1p. Furnishing for Fire Station and City Hall I
I ,,,--A C I TY 0 F i --)1
1 if: s . NEASSEN
..,„
I ` ` 690 COULTER DRIVE • P O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900
I MEMORANDUM
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ITO: Don Ashworth, City Manager -
FROM: Jim Chaffee, Public Safety Directo ,3 9-i 'i
IIDATE: March 20, 1989 _ ____
SUBJ: Furnishings for Fire Station/City Hall 3 -:)"7-0
I We have now completed our research into furnishings for the Fire
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Station and City Hall additions . We initially began design cri-
teria with Facility Systems, Inc. , who specialized in Herman
Miller office furnishings. At that time, Facility Systems had
won the state bid, but unfortunately lost it in January, 1989.
I We were fortunate though to find Metro Systems , which specialized
in All Steel office furnishings, and had the Hennepin County
Contract bid.
ITiming became critical, however, when we lost the design time
completed to date with Facility Systems . We were, in effect,
starting from scratch with Metro Systems . New measurements were
I taken, new designs suggested, and finally a bid. We are still
looking at a 3-6 week margin for delivery and installation once
the contract is signed.
IThe bid total for the City Hall is $29, 135 . 50 for furnishings
from All Steel. This does not include incidentals such as bulle-
tin boards , waste baskets, and file racks.
IAll of the useable old furniture will be used either in the old
section or the new. I am requesting authorization to complete
I the furnishing of the new section of City Hall in an amount not
to exceed the remaining furnishing budget of $5 , 364. 00.
I The bid from Metro Systems for the Fire Department came in at
$13 , 910 . 50 . This is within the $14, 500 that was budgeted for the
Fire Department construction fund. In the event that the Fire
Department chooses not to contract with Metro Systems, I would
I request authorization to purchase furnishings from different ven-
dors not to exceed $14 , 500 .
II
I
■
Mr. Don Ashworth '
March 20, 1989
Page 2
RECOMMENDATION
Staff recommends acceptance of Metro Systems bid of $29,135 . 50 to
furnish the new City Hall wing and authorization to purchase
incidental furnishings to include installation not to exceed
$5 ,364 . 00. In addition, staff recommends acceptance of Metro
Systems ' bid of $13, 910. 50 for the Fire Department and authoriza- -
tion to purchase furnishings from different vendors, not to
exceed $14, 500 , should Metro Systems not be acceptable to the
Building Committee.
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