposal, it would be our recommendation that it be approved contingent upon the three items outlined above. As you are aware, staff has a concern regarding your ultimate intent for this plat. It has been indicated by Brian Olson that the primary reason for platting at this time is to position the property for partial acquisition using the RALF funding program administered by the Metropolitan Council for early acquisition of rights-of-way threatened by development. I have indicated that I am not highly receptive to the idea of your presenting a plat which you do not apparently have an intention of carrying through to the final plat stage simply to position your request for the RALF funds . However, should you wish to proceed, we will handle ' your plat in the usual manner conditioned on those items outlined above. It was further indicated that City Staff is willing to work with you and your partners to process an application for the RALF funding should you in fact be eligible for it. We believe - that the plat as proposed generally represents a viable use of the property consistent with City Ordinances and could be used to justify utilization of this funding program. Our willingness to work with you on the RALF funding program, however, is con- ditioned on several things. These include: 1 . Your working with the City to demonstrate compliance with I program guidelines . Brian Olson, who is working with you on this matter, has the program and should be in a position to ' assist you in developing this information. I 2 . The City' s application for these funds will be conditioned upon the City Council ' s willingness to direct staff to under- take the program. City Council support is mandatory in this program and it is the City that would be acquiring the funds and would be holding the property until final acquisi- ' tion by MnDOT. • 3 . Upon review of the program, the City Council may wish to - provide requests for RALF funding. If this is the case, your application would have to be reviewed under any criteria that are developed. 1 17 Mr. Richard J. Olson October 2, 1989 Page 3 4 . RALF funding program is administered by the Metropolitan Council and ultimately the decision as to whether or not the ' application is a viable one is up to them. I hope this letter adequately responds to your need for infor- mation. I look forward to hearing from you as to how you wish -us to proceedon this matter. I expect that the City Council will adopt the "Official Map" of the Hwy. 212 corridor at their meeting of October 25 , 1989 , after which time we would be ell- "' gible to begin application for RALF funding. Should you have any additional information, please feel free to ' contact me. Sincere)y, Paul Krauss , AICP ' Director of Planning PK:v ' cc: Mr. Brian Olson, Richter Land Development Mr. Roger Knutson, City Attorney - Mr . Don Ashworth, City Manager 1 1 1 1 1 1 1 . 1 Bluff Creek Investment Co. 4015 West 65th Street Edina, MN 55435 , I September 22, 1989 Mr. Paul Krauss City of Chanhassen Planning Director P.O. Box 147 Chanhassen, MN 55317 . , I Dear Mr. Krauss: I am writing as the partner authorized to represent Bluff Creek - I Investment Company in connection with the . Company's proposed development plan filed with the City. As a follow-up to our meeting yesterday, I want to first thank you and your associates for the patient and informative manner in which you helped me understand the factors relevant to the City's consideration of our application. With respect to your suggestion that the Company withdraw its application and examine alternative approaches relative to our property, we have given the suggestion careful consideration. As you know, we have owned the land for more than fifteen years and our investment objective has been to participate in the development of the property for higher use, either by means of a joint development venture or by sale of the land to a developer. We have pursued this objective diligently during the past five to six years as development by others progressed in the area. We have been aware for a number of years that the Department of Transportation was examining alternatives for rerouting Highway 212 and that our property could be affected by the proposed route. We recognized this uncertainty as a significant factor in our inability to make progress in the development of the property. When we saw last year that the City was proceeding to make a permanent improvement in Bluff Creek Drive, it seemed evident that the City, at least, was not expecting the Highway 212 routing to affect Bluff' Creek Drive and that we ought not assume that the highway routing, 1 when finally approved, would affect development plans for our property. We learned of the City's plans to upgrade Bluff Creek Drive about two years ago and received notice of the easement requirements in early ' 1988. On May 5, 1988 Bluff Creek Investment Company fully cooperated with the City by granting both temporary and permanent easements to allow the upgrading of Bluff Creek Drive. In return for granting these easements, we received one dollar as compensation. Discussions relative to the development plan for the property have been underway with the staff for more than a year and we made formal application on July 20, 1989. ' In view of this background and the fact that there is no certainty as to the exact location of Highway 212 and Bluff Creek Investment Company has not received written communication relating to our II application, we have decided at this time that we cannot withdraw the application. ' Questions with respect to which we would appreciate receiving - comments from you by letter are the following: 1. Does the plan we have submitted fail in any material way to conform to City ordinances? 2. What is the City's position with respect to our application and what are its recommendations relative to how the application should be handled at this point? Thank you for your consideration of the matter. If you have comments about the questions that should be discussed separately from a letter, please phone me anytime at 927-1117. ' Yours very truly, 7' / ( 0 • iRichard J. Olson Partner 1 RJO:bl I I I I 1 . 1 1 1 GUIDELINES TO ALLOCATE FUNDS 1 FOR METROPOLITAN HIGHWAY RIGHTS OF WAY 1 1 June 1986 1 1 Metropolitan Council of the Twin Cities Area 300 Metro Square Building, 7th and Robert Streets St. Paul , Minnesota 55101 Telephone: (612) 291-6359 Publication No. 561-86-041 1 • 1 1 1 , ' GUIDELINES TO ALLOCATE FUNDS FOR METROPOLITAN HIGHWAY RIGHTS OF WAY Revised And Amended: June, 1986 ' INTRODUCTION The Metropolitan Council is charged with planning for the orderly and economic ' development of the Twin Cities Metropolitan Area. As part of that work, the Council plans for the direction transportation investments should take through the year 2000. The Council 's Transportation Policy Plan outlines a metropolitan highway system consisting of interstate highways and other major ' arterials. The interstate system is almost completed. Several other parts of the metropolitan highway system, especially in the developing areas, will not be built for several years. Many highways are not far enough in the planning process to enable the constructing agency to purchase right of way. in some instances, counties or municipalities have attempted to protect a proposed highway right of way from development by adopting an official map. However, ' these local governments have not always had sufficient funds to acquire small parcels of land, which has sometimes forced them to grant building permits -- within a highway right of way. In 1982 the Minnesota_ Legislature acted to help counties and muncipalities acquire these parcels by adopting the Metropolitan Right-of-Way Reservation Act (Minn. Stat. Sec. 473. 167, Subd. 2) . The law authorized the Metropolitan Council to levy a regional property tax of up to 5/100ths of a mill to establish a revolving fund for advance acquisition of metropolitan highway rights of way threatened by imminent development. The funds are used by the Council to make loans to counties, towns and cities, to be repaid at a later date to purchase property within rights of way of sta trunk highways or highways on the metropolitan system. Such loans accoraingly are made without reference to the actual acquisition and construction schedules to be developed by the constructing agency. The first proceeds of the tax (about $1 million annually) were available in July 1983. Since then several cities have received loans to purchase land ' within the rights-of-way of two planned highways. An annual status report on the revolving fund is prepared for the Council by staff to assist the Council in determining a levy amount by October. iIn 1985 the Minnesota Legislature amended the Metropolitan Right-of-Way Reservation Act to allow the Council to use the revolving fund for loans to purchase "hardship" properties in a proposed State Highway project. These 1 loans also can be used to pay for relocation costs. Although the law is fairly specific regarding eligibility and procedures, certain aspects require clarification. The Council proposes the guidelines below for distribution of these funds. Part A describes the procedures for advance acquisition loans to purchase land when development is imminent. These procedures have been modified slightly since the original guidelines were adopted in December 1983. Part B reflects the amended legislation and describes the procedures to use for hardship loans to purchase homestead properties. 11 . 1 PART A: Advance Acquisition Loans I . Eligibility Guidelines 1 . Any county, town or statutory or home rule city within (or partially within) the Seven-County Metropolitan Area is eligible to apply for a loan. The Minnesota Department of Transportation is not eligible. _ 2. Loans are for the purchase of property within a proposed right-of-way 1 of a state trunk highway shown on an official map adopted pursuant to Minn. Stat. 394.361 or 462.359. Loans are also for the purchase of property within a proposed right-of-way of an interstate freeway or major arterial highway designated by the Metropolitan Council as a part of the metropolitan highway system plan and approved by the Council pursuant to Minn. Stat. Sec. 473. 167, Subd. 1 . 3. The Council shall make loans only to avert the imminent conversion or the granting of approvals that would allow the conversion of property 11 to uses jeopardizing its availability for highway construction. - 4. Loans will be made only for the purchase of property from a willing seller, not by condemnation. - _ 1 5. Property to be acquired must have a marketable title and may not be park land or land which is either on or eligible for inclusion on a historic register. 6. " Applications will be considered as they are received, not on a periodic funding cycle. 7. 4 ,„„, ___,/ slZ 4� /c' e- II . 1 Advance Acquisition Loan Application Procedures /U- •4E- ' A. Preliminary Approval 11 1 . The applicant submits, for preliminary Council approval , an application including, as a minimum: a. Resolution of local jurisdiction authorizing loan application and . purchase of property. b. Statement of need to acquire property, including evidence regarding imminent conversion. c. Amount of loan requested. d. A legal description of the property to be acquired, its acreage, and a map showing the property in relation to the highway right-of- way. - e. A statement of the applicant's eligibility to incur this debt. 1 (Form available from the Council .) a ' 2. For land within state trunk highways, Council staff will forward the application to Mn/DOT for advisory comments within 45 days. At this time, Mn/DOT will have the option to acquire the land itself. 3. The Council , as part of #2, will request that Mn/DOT determine whether or to what extent the land lies within a proposed right-of-way. If MnDOT determines that any part lies outside the proposed right-of-wa MnDOT shall be requested to determine whether such y' value. If MnDOT determines such part to be an uneconomic remnant, entire parcel shall be eligible for purchase with a right-of-way acquisition loan. If MnDOT determines such part to be an remnant, only such part as lies within the proposed right_of-way s be eligible for purchase with a right-of-way acquisition loan. The Council shall accept Mn/DOT's determination regarding the economic value of excess property. 4. Within 75 days from original receipt of preliminary a 11 Council must consider the application, including any Mn/DOT ication Y and will either disapprove or give preliminar a the applicant to proceed with the application ppr and authorize processss.. 11 B. Final Approval 1 . After receiving preliminary approval , the applicant must obtain and submit to Mn/DOT an appraisal (two appraisals if $100,000) made by an appraisor on the list of purchase A se price is over Available for State Contracts. Mn/DOT will have a Qualified the appraisal . No offer can be made to the property owner until Mn/DOT certifies the appraisal . 2. After Mn/DOT certifies the appraisal , the applicant may begin negotiations with the property owner. above the appraised If the negotiated sale price is sbovlement) ppraisedmvalue of the property (i .e. , an administrative en acquired is not within a stateehighwaynrcghtsofhway the property to be review would be performed by Y� the appraisal y the constructing agency. 3. The applicant submits the appraisal certification, (administrative settlement, if required) , purchase agreement, loan agreement to the Council as a final �applicationof cost, and draft 4. The Council finally approves or disapproves a loan agreement for the pproves the loan. If the loan is the costs incurred by the a purchase price of the property and applicant may be executed. III . Loan Agreement After the Council approves a loan application, Council legal staff will a final loan agreement that will include at least the following prepnye others the Council might specify as a condition of a 9 Points and any pproval . 1 . Loans bear no interest. 1 III . Eligibility Requirements I For a jurisdication (i .e., an "acquiring authority") hardship loan, the property to be acquired must meet all bofe the lfollowing requirements: 1 . Be an owner occupied single family dwelling which may include the I surrounding land of 10 or fewer acres. 2. Be located in any county, town or statutory or home rule city within I the Seven-County Metropolitan area. 3. Be located within a proposed state trunk highway right-of-way. 4. The property may not include park land or land that II eligible for inclusion on a historic register. t is either on or II5. In addition, the owner and/or applicant must document that a hardship shrp IIIV. Hardship Loan Application Procedures A. Preliminary Approval II1 . The Acquiring Authority submits to the Metropolitan Council f preliminary approval : or • a. A statement that the five eligibility requirements are met'. • b. A written request from the property owner asking for hardship acquisition, setting forth the nature of the hardship. II c. Documentation of inability to sell property at the fair market value as a result of highway project development. realtor's certification that property has been on the market and unsold for 90 days) . d. A statement that federal or state participation is not available. I • e. A statement from the authority that relocation will be provided in accordance with Minn. Stat. 117.50 to 117.56. II f. Mn/DOT statement that the acquisition will not influence the environmental assessment of the project, including the "no build" alternative. g. An estimate of the loan amount based on estimate of the fair market value of the homestead property plus relocation costs and less salvage value. • h. A legal description of the property to be acquired, its acreage, and a map showing the property in relation to the highway right-of- way. i . A statement of the applicant's ability to incur this debt. (Form available from the Metropolitan Council) . c . i . : ' • I . . j . Identificaiton of any known or obvious cleanup problems (such as I . hazardous waste) on the property. 2. The Council staff will forward the application to Mn/DOT for advisory comments within 45 days. At this time, Mn/DOT will have the option to IIacquire the property itself. 3. The Council , as part of #2, will request that MnDOT determine whether I or to what extent the land lies within a proposed right-of-way. If Mn/DOT determines that any part lies outside the proposed right-of-way, Mn/DOT shall be requested to determine whether such part has economic I value. If Mn/DOT determines such part to be an uneconomic remnant, the entire parcel shall be eligible for purchase with a right-of-way acquisition loan. If Mn/DOT determines such part to be an economic remnant, only such part as lies within the proposed right-of-way shall be eligible for purchase with a right-of-way acquisition loan. The Council shall accept Mn/DOT's determination regarding the economic value of excess property. II - 4. Within 75 days from original receipt of the preliminary application, the Council will consider the application, including any Mn/DOT . II comments, and will either disapprove or give preliminary approval and authorize further negotiations by the applicant. B. Final Approval I1 . After receiving preliminary approval , the applicant will obtain and submit to Mn/DOT an appraisal (two appraisals if purchase price is over I $100,000) made by an appraisor on the list of Qualified Appraisors Available for State Contracts. Mn/DOT will have 30 days to certify the appraisal . No offer can be made to the property owner until Mn/DOT certifies the appraisal . I2. After Mn/DOT certifies the appraisal , the applicant may begin negotiations with the property owner. If the negotiated sale price is I above the appraised value of the property (i .e. , an administrative settlement)` Mn/DOT must approve it. 3. The applicant submits the appraisal certification, purchase agreements I • (administrative settlement, if required) , statement of cost, and draft loan agreement to the Council as a final application. I 4. The Council finally approves or disapproves the loan. If the loan is approved, a loan agreement for the purchase price of the property and the costs incurred by the applicant may be executed. IIV. Loan Agreement After the Council approves a loan application, Council legal staff will prepare I a final loan agreement that will include at least the following points and any- others the Council might specify as a condition of approval . I . , 1 . 1 . Loans bear no interest. 2. A private property owner may elect to receive the purchase p price either in a lump sum or in not more than four annual installments without interest on the deferred installments. If the purchase agreement provides for I installment payments, the Council shall make the loan in installments correspondeing to those in the purchase agreement. • 3. A real estate agent may not receive a commission or any other compensation ' from a •property owner if the property is purchased with a hardship loan. 4. The recipient of a loan shall convey the property for the construction of the highway to the constructing agency at the same price that the recipient paid for the property. 5. Loan recipients shall submit an annual loan status report by June 30. 6. Upon notification by the Council that the plan to construct the highway has ' been abandoned or the anticipated location of the highway changed, the- recipient shall sell the property at a market value in accordance with the procedures required for disposition of property. 7. All net rents and other money received because of the recipient's ownership of the property and all net proceeds from the conveyance or sale of the property, including relocation costs, shall be paid to the Council . 8. Every consideration should be given to renting and maintaining acquired improvements (including buildings) in a manner compatible with the surrounding environment until full project acquisition. I • I • 1 i 1 . 1 a II - HIGHWAY RIGHT-OF-WAY REVOLVING FUND MINN. STATUTES 473. 167, SUB. 2 • Subd. 2 (LOANS FOR ACQUISITION) The Council may make loans to counties, towns, and statutory and home rule charter cities within the Metropolitan Area for the purchase of property within the right-of-way of a state trunk highway shown on an official map adopted pursuant to section 394.361 or 462.359 or for I the purchase of property within the proposed right-of-way of a principal or intermediate arterial highway designated by the Council as a part of the metropolitan highway system plan and approved by the Council pursuant to subdivision 1 . The loans shall be made by the Council , from the fund established pursuant to this subdivision, for purchases approved by the Council . The loans shall bear no interest. The Council shall make loans only to avert the imminent conversion or the granting of approvals which would allow 11 the conversion of property to uses which would jeopardize its availability for highway construction. The Council shall not make loans for the purchase of property at a price which exceeds the fair market value of the property or II which includes the costs of relocating or moving persons or property. A private property owner may elect to receive the purchase price either in a -lump sum or in not more than four annual installments without interest on the deferred installments. If the purchase agreement provides for installment payments, the Council shall make the loan in installment corresponding to those in the purchase agreement. The recipients of an acquisition loan shall convey the property for the construction of the highway at the same price which the 11 recipient paid for the property. Upon notification by the Council that the plan to construct the highway has been abandoned or the anticipate location of the highway changed, the recipient shall sell the property at market value in accordance with the procedures required for the disposition of the property. All rents and other money received because of the recipient's ownership of the property and all proceeds from the conveyance or sale of the property shall be paid to the Council . The proceeds of the tax authorized by subdivision 3, all 11 money paid to the Council by recipients of loans, and all interest on the proceeds and payments shall be maintained as a separate fund. For administration of the loan program, the Council may expend from the fund each year an amount no greater than three percent of the amount that a metropolitan area tax levy of five one-hundredths of a mill would raise in that year. •BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: Section 1 . Minnesota Statutes 1984, section 473. 167, is amended by adding a subdivision to read: Subd. 2a. (HARDSHIP ACQUISITION AND RELOCATION) . (1) The council may make hardship loans to acquiring authorities within the metropolitan area to purchase homestead property located in a proposed state trunk highway right-of- way or project, and to provide relocation assistance. Acquiring authorities are authorized to accept the loans and to acquire the property. Except as provided in this subdivision, the loans shall be made as provided in subdivision 2. Loans shall be in the amount of the appraised fair market value of the homestead property plus relocation costs and less salvage value. Before construction of the highway begins, the acquiring authority shall convey the property to the commissioner of transportation at the same price it paid, plus relocation costs and less its salvage value. Acquisition and assistance under this subdivision must conform to sections 117.50 to 117.56. • Subdivision 3, is amended to read: Subd. 3. (TAX.) The council may levy a tax on all taxable property in the metropolitan area, as defined in section 473. 121 , to provide funds for loans made pursuant to subdivisions 2 and 2a. The tax shall be certified by the council , levied, and collected in the manner provided by section 473.08, the tax shall be' in addition to that authorized by section 473.249 and any other , law and shall not affect the amount or rate of taxes which may be levied by the council or any metropolitan agency or local governmental unit. The amount of the levy shall be as determined and certified by the council , except as otherwise provided in this subdivision. The tax shall not be levied at a rate higher than five one-hundredths of one mill . The tax shall not be levied at a rate higher than that determined by the council to be sufficient, considering the other anticipated revenues of and disbursements from the loan fund, to produce a balance in the loan fund at the end of the next calendar year equal to twice the amount that a tax levy of five one-hundredths of a mill would raise in that year. Sec. 3 (AFFECTED COUNTIES.) .. __ 1 Sections 1 and 2 are effective only in the counties of Anoka, Carver, Dakota (excluding the city of Northfield) , Hennepin (excluding the city of Hanover) , Ramsey, Scott (excluding the city of New Prague) , and Washington. (b) The council may make hardship loans only when: (1) The owner of affected homestead property requests acquisition and relocation assistance from an acquiring authority; ' • (2) federal or state financial participation is not available;-* (3) the owner is unable to sell the homestead property at its appraised market value because the property is located in a proposed state trunk highway right-of-way or project as indicated on an official map or plat adopted under sections 160.085, 394.361 , or 462.359;_ (4) the appraisal of the fair market value of the homestead property has been approved by the council . The council 's approval shall not be • unreasonably withheld; and (5) the owner of the homestead property is burdened by circumstances• that constitute a hardship, such as catastrophic medical expenses; a transfer of the homestead owner by his or her employer to a distant site of employment; or inability of the owner to maintain the property due to physical or mental disability or the permanent departure of children from the homestead. (c) For purposes of this subdivision, the following terms have the meaning given them: (1) "Acquiring authority" means counties, towns, and statutory and home rule charter cities in the metropolitan area. (2) "Homestead property" means a single-family dwelling occupied by the owner, and the surrounding land, not exceeding a total of ten acres. (3) "Salvage value" means the probable sale price of the dwelling 'and other property that is severable from the land if offered for sale on the' condition that it be removed from the land at the buyer's expense, allowing a reasonable time to find a buyer with knowledge of the possible uses of the property, including separate use of serviceable components and scrap when there is no other reasonable prospect of sale. ' DPF020/2 • , CITY OF 1 CHANBASS-EN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 1 _.tea (612) 937-1900 1 October 2, 1989 Sheriff Al Wallin Carver County Court House Chaska, MN 55318 11 Dear Al, I 'm writing to commend Deputy Rod Peddycoart for his excellent presentation at the last Public Safety Commission meeting on the D.A.R.E. program. As I stated to the commission on the record, not only do we appreciate having this program being operated ' within our community, but we appreciate the spirit of cooperation that Rod has included in the program. Sin 1y, ,r Scott Harr, Assistant Public Safety Director SH/lf 1 cc: Don Chmiel, Mayor Don Ashworth, City Manager Jim Chaffee, Public Safety Director I 1 I 1 1 1 • I I I 1 1 I I I 1 I I I I 1 1 I 1 I I 1 CITY ® F X � �\ 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 i � MEMORANDUM TO: Dale Gregory, Fire Chief FROM: Scott Harr, Assistant Public Safety Director DATE: September 28, 1989 SUBJ: Employee Right To Know Law I Don Ashworth asked that I review legal requirements concerning the Employee Right To Know Law. Because I see only a few city office staff within the realm of those individuals that need to be considered regarding this legislation, it appears that the ' Fire Department is of primary concern. Upon your return, would you please see me to discuss whether you are currently pursuing such training with your Fire Department, and if so, if we could weave City Staff into your training and if not, would you like to work on this together? Thank you . 11 cc : Don Ashworth, City Manager I I 11 I I I I 1 CITY OF i„„.\ cp ,..„. NEAssEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Deb Rand, Community Service Officer Bob Zydowksy, Community Service Officer FROM: Scott Harr, Assistant Public Safety Director DATE: September 28, 1989 SUBJ: Extended Animal Control Program ' I would like to thank both of you for the input and contributions you have made to our rapidly developed animal control services extended to our neighboring cities . While we are into our third week, everyone is overwhelmingly happy with the response that the City of Chanhassen has provided . Thanks to both of you for making it happen! cc: Don Chmiel, Mayor Don Ashworth, City Manager Jim Chaffee, Public Safety Director Personnel File I I 1 I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 II CITY 4F C - SSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 ' (612) 937-1900 September 28, 1989 ' Mr. Clement Springer Weis Asset Management, Inc. 3601 West 77th Street Suite 110 Minneapolis, MN 55435 ' Dear Mr. Springer, This letter is to follow up on my letter to you of September 21, 1989, and to acknowledge our telephone conversation of September 26, 1989. Let me thank you for your prompt and courteous reply to our concerns regarding Town Square Shopping Center. ' First, I will take your advice and pursue the matter of the barrells of oil behind the Anh Le restaurant with the owner. I will also remind him of problems regarding parking and the disposal of waste in the dumpsters. ' I appreciate your idea of providing a backstop to the dumpsters, so that the lids will not come into contact with the trees behind the dumpsters. I further understand that you have contacted your trash hauler to obtain more frequent pickups which should remedy odor problems with the trash in the dumpsters. ' Also, let me thank you for making arrangements to post fire lane signs to the rear of the building. Finally, I understand that your position regarding the fence is that you had paid the City of Chanhassen the money for the fence, and understand that it is now in their hands. I will provide a copy of this letter to Mr. Todd Gerhardt and Mr. David Hempel to pursue as appropriate. Again, Mr. Springer, thank you for your prompt action to our concerns. Please feel free to contact me if I can be of further assistance. Si cerely, Scott Harr, Assistant Public Safety Director ' cc: Don Chmiel, Mayor Don Ashworth, City Manager Todd Gerhardt, Assistant City Manager ' Gary Warren, City Engineer Dave Hempel, Senior Engineering Technician Jim Chaffee, Public Safety Director ' Ursula Dimler, Councilmember Tom Workman, Councilmember H I , 1 1 1 1 CITY OF 4 i 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 September 22, 1989 Mr. Lowell Carlson 4141 Kings Road Excelsior, MN 55331 Dear Mr. Carlson: This is to confirm that on September 25 , 1989, all junk and debris, unlicensed vehicles and equipment, etc. that is not part of your approval for the contractor' s yard must be removed. The following list of equipment is what wads existed prior to you receiving the conditional use permit which can remain on site. These are as follows : IH tractor with trailer for cat on tractor Four dump trucks with trailer for cart Chev pickup truck with trailer and bobcat Fort van IH dump truck As of September 25 , 1989, all other junk, debris or equipment beyond what is on the above list needs to be removed from your site. Should these items not be removed, the City will begin proceedings to prosecute. Again, as stated in the July 17, 1989 , letter, staff is willing to meet with you on site to discuss what can remain and what has to be removed. We have still not had any contact from yourself in regards to setting up such a meeting. Should you have any questions, please feel free to contact me. Sincerely, Jo Ann Olsen Senior Planner Enclosure cc: ' Don Ashworth Roger Knutson Paul Krauss Scott Harr ,4V:WCotjA x ALLEN J. WALLIN :'its i,� CARVER COUNTY COURTHOUSE Carver County Sheriff . 600 EAST 4TH STREET - BOX 9 a CHASKA, MINNESOTA 55318-2190 �+f �� (612) 448-3435 4 E-SO COUNTY OF CAINEQ September 25 , 1989 Jim Chaffee Public Safety Director Chanhassen, Minn. 55317 Dear Jim, Attached is a traffic assessment conducted on Pleasant View Road in the area of Indian Hill Road. This assessment would be subsequent to your letter to me dated September 1 , 1989. From the data collected, it would appear there is not an extremely serious problem in that area. The officers will continue extra patrol in the area. If you require any further assistance , please give me a call. Sincerely, 4OP 0 / `'jv/,/� Robert Pagelko.f Captain cc: Sheriff Wallin Chief Deputy Castleberry Affirmative Action/Equal Opportunity Employer r i SPECIAL RADAR/TRAFFIC ASSESSMENT ' DATE/TIME ASSIGNED: // . 1 c 9 %60 /41(f LOCATION: 2/e aJ«hL U e Jar /J /Y ,77; / 7 ' OFFICER ASSIGNED: c\,0- c./m .� SUPERVISOR: SPECIAL INSTRUCTIONS:. r START TIME: O c)/0 END TIME: 20 /0 ' TICKETS ISSUED: ✓1„`•'� r ESTIMATE OF TOTAL VEHICLES THROUGH LOCATION: rSPEED LIMIT: !nil POSTED: YES .- NO rAVERAGE SPEED OF ALL VEHICLES : � ' HIGHEST SPEED RECORDED: %� RADAR UNIT: '� `j i 4 T RADAR OFFICER REVIEWING SUPERVISOR SEND COPY TO: 111 REQUESTED BY: i CHANHASSEN PUBLIC SAFETY DEPARTMENT , SPECIAL RADAR/TRAFFIC ASSESSMENT DATE/TIME ASSIGNED: `g- / (1-89 0-7 / 0- (J LOCATION: k.11,5 OFFICER ASSIGNED: ,L . ' I ;ti l / I D3 7 SUPERVISOR: yo 7 SPECIAL INSTRUCTIONS: � ?�� q . 6-i , f� -3 3 U, , 3 h9 1 19, J 9 START TIME: 0 END TIME: U <?U% TICKETS ISSUED: ESTIMATE OF TOTAL VEHICLES THROUGH LOCATION: (�� r SPEED LIMIT: ,-*3 POSTED: YES ,/' NO AVERAGE SPEED OF ALL VEHICLES: HIGHEST SPEED RECORDED: UNIT: y y ' e6 ±1z,:zi 1 RADAR O FICER REVIEWING SUPERVISOR I SEND COPY TO: ' REQUESTED BY: 1 1 SPECIAL RADAR/TRAFFIC ASSESSMENT DATE/TIME ASSIGNED: q - 9 LOCATION: OFFICER ASSIGNED: ._SC":" //61.<, / SUPERVISOR: SPECIAL INSTRUCTIONS: rSTART TIME: t�% f 5 ' END TIME: 09 ( j TICKETS ISSUED : CD r _ ESTIMATE OF TOTAL VEHICLES THROUGH LOCATION: /- SPEED LIMIT: 2 POSTED : YES .N- NO AVERAGE SPEED OF ALL VEHICLES: -,:2_41 014 HIGHEST SPEED RECORDED: 3 (r RADAR UNIT;_ ,.� $= lj RADAR OFFICER REVIEWING SUPERVISOR SEND COPY TO: REQUESTED BY: 1 SPECIAL RADAR/TRAFFIC ASSESSMENT DATE/TIME ASSIGNED: - / -g5' ' LOCATION: j`JteA , vi"d r�c�.� (41 ( 5 .1_OFFICER ASSIGNED: � � t ,,,t S � I SUPERVISOR: SPECIAL INSTRUCTIONS : START TIME:Gq2/C -- C �``�L% / 3 /5 - /33O 'I-"- - i s"C ' END TIME: TICKETS ISSUED: ( ) , r ESTIMATE OF TOTAL VEHICLES THROUGH LOCATION: I SPEED LIMIT: POSTED: YES /< NO AVERAGE SPEED OF ALL VEHICLES : - (; ('' L , HIGHEST SPEED RECORD(ED: j RADAR UNIT:_ � 5 leV ■ RADAR OFFICER REVIEWING SUPERVISOR SEND COPY TO: REQUESTED BY: ' , I - ISPECIAL RADAR/TRAFFIC ASSESSMENT IDATE/TIME ASSIGNED: `)/,'S / `i CJ<r�� � �' `% 3 ita.1 LOCATION: .,c -'Lr.,r u:::1,_, I IOFFICER ASSIGNED: ew¢k,t ,,. 7- P ;1;.),•-•(,-s? r..; SUPERVISOR: ISPECIAL INSTRUCTIONS: ISTART TIME: J :53: 44..4 END TIME: C/ ;'5.: I-1'z} ITICKETS ISSUED : I , ESTIMATE OF TOTAL VEHICLES THROUGH LOCATION: ISPEED LIMIT: , %fit-' ,i POSTED : YES NO ' AVERAGE SPEED OF ALL VEHICLES r*,01 A-,w IHIGHEST SPEED RECORDED: ,5 _› • "ii RADAR UNIT: '' •3`%' 9 L. I . 1 ,1 / IRADAR OFFICER REVIEWING SUPERVISOR ISEND COPY TO: 1 REQUESTED BY: II 1 SPECIAL RADAR/TRAFFIC ASSESSMENT I DATE/TIME ASSIGNED: .Sz f,jc�m tom-: /RR Y I i`a�a,.1 C"..� LOCATION: ?/„.?Sa., i 4,1 ,.: �3.s/ c,S- 7�v• =^s i . Ch a,, iii-5.,,, OFFICER ASSIGNED: 17;„7D,,,TZ;c.,, ; 1 SUPERVISOR: V; ,. L1-„TP)r,,/ca SPECIAL INSTRUCTIONS: 77,,„,,,/,,- cr,,, b(s on 7, ?/v_as:?niLvikLI I . . I START TIME: /72C I END TIME: /;1” TICKETS ISSUED: / I ESTIMATE OF TOTAL VEHICLES THROUGH LOCATION: 7,Z SPEED LIMIT: ,,Z ,,,,^4 I POSTED: YES ,,/ NO AVERAGE SPEED OF ALL VEHICLES: „:2 7, V ,.y,/ ,/, I HIGHEST SPEED RECORDED: y6 I RADAR UNIT: -j c /R3 5 I .4/i,.a/ .Saa�1,1 .7 c_ r'-c.c,-J+.ct 6-, fctw..':,.::_ s,Lk. I I )/ (2( rz,Z,-,/ = ---,..-,L- ,, RADAR OFFICER REVIEWING SUPERVISOR 1 SEND COPY TO: I REQUESTED BY: I 1 1 -�,. , ,,, CITY OF \ - 690 COULTER DRIVE • P.O. BOX I 6 .. SSEN 147 • CHANHASSEN, MINNESOTA 55317 ...__ I ._ (612) 937-1900 i I MEMORANDUM TO: Traffic Safety Committee/Dave Hempel „ IIFROM: Scott Harr, Assistant Public Safety Director 1 DATE: September 28, 1989 SUBJ : Chanhassen Traffic Safety Committee IIThis note is to thank you for your participation in the newly formed Traffic Safety Committee . This group was formed in order Ito expedite city response to traffic concerns of our citizens . By combining the perspectives of our Engineering Department, our Public Safety Department, and the citizen, I believe we are I now responding quickly and professionally to traffic concerns expressed in our community. Your involvement has played an important part in making this Iprogram successful . Thank you for your contribution! I cc: Gary Warren, City Engineer Jim Chaffee, Public Safety Director Don Ashworth, City Manager IIDon Chmiel, Mayor II II 1 1 II 1 .,., CITY ® F .:.:4 i-7; . ; � gi 1 ,,._ , 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 — (612) 937-1900 I MEMORANDUM I TO: Traffic Safety Committee/Tim Thompson 17(),k FROM: Scott Harr, Assistant Public Safety Director U" 1 DATE: September 28, 1989 1 SUBJ: Chanhassen Traffic Safety Committee This note is to thank you for your participation in the newly II Y P P Y formed Traffic Safety Committee . This group was formed in order to expedite city response to traffic concerns of our citizens . II By combining the perspectives of our Engineering Department, our Public Safety Department, and the citizen, I believe we are now responding quickly and professionally to traffic concerns II expressed in our community. Your involvement has played an important part in making this II program successful . Thank you for your contribution! cc : Gary Warren, City Engineer II Jim Chaffee, Public Safety Director Don Ashworth, City Manager Don Chmiel, Mayor II 1 1 I I II 1 CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 September 21, 1989 1,,,/c..., /J/ . t./ ttro %./f C. et .c wo' Richard Young, Police Chief _ South Lake Minnetonka Police Department 810 Excelsior Boulevard Excelsior, MN 55331 Dear Richard, It is hard to believe that we are well into our second week pro- viding animal control services for you. While it is, of course, very new yet, you have helped make the development and implemen- tation of this program so easy that it seems that we have been working together for a much longer period. Remembering that we designed the program rather rapidly in order to meet your immediate needs, we remain very open to comments, suggestions or criticisms . I know that both Deb Rand and Bob Zydowksy have thoroughly enjoyed the last two weeks of providing animal control services for you. I look forward to hearing from you. Again, thanks for your help in making this opportunity come to be . Sin rel , O. Scott Harr Assistant Public Safety Director SH:cd cc: Don Chmiel, Mayor Don Ashworth, City Manager Jim Chaffee, Public Safety Director LAW OFFICES GRANNIS, GRANNIS, FARRELL & KNUTSON DAVID L. GRANNIS- 1874-1961 PROFESSIONAL ASSOCIATION TELECOPIER: DAVID L. GRANNIS,JR. - 1910-1980 POST OFFICE Box 57 (612)455-2359 403 NORWEST BANK BUILDING ELLIOTT B. KNETSCH VANCE B. GRANNIS VANCE B. GRANNIS,JR.* 161 NORTH CONCORD EXCHANGE MICHAEL J. MAYER PATRICK A. FARRELL SOUTH ST. PAUL, MINNESOTA 55075 DAVID L. GRANNIS,III ROGER N. KNUTSON TELEPHONE(612)455-1661 DAVID L. HARMEYER September 11 , 1989 .ALSO ADMITTED To PRACTICE IN WISCONSIN Mr. Jim Chaffee Chanhassen City Hall 690 Coulter Drive, Box 147 Chanhassen, Minnesota 55317 RE: Frontier Homes Dear Jim: Your letter of September 6, 1989, asked what the City can publish in the newspaper about Frontier Homes presumably without becoming entrenched in a lawsuit for libel. Anything that is calculated to bring a person or business into disrepute is defamatory unless the statement true or is privileged communication. Any statement about Frontier Homes should be written carefully so that every detail is true and can be proven. Before anything is published I suggest sending a copy to Frontier Homes and asking them if everything is accurate. A statement could be made along the following lines: "The City of Chanhassen has received a complaint that Frontier Homes has You may wish to inquire into the validity of the complaint before dealing with Frontier Homes. " The suggested statement is not firery language, but it may get the message across. Any statement, of course, could result in a lawsuit. Perhaps the better approach is to refer the complaints to the Better Business Bureau and the Attorney General ' s office. Very truly .urs, G' _N► - - ,NNIS, FARRELL ; BUT • BY: Roge . Knutson RNK: srn cc: Don Ashworth Scott Harr 1 2 1 9 t.i 1V OF CHANHASSat+N , .,..il. :.� /O— 9 —jc? CFT '( O fa-,,,, :--i CHANHASSEN ', 14,,, ° 690 COULTER DRIVE •• P.O. BOX 147 •• CHANHASSEN, MINNESOTA 55317 i (612) 937-1900 MEMORANDUM TO: Don Ashworth, City Manager FROM: Paul Krauss , Director of Planning (?6- DATE: October 2, 1989 - SUBJ: Febry Variance, Information Regarding Aspects of the Variance Request On Monday, September 25, 1989, the Council denied a variance for rear yard setback for a deck for William and Nancy Febry. Staff was directed to withhold acting on the denial for one year. The one year delay was to give the City Council an opportunity to consider impacts, if any, of the new state enabling legislation on findings required for issuance of variances. The City Attorney has drafted a written agreemeent for the Febrys to sign that essentially acknowledges the Council' s action in writing. Staff will be working to get the agreement formally endorsed. Another concern has developed with the deck. The City Building Official has determined that it is not in compliance with building code. Thus corrections are required and he is uncertain as to whether or not they should be made now in light of the fact that the deck may be removed in 12 months. In his opinion, the code violations do not present a major hazard. I recently attended a planning seminar concerning the current status of the proposed Planning Enabling Act. The act deletes the term "hardship" from variance considerations replacing it with the term "unnecessary difficulty" and provides four defini- tions for this term as follows : 1. The property as restricted by the official controls cannot reasonably be used for the intended purposes including solar energy systems and earth shelter construction, 2 . The plight of the applicant due to circumstances unique to the property, 3 . The circumstances were not created by the applicant or another party who has or has had an interest in the land, and Mr. Don Ashworth October 2, 1989 Page 2 4 . The variance if granted will not alter the essential character of the locality, will not unreasonably impair the use or development of nearby property, and will be in keeping with the spirit and intent of the comprehensive plan and official controls. If the Enabling Legislation Act is passed as outlined, it will be up to the Council to determine whether or not these criteria apply to a given variance request. During considerations of' the Febry variance, the neighbor who apparently was the party who complained about the Febry deck in the first place, also made mention of a deck at 1730 Wood Duck Circle which appeared to be constructed in a setback area. Staff has investigated the matter and believes a variance situation does exist. Apparently the deck was built by the builder two years ago when the house was constructed. Staff is working with the builder of the deck to make corrections to bring it into compliance. If we are successful in resolving the matter in this manner, no variance request will be required and the homeowner will not be financially responsible for the reconsideration. Staff will keep the City Council informed as to the outcome. CITY OF C HANHASSEN e 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Paul Krauss, Planning Director />( FROM: Ron Julkowski, Building Official DATE: October 5, 1989 SUBJ: Deck, 1730 Wood Duck Circle Investigation of the deck at 1730 Wood Duck Circle reveals that it does not meet minimum code requirements for allowable floor joist spans . Because of the conditions of the variance set by the City Council, please advise on issuance of building permit and corrections needed for code compliance . As a temporary structure, the needed corrections may become unreasonable . CITY OF CHANHASSEN 10/5/89 FUTURE CITY COUNCIL AGENDA ITEMS ENGINEERING October 9, 1989 - Public Hearing, Frontier Trail Utility and Roadway Improvements; Authorize Preparation of Plans and Specifications - Public Hearing, Approve Request to Vacate a Portion of CSAH 14 Right-of-Way - Public Hearing, Lake Drive East and 184th Avenue Improvement Project No. 89-6 - Authorize Preparation of Plans and Specifications for Lake Drive East and 184th Avenue Improvement Project No. 89-6 - Approval of Resolution for Joint Cooperative Project with Riley-Purgatory- Bluff Creek Watershed District, Lake Riley Maintenance Program - Approval of Grading Permit, Rome Building Site, 1450 Park Road - Consider Purchase Agreement for a Portion of Murray Hill Water Tower Site, Gil Kreidberg - Award of Bids, Tri-Axle Dump Truck October 23, 1989 - Petition MnDOT to Establish School Zone on TH 101 in Front of St. Huberts School - Approve Development Contract for Cedar Heights Addition, Shorewood - Kelly Bosworth - Accept Improvements in Eight Acre Woods Addition - Accept Plans and Specifications and Authorize Advertising for Bids for 1989 Sewer Rehabilitation Program - Authorization Preparation of Plans and Specifications for Increasing the Capacity of Well No. 3 - Establish In-Service Date for Lake Lucy Road Trunk Watermain, Improvement Project No. 88-25 - Authorize Inspection Study for Rehabilitation of Murray Hill Water Tower CI'T'Y OF CHANHASSEN FUTURE CITY COUNCIL AGENDAY ITEMS Page 2 November 6, 1989 - Accept Feasibility Study for Upgrade of Audubon Road from Soo Line Railroad to Lyman Boulevard, Improvement Project No. 89-18, Call Public Hearing - Approve Preliminary Plans for T.H. 5 from T.H. 41 to CSAH 17; Layout No. 1B, S.P. 1002-88035 (5=121) - Accept Specifications for Utility Telemetry System; Authorize Advertising for Bids November 20, 1989 - Award of Bids, 1989 Sewer Rehabilitation Program - Authorize Preparation of Plans and Specifications for Rehabilitation of Murray Hill Water Tower. - Approve Plans and Specifications and Authorize Advertising for Bids for Frontier Trail Utility and Roadway Improvements - Public Hearing, Upgrade of Audubon Road from Soo Line Railroad to Lyman Boulevard, Improvement Project No. 89-18 - Authorize Preparation of Plans and Specifications for Upgrade of Audubon Road from Soo Line Railroad to Lyman Boulevard, Improvement Project No. 89-18 - Authorize Preparation of Plans and Specifications for Well No. 5 December 18, 1989 - Accept Plans and Specifications and Authorize Advertising for Bids for Increasing the Capacity of Well No. 3 - Approve Plans and Specifications and Authorize Advertising for Bids for West 78th Street Detachment Improvement Project No. 87-2 Future Agenda Items - Date Unknown - Award of Bids, Increasing Capacity of Well No. 3 (1/90) - Approve Development Contract for Audubon Court, Improvement Project No. 89-7 - Accept Plans and Specifications and Authorize Advertising for Bids, Rehabilitation of Murray Hill Water Tower (1/90) - Award of Bids, Rehabilitation of Murray Hill Water Tower (2/90) CITY OF CHANHASSEN FUTURE CITY COUNCIL AGENDA ITEMLS ENGINEERING Page 3 Future Agenda Items - Date Unknown (continued) - Award of Bids, West 78th Street Detachment Improvement Project No. 87-2 (2/90) - Approve Development Contract for Bluff Creek Greens (last chance 9/25) - Consider Establishment of Storm Water Drainage Utility - Award of Bids, Upgrade of Audubon Road from Soo Line Railroad to Lyman Boulevard, Improvement Project No. 89-18 (4/90) - Establish City-Wide Sidewalk Policy - Award of Bids, Utility and Roadway Improvements to Frontier Trail (1/90) - Accept Plans and Specifications and Authorizing Advertising for Bids, Lake Drive East and 184th Avenue Improvement Project 89-6 (2/90) - Award of Bids, Lake Drive East and 184th Avenue Improvement Project 89-6 (3/90) - Approve Plans and Specifications and Authorizing Advertising for Bids, Well No. 5 (1/90) - Award of Bids, Well No. 5 (3/90) - Approve Plans and Specifications and Authorize Advertising for Bids for Upgrade of Audubon Road from Soo Line Railroad to Lyman Boulevard, Improvement Project No. 89-18 (3/90) Public Information Meetings - Public Information Meeting for Highway 212 EIS (11/15/89) CONSULTANTS PLEASE NOTE: Reports are due in engineering no later than 10 days prior to the City Council meeting date, i.e. Friday. Copies to: City Hall Department Heads Gary Ehret, BRW Karen Engelhardt, Office Manager Bud Osmundson, OSM Kim Meuwissen, Eng. Secretary Hal Summitt, Leisch & Associates Fred Hoisington City Council Administrative Packet Bill Engelhardt CITY OF /0-9. 9 fR,= 'tt_ CHANHASSEN_ '(b‘I 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Scott Harr, Assistant Public Safety Director/ Code Enforcement Officer FROM: Don Ashworth, City Manager DATE: September 22, 1989 SUBJ: Alcohol/Tobacco Abuses/Illicit Magazines Attached please find a letter received from the County Attorney/ County Sheriff/et al regarding potential illegal tobacco sales within our community and seeking our support for helping to curb such. As noted in the subject, I would like to have your office consider expanding this control effort to also include alcohol/ illicit magazines. During the course of the past several years we have had numerous incidents regarding the sale of cigarettes/beer/illicit magazines to minors . In almost every instance, the sale occurred by a minor or young adult who claimed ignorance. Changes in key per- sonnel for chain stores such as Kenny' s , Holiday, SuperAmerica exacerbates the problem. From a City perspective, we found our- self trying to choose between harming the reputation of a young adult or dropping the charge against the owner/manager. I would ask that: you consider, in concert potentially with the City Attorney/County Attorney, various modifications to our licensing procedures. Specifically, the license should address each of the state laws regarding illegal sales to minors. The owner/applicant should be required to sign that he fully understands those laws, that he will insure that each of his employees are knowledgeable of such, and that he accepts all responsibility if he cannot prove such. Accompanying the appli- cation should be a listing of all employees potentially selling beer, cigarettes , illicit magazines. Each employee should sign this document which would reference their knowledge of state laws, the date of reading such, and their full understanding that sales by them in violation of this document are punishable by . . . . The managers/owners form should also include wordage which states that they will submit to the City revised employee lists on a continuous basis. Failure of the company/supervisor to have submitted an employee name/signature shall be prima facia evidence ' Mr. Scott Harr September 22, 1989 Page 2 that such employee has not been properly trained and that the total responsibility for any illegal sales rests solely with the owner/supervisor. There are 50 different ways in which the above objectives could be similarly met, i .e. the form being of post card size and having the rules printed on such and then being required to be signed by the employee/dated/etc. As I think about it, I think this latter idea has more merits than the first suggestion. In any case, I think that the objectives from the County/Sheriff are admirable; that the scope of the program should be expanded; and that, to be effective, procedures need to be tightened so as to make the owner fully responsible for any acts committed by employees. If he has properly insured that the managers have submitted signed cards acknowledging their responsiblities as managers, the owner' s liability could be limited. Similarly, the manager ' s liability would be limited if they can demonstrate that they have properly instructed employees and that signed cards to such effect are on file. If at the end of that process our upstanding young adult still proceeds with carrying out an ille- gal sale, then I think we both agree he should be prosecuted. However, until such time as those procedures are in place, I will continue to believe that the Holiday' s/Kenny' s will take a more lackadaisical view regarding any notices sent to them. Your thoughts? cc: Michael A. Fahey, Carver County Attorney Allen J. Wallin, Carver County Sheriff Gregory E. Schol , Chaska Police Chief David P. Loftness, Director, Carver County Court Services ,R•COQ~ MICHAEL A. FAHEY . '1‘`7- ?`} \� CARVER COUNTY COURTHOUSE Carver County Attorney .^<� 600 EAST 4TH STREET,BOX 12 T ` • J CHASKA,MINNESOTA 55318-2188 Assistants: �>.°� ;' 1 (612)448-1200 Jean A. ShivelylNN E g0� Duane A. Bartz Susn B. Crumb David P. St nkamp COUNTY OF CAWEQ Peter A.C. Ivy September 5, 1989 Mr. Donald Ashworth Administrator 690 Coultier Drive Chanhassen, Minnesota 55317 Dear Mr. Ashworth: As you know, tobacco use by minors is a common occurrence despite tobacco's documented health hazards. Since you are responsible for the issuance of tobacco sales licenses in your jurisdiction, it is particularly important that you are aware of recent legal and policy developments in Carver County. First, the Minnesota legislature has enacted a bill which amends Minnesota Statute 609.685 by adding a new subdivision: "Whoever sells tobacco to a person under the age of eighteen years is guilty of a gross misdemeanor" . A gross misdemeanor is punishable by up to a fine of $3 ,000 or one year in jail. "Tobacco" is broadly defined to include cigarettes, cigars, loose tobacco, snuff and chewing tobacco. Carver County law enforcement agencies are responsible for enforcing this law. Please apprise those who hold tobacco licenses in your area of this new law. It would be wise for tobacco license holders to review their tobacco sales policies. For example, any and all employees who have occasion to sell tobacco should be informed of the new law. Cigarette machines should be placed where supervision is practicable. While these machines may present enforcement problems, it is anticipated that cooperation will help frustrate juvenile access. Depending on the factual circumstances, it is possible that the gross misdemeanor penalty may apply to an employee who actually sold the product and/or owner or manager of the establishment. The Carver County Attorney's Office has the further responsibility to notify city and township clerks of gross misdemeanor violations. _ _..: b 3989 Affirmatwe Action/Equal Opportunity Employer Li I Y OF CHANHASSEN Of course, stemming the supply of tobacco to minors approaches only one-half of the problem. Tobacco use by minors remains unlawful. The Carver County Sheriff's Office, Chaska Police Department, Carver County area schools and the Carver County Attorney's Office and Court Services have formulated a policy that imposes sanctions for juveniles caught smoking, including referral to juvenile court. While it is unrealistic to expect that these policies will eliminate all juvenile smoking, this approach should greatly curtail smoking by minors in the schools and in public. We very much appreciate your prompt attention to this matter. Sincerely, IA) ;Ls V4 Michael A. Fahey Carver County Attorney alc-b-;e. 4)aI .-Allen J. allin Carver County Sheriff i --- 4CAr r4g•4% ' .—chol i Ch. ea • aska Police Department ,I/ I [_ % A&L Da id ? J'ess Direc •r, 4ver County Court Services 2 CITY CAF 1 NEASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Don Ashworth, City Manager FROM: Gary Warren, City Engineer DATE: October 5 , 1989 �-'" SUBJ: West 78th Street Closing'"'" File No. 87-17 Just a brief note to inform you that next Thursday, October 12 , 1989 , the westbound lane of West 78th Street from Trunk Highway 101 to the Riviera Restaurant will be closed for the better part of the day in order that the watermain connection can be made for the North Side Parking Lot Improvement Project. Construction is planned to commence early in the morning ( 4: 00 a.m. to 5:00 a.m. ) and hopefully will be concluded in time to reopen for the late afternoon rush hour. Greg Roy from BRW will be contacting the respective businesses in the area to make them aware of this activity. No disruption in water service is anticipated. c: Jerry Schlenk, Street Superintendent Jim Chaffee, Public Safety Director Jerry Boucher, Utility Superintendent City Council Administrative Packet (10/9/89 )