Loading...
1l. Position Class & pay Comp Pir BC OF L • N E N `\ x 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 ' (612) 937-1900 oh/ Administrator MEMORANDUM :.~ . TO: Don Ashworth, City Manager ' �- ---- ' FROM: Todd Gerhardt, Assistant City Manager -11• ;,ommi sion DATE: August 8, 1989 1i± •Pae;;t SUBJ: Position Classification Plan/Pay Compensation Plan 1 This item has been placed on the consent agenda based on the results of the Council ' s special meeting on July 26, 1989 with Karen Olson of Labor Relations. At this meeting, Ms. Olson explained the results of the multi-city study and her recommen- dation regarding the city' s compliance with the State' s Comparable Worth Statutes. It was staff' s feeling after this 1 meeting that the Council was in agreement with Ms. Olson' s recom- mendations and that the item be placed on the next agenda for formal approval. ' Recommendation Staff recommends approval of the 1989 Position Classification and Pay Compensation Plan as presented. Attachments 1. Position Classification and Pay Compensation Plan. 2. Memo dated July 6, 1989. 3 . Memo dated May 26 , 1989. r 1 I 1 CITYOF CHANHASSEN k 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM 1 TO: Mayor and City Council FROM: Don Ashworth, City Manager ' DATE: July 6, 1989 SUBJ: Special Meetings ' Councilman Boyt asked that 1989 Goals be placed onto this agenda. ' I would anticipate that the issue is one of "Where do we stand on the Position Classification Plan and goal setting process?" . At issue may also be whether a Council goal setting session/retreat should be considered. Lori has attached a separate memo regarding discussions with Chuck Lofy ( the Council requested tapes from Dr. Lofy to determine if a seminar facilitator would be necessary) . Regarding the "Position Classification and Pay Compensation Plan" , I would like to set a time where Council members could meet with Karen Olson of Labor Relations Associates. This proce- dure had been requested at our last worksession. [Not all mem- bers would attend with primary questions being comparables used by the consultant. ] Optional dates include a one to two hour period during the following time frames : Monday, July 17 1 : 00 p.m. to 4 : 00 p.m. , Tuesday, July 18 9 : 00 a.m. to 12 : 00 p.m. Wednesday, July 26 6 :00 p.m. to 8 : 00 p.m. * Note: This meeting was suggested to be at Labor Relations office given the volume of supportive data used in the analysis process. Their address is 7501 Golden Valley Road, Golden Valley, Phone: 546-1470. Regarding goals and objectives, attached please find staff' s goals listing prepared at year end. Given the current date, potentially having the Council rank/prioritize or to make notes on your copies may be a means to get input back to staff. I would have preferred doing this as a part of a worksession, but special meeting dates appear to be at a premium. (This ties to Lori' s memo which we should also be discussed Monday evening. ] 1 1 PP" i .. CITYOF \ X1 1 , , , CHANHASSEN I 4� 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 1 MEMORANDUM TO: Mayor and City Council 1 FROM: Don Ashworth, City Manager IIDATE: May 26, 1989 SUBJ: Special Meeting, Monday, June 5, 1989 IIThe following agenda has been set for Monday, June 5, 1989 : II . 1988 Audit Documents : The City Council previously received a copy of the "1988 Financial Audit" , "Management Report" , and "Compliance Audit" . Bob Voto of Voto, Tautges , Redpath & Co. 1 will be present to discuss these documents . I have asked Bob to keep his remarks as short as possible. If you are unable to find your copies of any of the above documents, please feel free to call me and we will deliver a new set for you. III. Position Classification Plan: This is typically a consent agenda item. This office is responsible for updating all I positions within the plan and to submit a copy of the updated report to the City Council each year. That work function was completed in January and is a part of the attached plan docu- ment. Pursuant to the plan, goals were prepared for each of I the operating departments . I had hoped that a discussion of these between staff members and Council could occur either through a retreat or as a part of a worksession ( this 1 meeting) accepting the udpated Position Classification Plan. We have been unable to establish a retreat date and conflicts between Karen Olsen ' s calendar and the City Council ' s have I continued to postpone this meeting. Hopefully, we will still be in a position to accomplish that feedback on the goals program. I As noted above, Karen Olsen of Labor Relations Associates will be present Monday evening. Ms . Olsen was retained in 1988 to complete an analysis of all City positions and to I insure that the City was in compliance with the State ' s comparable worth statutes . A part of that process included, again, updating all positions and having Ms . Olsen compare I I Mayor and City Council ' May 26 , 1989 Page 2 all of our positions to those of all cities within the metro- politan area. (Note: A multi-city study was completed this past year involving literally every metropolitan city in con- formance with the comparable worth statute. ] The analysis excludes Minneapolis and St. Paul. The analysis was completed, again, as a result of state legislation which forced all cities, large and small, to analyze the work responsibilities associated with each position and to establish a point value for that position in comparison to all other positions within each city. The report prepared by Labor Relations Associates is included as Attachment 2. From a state standpoint, the primary proof as to a city' s compliance lies in the preparation of a scattergram showing the relationship of all positions within the city and in comparison to each other. That document is also included in Attachment 2 . Personnel Policy Update: Given the size of the Position Classification Plan and supporting documents as well as other documents going out Friday, it was not possible to include that document in this packet. The Council can anticipate this item on a future agenda. (') )I '