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1f. Plans & Specs for 1989 Street Repair, Authorize for Bids 1 1 Il- a C I _..._. l A I C 11 A II 11 A S SEX 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MII NESQ A X1:7•, ,r I --- (612) 937-1900 I . mylified II MEMORANDUM 4, �� may/ L �C� .. 1 TO: Gary Warren, City Engineer ,,, wAl:rri_. l Cr,■,in,St`,tl I FROM: Dave Hempel, Sr. Engineering Technician • Oa;e Sub^tr,ed to eound DATE: August 9 , 1989 'Lel_ I SUBJ: Approve Plans and Specifications for 1989 Street Repair Project, Authorize Advertising for Bids File No. 89-16 II Consistent with the provisions for the approved 1989 budget, spe- I cifications for the 1989 street repair program are attached. As in years past, several areas of the City are involved in this program as indicated on the attached map. I This year ' s work consists of not only sealcoating but several areas designated for bituminous overlay or leveling course. My estimate for this work is approximately $110 ,000 . The budget for I road maintenance of this nature is $100 , 000 . Additional monies will be available from State Aid funds since Kerber Boulevard is a NSA roadway. 1 Since this work is an annual program and due to time constraints for construction, the advertisement for bids has already been published. It is therefore recommended that the plans and speci- I fications for the 1989 street repair program be approved and advertisement for bids be authorized. IAttachments 1 . Advertisement for Bids . II 2 . Proposal . 3 . 1989 Specifications . OFFICIAL ENGINEERING COPY 4 . Contract. I Recelved Y -� Revision No. I Approve:::.i `'4 ;:ia;, i ;� ai.c:e! Date .11.4.5.S.-- Approved by City Council I Date , 1 . 1 II 1 II CITY OF CHANHASSEN I STREET REPAIR PROGRAM 1989 II SPECIFICATIONS AND BID PROPOSAL II II 1 II 1 II certify II I hereby ert fy that this plan, specification or report was pre- pared by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of II Minnesota. AIN le y Warren, Reg. No. 13813 II 0 Date: August 2 , 1989 II I I TABLE OF CONTENTS I ' Item Page ' Advertisement for Bids 2 ' Proposal 3-4 General Requirements/Special Provisions 5-10 Form of Contract 11-13 Location Maps (5 ) 1 1 1 -1- CITY OF CHANHASSEN ' ADVERTISEMENT FOR BIDS 1989 Street Repair Program 1 Notice is hereby given that the Chanhassen City Council will receive sealed proposals for its 1989 Street Repair Program as detailed in the specificiations dated August, 1989 at the office of the City Engineer until 10 : 00 a.m. , August 22 , 1989 , when they will be publicly opened at City Hall , 690 Coulter Drive , ' Chanhassen , Minnesota, 55317 . The work includes bituminous leveling, overlay, sealcoating and appurtenances consisting of approximately 18 ,963 gallons of bitu- minous material for sealcoat, 1,077 tons of sealcoat aggregate and 1, 375 tons of bituminous wear course (MnDOT 2341 ) . All proposals shall be addressed to: Gary Warren, City Engineer City of Chanhassen 690 Coulter Drive Chanhassen, MN 55317 1 All proposals shall be securely sealed and shall be endorsed on the envelope with the statement "PROPOSAL FOR 1989 STREET REPAIR PROGRAM" and shall be on the Proposal Form included in the plans and specifications. All bids shall be accompanied by a certified check, cashiers check or bid bond in the amount of five ( 5 ) per- cent of the total bid price made payable to the City of Chanhassen. Specifications for the above mentioned work are on file in the office of the City Engineer, Chanhassen, Minnesota , where copies for bidders may also be obtained. The City reserves the right to reject any or all bids and to waive any irregularities in the bidding, and further reserves the right to award the contract in the best interest of the City. No bids may be withdrawn within thirty ( 30 ) days from the date bids are opened. Published in the Construction Bulletin on August 4 and 11 , 1989 Published in the Chanhassen Villager on August 3 and 10 , 1989 -2- 1 PROPOSAL 1989 STREET REPAIR PROGRAM ' CITY OF CHANHASSEN, MINNESOTA Honorable Mayor and City Council Members ' City of Chanhassen s Chanhassen, Minnesota 55317 ' Gentlemen: The undersigned, being familiar with the local conditions affecting the cost of the work and with these contract documents ' dated August 2, 1989 , on file in the office of the City Engineer of the City of Chanhassen, Minnesota does hereby propose to fur- nish all labor, material, skills and equipment necessary to ' repair/sealcoat designated city streets according to the following schedule of approximate quantities and respective unit prices . ' 1 . MnDOT 2356 . 505 CRS-2 Bituminous Material for Sealcoat 32 ,153 Gallons @ $ = $ ' 2 . MnDOT 2356 . 507 FA-2 Aggregate ' 1 ,075 Tons @ $ = $ 3 . MnDOT 2356 . 507 Class A Gray Granite Chip Aggregate ' 570 Tons @ $ = $ 4 . MnDOT 2341 . 508 Wearing Course Mixture ' 1 , 969 Tons @ $ _ $ ' 5 . MnDOT 2341 . 518 Bituminous Material for Mixture 118 . 1 Tons @ $ = $ ' 6 . MnDOT 2357 . 502 Bituminous Material for Tack Coat 1 ,194 Gallons @ $ = $ ' 7 . MnDOT 2506 . 522 Adjust Frame and Ring Casting 32 Each @ $ = $ ' Total Bid Price $ .f 1 -3- PROPOSAL (Continued) The undersigned bidder also agrees to furnish the required bond ' and to enter into a contract with the City within ten (10 ) days after the City ' s acceptance of this Proposal or any section or sections thereof, and further agrees to complete the entire work covered in the contract award prior to , 1989 , except as noted in the specifications and subject to the provisions of the contract documents . Enclosed is the required Proposal guarantee in the amount of 5%, which the undersigned bidder agrees to be forfeited to and become the property of the City of Chanhassen, as liquidated damages should this Proposal be accepted and a contract be awarded to him and he fails to enter into a contract within ten (10 ) days, but otherwise the aforesaid Proposal guarantee will be returned upon his signing the contract and delivering the approved bond. In sumbmitting this bid, it is understood that the right is reserved by the City to reject any and all bids, waives the informalities in any bid, and award the work in the best interest of the City. It is further understood that this bid may not be withdrawn within a period of thirty ( 30 ) days after the scheduled time for the receipt of bids . All addenda shall become a part of the bid. We hereby acknowledge Addenda Nos . , and We have examined the site of the work and are familiar with all conditions affecting the work. , Where there is a discrepancy between the unit price and the total item cost, the unit price shall dictate. ' If this proposal is accepted, we will execute a contract in the form specified and will furnish a performance bond in the amount of the contract. Respectfully Submitted, Firm Name: ' Address: By: Its: Signed: 'r Telephone: -4- 1989 STREET REPAIR SPECIFICATIONS GENERAL REQUIREMENTS AND SPECIFIC PROVISIONS iThe project shall be constructed in accordance with the current Minnesota Department of Transportation Standard Specifications, except as modified or altered below: Project Description ' The project will consist of constructing a bituminous sealcoat with either FA-2 Aggregate (Pea Rock) at 25 to 30 lbs. per square yard or 3/8" Class A Coarse Aggregate (Gray Granite Chip) and ' CRS-2 bituminous material at 0 . 25 to 0 . 30 gallons per square yard on City streets as designated in the following list. The project shall also include the street preparation work of sweeping clean the street surface, the cleaning of foreign material , installing bituminous leveling and/or overlay courses at designated areas , adjusting designated manhole and catch basin castings, gate ' valves, and aggregate sweeping following the sealcoat operations . Proposed streets to be sealcoated are as follows: A. 3/8" Class A Coarse Aggregate (Gray Granite Chip) 1 . Kerber Boulevard - West 78th Street to Powers Boulevard ' B. FA-2 Aggregate ' 1 . Kiowa - Chan View to West 76th Street 2 . Iroquois - Chan View to West 76th Street 3 . Huron - Chan View to West 76th Street ' 4 . Fox Hollow Drive - T.H. 101 to Pleasant View Road 5 . Hunter ' s Court 6 . Bluff Ridge Court 7 . Gray Fox Lane - North of Fox Hollow Drive ' 8 . Pleasant Park Drive 9 . Foxtail Court 10 . Gray Fox Curve 11 . Quail Crossing 12 . Near Mountain Blvd. - Pleasant View Road to north City limits 13 . Mountain Way 14 . Oxbow Bend 15 . Trappers Pass 16 . Trapline Lane 17 . Trapline Circle ' 18 . Mountain View Court 19 . Piedmont Court 20 . Hunters Point ' 21 . Fox Drive 22 . White Dove Drive and Court 23 . Partridge Circle .� 24 . Wood Duck Lane - Lake Lucy Lane to Ringneck Drive 25 . Pheasant Drive and Circle 26 . Ringneck Drive - Wood Duck Lane to Cardinal ' -5- • B. FA-2 Aggregate (Continued) ' 27 . Washta Bay Road 28 . Tanagers Lane 29 . North Manor Road 30 . Sandpiper Trail 31 . Orchard Lane 32 . Minnewashta Woods Road 33 . Minnewashta Park 34 . Oriole Lane Proposed streets to be repaired are as follows : A. li" Overlay (as marked in the field) , 1 . Chan View - Great Plains Boulevard to Laredo Drive 2. West 76th Street - Great Plains Boulevard to Laredo Drive 3 . Horseshoe Curve 4. Merry Place B. Leveling (as marked in the field) ' 1 . Kerber Boulevard - West 78th Street to Powers Blvd. (County Road 17 ) 2 . Kiowa 3 . Iorquois 4 . Huron 5 . Washta Bay Road 6 . Tanagers Lane 7 . North Manor Road 8 . Sandpiper Trail 9 . Orchard Lane 10 . Minnewashta Woods Road 11 . Minnewashta Park 12 . Oriole Lane SITE INVESTIGATION The Contractor acknowledges that he has satisfied himself as to the nature and location of the work and the general and local conditions of the various sites as well as the character of the equipment required during and after prosection of the work. Any failure by the Contractor to acquaint himself with the available information will not relieve him from the responsibility for estimating properly the difficulty or cost of successfully per- forming the work. TIME SCHEDULE , The Contractor shall indicate the completion date in the appropriate spaces provided on the proposal form. The completion date may be taken into account in making the award of this contract, but in no case shall the completion date be later than September 15 , 1989 . -6- 1 - ' Failure to comply with the above noted completion date shall result in the deduction of liquidated damages as set forth in Section 1807 of the MnDOT "Standard Specifications for ' Construction" . RESTRICTIONS ' Sealcoating operations shall be conducted: 1 . Only during daylight hours between 7 :00 a.m. and 6: 00 p.m. and not on weekends or holidays . 2 . When the pavement and air temperature are 70°F or higher; ' 3 . When the relative humidity is less than 75 percent; and 4 . When the road surface is dry and clean. The sealcoating operation shall not start and/or be suspended when any one of the above conditions cannot be met. TRAFFIC ' Traffic rerouting when necessary shall be the responsibility of the Contractor, which shall include flagmen, barricades , warning signs and/or traffic cones , to adequately protect the work. This work shall be considered incidental to the project. MATERIALS AND MEASUREMENTS ' All materials shall conform to and be applied in accordance with MnDOT "Standard Specifications for Construction" as follows: ' 1 . Bituminous leveling course shall be in accordance with MnDOT 2341 , 6 .0% bituminous material by weight and placed with a bituminous paver unless otherwise approved by the engineer. Bituminous leveling material will be paid for by the ton as ' bid in the proposal and measured by weight of actual material laid. Tack coat shall be in accordance with MnDOT 2357 with optional grade and placed prior to leveling . Areas to receive ' leveling are dispersed throughout the work area and shall be marked in the field by the engineer or his authorized repre- sentative prior to construction. A minimum 3-day duration shall expire between leveling and sealcoat applications . 2 . Bituminous material and aggregate for sealcoat shall be in accordance with MnDOT 2356 . Rate of application shall be: ' CRS-2 at 0 . 25 to 0 . 30 gallons per square yard Class A and FA-2 at 25 to 30 lb. per square yard ' Complete coverage of bituminous surfaces curb-to-curb or gutter-to-gutter and all fillets at curb radii shall be included. Bituminous material for sealcoat shall be measured by volume at 60 °F from manifest collected with each load and paid for by the gallon as bid in the proposal . Aggregate shall be paid for by the ton as bid in the proposal and measured by weight tickets provided with each load. Prior sweeping of streets and post aggregate pick up shall be per- formed by the contractor and incidental to sealcoat opera- tions . Sealcoat sweepings shall be deposited at a location within the City limits as designated by the engineer. MANHOLE CASTING, STORM DRAIN CASTINGS AND GATE VALVE BOX , ADJUSTMENT PROCEDURE All manhole castings, storm drain castings and gate valve boxes to be adjusted shall be marked in the field by the engineer. Adjustments shall be made to an approximate height by one-half inch below the proposed bituminous surface course. The manhole casting shall be set to the contour of the road so the allowable tolerance is uniform around the entire periphery of the casting. Concrete adjustment rings and casting shall be set in a full mor- tar bed. The quantity on the proposal reflects an estimated number of manhole and catch basin adjustments. The actual number may vary depending on field conditions. Any gate valve adjust- ments shall be considered incidental . , CASTING PROTECTION All manholes, gate valves and storm sewer castings shall be , located by the Contractor and masked with suitable cutouts prior to applications of bituminous materials to protect them from being sealcoated. Use of a thick aggregate or sand layer as a mask will not be permitted. INCIDENTAL WORK , All work to be done by the Contractor as specified in this docu- ment, and all minor details of the work not specifically men- tioned in the specifications , but obviously necessary for the proper completion of work, shall be considered as incidental to and a part of the work for which prices are named in the propo- sal . The Contractor will not be entitled to any extra or addi- tional compensation for such work except as specifically stated. INSURANCE ' The Contractor shall maintain in force during the duration of this contract, the following insurance coverage to protect against claim for property damage and bodily injury arising from this contract: II Bodily Injury Liability $250 ,000 per person $500 ,000 aggregate or each ' occurrence Property Damage Liability $500 ,000 each occurrence ' Automobile Liability for Limits same as above * Bodily Injury and Property Damage -8- ' Workers Compensation and Employer 's Liability Statutory requirement Certificates of Insurance including a separate Workers Compensation and Employer ' s Liability form certifying that the above insurance is in force with companies acceptable to the ' City, along with a performance bond, shall be required as a part of the contract documents . PERMITS AND RESPONSIBILITY The contractor shall , without additional expense to the City, obtain all licenses and permits required for the prosecution of ' work. He shall be responsible for all damages to persons or prop- erty occurring as a result of his fault or negligence in connec- tion with the prosecution of the work. He shall also be responsible for all materials delivered and work performed until ' completion and final acceptance except for any completed unit which previously may have been finally accepted. INDEMNIFICATION ' The contractor shall indemnify and hold harmless the City and engineer and their agents and employees from and against all claims , damages , losses and expenses including attorney ' s fees arising out of or resulting from the performance of work, pro- vided that any such claim, damage, loss of expense (a) is attri- butable to bodily injury, sickness , disease or death, or to injury to or destruction of tangible property (other than the ' work itself ) including the loss of use resulting therefrom and ( b) is caused in whole or in part by any negligent act or omission of the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable , regardless of whether or not it is caused in part by a party indemnified hereunder. In any and all claims against the City or the engineer or any of their agents or employees by any employees of the contractor , any subcontractor , anyone directly or indirectly employed by any of ' them or anyone for whose acts any of them may be liable, the indemnification obligation under this Article shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the contrac- tor and subcontractor under workmen 's compensation acts, disability benefit acts or other employee benefit acts. I The obligations of the contractor under this Article shall not extend to the liability of the engineer, his agents or employees arising out of (a ) the preparation or approval of maps , drawings , ' opinions , reports , surveys , change orders, designs or specifica- tions , or (b) the giving of or the failure to give directions or instructions by the engineer, his agents or employees provided such giving or failure to give is the primary cause of injury or ' damage. -9- PROJECT ACCEPTANCE AND FINAL PAYMENT ' Upon completion of the work, the engineer shall satisfy himself by examination and test that the work has been properly and fully completed in accordance with these specifications . Any and all manholes, gate valves , and/or storm castings covered by the sealcoating will have to be exposed, cleaned, and operable as a part of final acceptance requirements . Once accepted and a one year warranty bond of the contractor ' s work is provided, final payment, based upon actual quantities ' used, unit prices bid, and approved change orders shall be made within thirty ( 30 ) days . WARRANTY BOND ' Prior to final payment and acceptance of work, the contractor shall provide the City a warranty bond agreeing to maintain the stability of all work and materials done , furnished, and installed under this contract for a period of one year after final acceptance. 1 -10- , CITY OF CHANHASSEN CONTRACT THIS AGREEMENT, made and executed this day of ' , 19 , by and between the CITY OF CHANHASSEN , hereinafter referred to as the "CITY" and I ' hereinafter referred to as the "CONTRACTOR" , WI'TNESSETH CITY AND CONTRACTOR, for the consideration hereinafter stated, agree as follows: ' I. CONTRACTOR hereby covenants and agrees to perform and execute all of the provisions of the Contract ' Documents prepared by referred to in Paragraph IV, as provided by the CITY for: ' CONTRACTOR further agrees to do everything required by this Agreement and the Contract Documents . ' II . CITY agrees to pay and CONTRACTOR agrees to receive and accept payment in accordance with the prices bid ' for the unit or lump sum items as set forth in the Proposal Form attached hereto which prices conform to those in the accepted CONTRACTOR' S proposal on file in the office of the City Engineer. The aggregate ' sum of such prices, based on estimated required quan- tities, is estimated to be $ Final payment to CONTRACTOR by CITY shall be made as provided in the Contract Documents . IV. The Contract documents consist of the following com- ponent parts: ( 1) Legal and Procedural Documents ' a. Advertisement for Bids b . Accepted Proposal ' c . Contract Agreement d. Contractor ' s Performance Bond e . Certificate of Insurance ' ( 2 ) General Requirements/Special Provisions I -11- 1 ( 3) Addenda and Supplemental Agreements 1 The Contract documents are hereby incorporated with this Agreement and are as much a part of the Agreement as if fully set forth herein. This Agreement and the Contract Documents are the Contract. V. CONTRACTOR agrees to fully and satisfactorily 1 complete the work contemplated by this Agreement prior to September 15 , 1989 in accordance with the Contract Documents . 1 VI . This Agreement shall be executed in copies. IN WITNESS WHEREOF, the arties to this Agreement have hereunto P g set their hands and seals as of the date first above written. ATTEST: CITY OF CHANHASSEN, MINNESOTA 1 (Seal) Name: By: Title: Its: Mayor 1 By: 1 Its: City Manager 1 ATTEST: CONTRACTOR (Seal ) i Name: By: Title: Its: By: 1 Its: 1 -12- 1 1 ' STATE OF MINNESOTA) ss COUNTY OF CARVER ) ' On this day of , 19 , before me, a notary public within and for said County, personally appeared ' Donald J. Chmiel and Don Ashworth, to me personally known, who being each by me duly sworn did say that they are respectively the Mayor and City Manager of the Municipal corporation named in the foregoing instrument, and that the seal affixed to said ' instrument is the corporate seal of said municipal corporation, and that said instrument was signed and sealed in behalf of said municipal corporation by authority of its City Council and said ' Donald J. Chmiel and Don Ashworth acknowledged said instrument to be the free act and deed of said municipal corporation. Notary Public STATE OF MINNESOTA ) ' COUNTY OF CARVER ) ss) On this day of , 19 , before me, a notary public within and for said County, personally appeared and to me known to be the persons representing the contractor ' s interests in the capacity shown under their signature and who ' executed the foregoing instrument and acknowledged that they exe- cuted the same as their free act and deed. Notary Public 1 -13- o o 0 0 0 0 0 0 o 0 0 I .°n o 0 °o m o o n o 0 0 0 0 I ♦ �aoHO.ry I I �( I I 1 I was �� ureAOa LAC LANE ;,CNR//STMAS r/ I HENNEPINI COUNTY "I�,.. --- `'"�L• `s i 1. ' -- :.1 — . v,..,,1r,�Ittl'' SHASTA coma. o�- Mr LAKE /_�_ --y wo• �� -L. 11a� aArr �� ' , A AMte 6' yl y.. OLYMPIC naaa 63 L� NM lirp1110111110�`� , T,,LMa.�wanhV, . 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