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12. Review Dept. Goals & Objectives , /Z CITY OF CHANHASSEN ,, `\ - 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 --° (612) 937-1900 — MEMORANDUM TO: Mayor and City Council FROM: Don Ashworth, City Manager DATE: July 6 , 1989 SUBJ: Special Meetings Councilman Boyt asked that 1989 Goals be placed onto this agenda. I would anticipate that the issue is one of "Where do we stand on the Position Classification Plan and goal setting process?" . At issue may also be whether a Council goal setting session/retreat should be considered. Lori has attached a separate memo regarding discussions with Chuck Lofy ( the Council requested tapes from Dr. Lofy to determine if a seminar facilitator would be necessary) . Regarding the "Position Classification and Pay Compensation Plan" , I would like to set a time where Council members could meet with Karen Olson of Labor Relations Associates. This proce- dure had been requested at our last worksession. [Not all mem- bers would attend with primary questions being comparables used by the consultant. ] Optional dates include a one to ' two hour period during the following time frames : Monday, July 17 1: 00 p.m. to 4 : 00 p.m. • • 11 . n o 12 . 00 . .m. Wednesday, July 26 6 :00 p.m. to 8 : 00 p.m. * Note: This meeting was suggested to be at Labor Relations office given the volume of supportive data used in the analysis process. Their address is 7501 Golden Valley Road, Golden Valley, Phone: 546-1470. Regarding goals and objectives, attached please find staff' s goals listing prepared at year end. Given the current date, potentially having the Council rank/prioritize or to make notes on your copies may be a means to get input back to staff. I would have preferred doing this as a part of a worksession, but special meeting dates appear to be at a premium. [This ties to Lori' s memo which we should also be discussed Monday evening. ] Mayor and City Council July 10, 1989 Page 2 Although not directly tied to the reason this item was placed on the agenda, the council should be considering potential dates for the following items : Interviews : Financial Advisor July 31st City Auditor September 1st City Planner : . July 29th Worksessions : 1990 Budget Off Mondays in Goal Setting Session August/September 1-C4j CITY OF t CHANHASSEN *�_F 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Mayor and City Council FROM: Don Ashworth, City Manager DATE: January 9 , 1989 SUBJ: Goals for 1989 The following are the overall goals for this office/Todd Gerhardt for 1989. All of these represent work functions back with our individual departments and, accordingly, are extensions to the individual department goals/objectives . Hwy. 101 - Relocation/Rosemount Construction/Lake Drive - Market Boulevard Construction - Obtain Henn. Co. Funding - Obtain State Hwy. Funding - Reach Prop. Owner Agreements on Acquisition - Compl . 1st Phase Const. - Modify Comp. Plan/Zoning for Realigning 101 ( South Leg) - Est. Hwy. Beautification Prog. - Implement such through coord. Hwy. 5/local const. ( berming, trees, landscaping) - Complete Entrance Devel/Signage Prog - Impl. such with 2nd phase const. of Downtown - Grade Lake Susan Park via Rosemount/Const. dollars - Reach amicable agreement with Lutheran Church - Develop park plans - S. Lotus Park - Grade via 101 realign ( 1990) Downtown Objectives - Reloc. existing businesses - Neg. & start const. of groc/retail mall - Reach agreement and start Medical Arts/Office (Reloc. Hendrickson/Hanson demol. bldgs) - Complete N. side parking - Neg. and start Riviera Remodel - Resolve Pollution Problems - Cenex Implement clean-up/purchase property - Neg. Hotel devel. proposal - demolish woodframe - make Laredo/78th Street intersection function - Complete Phase 2 const. - conn. to 5 - R.R. X' s completed - 78th Street relocated - Reach agreement - start const. - Insure bank becomes a reality: bid remainder of property 79th ATT Ac. AA t4 Mayor and City Council January 9 , 1989 Page 2 Personnel - Adopt Pay/Classification plan mtg. state standards - Cont. to examine in-house vs. fees service - attorney, auditing, park programming, police. Develop proposals, interview, make selections - Update personnel manual - Establish complaint/monitoring system - control points responsibility levels, documentation - Complete City Hall const. Insure no Eastgate. Comp. C.H. remodel. Complete exterior impr. Communication - Agree to City Goal Program - Champaign Excellent Example - Develop City Employee recognition program - Monitor Environment - Recycling - a top priority. Curbside service needs to be accomplished. Folding recycling into our util. function shd. be researched. Zones/city control of collection studied - results implemented. Citizen research committee backbone of process . - Tree Preservation - P.C. priority. Goal shd. be est. High hopes shd. not be expected. Personal rights will probably prevail. - Development - Continue strict development standards Parks/Open Space - Chain of Lakes - Most dramatic/long range prog. envisioned by city. o Lake Lucy Access : Resolve neigh. vs . state/federal concerns o Clean Susan/Riley/Ann o Re-establish/Improve Fish Qual . o Adopt access standards acceptable to neighborhood - Address pk. deficiency in Pheasant Acres neighborhood - Compl. phase II devel. of Lake Ann Pk. - Address how community ctr. questions can be resolved - Devel. alternative plans . Present to community. Prepare for election. - Re-establish Herman Field Plan. Gain neighborhood support. 1990 const. - Complete proc. for selection of lands for park in southern Chanhassen. Consummate purchase. Develop pk. plan. - Lake Susan Park - Complete const. in accord. w/adoption plan. Minimize local cost via Lake Drive const. (-0- local dollar goal set) . Mayor and City Council January 9 , 1989 Page 3 Planning - Compi . util. plan sect. of plan - Compl . 5 yr. Capital Plan - Adopt all updated sections - Print - Review Urban Service Area - Determine timing for expansion. Implement CC/PC decisions via starting metro amend. process . 07 CITY OF CHANHASSEN \ , 1/4 G 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Don Ashworth, City Manager FROM: Jim Chaffee, Public Safety Director DATE: January 30 , 1989 SUBJ: 1989 Goals Please find attached copies of goals from each division within the Public Safety Department. I have sat down and gone over these goals with each individual and find them to be; realistic and somewhat enlightening. I have also attached the goals submitted on January 7 , 1988 for your perusal . The only goals missing from the overall Public Safety Department are those from the Fire Department. One of the goals for the Fire Department in 1989 will be to award bids for the aerial platform truck and monitor its development and construction throughout the year. In addition, we will be moving into and occupying the remodeled central fire station. Part of this will be to fully utilize the enhanced communications capabi- lities as provided by the EOC. Hopefully, we will never have to use the EOC, however, in the necessity that the EOC is activated, we will hold periodic disaster drills to insure its ,smooth acti- vation. As you well know, anytime the EOC is activated for any kind of disaster or multiple casualty incident, the Mayor and yourself will be critical components in the command structure for the operation. As always , the overall long-term goals for the Public Safety Department are: - To plan, organize, direct and control the various functions performed by the departmental employees toward the preven- tion of crime, enforcement of laws, ordinances and codes , and the protection of life and property. 1989 Goals 1 . Public Safety Administration: a. Continue the utilization of the computer for all depart- ments . Mr. Don Ashworth January 30 , 1989 Page 2 b. To write a five year police study plan in conjunction with Sheriff Al Wallin addressing the needs of law enforce- ment for the City of Chanhassen . c . To develop a comprehensive disaster preparedness plan for the City of Chanhassen. Although time consuming, these goals are realistic and measurable. I look forward to any comments you may have regarding these goals for the Public Safety Department for 1989 . We look to 1989 as being a very productive and positive year, not only for the City of Chanhassen as a whole and the Public Safety Department within the City structure, but toward developing a cohesive team with all departments within the City. CITY OF CHANHASSEN , 1/4- �. 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Don Ashworth, City Manager FROM: Jim Chaffee, Public Safety Director DATE: January 7, 1988 SUBJ: 1988 Goals The following goals and objectives have been derived from input from all levels of the department. They are consistent with the ever changing and growing needs of the community. Public Safety Goals To plan, organize, direct and control the various functions per- 4' X_ formed by departmental employees toward the prevention of crime, enforcement of laws , ordinances , and codes, and the protection of life and property. Objectives 1 . Public Safety Administration: a . Begin computer utilization consistent with data demands placed on public safety to include, fire, building , police contract, code enforcement, inspections, licenses/permits , budget, revenue, etc. b . A constant budget review process will be established to maintain firmer control of all Public Safety budgets. c . License and permit procedures to be reviewed by the Assistant Public Safety Director for incorporation into his division. d. Implementation of Public Safety contacts with the public at homeowners association meetings , etc. to discuss problem areas in zoning, code enforcement, crime preven- tion, fire safety/education, and general safety concepts . L Mr. Don Ashworth January 7, 1988 Page 2 e. Regular meetings, quarterly, monthly, weekly, etc. with various support agencies: 1) Waconia Ridgeview Hospital - John Devins, twice a year 2 ) Wallin/Castleberry - once a month 3 ) Pagelkopf - twice a month 4 ) Fire Chief - regularly 5 ) Building Inspectors - twice a month 6 ) City Manager - Weekly 7 ) County Civil Defense Director - quarterly 8 ) Public Safety Commission - monthly 2 . Building/Code Enforcement Division a. Assist contractors , builders , and homeowners with construction questions and concerns . Several methods to accomplish this will be reviewed, i .e. regular monthly meetings , newsletters, and articles in local newspaper. b . Assist other city departments with planning for code/zoning and life/fire/safety issues . Twice monthly meetings will be scheduled with all departments invited. c . Integreate with other departments ' goals to achieve city wide goals . d . Establish effective procedures to document complaints received, follow through and final resolution. e . Work toward cohesive effort of plan review between Fire Inspector and Building Inspector. f . Continually review desired service levels as dicated by Council and personnel modification to accomplish same . 3 . Animal Control a. Re-evaluate levels of service and methods/resources available to meet the needs . b. Implement impound and licensing procedures that compli- ment each other . 4 . Fire Department a. Enhance recruitment efforts to maintain and upgrade pre- sent manpower levels . b. Work on voter approval of Fire Department referendum. ((��-. c . Coordinate referendum results if approved by voters. C� d. Purchase and outfit new fire chief/grass rig. • Mr. Don Ashworth January 7 , 1988 Page 3 5 . Civil Defense a. Establish E.O.C. procedures (emergency operations center) . b. Obtain Civil Defense Director State Certification. c. Appoint Assistant Civil Defense Director. d. Complete study of outdoor warning device system. C C- CITY OF _ _,_, \ I , CHANHASSEN \ i , „_,.._ , -. 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 i (612) 937-1900 MEMORANDUM TO: Jim Chaffee, Public Safety Director FROM: Scott Harr, Assistant Public Safety Director DATE: December 29, 1988 SUBJ: Goals for 1989 Per your request, attached please find goals submitted by: Ron Julkowski , Building Department Mark Littfin, Fire Inspector Scott Harr Deb Rand Bob Zydowsky CITY OF CHANHASSEN I 1 , 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Jim Chaffee, Public Safety Director 'y FROM: Scott Harr, Assistant Public Safety Director�1� DATE: December 21 , 1988 SUBJ: Goals for 1989 Per your request, the following are specific goals for the upcoming year: 1 . Continued development of the Community Service Officer program, with emphasis on training to increase effectiveness of the program. 2 . Fine tuning of the Code Enforcement program, seeking more effective and quick responses to code violations . 3 . Continued positive interaction with the three building inspectors . 4 . Aggressive development of the Crime Prevention program. 5 . Development of clearly defined job descriptions for building inspectors , CSOs and Assistant Public Safety Director . 6 . Development of increasingly effective documentation and retrieval system for Public Safety Department. 7 . Establishment of Chanhassen Public Safety Operation Identification Program. CITY OF cHANEAssEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM • TO: Scott Harr, Asst. Public Safety Director FROM: Ron Julkowski, Building Official 4 DATE: December 19, 1988 SUBJ: Goals for 1989 Per your request, the following are the goals of the Building Department for 1989: 1 . To insure that proper inspections, plan review and other related activities are completed in a reasonable length of time . Additional help may be required either full or part time, depending on the growth of the City. 2 . Set policies for all permit applications from the time they are received to the time of issuance. 3 . Create a computer tracking system for our daily inspection reports to insure all inspections are performed and correc- tions are completed. 4 . Have the opportunity to perform my duties as Building Official. 5 . Continue to attend Building Code and product seminars and workshops. Attend college course work and complete degree in Building Inspections . • 6 . Continue an open door policy and maintian a helpful and caring attitude. 7 . Continue to have an open and excellent working relationship with the Public Safety Department, to share their commitment in building a strong department through trust and com- munication and to extend this openness to the other depart- ments . CITY OF _ :4.:‘ \ , . /,- CHANHASSEN L.., �� 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 '' (612) 937-1900 MEMORANDUM TO: Scott Harr, Assistant Public Safety Director FROM: Bob Zydowsky, Community Service Officer DATE: December 27, 1988 SUBJ: Goals for 1989 My goals for 1989 are as follows: 1 . To become more familiar with the workings of a Public Safety Department and ics relationship to the Community. 2 . To become more familiar with and implement animal control procedures , policies , and methods of preventing animal control problems . 3 . To take an active part in the Crime Prevention Program for Chanhassen and other community service work for the City of Chanhassen. 4 . Be able to utilize training received from numerous con- ferences, including crime prevention and EMT training. 5 . To become more familiar with law enforcement policies and procedures not only in the Chanhassen area but the surrounding area, through ride-alongs with other agen- cies . 6 . To prepare myself, not only administratively but emo- tionally, to deal with the general public , and to use this Knowledge and hands-on experience to further my career in law enforcement. . . CITYOF 4 C 4'...: : ,a*. 'a., NEASSEN �� - 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA _,U 55317 (612) 937-1900 MEMORANDUM TO: Deb Rand, Community Service Officer 1 FROM: Scott Harr, Assistant Public Safety DirectorL/ f DATE: December 21, 1988 SJBJ: 1989 Crime Prevention Goals - Deb, I would like to ask you to provide me with a goal list for crime prevention for the upcoming year . This will give you the opportunity to provide a framework for -you to work from. In brainstorming for but a moment, a few ideas to be included are: 1 . Avertising of our crime prevention plans to the community; 2 . Neighborhood Crime Watch; 3 . Chan Watch; 4 . Halloween Safety; 5 . Drug Prevention; 6 . Personal Safety; 7 . Environmental Safety Involvement with Plan Reviews ; 8 . Training of building inspectors and fire inspectors; 9 . Get samples of locks built; 10 . Develop crime prevention material library; 11 . Develop exchange library with neighboring departments ; 12 . Sec up routine meetings with CCSO representatives and possibly Eden Prairie, Chaska, etc. I would like this from you before the end of 1988 . CITYOF AHAE7 - - 4, . c ANHAssEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Scott Harr, Asst. Public Safety Director FROM: Deb Rand, Community Service Officer ) DATE: December 28, 1988 SUBJ: Goals for 1989 The following are a list of my goals as a Chanhassen Community , Service Officer for 1989: 1 . Continue to develop animal control in Chanhassen. uy` 2 . Develop and establish community crime prevention programs . 3 . Continue necessary involvement in code enforcement. 4 . Continue to respond to calls and assist the community and Carver County Sheriff' s Office whenever needed. 5 . Develop a closer relationship with the community. 6 . Continue to gain more knowledge and hands-on experience by utilizing training opportunities . 7 . Work on better time management. 8 . Gaining knowledge, insight, and perspective that will help me better understand the field of law enforcement. CITY OF 1 k \.**LL • ca" ,, NEASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Scott Harr, Assistant Public Safety Director FROM: Mark Littfin , Fire Inspector ' DATE: December 20 , 1938 SUBJ.: 1989 Goals 1 1 . Schooling: UFC Schools ; Life Safety Schools; National Fire ' Academy; Certification for Fire Inspector I; Arson investi- gation Classes I, II, III; 3.A. through a college program. 2 . Develop a permit/inspection for all fire sprinkler work within the City of Chanhassen . 3 . 100% compliance of a cit`%-wide lock box key entry system. 1 4 . ,_00t. nouse numbering sy,tem. 5 . A formal year-round fire education orogram for schools . 6 . Bi-weekly or monthly newspaper arti:rles regarding fire education/fire prevention . 7 . Develop a home fire safety inspection program. 8 . Provide the Fire Department officers with a formal monthly presentation for pre-plan practices . 1 r 1 1 * Y1 - - CITY OF t_,A....,. or\--- 1 ,ti.; A C 11 ANBASSEN 1 , ,..7 ,�., > 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 _ (612) 937-1900 MEMORANDUM I TO: Scott Harr, Assistant Public Safety Director M , IFROM: Deb Rand, Community Service Officer DATE: December 30, 1988 1 SUBJ: 1989 Crime Prevention Goals I The following is a list. of Crime Prevention goals for 1989: II 1 . To advertise and market Chanhassen's Community Crime Prevention Program. 1 2 . Implement Neighborhood Watch Program and update existing programs . 3 . Establish an Operation Identification Program in II Chanhassen. 4 . Develop and implement "Chan Watch" with our City II employees. 5 . Develop and implement Crime Prevention Programs with area 1 businesses. 6 . Learn more about and utilize Crime Prevention through 1 environmental design with our building and fire inspectors. 7 . Offer community education in Crime Prevention through II programs such as personal safety and chemical dependency awareness . II 8 . Continue development of our Crime Prevention material library and set up an exchange with neighboring departments . I 9 . Establish routine meetings with the Carver County Sheriff' s Deprtment Crime Prevention representatives and explore the possibility of regular meetings with II surrounding communities . II II IH Scott Harr 1 December 30 , 1988 Page 2 1 II 10 . Develop youth Crime Pr p a y Prevention Program with the Minnetonka Intermediate School and possibly other IIChanhassen Schools through: a. Kid-print 1 b. Halloween safety c. Youth drug prevention d. Other prevention programs II11. Explore and take advantage of training opportunities in Crime Prevention. II12 . Continue to develop my relationship with the community. I 1 1 1 I I _. I I I 1 I CITY OF CHANHASSEN 1 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Scott Harr, Asst. Public Safety Director 1 FROM: Ron Julkowski, Building Official 4 DATE: December 19, 1988 SUBJ: Goals for 1989 Per your request, the following are the goals of the Building Department for 1989 : 1 1 . To insure that proper inspections , plan review and other related activities are completed in a reasonable length of time . Additional help may be required either full or part time, depending on the growth of the City. 2 . Set policies for all permit applications from the time they 1 are received to the time of issuance. 3 . Create a computer tracking system for our daily inspection reports to insure all inspections are performed and correc- tions are completed. 4 . Have the opportunity to perform my duties as Building ' Official. 5 . Continue to attend Building Code and product seminars and workshops. Attend college course work and complete degree in Building Inspections . 6 . Continue an open door policy and maintian a helpful and ' caring attitude. 7 . Continue to have an open and excellent working relationship ' with the Public Safety Department, to share their commitment in building a strong department through trust and com- munication and to extend this openness to the other depart- ments . r I 1 . 1 CITY OF 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 °. ,�,";� M1 (612) 937-1900 1 MEMORANDUM TO: Don Ashworth, City Manager 1 FROM: Tom Chaffee, Data Processing Coordinator 1 DATE: May 26, 1989 SUBJ: Goals for 1989 The following are goals for 1989 for the Finance/Data Processing Department: 1. Improve department staffing. 2 . Begin installation of fixed assets system. 1 3 . Accelerate budget preparation schedule to comply with 1988 g p p p Y Truth in Taxation Law. 1 4 . Investigate feasibility of laser printer/desktop publishing system. 1 5. Install relational data base for Property Information Management (PIM) System - Re: taxes , assessments, legal 1 descriptions, etc. 6 . GFOA Certificate of Achievement for Financial Reporting. 1 7 . GFOA Distinguished Budget Award. 8 . Annual Financial Reporting: a. Improve in-house procedures to cut down on auditor ' s time. b. 100% legal compliance. 1 9 . Utility Billing System: a. Revise bill format using envelope rather than postcard ' b. Modify processing procedures and input c . Modify data master file formats for eventuality of addi- tional billing items such as garbage. d. Automate in-house link with property records. 1 II Mr. Don Ashworth May 26 , 1989 Page 2 10. Financial Accounting System: a. Establish historical reporting for construction projects . b. Streamline/condense output reports to cut down on paper. volume. c. Improve year to year conversion methods . ' 11. Payroll : a. Every other Friday pay-day which means accruing salaries 1 payable at year end. b. Implement system upgrade to include eventuality of cafeteria plan. 1 1 1 I I_ I , 1 CITY OF 1 CHANHASSEN - 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Don Ashworth, City Manager FROM: Gary Warren, City Engineer 64k, 1 DATE: May 26 , 1989 SUBJ : 1989 Goals and Objectives 1 The following are a list of goals for the Engineering/Public 1 Works Department for 1989 : 1 . Public Works Staffing. 1 2 . Prepare rationale and hopefully establish a Storm Water Utility District. 3 . Complete budget work functions established for 1989. 4 . Infiltration/Inflow Program. 5 . Try to survive major projects and ensure that they do not go awry. 1 a. TH 101 Realignment Project b. West 78th Street Detachment Project c. Lake Drive/Market Blvd. ' d. Phase II of the Downtown Redevelopment Project e. Audubon Road ( north of tracks and south to Lyman) f . Lake Drive East/184th Avenue 1 g. Lake Susan Hills (various additions ) h. Minnewashta Meadows i . Chanhassen Hills Third Addition j . Lake Ann Park Expansion k . Audubon Court 1 . Completion of Lake Lucy Road Trunk Watermain Project 6 . Siting for Well #5. frie TL (e 4..7/ )12 tra.r s..f GL yo �/ . /41/.4,5 (9 D •U e /r.S r s a.. 6 c s A *--;;.--As 1 rye.c d//tc 7-► a.✓ C /0s1) e 3 Tel c.T e t c.�.e w r . . , 1 .. CITYOF 1 •,,,,,, _ `' 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 1• (612) 937-1900 MEMORANDUM II TO: Don Ashworth, City Manager 1 FROM: Lori Sietsema, Park and Recreation Coordinator L.c DATE: January 9 , 1989 1 SUBJ: Goals II Attached please find the goals I have identified for the Park and II Recreation Department for 1989 . Please review and let me know if there is anything you feel should be added. Also attached are my 1988 Goals . A status report is included 1 noting the success or failure to accomplish the goals is noted. 1 1 1 1 1 I 1 II 1 II ' Park and Recreation Coordinator ' s 1989 Goals ' The following are the goals and objectives that I have for the Park and Recreation Department in 1989: 1 . Continue to provide the Community Center Task Force with sup- port they will need to reach a decision and disseminate information to the community regarding the community center. 2 . Work with homeowners , DNR, the Watershed District, MPCA, and EPA to coordinate an access on Lake Lucy as it relates to the Lake Riley Chain of Lakes Clean Up Project. ' 3 . Complete the final application for the Lake Susan Park LAWCON grant and coordinate the components of the project for a ' timely completion. 4 . Continue to coordinate the Lake Ann Park expansion develop- ' ment, to ensure it' s timely completion. 5 . Provide direct supervision to the Recreation Supervisor to enable the completion of the goals established for that posi- tion. 6 . Continue to keep the Park and Recreation Commission updated, ' and provide supportive data and sound recommendations . Keep the citizenry of Chanhassen updated on items that may affect them, i .e . mailings, posting agenda in papers , etc. ' 7 . Work closely with the Planning and Engineering staff to ensure a comprehensive review of all development plans , enabling better communication, not only between departments, ' but also to developers . 8 . Oversee the completion of projects outlined in the 1989 Capi- tal Improvement Program. 10 . Assist the Park and Recreation Commission in identifying and pursuing the acquisition of park land in southern ' Chanhassen and other park deficient areas of the City, i .e. west of Lake Minnewashta, Pheasant Hills area, etc. ' 11 . Establish procedure to respond promptly to correspondence, requests , or inquiries from the residents of Chanhassen . 12 . Other Objectives: -Attend computer workshops as necessary to continue the com- puterization of park and recreation activities and files . ' -Attend professional meetings to keep updated on current recreational trends , legislation, and maintain an involve- ment in the networking process . -Monitor park and recreation issues in other communities . ' -Monitor and remain current on park and recreation issues that effect Chanhassen. ' -Continue educational growth. Park and Recreation Coordinator' s 1988 Goals The following are the goals and objectives that I have for the , Park and Recreation Department in 1988 : 1 . Provide the Community Center Task Force and the Park and ' Recreation Commission with support they will need to dissemi- nate information to the community regarding the referendum issues , i .e. community center, Lake Ann Park development, trail plan, and park acquisition in southern Chanhassen. 2 . Finalize and have adopted the Recreation Section of the Comprehensive Plan, including the City-wide trail plan. 3 . Now that direction has been given as to which access point to pursue, finalize park plan and work out details so as to enable development of Herman Field in 1988 . 4 . Once the referendum is passed, work on the details to pursue timely construction of the Community Center, trails , and park development. 5 . Provide direct supervision to the Recreation Supervisor to ' enable the completion of the goals established for that posi- tion. 6 . Continue to keep the Park and Recreation Commission updated, and provide supportive data and sound recommendations . 7 . Work more closely with the Planning and Engineering staff to , ensure a comprehensive review of all development plans , enabling better communication, not only between departments , but also to developers. 8 . Oversee the completion of projects outlined in the 1988 Capi- tal Improvement Program. ' 10 . Oversee the completion of the development at North Lotus Lake Park. 11 . Other Objectives: -Attend computer workshops as necessary to continue the com- I puterization of park and recreation activities and files . -Attend professional meetings to keep updated on current recreational trends , legislation, and maintain an involve- ment in the networking process . -Monitor park and recreation issues in other communities . , -Monitor and remain current on park and recreation issues that effect Chanhassen. I -Continue educational growth. 1988 GOALS ' The following is an update on the status of my 1988 goals . ' 1 . This was a major undertaking on both of the elections , involving many community information meetings. Although we were not successful in getting the community center or trail plan approved, a considerable amount of time was spent disseminating information and working with the Task Forces . ' 2 . The recreation section of the comprehensive plan has been completed and approved by the Park and Recreation Com- mission. It will go to the council when the rest of the ' comprehensive plan is presented. 3 . The access issue became unresolved when the HSZ develop- ' ment was proposed. The Herman Field project was put on hold until the street alignment for that development was settled. Although the street alignment is no longer an ' issue, I believe the plan for the park should be recon- sidered with resident input, due to the calls I have received. I have scheduled a plan review for February with a public hearing and will continue to work toward the development or the park. 4 . I have worked with consultants and engineering to pursue ' the development of Lake Ann Park. Currently OSM is working on the grading plan. I have identified areas in southern Chanhassen for potential park land. I am currently researching the availability and costs of the ' properties and working with the Park and Recreation Com- mission to establish the criteria by which to make a selection . ' As the Community Center was not approved by the voters , I have worked with the new Community Center Task Force to ' come up with new alternatives . I worked with the Trail Task Force to seek approval of the trail plan a second time but to no avail. ' 5 . I have set up the goals and expectations of Todd ' s posi- tion and he has done an excellent job. Todd has a good handle on his responsibilities and has needed little ' supervision. I Page 2 6 . Keeping the Park and Recreation Commission updated and , providing them with background information on related items has become a major part of my daily job. It seems the Park and Recreation Commission is taking on more controversial items all the time, which requires more time to be spent on issues . 7 . Communication in this area has improved. I will continue ' to pursue improving such in the future. 8 . The 1988 CIP was nearly completed as revised. The only , major project that will not be completed until early 1989 is the trails along Carver Beach Road and Laredo Drive. 9 . Working with Engineering and the Park Maintenance Depart- , ment, this project was completed in 1988 . I 1 I I CITY OF ,„ . ' \ .��'�?�� 690 CO ULTER DRIVE • HAssEN P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Lori Sietsema, Park and Recreation Coordinator ' FROM: Todd Hoffman, Recreation Supervisor /7' /N ' DATE: January 10, 1989 SUBJ: 1989 Goals 1 The following is a list of my 1989 Goals : ' 1 . Create an illustrated park map and recreation guide for the City of Chanhassen. Include information concerning depart- ' ment philosophy, park sites, activities , facilities and future development. 2 . Update the recreation programming process by creating ' instructor contracts , a comprehensive evaluation system and overhauling registration procedures . ' 3 . Continue development of new recreation programs in order to better meet the needs of the existing and future population. 4 . Use newspapers to effectively publicize information con- cerning parks , league sports, recreation programs and spe- cial events . ' 5 . Continue citywide mailing of a publication which provides park and recreation information. 6 . Improve Chanhassen ' s special events , including the Easter Egg Hunt, The 4th of July Festival , Golf Tournament, Okto- berfest and Halloween Party. ' 7 . Develop a winter festival to begin the winter of 1990/91. 8 . Maintain a high level of communication with the Park and ' Recreation Coordinator and Park and Recreation Commrnis;,lon by submitting reports concerning recreation programs and issues . ' 9 . Create a photograph and graphics file to aid in future publication of park and recreation information. I Lori Sietsema January 10 , 1989 Page 2 ' 10 . Continue involvement with the Chanhassen Athletic Asso- ciation as City Liaison to their board, to help coordinate a growing youth sports program in Chanhassen. 11. Initiate the process for development of an asphalt trail through the mature forest area of Lake Ann Park, including a description of uses, complimenting activities, rest areas, etc. 12. Continue to develop a comprehensive ice skating lesson program and work with area hockey associations in developing a quality hockey program. ' 13. Improve seasonal employment operations by clarifying posi- tion descriptions , diversifying recruitment methods, holding employee orientation meetings and creating employee evaluations. 14 . Work with District 112 Community Education, Minnetonka Ser- vices , Chaska Park and Recreation Department and Shakopee Community Recreation to combine programs or leagues which cannot be supported separately in each community. ' 15 . Actively pursue continued education in the recreation field by attending the Minnesota Recreation and Parks Association Annual Conference, the Minnesota Beautiful Conference, enrolling in computer classes and workshops and obtaining certification in identified areas of need. I 1 CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 1 (612) 937-1900 1 MEMORANDUM TO: Lori Sietsema, Park and Recreation Coordinator 1 �FROM: Todd Hoffman, Recreation Supervisor ./ 1 DATE: Decembe 28 , 1988 SUBJ: Review of 1988 Goals The following is a summary review of my 1988 goals . The success or failure to accomplish said goals is noted. A short descrip- tion of the process or steps used in completing these goals is also included. 1 1 1 1 1 1 1 1 1 i 1988 Department Goals ' 1 . A regular staff meeting was not adopted. When an issue or topic merited discussion, a meeting was scheduled. Impromptu meetings are also used to exchange information. All parties find this to be an adequate method of keeping up-to-date. 2 . This was accomplished through written and verbal reports to both you and the Park and Recreation Commission. 3 . At the time there was no comprehensive listing of recreation programs available to residents or to City Hall staff for reference purposes. With the creation of the cooperative Education and Recreation Brochure, a source for easy reference of services is now available. 4 . I have worked closely with both these organizations during ' the formation of the joint brochure. Programs which are currently combined include adult basketball, broornball and volleyball; youth summer soccer and a portion of fall soccer . 5 . Family outings was one area of deficiency in programming which is now being expanded with events like Oktoberfest and Friday Family Movies . Existing programs include the Easter Egg Hunt, Halloween Party, and 4th of July Celebration. Development in youth programs continues with the emphasis on providing basic recreation classes and programs . New programs this year include dance lessons and a new skating program. Adult programs continue to expand with the only limiting factors being the number of participants and availa- bility of facilities . Senior citizens are well served by local and area organizations . Emphasis is on making the information explaining these services available to them. Special populations are not presently addresed at the City Park and Recreation level. 6 . I attended the following conferences and workshops in 1988: ' Minnesota Recreation and Park Annual Conference; Minnesota Beautiful Conference; Minnesota Recreation and Park Two-Day Institute for Professional Development; Student Section Workshop - In Pursuit of the Future. I also became an active member of the National Recreation and Park Association. 7 . Ongoing. ' 8 . Oktoberfest came off as a big success . A winter festival was postponed for development in 1989 . The Women' s Regional Tournament was hosted in August. 9 . The Chanhassen Athletic Association continues to improve in areas of program development, promotion and organizational structure. 10 . Joint adult programs have been developed, including ' volleyball , basketball and broornball. Obstacles to overcome I ' to further development include: number of participants , either overabundance or lack of; and lack of facilities . ' 11 . A good skating lesson program has been developed at City Center Park. Work on the indoor hockey rink has progressed. It has been rough going; however, in the area of seasonal employees , there have not been enough applications received to fill all positions . 12 . I reviewed the contract with Minnetonka Community Services ' for provision of the Lake Ann Beach Program. After further review of other community' s beach programs and discussion with the City Manager, it was decided to continue our ' contract with MCS for the upcoming year. 13 . Employee guidelines and procedure handouts are distributed to each seasonal employee. Orientation meetings are held to ' review these guidelines , acquaint the employee with other procedures and to answer questions . Formal evaluations are not utilized since they do not affect wage guidelines . ' 14 . Submission of appropriate information to area newspapers is an ongoing process . Newspapers are an effective medium in which to promote programs and special events . I 1 CITY OF 1 cHANHAssEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM 1 TO: Lori Sietsema, Park and Recreation Coordinator - FROM: Todd Hoffman, Recreation Supervisor DATE: December 8, 1987 1 is F q� SUBJ: 1988 Goals The following is a list of m y 1988 goals: 1. Establish regular staff meetings between the Para and 1 Recreation Coordinator, Park Maintenance staff, and the Recreation Supervisor to promote a team philosophy enabling staff to maintain a high level of quality throughout Chanhassen recreational facilities providing opportunity for positive recreational experiences. 2 . Maintain a high level of communication with the Park and Recreation Coordinator and the Park and Recreation Commission by submitting a monthly written report concerning recreational programs and issues. ' !Y/Compile a recreation index, to be updated quarterly, listing all the recreation programs, classes, special events and other related opportunities available to area residents. 4 . Work with District 112 Community Education and the Chaska Park and Recreation Department to combine programs or leagues which cannot be supported separately in each community. Identify specific areas of deficiency in recreation programs for all age groups in Chanhassen and work to fulfill those needs. 6. Actively pursue continued education in the recreation field ' by attending the Minnesota Recreation and Parks Association Annual Conference, becoming an active member of the National Recreation and Parks Association, enrolling in classes and workshops, and obtaining certification in identified areas of need. ■ I . - { ' Ms. Lori Sietsema December 8 , 1987 Page 2 fltng Continue development of Chanhassen' s special events, ' including the 4th of July Celebration, the Easter Egg Hunt, the Chanhassen Invitational Golf Tournament, and the Halloween Party. Develop new special events of interest to the community such as a winter _festival or invitational softball tournament. 9 . Continue involvement with the Chanhassen Athletic Association as City Liaison to their board to help coordinate a quality comprehensive youth sports program in Chanhassen. ' Continue to develop�• promote and develo adult recreation oppor- tunities such as winter volleyball, winter basketball, broom- ball, summer and fall softball, sand court volleyball, tennis, horse shoes, etc. ' 11. Supervise daily operation of the ice skating and hockey facili- ties at both the Indoor Ice Arena and City Center Park. Develop a comprehensive ice skating program and in cooperation with the Chaska/Chanhassen Hockey Association, a quality ' hockey program. ;002.p Gain increased awareness of the Lake Ann Beach program and other aquatic program offerings in the area to determine if they are meeting the need for aquatic programs in Chanhassen. Re-evaluate the contract with Minnetonka Community Services for providing the Lake Ann Beach Program to determine if it best meets our needs . 13. Supervise a quality summer and winter seasonal employment ' program by holding employee orientation meetings , establishing employee guidelines and procedures, and by main- taining a schedule of periodic evaluations. 14. Assemble information about park facilities , recreational leagues , class offerings , and programs for seasonal publica- tion in the Chanhassen section of the newspaper. I I I I . I 1 1 1 I I 1 1 1 I 1 1 1 1 1 I I 1 1 • 1 CITY OF \ 1 CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 1 (612) 937-1900 1 MEMORANDUM 1 TO: Don Ashworth, City Manager FROM: Lori Sietsema, Park and Recreation Coordinator 1 DATE: February 23, 1989 SUBJ: Retreat Facilitator I recently went to a workshop for the Minnesota Recreation and Park Association (MRPA) on dealing with change within an organi- zation and team building. Dr . Chuck Lofy of Chuck Lofy Associates and Mankato State University, was the facilitator of the workshop. 1 I found Dr. Lofy' s presentation to be very applicable to many situations , not only in my personal life, but especially within 1 the City of Chanhassen ' s organization. I believe that Dr. Lofy has the techniques available to help us move through the changes we are experiencing and start to build a team that can work effectively. 1 Attached please find the packet of information sent to me from Dr. Lofy' s office. He charges $1500 a day and has time available in March or April to facilitate a 12 day workshop/retreat. Update, March 16, 1939 : I called Dr. Lofy' s office and indicated 1 that we would not be scheduling a retreat at this time. I also ordered the full set of tapes that discusses ways to deal with change and how people respond to it. 1 Update, June 29, 1989: Having not received the tapes I ordered, 1 I called Dr. Lofy' s office. They indicated they would send them as soon as possible. I would expect them within the next week or so. 1 I 1 ■ C H U C K LO ( Y A S S CI \ T EE S t , Inc February 14, 1969 Lori Sietsema, Director ' Parks and Recreation City of Chanhassen 690 Coulter Street Chanhassen, MN 55317 Dear Lori, Thank you for inquiring into Dr. Chuck Lofy's availability to do a workshop for ' the City of Chanhassen's staff and city council members on March 17 and the morning of March 18, 1969. I have tentatively held those days for you pending a ' decision. Enclosed is the brochure i referred to in our conversation. it outlines the types ' of services Chuck provides. Given sufficient background, Chuck can tailor a presentation to meet your specific needs and concerns. You indicated that you are looking for a similar presentation as you heard him give in Owatonna recently. If you have questions or; any of the enclosed material, please call. l urge you to confirm your dates at your earliest convenience, as Chuck's calendar is very busy. Thank you again, Lori, for your interest. It was a pleasure visiting with you 1 Good day! ' J Anderson ' oslin W. Executive Assistant I enc. 111•1.1,15. FEB 16 1989 1 11.011 \I)I '1 10` 11\:\(,E CIIY OF CHANhASSEN 2010 MANI:Aro MALL \LAN.KAIt) MN ,h1Oo1 ?071 5M-7277 ■ L,Iiiir„iusi 1giV1_ (_ imidl_Vik—rim u.LIMB id•C i 3, ,' it ! 't R� rt , ' x 1,,,' 'r , ''t'' r r S , 4 P Consultant t, � , ) r �� r,�,{,� � ,,,,,;;;1�� From. These Conversations 1..'4',:ri:','-o: , . 1, ,,, 1,, 1 , ,)z , �N ,� ,� ) ,y�.Ps{t�b vt y4t 1y � N 11 slrr} ?& �I � "'Y ( � r § 1t 1{ „ 1 $� �� "s�,��t�}�N1 nt1 t r h,1 a 1{A!�9r��.t1 M� it1 { �'r(`�'it`7�v1�t 9,�., V1 t k r 9 7 d, �S1 1�r 1,4 1) xuy�t With Dr. Chuck Lo ),, t. sk : „ ��),�,,f, cyk1< k„,� , � s,�r G r ar rMP � '� = i,rt P, , { k15ry1�}rah cm>�ki�r�ta�`�'{kt if tit Ni ` h 3,ati r Si �n�,t+salt ,�� t d g Nrd Dr. Chuck Lofy will change the way you think , ,, � ,r,t, la�1 tl,+,,,x, K,xkl {1+ , ; ,, okii: about change,As speaker, trainer or consultant, {f,`Y,,``` , z '''1 r ) )ti',iil; ,,� I' ;{.0.'4 1,e,,,� ,,0 +� f� '+t4tAr'!' I ,' >z ', 1, , 1x, X u Lofy,'' q „t ^1 qr�"'T�, rn t Y-;;', .,, 1i.}” 1b,,,2 14Y ,,1r ,°-�� ..C'�;„ he 1l touch you deeply, and he'll entertain you. Conversations with Dr. Chuck Lo is a series of f' Y audio tape recordings in which Dr. Lofy examines ■ 1 ' ' Through stories and humor,Through fascinating the anatomy of change itself and the variety of $ .,;, scholarship and deep personal insight.ht.And, g y f`"' a�, " , >®x k ' i� ® f ��" p p;� �; P p P g . , , `i.s, ,1 ,.. -.. �,,f most important, he'll move you to action. ways in which people respond to change. You'll - find the addition of two other participants helps Dr. Lofy's past professional experience has to your own immediate interests and concerns.broaden the discussions and brings them closer I �" uniquely qualified him for the task which he Y now performs so well—Humanizing organi- Choose any of the following titles, indicate the zational transitions. quantities,and total the prices plus postage and • Helping people adjust to change has always handling. Residents of Minnesota must include been at the heart of his work, 6% sales tax on the price of their purchase. ! ` {' Postage and handlin in U.S. $2.00,outside , r "°+ � ADMINISTRATOR—He has experienced the U.S, $4.00 g heavy responsibility of administration. Handed 4 '` the difficult and unpopular task of effecting a THE HERO'S JOURNEY—THE PROCESS f 25% university staff reduction, he ended up `{ '� t OF CREATIVE CHANGE. i , , «b ' ,i t,with the praise of his colleagues rather than One audio cassette (82:40) $8.95 t their anger and resentment. " COPING WITH CHANGE. 1 ,, ,"IR.. + $ `, COUNSELOR—Years of counseling have Two audio cassettes (142:01) $13.50 ., ' , " �' instilled in him a depth of sensitivity and under- THE IMPACT OF CHANGE ON ; ,-3,.,'"',,..,'14:9....` �`..,, ' r.=' standing that individuals and organizations v,, , g FAMILY RELATIONSHIPS. , invariably respond to Underlying conflicts are $8.95 , ,, , w ti brought to the surface where they can be One audio cassette (90:53) (,,1 ., 1 t I 1 , { 1 s r ,4i'kr , , 4 }A STRESS AND SELF-EMPOWERMENT. { tv� ,T examined and resolved. i',,°, ,' ,, , 1� ,, r Q ,;v`, p " , One audio cassette (89:15) $8.95 1,z 1' 4 , i + ' ,41,7}� ,, TEACHER—At heart he remains a teacher. He COMMUNICATION: THE �• `°a 'a '',Z. V KEY 7b q loves it and it shows. His university classes were SUCCESSFUL CHANGE. r ) ,�' � ,hx1 , "�"� ,f �� predictably among the most popular, If teach- One audio cassette (90:42) $8 95 h P > q,',��t,4 , ,:A „ ; �.Or' z `, Sys° ing is an art form, Dr. Lofy is a master artist. 4:49'''.',4,-++Gt� ; _ �' ' e ' FINDING THE STRENGTH TO CHANGE. � ,, �� ;� � � ` � �� _� One audio cassette (89:18) `' r {Kt `„ ' ` ” t ` `� $8.95 ' ',tiff, hVaiNitr4 ^1 COMPLETE SET OF "CONVERSATIONS." j, r „ ,' „ A' 1�i''i 1!' , t, All 6 titles, $58.25 value for only$52.00 ii},{,i,; `;! �,.., mow, ; ,*�r>, ' r ,`«'« ';4 s ;; ,� . „ 4','' Prices are subject to change without notice. ; ` y �, '',•1',1:,, 1°'�""I'',N'� , '' ,r r '� '' > r i, ∎ple . ,,f,a� .h ;; K> ., ,, Mail your order along with check or money order to: i d s ' f• Chuck Lofy Associates Inc. � ,,Viz. r ?; u , �� A ` A,. 2010 Mankato Mall � F* g ,: 1, . , x 1 ,,,, Mankato, MN 56001 To telephone orders, call: (507) 387-7277 • { ©1988,Chuck Lofy Associates Inc. �.r. • E • MI • I MN MIll • • N. NE ow am What Can Dr. Chuck Lofy �`� „v, Consulting Do For You? v;�! :��. , ,. As a consultant, Dr. Lofy works with top manage- `` :•" ment to better understand the issues and under- Dr. Chuck Lofy has a way of touching his audi- ' 10„,t. ' t' ;i .(` �{ el)`' ,x771' ► lying dynamics within an organization. He then ences, no matter how large they may be. He has a ,,; , e `,, ' r .,,, trains the organization's leaders to recognize and •knack for putting feelings into words that strike at �. f " "'''''' "' `: }'e;' ' g ��`'��s,�,��. ,�;� �, ^�� 3�x x �a,-'��` • . deal more effectively, more humanely,with others the heart of the matter.And people respond.They ,,°..`, r0,4t. }. -; ,'o° Y AyY ' in change. are moved by what he has to say. "� ,4� � � 1 4' This has produced results where organizations' Dr. Lofy can help you work through change y logjams get unblocked, creative energy is released, and its trauma more creatively.And he can show 1 , , 4."'g"';4,' ; 0 w0 „�M y`` morale rises while absenteeism drops,and other you how to help others cope with change '>,� ,4,a ^1 41 r' symptoms of organizational diseases diminish. ‘.4,, , ;. ,, ,w� ' t, . .:n w �> 1 1µ' � ,' ,r > ^� ,� $u 1, 1 I } i y � !Worksho s and Seminars ,!y", , - a t ..Iw� " ' } These have been extremely effective formats. ,, a` ; < Both where the workshop or seminar is held solely ,. 2 -' ` *; . '" for the benefit of an organization's own staff,and s + J' 4i' •. ' 40- 1 also where a sponsor invites participants from a i __ _ Y► • number of outside organizations and agencies. 11 t - � Workshops are interactive sessions that last r 4 ; from lh day to 2 days.A combination of lecture 1i,, ", and group discussion,they deal with a particular '"i *%. 4%',3" topic and with issues the participants bring with , , ,, them to the workshop. I Training seminars last from 1 to 4 days and are designed to train people to counsel or lead others. Major Speeches Intended for executives, mid-managers,teachers Make It a Conference and health professionals, Dr. Lofy shapes these Whether it's a keynote address aimed at instilling seminars to the specific needs of the group and to They Wont Forget a real sense of purpose,or a theme speech at some the needs of their constituents—the people they They Forget toward the middle of your conference or serve or lead. Now that you know what Dr. Chuck Lofy can do convention that reiterates and develops a central for you, call us. If you have questions, we'll answer idea,or a closing address that sends the participants them. If you have scheduling problems,we'll do home on a creative high,with renewed hope and our best to work with you. Call: (507) 387-7277 commitment,Dr.Lofy has the materials and the Or write: Chuck Lofy Associates Inc.,2010 presentation skills to make it a speech they wont Mankato Mall,Mankato,MN 56001. soon forget. t r I ' SPEECHES, SEMINARS AND WORKSHOPS presented by Dr. Carl (Chuck) Lofy INTRODUCTION ' Dr.Carl(Chuck)Lofy provides speeches,training and consultation for organizations and associations.This document briefly outlines the types of seminars and services he provides. At present, they consist of three major content areas: Transformative Change Stress and Renewal ' Selected Other Topics Each workshop can stand on its own or be presented in conjunction with others. either sequentially (at the same time) or serially (over an extended time period). Some are suitable to ail employees while others are particularly effective with management.All are best presented in a format that allows for group interaction. ' This is usually best done in three hour time periods. While Chuck gives many speeches, his goal is to interact with the participants as ' they process the intormation and apply it to their own experiences.Organizations often incorporate his ideas into the climate and structure of the corporation.In that sense. his work is both educational and transh rmative. ' The material can be adapted to meet the requirements of each agency.This adap- tability is a key to Chuck's success.He is consistently praised for the time and effort he takes to familiarize himself thoroughly with the history,experiences and needs of those with whom he works. His years of experience as a counselor have taught him well how to listen and has convinced him that no two individuals or organiz- ations are completely alike. Each experience is new. each group unique. This enables him to bring a remarkable freshness to his work. Chuck Lots \ssuciates, Inc. 'O10 'lankato ' tankato, 1N .it,tH )I (507) :;87-7"77 1 I OVERVIEW r Seminars on Transformative Change r For all Employees: The Dynamics of Change (pg. 3) Processing Change (pg. 4) The Hero's Journey (pg. 5) For Management: Facilitating Change in Others (pg. 6) r Forming a Dynamic Organization (pg. 7) Consultation: The Organization as Case Study of Change (pg. 8) r Seminars on Stress r and Renewal For all Employees: r Personal Stress and Renewal (pg. 9) For Management: Organizational Distress: Breaking the Cycle (pg. 10) r Primacy: A Resource for Executives (pg. 11) Consultation: The Organization as Case Study of Renewal (pg. 12) Selected Other Topics Communication and Team-Building (pg. 13) Finding the Spirit Within (pg. 14) Change and Spirituality (pg. 15) The "Teacher as Artist (pg. 16) r r r ■ j \ fr i 1 E M P L O Y E E S I I IThe Dynamics of Change I 0 z This seminar presents Chuck's basic message on the importance of working through the change process. CIOV 1. Having to give up something one knows provokes strong reactions.These reactions can ' E-• include resistance, confusion or disorientation, anger or resentment, fear of the un- known, grief and, at times, despair, depression or self-hate. ' 2. If these reactions are not processed or"worked through,"they go underground where they create Shadow Energy, which then reappears in the form of personal, inter- personal or organizational symptoms.These symptoms will continue in some form until the underlying issues are dealt with and resolved. ' 3. As individuals and organizations process the normal reactions to change, energy is released for positive. constructive and creative change. ' Examples and stories taken from organizational and personal experiences clarify and amplify these points. 3 E M P L O Y E E S I Processing Change ' w ' y0 v o � This workshop provides specific techniques for processing change effectively. ' I. The first is the creation and maintenance of a safe environment.People must feel free to speak the truth as they experience it; that is, to share their reactions to the loss of change. Participants discuss specific ways of finding or creating a safe environment. 2. Next,the specific steps of processing change are discussed.These consist of the"three ' Rs" of regression, recapitulation and ritual. Examples and stories exemplify and illustrate these steps. Participants may share their ow p p n experiences in order to personalize the matenal. 1 4 E M P L O Y E E S A The Hero's Journey I � z This workshop applies the metaphor of the hero's journey to the process of change.This is often a O x very powerful and moving experience for the participants. It contains several parts: cn U I E 1. The Departure: the experience of separation from older patterns that are no longer effective. 2. The Road of Trials: the journey into strangeness. confusion and uncertainty. 3. Initiation: coming to terms with a new vision,a new way of seeing things,an onenta- tion to the future rather than the past. 4. The Return: a re-structuring of one's life or organization according to the new vision. Examples of the "Hero's Journey" are drawn from literature, film and the experiences of individuals and organizations who have risked this journey and reaped its rewards. 5 r , 1 M A N A G E M E N T 1 Facilitating Change in Others 1 This workshop involves a transition from understanding and processing change in oneself and ' 0 one's organization to specific techniques for facilitating change in others.It is aimed at managers C) or professionals who serve in a consultative capacity for others. F., 1. Establishing a trusting environment in which, _ g h,persons can take risks to begin the pro- cess of transforming the corporate culture. 2. Developing listening skills,specifically, the capacity to mirror and resonate with what others are saying while,at the same time,protecting the integrity of ones own response and initiative. 3. Facilitating the"three Rs." that is. helping guide others in the regression, recapitula- tion and ritualization of change. , 4. Incorporating the use of rituals in the on-going life of the organization, making the healthy processing of change part of the corporate culture. , Real life experiences of persons and organizations provide examples.Participants discuss case ' studies in depth. 1 6 /: M A N A G E M E N T I I Forming a Dynamic Organization Izz This workshop describes the basic ingredients of a healthy organization and the developmental d stages for arriving at such organizational health. The stages, drawn from the work of M. Scott Peck, M.D., are the following: 1 E 1. Pseudo-community, which hides conflict and disagreements. " s greements. Impression manage- ment" serves in place of speaking the truth. ' 2. Polarization, which brings discord into the open. Communities face conflicts, ack- nowledge disagreements and bring past hurts to the surface. ' 3. Vulnerability, the experience that "divided we fall, united we stand," the realization that all segments of the organization are dependent on all others, that individualism ' only leads to isolation, fragmentation and ultimate despair. 4. The emergence of true community in which diversity of viewpoint is honored and dif- ferences not only tolerated but highlighted. Synthesis occurs through the transcen- dence of polarization, the integration of opposites. Unity-in-diversity becomes the theme of the new corporate culture. Examples are drawn from real life, films and literature. 7 I 1 M A N A G E M E N T 1 Consultation ' Organization The Or as Case o � g a Study of Change 1 U In this work, the particular organization uses itself as its own case study. It examines levels of ' safety within the organization: • whether people feel free to speak the truth and, in fact, do so, • whether the group tolerates and then transcends polarization, • whether the group respects and rewards experimentation and its inherent risks. 111 • whether the corporate culture uses rituals to support on-going changes. In this process, the organization brings to consciousness destructive power struggles and com- pletes unfinished business.It heals old wounds and past resentments.The wondertul process of genuine transformation begins which unleashes creativity,improves morale and leads to positive changes. I 8 E M P L O Y E E S I I Personal Stress and Renewal ' 1. Stress and The Downward Spiral to Burnout • From stress to distress ' • Stress depression • Burnout • After burnout: anything 2. The Dynamics which Underlie Burnout • Co-dependence: the inability to set limits ' "-�? '. :n • Core addictions: Work z Perfection � C4 Success ' • The addiction to stress itself 3. Reclaiming One's Inner Power ' • Setting Boundaries Communication and the use of power Setting limits/saying NO! ' Shared power and strength-in-community • The Cycle of Renewal ' Regaining perspective: The source of renewal How perspective is renewed Maintaining perspective For completeness this workshop requires an entire day However,a condensed version can he pre- sented in shorter blocks of 1Y2. or 3 hours. 9 T 1 M A N A G E M E N T 1 Organizational Distress: Breaking the Cycle ' 1. The Addictive Cycle ' • The notion of addiction to work, perfection, success and even stress itself • Co-dependence: inablity to say NO! ' 2. The Addictive Organization (cf. book of this title by Anne Wilson Schaef) • The addictive manager ' • Dysfunctional employees • Addiction to the organization d • The organization that is itself addicted r�j w 3. Staff Maintenance: Key to Organizational Renewal z • Performance and staff maintenance: the tasks of every system The relation of staff maintenance to performance Ways to maintain the staff ' Obstacles to a maintenance mentality • Organizational renewal and transformation The notion of critical mass Achieving critical mass through "listening posts" and a renewal task force Changing the corporate culture Achieving high commitment and performance at all levels I 10 • 1 t M A N A G E M E N T I I Primacy: A Resource for Executives Primacy is a program established to support chief executive officers and other top management officials in primary positions of responsibility. It reaches out to the executive in three ways: renewal seminars, individual consultations, and networking with peers. 1. Seminars on Executive Stress and Renewal • The Unique Responsibilities of the Executive ' • The Stress of Organizational Dynamics • Managing in Times of Turbulent Change • Balancing Personal and Professional Health ' J • Executives at Mid-life d • The Private Life of the Executive: Achieving Spiritual Health z z 2. Individual Consultations • Private and confidential: no records kept ' 3. Networking • Establishing peer support with other executives I1 i A_ ) - 1 M A N A G E M E N T . t I - Consultation , 1 The Organization as Case Stud y of Renewal 1 Many organizations not only suffer from high levels of stress but actually seem to be"addicted"to chronic distress.In such organizations setting boundaries or limits is seen as a weakness or a sign of disloyalty; having"too much to do" becomes a way of life.The organization is overly respon- sive either to pressure "from the top" or to external influences, trying to become "all things to all people." 473 ¢ Symptoms of high turnover,low morale,chronic complaining and the withdrawal of loyalty and creative energy all mark the addictive organization. Program precedes people; agenda and goal become more important than the process it takes to get there; the organization values results more than the staff members it takes to produce those results. To break these patterns requires not only that individuals learn to renew themselves but that the 111 organizational structure and belief system be modified to facilitate personal renewal.It is simply asking too much of people that they renew themselves individually while the organization itself remains unhealthy, caught in addictive patterns of stress. ' Dr.Lofy provides on-going consultation to agencies and organizations wishing to examine their habitual stress levels and patterns of staff renewal. His own administrative experience provides personal, first-hand understanding of how systems can adapt to increase employee morale and performance. 1°_ I 1 E M P L O Y E E S I I Seminar on Communication and Team Building ' This workshop focuses on the importance of boundary maintenance in healthy relationships with the premise that teamwork can flourish only in an environment of open communication, conscious use of power and the clear setting of boundaries. Lecture and large group discussion address four tasks inherent in relationships: • Establishing clear lines of communication • Making conscious the wise distribution of power • Establishing and maintaining clear boundaries or parameters • Achieving teamwork I. Opening Up Channels of Communication A. Levels of Communication • Sharing from the head. heart and belly • Risking to speak the truth ' B. Elements of Communication • Reporting of facts vs. "metacommunication" (giving orders) I • Mixed messages: owned and disowned [� U • Triangulation: use of other persons/relationships to get message across I 0 H II. The Use of Power in Relationships • Conscious and unconscious uses of power • Denial of power: pseudo-innocence ' III. Setting Boundaries • The need for boundaries • Types of boundaries: rigid, enmeshed, tlemhle IV. Effective 'team-building ' • Bringing power into the open • Safety from knowing what the rules are • Creativity and the sense of play • The synergy of teamwork This material can he covered in a day's workshop hut is hest extended beyond that time,tor exam- ple, an evening and a day, a day and a half, or even two days. 13 1 c) 1 E M P L O Y E E S 1 Seminar on Finding the Spirit Within 1 When crisis hits our lives we may be thrown so far out of balance that we find ourselves in danger 1 of breakdown or actually in the throes of despair.In those times we may have to go deeper into ourselves than ever before, in order to tap into a strength we may not even have known we had. This workshop discusses ways of discovering the inner strength that is hidden deep inside each of us. I. The Experience of Empowerment Examples from everyday life and the lives of others II. The Experience of Dis-empowerment or Loss of Spirit 1 Examples from literature. poetry and every-day life III. The Search for Spirit Parables, stories from literature, examples from daily life IV. The Discovery or Re-discovery of Spirit Metaphors of transformation CX U Examples of illumination 1 QV. Spirit and Transformation Examples from everyday life and the lives of others This material is best covered in a one-day workshop hut can he condensed into a three-hour 1 format. i 1 1 1 14 ■ 1 E M P L O Y E E S 1 i 1 Seminar on Change and Spirituality 1 This workshop links the dynamics of change to those of spiritual growth and transformation. It is based on the belief that everyone,at some point of his/her life,is called to spirituality.This call may or may not be associated with religion or religious practice.It often is heard in times of 1 crisis, such as illness, addiction, disaster or despair. The spiritual journey is unique for each person,yet there are common threads.The most signifi- cant theme is that of separation from old patterns la type of death experience)and illumination and grace(a type of re-birth experience).This workshop uses poetry,literature and stories to des- cribe this journey. 1 The workshop is intended for persons interested in spirituality. It does not presuppose a par- ticular form of religious belief but seeks to build on whatever belief system the individual partici- pant might bring. OUTLINE OF CONTENT 1 I. Introduction to the Dynamics of Change: the giving up of form. passing through for- mlessness to reform or transformation. II. The Metaphor of the Hero's Journey: through death to life I ce w U III. Poetry and Stones of the Death Experience pIV. Descriptions of Spiritual Emergence and Illumination I V. Sharing or the Journey: Creating Community 1 This material can be covered in a day's workshop hut is best extended beyond that tune.lorexam- ple, an evening and a day. a day and a half, or even Iwf) days. I 1 1 15 • II _.> ALBRECHT & ALBRECHT ' CHARTERED Attorneys and Counselors ' PROPOSAL FOR REPRESENTATION CITY ATTORNEY CITY OF CHANHASSEN I Contact: Alan Miles Albrecht Date Submitted: June 2, 1989 632 Twelve Oaks Center, 15500 Wayzata Blvd. Wayzata, Minnesota 55391 612-473-8234 II TABLE OF CONTENTS 1 PAGE I. FIRM PROFILE A. HISTORY OF THE FIRM 1 , B. NATURE OF THE FIRM 2 1 . Number of attorneys 2 ' 2. Staff level 2 3 . Annual billings to local units in 1988 2 4. Local units of government represented in 1988 2 ' 5. Library and research capabilities 2 6. Staffing levels 2 ' II. SCOPE OF WORK A. LITIGATION 2 B. ADVISOR TO COUNCIL 3 C. PUBLIC IMPROVEMENT PROJECTS 3 D. ADDITIONAL DUTIES 4 ' E. RATES, FEES, AND CHARGES 4 F. CONFLICTS 5 ' G. ACCESSIBILITY 5 CONCLUSION 1 1 I 1 I II FIRM PROFILE A. HISTORY OF THE FIRM The firm was founded in 1979 by Alan Miles Albrecht, ' who had been a Senior Partner in Hessian, McKasy, and Soderberg, P.A. (a twenty to thirty attorney firm in Minneapolis, St. Paul, and Wayzata) . ' Mr. Albrecht was a former member of the Board of Governors of the American Bar Association (LSD) and National Vice-President, Eighth Circuit, American Bar Association (LSD) . He has also served as a guest lecturer at the University of Minnesota; Vice-Chairman of the South Lake Minnetonka Police Department; Planning Commission Member and Council Member for the City of Greenwood; Council Member and Church Vice-President, Mt. Calvary Church, Excelsior. He is presently the Mayor of the City of Greenwood and ' the Chairman of the South Lake Minnetonka Police Department. He has assisted in legal representation for the Cities of Minnetonka, Excelsior, and Greenwood (prior to becoming a Planning Commission Member) . He graduated from the University of Minnesota in 1970 with a Juris Doctorate Degree. He was Vice-President of the Law School (1968-1969) , a member of the Law Student Honor Council (1967-1969) , and a member of the Student Council ' (1967-1969) . He graduated from Macalester College with a B.A. ' Degree in 1967 (two majors: Political Science and Economics) , where he was a member of the National Debate Honor Society (PHI KAPPA DELTA) and was on the Dean's Honor Roll. He scored in the top three percent nationally on the Law School Entrance Examination. He graduated from University of Minnesota High School ' in 1962, where he was a Student Council Representative and Student Council Commissioner. ' He was formerly a member of the firm of Grathwol, Ploetz, & Oberhauser, and Assistant Carver County Torrens Examiner with the William O'Dell Law Firm. Paul R. Albrecht is the other member of the firm. He was the former Campaign Manager and Secretary to the Governor of the State of Minnesota for Governor Harold Stassen, ' Governor Luther Youngdahl, and Governor C. Elmer Anderson. He then became Assistant to the President, Dayton-Hudson 1 • - II Corporation and was principally in charge of legislative and municipal activities. B. NATURE OF THE FIRM There are two members of the firm as indicated above. There is one full-time and one part-time staff member and the firm utilizes associations and law clerks depending on the nature of the task. The firm does not at the present time represent any municipalities; however, one of its members is a Mayor and also Chairman of the South Lake Minnetonka Police Department (which consists of Tonka Bay, Excelsior, Shorewood and Greenwood. ) In recent years the firm has primarily represented the citizen's side of municipal disputes. There also is a history of former representation of the Cities of Minnetonka, Excelsior, and Greenwood. The firm has an office in Wayzata and an office in Excelsior. The Excelsior Office has an extensive in-office library of Municpal resource materials; and through the Wayzata Office we have access to computerized legal research. At the present time, the firm intends to provide the ' services at existing staffing levels; however, if necessary, additional staff can easily be added to handle non-city business. II SCOPE OF WORK It is our firm's philosophy that the firm's representation duties go beyond merely representing the City at Council Meetings and in Court. We attempt to take a preventive approach to legal difficulties in an effort to reduce costs in the future. If the firm were selected to represent the City of Chanhassen, Alan Miles Albrecht would be the primary responsible attorney. A. LITIGATION Mr. Albrecht has had extensive work in Municipal, Real 1 Estate and Litigation Matters. At the present time, the firm has numerous legal matters in process involving Zoning, Sub- division, Condemnation, Assessments, and Real Estate (including Torrens proceedings, foreclosures, and 2 1 I . . environmental issues such as contamination, toxic waste, dredging, and environmental impact matters) . These involve ' municipalities such as Prior Lake, Minnetonka, Plymouth, Wayzata and Shorewood. Some but not all of these matters are in litigation. B. ADVISOR TO COUNCIL, MANAGER, STAFF AND COMMISSIONS Mr. Albrecht is in a unique position with regard to being an advisor to the City Manager, Staff and also the Council. He has formerly advised many councils and presently ' heads two such bodies, the City of Greenwood, and the South Lake Minnetonka Police Department. The firm also is very familiar with Chanhassen and the surrounding area. ' As stated above, we are strong believers in preventive law (this essentially leads to decreasing legal costs in the future) . In addition to having seen most of the problems that confront a City the size of Chanhassen, in other cities, Mr. Albrecht is in a unique position to know what is going on in the neighboring cities and what problems can be expected. Our firm sees the City Manager as the key figure in an effective day to day operation of a city the size of Chanhassen. The City Manager is the Prime Point of Contact and questions should be referred through him. The ability to communicate effectively and rapidly with the Manager and the staff is the key to a p e y preventive ' approach in Municipal Law. In this way many potential legal problems can be avoided before they get a chance to flourish. ' Attendance at all Council meetings would be expected as well as frequent consultations with Staff and Council members if necessary. ' As far as the preparation of legal opinions, platting, contract bidding, licenses and permits, the preparation of legal findings and important developments in the Law, Mr. Albrecht is involved in all of these on an almost daily basis. As a final note, we do not feel the City Attorney should get into policy issues. C. PUBLIC IMPROVEMENT PROJECTS We have experience in all areas of the public ' improvement process as outlined in your Request for Proposal. The most recent experience involved a major road project in 1 3 • II I the South Lake Minnetonka Area and the construction of a new facility for the South Lake Minnetonka Police Department. Both these projects involved all the phases set out in your Request for Proposal, except defending challenges to the special assessments. Because of the manner in which the road project was handled by the City Government, there were no challenges to the process. This is a good example of the preventive approach to legal problems. We are also currently involved in a challenge of the Special Assessment Process by the City of Prior Lake. This matter was appealed to the Appellate Court, and is currently back before the District Court. The firm has worked with numerous Planning Commissions ' and City Councils regarding variances, conditional uses, wetlands, zoning, condemnations, inverse condemnations, non- conforming uses and development. D. ADDITIONAL DUTIES Our firm is familiar with all the additional duties set-forth in your Request for Proposal. We have helped draft the City Ordiances for Greenwood, and have been involved in numerous subdivisions and real estate matters (which in some years have exceeded thirteen million in value) . As a result of our numerous involvements in municipal matters, we have developed policies, documents, and forms for a more efficient representation. ' E. RATES, FEES . AND CHARGES ' Our legal services would be charged at $60.00 per hour, with no charge for attendance at regular Council Meetings. In addition, some of our work is done by a legal assistant, and in that event a reduced hourly rate would be charged. If you are interested we would be glad to represent you on the basis of a monthly, or annual retainer. This retainer could cover all services, or a blend of services between those included in a monthly retainer and a per-hour charge for those not included. For example, we would charge a monthly retainer of $750.00 for attendance at regular council meetings (two per month) , draft/review resolutions (40-50 per year) , draft/review ordinances (15-20 per year) and offer legal advice (verbal) ; Time would be charged on an hourly basis to draft/review contracts, review real estate , deeds and titles, render written legal opinions, assist with 4 1 . . II negotiations g ions for easements, right-of-way, contracts (employee IIor other) , etc. and enter into litigation. F. CONFLICTS IA careful review of our client base indicates that there are no conflicts of interest between our already II existing clients and the City of Chanhassen. Nor does it appear that there would be any in the future. We do currently represent several land developers. IWe do not currently represent any other local units of government having jurisdiction within or contiguous to the ICity of Chanhassen. We use the "Safeguard" system to identify conflicts of interest. IIn the event that an actual or potential conflict of II interest should arise in the representation of the City, the firm would resolve the matter in an ethical manner so as to avoid any problem for the City. IG. ACCESSIBILITY We have an office located in Excelsior, near the home 1 of Alan Albrecht. It is our feeling that most matters would be handled in person or on the phone, including calls at home as necessary. I CONCLUSION IAs indicated, our approach to representation is that our duties go beyond merely representing the City at Council Meetings and in Court. IWe thank you for the opportunity to present this proposal to you. We hope you will act favorably on it; and I if you do, we look forward to serving as your new City Attorney. I If you have any questions, please feel free to contact us. Respectfully Submitted I ,it--L._ 7//,,,', ,1-e- r---. IIAlbrecht & Albrecht Chartered I 5 • . I I 1 1 1 1 1 1 1 1 1 1 1 1 I I I 1 1 • I I I ' PROPOSAL FOR MUNICIPAL LEGAL SERVICES CITY ATTORNEY CITY OF CHANHASSEN, MINNESOTA ' June 2, 1989 1 11 11 GRANNIS, GRANNIS, FARRELL & KNUTSON, P.A. 403 Norwest Bank Building ' 161 North Concord Exchange South St. Paul, MN 55075 (612) 455-1661 CONTACT: Roger N. Knutson 111 LAW OFFICES GRANNIS, GRANNIS, FARRELL & KNUTSON , DAVID L. GRANNtS- 1874-1961 PROFESSIONAL ASSOCIATION TELECOPIER: DAVID L. GRANNIS,JR. - 1910-1980 POST OFFICE Box 57 (612)455-2359 = VANCE B GRANNIS 403 NORWEST BANK BUILDING ELLIOTT B. KNETSCH MICHAEL J MAYER VANCE B GRANNIS,JR.* 161 NORTH CONCORD EXCHANGE PATRICK A. FARRELL TIMOTHY J BERG DAVID L. GRANNIS, III SOUTH ST. PAUL, MINNESOTA 55075 ROGER N. KNUTSON TELEPHONE(612)455-1661 DAVID L. HARMEYER *ALSO ADMITTED To PRACTICE IN WISCONSIN June 1 , 1989 , Mr. Don Ashworth, City Manager } City of Chanhassen 690 Coulter Drive, Box 147 Chanhassen, Minnesota 55317 RE: Request for Proposals for Municipal Legal Services - City Attorney Dear Don: , In response to your request for proposals, we are pleased to submit our proposal to represent Chanhassen. We look forward to having the opportunity to continue our commitment to service and excellence on behalf of Chanhassen. Ver 1 yours, 1 GRANNIS, ! •ANNIS, FAR: LL -.' STSON, P.A. BY. 'e•er N. Knutson ' RNK:srn F I 1 111 TABLE OF CONTENTS Page ' INTRODUCTION 1 A. FIRM PROFILE 1. Firm History 1 ' 2. Number of Attorneys - Qualifications 1 3. Number of Clerical/Support Staff 7 ' 4. Percentage of Firm's Total Annual Billings (Fiscal Year 1988) Represented by Billings to Local Governmental Units . . . . 8 5. Listing of Local Units of Government Represented in 1988 8 6. Description of Library and Research Capabilities 9 7 . Staffing Levels 9 B. RATES, FEES AND CHARGES 9 C. CONFLICTS 10 1 APPENDIX A - Firm Resume 12 APPENDIX B - Municipal Law Library 14 11 APPENDIX C - References 15 I I I 4 INTRODUCTION ' We are pleased to submit a proposal to continue representing Chanhassen. The proposal is in response to Chanhassen's RFP which we received May 9, 1989. A. FIRM PROFILE 1. FIRM HISTORY Grannis, Grannis, Farrell & Knutson, P.A. has specialized in municipal law almost since its inception in 1907. During the past 15 years, we have had a concentrated and highly active practice in municipal law. Our municipal law department is the equal of any firm in the state. The firm is widely recognized for its expertise in municipal law, which has led to a steady growth in the number of cities and townships we represent. Starting with Burnsville and Lakeville more than 30 years ago, our municipal representation has grown to also include the cities of Chanhassen, Rosemount, Farmington, Hampton, and = Inver Grove Heights, and Stillwater and Spring Lake Townships. We also represent several water management organizations and a 11 variety of other municipal entities., We have been chosen by several cities as special counsel to handle complex cases. Our service as municipal attorneys is characterized by long and continuous relationships. We have consistently achieved excellent ratings in performance evaluations conducted by our municipal clients because we have provided high quality, efficient, and cost effective legal services. We have never had a city switch to a new attorney. Our focus and commitment is to municipal law. Nearly 75% of our revenue comes from cities. Our goal is to provide cities with the best possible legal representation at an affordable rate. 2 . NUMBER OF ATTORNEYS - QUALIFICATIONS , a. Attorneys. Roger N. Knutson will continue to be primarily responsible to provide legal services to Chanhassen. Roger has represented Lakeville since 1980 and Chanhassen since 1983 . He regularly attends council meetings in both cities. Roger also represents Stillwater and Spring Lake Townships. Roger is known for his expertise in zoning, land use planning, eminent domain, development contracts, assessment appeals, and personnel matters. Roger is a member of a special committee of land use experts formed to draft a comprehensive revision to the state's Municipal Planning Act. Roger has frequently lectured at land use planning seminars. Roger has practiced law for fifteen years, with a great majority of that time spent representing and advising cities. Roger devotes nearly , -1- I J ' 100% of his time to municipal law. Roger will continue to be available whenever necessary to advise staff and attend ' Council meetings and other meetings as requested. Patrick A. Farrell has practiced law for 20 years. Pat represented Lakeville for many years before Roger became the principal attorney for Lakeville. Pat's specialty is land use litigation. Pat has successfully handled many lawsuits for Chanhassen in the areas of condemnation and assessment appeals. Pat has been a formidable opponent in court fighting for the City's best interests. Dakota County recently sought help in handling their large volume of condemnation cases. Pat was chosen by the County from a field of prominent attorneys. Pat's experience is not limited to representing cities, he has also successfully tried scores of cases for landowners. Pat's talents in court make him a valuable part of the team representing Chanhassen. ' Elliott B. Knetsch has also assisted Roger in representing Chanhassen. Elliott is an assistant city attorney for Burnsville and Lakeville and regularly attends Council and 1 Planning Commission meetings in both cities. Elliott was recently appointed to represent Hampton. Elliott is experienced in a wide variety of municipal topics. Elliott has successfully represented Chanhassen, Burnsville, and ' Lakeville in contested cases with the Soo Line Railroad. Elliott has drafted and reviewed contracts for the construction of the new seven million dollar Burnsville City Hall. In addition, he routinely reviews and revises bidding specifications and contracts, construction contracts and general conditions, and land use development 1 contracts and permits. Elliott handles the prosecution of ordinance violations for Chanhassen. Elliott also prosecutes for Lakeville, Burnsville, Rosemount, Farmington, and Inver Grove Heights. Prior to joining the ' firm, Elliott was a legislative aide to Senator Rudy Boschwitz in Washington, D.C. 11 We have recently hired Henry Mueller, who is the former city attorney for Peoria, Illinois, and former state's attorney for Lake County, Illinois. Henry has devoted his 15 years of practice to municipal law. Henry decided to ' relocate to the Twin Cities, preferring to practice at a firm that specializes in municipal law. Our firm's municipal client base and Henry's experience made a perfect match. Henry's talent and experience will undoubtedly make a forceful addition to our firm. Henry will be available to assist Roger in representing ' Chanhassen. Each of our attorneys handles municipal issues on a daily basis. The attorneys listed above will provide 95% or more Iof the legal services for Chanhassen. It is an invaluable -2- ■ I asset to have this talent and breadth of experience to draw upon. We routinely discuss issues between several attorneys to bring the combined experience of the firm to bear on a problem. Vance B. Grannis is the firm's senior partner. Vance has been an assistant county attorney and also represented Burnsville for many years. Vance B. Grannis, Jr. has represented Burnsville and Inver II Grove Heights for over 20 years. Vance spends about 25% of his time on municipal matters. David L. Grannis, III currently represents Rosemount and ' Farmington. Dave regularly attends Council meetings and spends approximately one-third of this time serving Rosemount and Farmington. David L. Harmeyer is our full-time prosecutor. Dave formerly clerked for the Chief Judge of Ramsey County, and was the city clerk in Le Center before entering law school. Dave would handle prosecutions for Chanhassen if Elliott had a scheduling conflict. ' Michael J. Mayer also prosecutes for Burnsville and Lakeville. Mike will also be available to prosecute for Chanhassen if the need arises. Mike handles construction litigation, personal injury, and worker's compensation cases. b. Qualifications. ' The following information demonstrates our qualifications to represent Chanhassen: Litigation/Legal Action The philosophy of our office is to be "pro-active" and prevent lawsuits from occurring. We identify potential issues early, and encourage our clients to develop goals and objectives for dealing with the issues. If a framework is not in place to achieve the city's goals and objectives, we propose ordinance amendments or other measures to give the city the means to achieve the desired result. By identifying potential problems early and discussing the issues with Council and staff, we provide the city the chance to prevent confrontation with developers, landowners, and residents to reduce the chances of litigation. We have been very successful in keeping our clients out of court. I Our litigation track record is excellent. A few examples of cases we have litigated and won are: -3- I 11 1. Burnsville v. City of Bloomington The City of Bloomington attempted to annex the Black Dog power plant away from Burnsville. We successfully represented Burnsville before the Minnesota Municipal Commission and in the district and supreme court. ' 2. A to Z Rental v. City of Burnsville The City denied an application for a conditional use permit to store rental trucks and trailers outdoors. ' The City's denial was challenged. We successfully defended the City's position in the district court and supreme court. ' 3. Everson v. City of Lakeville The City rejected a plat because the lots were smaller than in surrounding plats, even though the proposed lots conformed to the City's zoning ordinance. We successfully defended the denial in the district court. The matter was not appealed. 4. Gephart v. City of Lakeville The City refused to rezone a parcel adjacent to a ' railroad track to allow the applicant to expand an existing warehouse. We prevailed for the City in the district court. The case was not appealed. 5. G & G Builders v. City of Lakeville The City refused to act on a plat because an EAW had been requested. The applicant filed a writ of mandamus to require plat approval on the basis that the City had not acted within the time limits required by statute. The EQB was brought in as a defendant. After prolonged negotiations, the matter was settled to the City's complete satisfaction. 6. Orr v. Kuchera We represented a Farmington city council member who was accused of violating the open meeting law by discussing a proposed development project with another 11 council member. We successfully defended our client. The matter was not appealed. 7. Speedy Markets v. City of Lakeville ' As a result of an error by a City employee, a zoning map was published that indicated a parcel was zoned B-4 when it was zoned R-2 . The land was purchased in reliance on the B-4 designation. When permits were requested, the error was discovered. We successfully defended the City. An appeal was filed, but was dismissed before the Supreme Court acted upon it. -4- 1 Eminent Domain 1 Our office handles scores of condemnation cases every year. A few examples are: 1. City of Chanhassen v. Henry A. Pauly, et al Carver County Court File No. 87-22584 This is a multi-million dollar downtown redevelopment project involving the fee acquisition of 13 parcels and numerous additional permanent and temporary easements needed to be acquired for highway right-of- way and utility purposes. This project was commenced in 1987 and is currently pending. i 2 . City of Lakeville - 165th Street/Ipava Avenue Extension (Improvement Project No. 86-15) This is a 1987 project consisting of 20 parcels to be acquired for street, drainage, and utility purposes. 3. City of Lakeville - 165th/164th/162nd Street (Improvement Project No. 86-3) This is a 1987 project consisting of 34 parcels. The City needs to acquire easements for street, drainage, and utility purposes. 4. City of Lakeville v. G.J. Game, et al ' Dakota County District Court File No. 98983 This was a joint City/County/State project involving Highway 50/County Road 5 in Lakeville. Over 50 parcels were acquired. 1 5. State of Minnesota v. Clarence K. Seefert, et al Washington County District Court File 52216-217 (Parcel 30B) We represented the landowners who owned property being acquired in the I-94//Hudson Project. The State offered $351, 600; on August 26, 1983, the commissioners awarded $427, 000. Both parties appealed. Prior to trial the matter was settled for $451, 600. 6. State of Minnesota v. Ford Leasing 1 (Dakota County - 494/110 Project) We represented the landowner; the State offered $325, 000 for the acquisition; the commissioners awarded $462 , 061; the parties settled at the commissioners' award. The property is located at Highway 110 and Robert Street in Inver Grove Heights. , Advisor to City Council Our attorneys regularly attend City Council meetings of clients we represent. We regularly provide opinions on legal issues faced by our clients, and answer questions of council members and staff by telephone. Because of our 1 -5- 1 expertise, we are frequently able to answer questions immediately over the telephone. Land Use Roger Knutson is a member of the League of Cities Land Use Legislation Study Committee. Last Fall Roger presented an update on Minnesota Land Use Law to the Upper Midwest Planning Association's Annual Conference in Milwaukee. We are familiar with all aspects of zoning law. Our firm handles all land use litigation for our municipal clients directly, without use of outside counsel. We have litigated matters involving rezonings, variances, conditional use permits, dedications, and annexations. We respond to legal challenges to our clients promptly, forcefully, and effectively. Improvement Projects and Assessment Appeals We are involved with over twenty public improvement projects every year. We assist the city staff throughout the special assessment process to ensure compliance with statutory procedures. By working with the city throughout the process, we keep the number of appeals to a minimum. Our record on special assessment appeals is outstanding. Code Enforcement/Nuisance Abatement From time to time all communities have problems with residents who accumulate piles of trash and debris on their property as well as junk vehicles. Our firm has been successful in litigation involving the removal of literally tons and tons of trash in at least two instances and the removal of over 100 vehicles in two other instances. On other occasions it has been necessary to require the demolition of dilapidated houses or other structures. Our experience in this area should prove useful if Chanhassen experiences problems of this kind. Elliott Knetsch has worked with Burnsville, Inver Grove Heights, and Chanhassen to develop procedures for the effective enforcement of zoning and property maintenance ordinances. Working together with city staff, Elliott has successfully prosecuted numerous ordinance violations. Labor Relations/Employment Law We regularly advise all our municipal clients in the area of labor relations. For example, when, as a result of a Supreme Court decision the wage and hour laws were applied to cities, we promptly advised our clients and helped them implement necessary changes. We frequently deal with unions in arbitrating grievances. In the private sector, -6- 3. We do not represent any other local unit of government in Carver, Scott or Hennepin Counties. 4. Our firm generates a client/new client list monthly which is distributed to all attorneys. Before accepting a new client, the prospective client is cross-checked against this list as well as a listing of closed files. This process has worked well in identifying potential conflicts. We do not accept representation if a perceived conflict exists. -11- APPENDIX "A" ' FIRM RESUME ' VANCE B. GRANNIS Vance is the senior partner of the firm. He graduated from Carleton College in 1929, and the University of Minnesota Law School in 1932 . He was admitted to the Bar in 1932, and began practicing law with his father at that time. He served as Assistant Dakota County Attorney from 1938 to 1948. His vast knowledge of Dakota County and t its development, along with his work for the City over the years has enriched our service to this area in many ways. VANCE B. GRANNIS, JR. Vance has been practicing law for over 27 years. His municipal experience began in 1961 as attorney for the Town of Burnsville, and grew with extensive proceedings in court and before the Minnesota ' Municipal Commission in connection with Bloomington's attempted annexation of the Black Dog Plant and Burnsville's incorporation. He served as principal Burnsville attorney from 1961 to 1965, and again from 1978 to present. Vance is a cum laude graduate of the University of Minnesota Law School and was assistant case editor for the Minnesota Law Review. He is a former Special Municipal Judge, and is a member of the Minnesota and American Trial Lawyers Associations. He is a member of the 1st District Ethics Committee and has served as an arbitrator for the American Arbitration Association. ' DAVID L. GRANNIS, III Dave is a graduate of Harvard University and the University of Denver Law School. He has been practicing law since 1969, and is the city attorney for Rosemount and Farmington. His years of practice have 11 provided him with considerable expertise in the area of municipal law. Dave is currently a director of the Dakota County Bar Association. He is a past president of the South St. Paul/Inver Grove Heights Chamber ' of Commerce. PATRICK A. FARRELL >' Pat graduated cum laude from the University of Minnesota in 1965. He previously served as the principal city attorney for Lakeville. In addition to having 20 years of experience in representing municipal clients, Pat is highly regarded as an expert in condemnation ' proceedings and civil litigation. He was recently retained by Dakota County to provide legal services with regard to its eminent domain actions. Pat is on the Board of Directors for Dakota County State ' Bank. He also serves as Chairman of the Dakota County Fee Arbitration Committee. 1 -12- • ROGER N. KNUTSON ' Roger graduated with honors from St. Olaf College in 1967 and with honors from the University of Minnesota Law School in 1972. He is a member of the American Planning Association, the National Institute of Municipal Law Officers (currently serving on the Zoning Law Committee) , Minnesota Public Employer Labor Relations Association, and State and National Bar Association Sections on Local Governmental Law. He is the city attorney for Lakeville and Chanhassen, and the township attorney for Stillwater and Spring Lake. He has been retained by the cities of Apple Valley, Wayzata, Blaine and Dundas for special projects. He has lectured to planning associations and attorney groups on various municipal law topics, including zoning, tax increment financing, development contracts, and impact fees. DAVID L. HARMEYER Dave is our chief prosecutor. He has been with our office for five years. Prior to that he was a law clerk with Ramsey County Municipal Judge William J. Fleming, and prior to that, he was the City Clerk for Le Center, Minnesota. He is a 1976 graduate of St. John's University and a 1982 graduate of William Mitchell College of Law. ' ELLIOTT B. KNETSCH Elliott graduated with honors from William Mitchell College of Law in 1985. He has an extensive background in municipal law, including land use planning and development,' government liability, contract negotiations and drafting, and litigation. Prior to joining the firm, Elliott worked at the League of Minnesota Cities, handling defense of claims against member cities. Before law school, he served on Senator Rudy Boschwitz' staff in Washington, D.C. Elliott is a member of the National and State Bar Association Sections on Local Government, and the American and Minnesota Trial Lawyers Associations. MICHAEL J. MAYER Mike graduated cum laude from St. Mary's College in 1981. While ' in college, he was selected for a National Honors Program internship as a lobbyist in Washington, D.C. He attended Hamline University School of Law where he served on Law Review and obtained extensive municipal experience as a law clerk for both the City of Minneapolis and Hennepin County. Prior to joining our firm, Mike was an Assistant City Attorney for Eagan. Mike is a member of the Minnesota and American Trial Lawyers Associations. ' HENRY E. MUELLER Henry is a graduate of the University of Illinois and the University of Illinois College of Law. Henry joins our firm from Ancel, Glink, Diamond, Murphy & Cope, P.A. of Illinois, where he was a partner. Henry represented numerous municipalities in Illinois, and has extensive litigation experience in the State and Federal courts. Prior to joining Ancel, Glink, Diamond, Murphy & Cope, Henry was as assistant state's attorney for Lake County and Tazewell County, and assistant city attorney for Peoria, Illinois. ' -13- ' ■ APPENDIX "B" IMUNICIPAL LAW LIBRARY IOur municipal law library is one of the largest and most complete in the state. We have in excess of 10, 000 volumes. We have a complete set of federal and state statutes and reporters. We maintain an I extensive library on municipal law, including McQuillin on Municipal Corporations; magazines, memorandums, and legislative updates; Phillips Legislative Service, National Institute of Municipal Law IOfficers, Urban Lawyer, Uniform Building Code and Uniform Fire Code. Additional works include American Jurisprudence; Corpus Jurus Secundum; A.L.R. , Uniform Laws Annotated; Harvard Law Review; ■ Minnesota Law Review; William Mitchell Law Review; specialized reporters on tax, trusts and estates; three separate series of legal forms books; Finance & Commerce, Law Week, Minnesota Digest, Dunnells I Digest, Minnesota Session Laws, Minnesota Rules, and numerous textbooks and hornbooks. I We also own a Westlaw computer terminal, which gives us access to U.S. Supreme Court decisions within 24 hours after they are issued, and federal and state case law from all 50 states. I We are able to save hours of research time by using an extensive brief bank and legal memorandum file devoted entirely to municipal law. Because of our long association representing cities, we often ■ have needed information at our fingertips. 11 ■ 11 ■ ■ ■ ■ I -14- • APPENDIX "C" REFERENCES MUNICIPAL CLIENTS City of Lakeville Robert A. Erickson, City Administrator James A. Robinette, Community Development Director (612) 469-4431 City of Burnsville Linda Barton, City Manager Greg Konat, Director of Community Development • (612) 890-4100 City of Rosemount Stephan Jilk, City Administrator (612) 423-4411 I City of Farmington Larry Thompson, City Administrator (612) 463-7111 Stillwater Township Catherine A. Buck, Supervisor 1 Pat Bantli, Clerk (612) 439-9051 Spring Lake Township ' Barb Johnson, Clerk (612) 447-2277 1 -15- ' I CHANHASSEN CITY ATTORNEY PROPOSAL HOFF & ALLEN Suite 250 11 300 Prairie Center Drive IEden Prairie, Minnesota 55344 (612) 941-9220 Fax 612 ( ) 941-7968 Contact Person: George C. Hoff Submitted: June 1, 1989 1' !I !I I IPROPOSAL FOR CITY ATTORNEY FOR CHANHASSEN !I KRASS & MONROE CHARTERED MARSCHALL ROAD BUSINESS CENTER SUITE 300 327 SOUTH MARSCHALL ROAD, P.O. BOX 216 SHAKOPEE, MN 55379 ' (612) 445-5080 FAX NO. : (612) 445-7640 SOUTHPOINT CENTER SUITE 1100 1650 WEST 82ND STREET BLOOMINGTON, MN 55431 (612) 885-5999 FAX NO. : (612) 885-5969 CONTACT PERSON: TREVOR R. WALSTEN DATE OF SUBMITTAL: JUNE 2, 1989 I! !! !! 11 I 11 I I I 3 II.." i 4 II i r 1 t 1 TABLE OF CONTENTS II I 4 SUBJECT PAGE NO. II FIRM HISTORY 1 NUMBER OF ATTORNEYS 1 NUMBER OF CLERICAL/SUPPORT STAFF 1 I 1 PERCENTAGE OF TOTAL ANNUAL BILLINGS 2 LOCAL UNITS OF GOVERNMENT K & M REPRESENTED IN 1988 2 LIBRARY AND RESEARCH CAPABILITIES 2 II 3 EXISTING STAFFING LEVELS AND CHANGES 2 4 SCOPE OF WORK 2 — 4 LITIGATION 2 — 4 II ADVISOR TO COUNCIL, MANAGER & STAFF 4 I PUBLIC IMPROVEMENT PROJECTS 4 ADDITIONAL DUTIES 4 RATES, FEES & CHARGES 4 II 1 CONFLICTS 4 a 1 1 i 1 II ii i II 1 I II 1 1 II 1 1 II 1 . FIRM HISTORY Krass & Monroe has 13 attorneys specializing in the areas of litigation, municipal , real estate, probate, tax, banking, family law and personal injury. 11 Krass & Monroe is primarily divided into two areas. There is the litigation department which deals with municipal , litigation, and personal injury. The other area, the commercial area deals with banking, real estate, tax and probate. There are attorneys and paralegals assigned to each different area and each attorney has a secretary assigned to them. In January 1989, Krass & Monroe opened an office in Bloomington and the attorneys meet clients there { when it is more convenient for clients. The office administrator is in charge of support staff and the attorneys oversee the work done by their paralegals and law clerks. a Rod Krass and Trevor Walsten are in charge of the municipal litigation files. They will review each file and work may be transferred to associate attorneys and paralegals, depending on work load and type of case. The litigation department has a once a week meeting to go over litigation files and ' to discuss the status on these cases. The paralegals get involved and assist in drafting documents, letters, phone calls and organization of files. Dennis Monroe is in charge of the tax, corporate, and real estate files. The commercial attorneys and paralegals also have a meeting once a week to go over these files. After Mr. Monroe reviews these files, work may be transferred ' to associate attorneys and paralegals, depending on work load and type of case. The commercial paralegals also get involved in drafting documents, letters, phone calls and organization of files. Municipal Litigation - Krass & Monroe has provided services for the following cities: Shakopee - 15 years; Savage - 13 years; Elko - 12 years; Belle Plaine - 10 years; New Market - 7 years; Jordan - 4 years (Jordan is no longer 1! our client) ; and Shakopee Public Utilities - 15 years. Krass & Monroe has tried approximately 100 municipal cases to conclusion and approximately 15 cases before a jury. 2. NUMBER OF ATTORNEYS Krass & Monroe has 13 attorneys specializing in the areas of litigation, municipal , real estate, probate, tax, banking, family law and personal injury. /I 3. NUMBER OF CLERICAL/SUPPORT STAFF Krass & Monroe has 8 paralegals specializing in the areas of litigation, municipal , real estate, probate, tax, banking, family law and personal injury. Krass & Monroe has approximately 7 full-time secretaries and 1 part-time secretary who provides the typing/clerical duties for the firm; three clerks who provide miscellaneous filing, deliveries, photocopying, etc. ; and two law clerks who provide some of the legal research and document drafting as well as working on Westlaw. ' -1- I 1 . . . il I 1 4. PERCENTAGE OF TOTAL ANNUAL BILLINGS REPRESENTED BY BILLINGS TO LOCAL II UNITS OF GOVERNMENT IN 1988 In 1988, the percentage of municipal work compared to total work done for II 1 all our clients was 15%. 5. ALL LOCAL UNITS OF GOVERNMENT WHICH KRASS & MONROE REPRESENTED IN 1988. r 1988. r Krass & Monroe provided legal services for the following cities in 1988: II Shakopee, Savage, Elko, Belle Plaine, New Market and the Shakopee Public Utilities. 6. LIBRARY AND RESEARCH CAPABILITIES. II Krass & Monroe have two law clerks who do a large majority of the legal research. Krass & Monroe has a Westlaw terminal which allows us to get up-to- 1 date research in a matter of minutes from many different references. Krass & Monroe also has an extensive library consisting of statutes, etc. and also have access to the William Mitchell College of Law's library. I I 7. WHETHER THE FIRM INTENDS TO PROVIDE THE SERVICES AT EXISTING STAFFING LEVELS OR WHAT CHANGES IT FORESEES. II Because of Krass & Monroe's extensive experience and knowledge in the municipal area, we do not foresee any staffing changes should we be chosen to II j represent Chanhassen. Phillip R. Krass and Trevor R. Walsten would be the two 1 attorneys primarily responsible for the municipal work for the City of Chanhassen. Lori Lambrecht would be the paralegal or contact person in charge of the civil files. Julie Ritchie would be the litigation paralegal in charge II of any civil files going to litigation. I SCOPE OF WORK II LITIGATION Krass & Monroe has extensive knowledge on condemnation, nuisance abatement, I assessment appeals, labor and employment disputes, contract and bidding disputes, and real estate matters. Krass & Monroe also has extensive experience in dealing with tax increment financing and municipal financing. We have dealt with II approximately 20 tax increment districts and the bonding related thereto. Rod Krass - Graduated from St. John's University with a political science II major. He received his Juris Doctor from the University of Minnesota Law School , is a member of the National Trial Lawyers Association, Minnesota Trial Lawyers Association, Minnesota Bar Association and is a certified civil trial specialist. i Mr. Krass has worked on the municipal work for the cities of Savage, Shakopee, II I Belle Plaine and Elko. The percentage of his work in these areas during the past four years is 30%. Mr. Krass has had extensive experience in municipal law, zoning, general and public contracting, eminent domain, real estate, and II t municipal litigation. -2- I i 1 II ti Trevor R. Walsten - Graduated from University of Minnesota summa cum laude 4 with degrees in Urban Studies (development - economics) and speech. He received his Juris Doctor degree from William Mitchell College of Law. He joined Krass & Monroe in 1980. Mr. Walsten practices in the areas of civil litigation, municipal and employment law and has worked extensively in the area of appellate advocacy. 1 He represents municipalities, planning commissions and utilities in the areas !! of employment and personnel management; public regulatory and development functions including land use control , comprehensive plan review, interium ordinance implementation, zoning and subdivision regulation; community development including improvement financing, condemnation, and all phases of Chapter 429 improvements and assessment appeals; municipal contract and competitive bidding disputes; hazardous waste regulation enforcement; and nuisance abatement. Mr. Walsten works as a member of the firm's municipal team in providing legal representation for the cities of Savage, Shakopee, Belle Plaine and Elko. His time is allocated as follows: 60% litigation; 40% municipal representation and litigation. Robert J. Walter - Graduated from St. Cloud State. Received his Juris Doctor from William Mitchell College of Law. Was county attorney for Pope County for 4 years. Was a public defender for Pope County for 6 years. Has done various individual projects for municipalities in West Central Minnesota. For the last year has been the Savage City Attorney. He attends council meetings, advises council on civil and litigation matters. Before joining Krass & Monroe, approximately 40% of his time was spent doing municipal work. At Krass & Monroe, approximately 20% of his time is spent doing municipal work. Lachlan B. Muir - Graduated Cum Laude from Gustavus Adolphus with a history/economics degree. He received his Juris Doctor from William Mitchell !I College of Law. Mr. Muir devotes his time to commercial litigation, construction litigation, products liability, commercial collections and employment law. At Krass & Monroe, 100% of his time is spent doing litigation. Mr. Muir is a member of the Federal Bar Association, American Bar Association and the Minnesota State Bar Association. Colleen M. Trende - Graduated Magna Cum Laude from Mankato State University. She received her Juris Doctor from William Mitchell College of Law. Colleen does criminal prosecution work for Savage, Shakopee, Belle Plaine and Elko. 100% of her time is spent doing prosecutions. Patricia A. Weller - Graduated from the University of Minnesota. She received her Juris Doctor from William Mitchell College of Law. Was a law clerk for one year at the Attorney General 's Office and was a law clerk for three years at Krass & Monroe. Approximately 75% of her time is spent doing commercial and litigation work and the other 25% is spent doing municipal/criminal work. The following paralegals work for the municipalities: Julie Ritchie - Graduated from St. Cloud State University and has spent 7 years doing litigation work. 100% of her time is spent doing litigation work, approximately 20% of that relating to municipal litigation. -3- ■ II 3 . Lori Lambrecht - Received her legal secretary/office occupations II certificate from Hennepin Technical Center. Lori has been doing g prosecution work for the municipalities for 4 years. 30% of her time is spent doing prosecution II 3 work for the municipalities with the other 20% spent doing municipal civil work I and collection matters. Shelly Felsing - Received her paralegal certificate from the University I of Minnesota. Shelly has been doing real estate work for 6 years and 100% of her time is spent relating to real estate with 10% of that time spent on real I- estate work for the municipalities. I I ADVISOR TO COUNCIL, MANAGER STAFF & COMMISSIONS [ Trevor R. Walsten would be the attorney who would attend the council II meetings and any other boards, committees and commissions as requested and would be responsible for providing written legal opinions as requested. i I PUBLIC IMPROVEMENT PROJECTS Trevor R. Walsten would be the attorney responsible for reviewing of II procedures, drafting of resolutions, etc. 4 ADDITIONAL DUTIES II a Any additional duties such as drafting of ordinances, etc. would be handled by either Trevor Walsten, or the support staff-Lori Lambrecht or Julie II Ritchie or the law clerks. Trevor Walsten would be the principal person in charge of assigning duties aS he sees necessary and cost efficient for the city. RATES, FEES AND CHARGES 1 $68/hour for all attorneys $68/hour for attendance of council meetings II 1_ $52/hour for all paralegals and law clerks Westlaw fee is $180/hour. Fax Machine fee is $1 .00/page for what we send; nothing charged II for what we receive through Fax. CONFLICTS 1_ 1 . At the present time, Krass & Monroe does represent clients who would be in conflict with our ability to serve as city attorney for Chanhassen. These II conflicts would be resolved prior to commencing representation or the city. II 2. We do currently represent land developers. 3. We do not represent any local units of government having jurisdiction II within or contiguous to the City of Chanhassen. 4. Procedures for resolving conflicts of interest are used to avoid II 1 situations which may give rise to the appearance of impropriety, or which may compromise the representation of our clients. We review new clients and legal matters to assure that the potential for conflict is minimized. Once a conflict II f is apparent, we advise each client involved and assist in arranging substitute representation when necessary. -4- I 11 ' PROPOSAL FOR SERVICES ' CHANHASSEN CITY ATTORNEY 1 1 I I Proposal for City Attorney Services Jean A. Shively ' Attorney at Law 2150 Crestview Drive Chanhassen, MN 55331 ' home: 474 - 1655 work: 448 - 1200 June 2, 1989 ' I 1 I I I TABLE OF CONTENTS I Page II. Introduction 1 II. Position Profile 2 III. Scope of Work 3 IV. Rate, Fees, and Charges 5 V. Conflicts 6 VI. Summary 6 1 The involvement of legal counsel at all stages of policy development and review is a terrific asset to long range planning, consistency, and risk management. In addition, a full time City Attorney could be invaluable in the day to day functions of city government--labor and personnel issues, data practices, zoning and planning, ordinance interpretation and enforcement. III. SCOPE OF WORK My educational background and work history are provided in the resume included with this proposal. To summarize, I have been practicing law for ten years, with over nine years of experience in representing the public sector. In my current position as Senior County Attorney, I am responsible for the Civil Division of the County Attorney's office. While the general job duties are listed in my resume, the following areas merit emphasis: 1. Condemnations--three past actions, with current involvement in two substantial right of way acquisitions (one having over thirty land owners) ; also, recently I authored a publication on eminent domain proceedings for the County Attorney's 3 A Council. 2. Nuisance Abatement--agent of the Community Health Board and member of the response ' team; we have resolved three "garbage ' houses" in the past year 3 . Assessment Appeals responsibility for all ' Carver County property tax appeals 4. Labor and Employment Disputes--past ' president of AFSCME Local 2789, current member of the management bargaining team for the negotiation of five collective bargaining agreements; legal counsel to the Personnel Department with involvement ' in disciplinary actions, sexual harassment policy , selection , terminations, etc. ' 5. Contracts and Bidding Disputes--required to review and approve every contract executed by the County as well as bid, specification, and grant reviews 6. Real Estate--title opinions for ' condemnations, plat filings and property disputes; in addition, coordination of environmental enforcement actions 7. Planning and Zoning--Comprehensive Plan, ' Zoning Ordinance, and Subdivision 4 I • II Ordinance review and enforcement 8. Civil Litigation--the County is self ' insured in most areas and my position involves the insurance defense ' representation in the areas of general liability, auto, public officials, and miscellaneous issues; also responsible for the coordination of actions in areas where there is commercial coverage. In addition, my duties include the issuance of legal opinions, drafting of resolutions, laws, memoranda, correspondence, and ' ordinances and policy. I regularly attend County Board ' meetings and provide legal advice to department heads, elected officials, and the outside agencies referred to in the ' attached resume. IV. RATES, FEES AND CHARGES The issues of rates, fees and charges are moot in the , consideration of a full time City Attorney position. However, a suitable substitute may be a discussion of salary ' expectations and anticipated costs. First, I would anticipate that the office start up costs (furniture, supplies and equipment) would be the responsibility of the City. Second, ' in addition to the Attorney, there would be a need for clerical support with experience in legal typing, forms, and ' 5 I I . procedure. Third, my salary needs would be in the range of $53 ,000 for the first year of a two year contract, with an increase of 5% for the second year. It would be assumed that fringe benefits available to other City employees would also be offered on equivalent terms. V. CONFLICTS IIt is clear from the proposal outlined above that I have represented the County of Carver for the last nine years. IWhile there has been litigation involving the City and the County, to the best of my knowledge there is none currently pending. It cannot reasonably be said that some situations may not arise where there is a conflict or the appearance of impropriety; however, these problems would hopefully be evident to me, City Administration or pointed out by County officials. IVI. SUMMARY ' Your time and consideration of this proposal is greatly appreciated. While the establishment of a full time City IAttorney may not have originally been contemplated, please consider the option provided. I ' 6 I 1