5. Inspection Vehicles CITY OF
C ANBASSEN
` 2f
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
' (612) 937-1900
' MEMORANDUM
' TO: Don Ashworth, City Manager ,34e 4uV
FROM: Jim Chaffee, Public Safety Director _
DATE: April 19 , 1989 Y-2 _. _
SUBJ: Public Safety Vehicle Bids
Please find attached a memo from Scott Harr indicating that Thurk
Brothers Chevrolet has provided the lowest bid for the two new
' inspection vehicles .
Using the specification sheet developed for the Public Works
' Chevrolet Blazer, we sent out four requests for bids . We
received the following quotes :
' Thurk Brothers $14 ,152 . 00
Timmerman Leasing $14, 395 . 00 (Bronco II)
Lenzen Chevrolet $15,119. 00 (Blazer S-10)
Star West No bid received
1 You will also note in Scott Harr' s memo that the bid from Thurk
Brothers did not include automatic transmission, a radio or a
rear seat. Adding these items in, the total cost for the vehicle
is $14,152. 00.
' Recommendation
On March 27 , 1989 , the City Council approved Resolution 89-46 in
part, authorizing the purchase of two inspection vehicles in the
Iamount of $32, 000 (budget amendment to Fund 209-4704) .
It is staff' s recommendation to award the bid for two inspection
' vehicles , 4-wheel drive blazers to Thurk Brothers, each in the
amount of $14,152. 00.
• CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
" 7 (612) 937-1900
MEMORANDUM '
TO: Jim Chaffee , Public Safety Director
FROM: Scott Harr, Asst. Public Safety Director
DATE: April 14, 1989
SUBJ: Public Safety Vehicle Bids
Attached please find the three bids received for the two 4 X 4
vehicles . Thurk Brothers Chevrolet is the lowest at a price of
$13 , 302.00 , to which we would need to add $225 for the 4. 3 engine
(which is needed for automatic transmission) and $375 for a rear
seat. The AM/FM radio would be an additional $250 . 00 . The
vehicle with these three additional items would come to
$14 ,152 . 00 , plus delivery, etc.
Lenzen Chevrolet comes in with a price for the above vehicle of
$15 ,119 .00 . '
Timmerman Leasing has a price of $14 , 395 . 00 for a Ford Bronco II .
Based on the above data, Thurk Brothers Chevrolet has the lowest
price. Please recall that the Blazer that Gary Warren has was
also purchased from Thurk Brothers, and he is happy with it.
Please advise if you have additional questions.
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--: :CIit 1V TIM GULDEN
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RON GOTHMANN
Sales Representative
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LIEN �—
Buyer's Insurance Co. Policy# �
LIEN HOLDER ADDRESS:
PLEASE ENTER MY ORDER FOR: New El-- Used 0 Demo as follows:
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IMPORTANT: I UNDERSTAND THAT THIS MAY BE A BIND
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will not recognize a bal agre ment,or any other agreement or understandin of any nature.I Certify that YOU(the DEALER)and ME(the BUYER)the VEHICLE is being sold"AS IS:'
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/understand* YOU expressly disclaim all warranties,either express or implied,
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I •Full Service Lea ' g •Equipment
•N atic w4aD ice •Automobiles
it1P1:nan LP22SInq, �nc.
1200 MENDELSSOHN AVENUE
INC.I
INNEAPOLIS,MINNESOTA 55427
I
TIMNIERLN LEASING, 1INNEAPOLIS OFFICE(612)541-0985
1200 Mendelssohn Ave.,No. FAX(612)541-15113
IMinneapolis,Minnesota 55427
DAN SLATTERY Office(612)541-0985
Account Executive FAX(612)541-1518
IApril 6, 1989
ICity of Chanhassen
c/o Scott Harr
I 690 Coulter Drive
P.O. Box 147
Chanhassen, MN 55317
IMr. Harr,
In reference to your request for pricing on two four
Iwheel drive vehicles I have the following .
As per the specifications you requested I have a price
Iof; $14, 395 .00 each. The model is a 1989 Ford Bronco II .
If I can be of further help please give me a call at
541-0985.
I
Tha. you for this opportunity,
Arlit411 •
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D-n S. attery (/
ITi •- -rman Leasing, Inc.
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NATIONWIDE SPECIALIST FOR ALL YOUR LEASING NEEDS
MI _
ity Count L ;`� .;;, %
�ti.ng _ ..arch 27, 1939
CONSIDER HIRING ONE FULL-TIM If
INSPECTOR. E BUILDING INSPECTOR AND ONE FULL-TIME MECHANICAL
Councilman Boyt: I move approval. I
Councilman Johnson: I'll second that.
Jim Chaffee: Mr. Mayor, as you are I
Council, we've been looking at the enecessity dfor tadditionalohelp n�thes of the
inspection department for pretty much 2 months now.
II
February not being able to fulfill our requirements were caught in late
homeowners in completing inspections � nts to the developers, to the
that we knew i wcom le were pections i.n a timely manner. We wanted to be sure
re doing when we started the research into what our
II
requirements need be in the inspection department. Ybu various builders, realtors in the area and they expressed are we met with
concerns about
the fact that it was winter and we
to be a slow weren't able to keep up when it was supposed I
period. We looked at the needs, the growth that are occurring in
the City of Chanhassen right now and quite frankly,
inspection department to keep up with the we are not able in the
report was pretty much self explanatory as that is occurring. II
report was
of the meeting. Y Councilman Johnson sai.d•atlthe�nk the
It's a lot of information packed into a very small
report. I would like to dispense with most of it if I can and
recommendations and I'll just throw up quick a get down to the
:m highlights what we're trying to do. graph on the overhead that pretty II uch
on the graph, I do have the building inspector and the,meechhanicalainspector_ T
questions
here. This graph is as a result of the building inspector Steve hi.rchman's
I II
work. It explains, pretty much the
work.
to estimated Y dark area or the number_ of insoe
in 1989. In about 1986, 1987 we reached f 3 from
inspectors but you can see the a point of 3 i
inspectors number of inspections just skyrocketed so what 2
ctor_s wwer_e doing here, 3 inspectors II
h-r= °ctor_s .�r_e doing here
hiinspections, it just went up almost explanationaily for this pretty of
highlights i.t. You might have seen Y• That graph pretty muci�
hlight weeks. g seen that graph in a couple of newspaper articles
I'll just leave that up there. I'll get II
reco�nnendati.ons. Quite simply they e � right to the
mechanical inspector with support vehicles and�support� ldi.ng inspector, one
that's pretty much it in a nutshell. I'd entertain an personnel. I think
Council and again, I have the building ins Y questions from the
here to assist me. g inspector and the mechanical inspector
Mayor Chmi-el: We already have a motion on the floor. i
discussion. I sort •:f agree with I just have one point of
I'd just like to clarify this that similar to ,the...7:,?.
approval one year;'ou'r� saying �u:.1
inspector's proposed to be employed would be Y ar a ° j
being paid solely informed that their positions are
',
Y by the additional building revenues anticipated in 1989. That
any reduction in those revenues would require reduction in inspector services.
Jim Chaffee: That is correct.
Councilwoman Dialer. • I've
II
of keeping ve talked to Jim about this and I'm certainly i
ping up and helping everyone out but I do hove a in favor
just said something about having auxi.tliary personnel oruwhatd here. Now you
II
what did you say?
Councilman Boyt: Clerical.
, 1
58
II
ils
{=' l_.i rnan Dimler:: Tb help -..,Ism?
.-tk a m
3.i
lam Chaffee: Yes Support personnel,nel yes.
ii
Counci.i4oran Dimler: Then my other question was the two vehicles. Although
,_ r I can see a need for them, because this is a non-budgeted item and we have to
= adjust the budget for 1989 for it, I was wondering if we couldn't cut just a
little bit and is it a possibility that they drive their own vehicles and then
we reimburse them for gas and mileage?
IICouncilman Boyt: That's not a savings.
IDon Ashworth: I honestly do not think the City would save anything Y y rig i.n that.
Councilwoman Dimler: I'm asking a question. Also, then on the numbers where
you know, I was a little bit confused here. You're using these numbers to
I indicate the need and the total numbers for 1987, how many inspectors did we
have in 1987?
II Jim Chaffee: Are you looking at building permit totals in new residential?
79-88?
Councilwoman Dimler: Yes. I just can't see that drastic of an increase. When
II did the numbers, I totaled all the new construction and it was 329 in 1987 and
• 373 in 1988 and that's only an increase of 13%. If you were using the numbers
to justify your need, I guess I don't see it.
IMayor Camiel: You don' t have the coimier_ci.al buildings on there do you?
I Jim Chaffee: Right. And the numbers that we're using to justify our needs are
the numbers of inspections that are done and permits issued. Not evaluation.
I think that's what you're getting at isn't it?
ICouncilwoman Dimler_: Yes.
Jim Chaffee: Yes, it's the number of inspections that we actually do nave
II skyrocketed. Not necessarily the evaluation of the construction that is
occurring.
Councilwoman Dimler: Those were my only two questions.
IMayor 21:-ni.el: Any other questions?
ICouncilman Boyt: Only that we're probably being too conservative.
Mayor Chmiel: I think l,e probably are but we're going to have to see where
we're going with th economy that's coming in. The situation that's happening, I
I know we have to do something.
Councilman Boyt: I would make the other point that I think we discussed this at
II other budget meetings in previous years but the City has got to get out of the
business of directing building permit fees into the general fund. You just
can't do that anymore. :le've got these on the backs of the building inspectors
IIride a good bit of the funding of the City as a whole. It's not designed to
II59
a
1 J
City Coun.-1 L v.�c'Cl n,, - , arcn 27, L-!l3') fJ'
r1
work that way and that's why we have a problem right now.
Councilman Johnson: We're doing, this particular thing is a fee for service and
people are paying the fees and I don't think they're quite getting the service
yet. _
Resolution #89-46: Councilman Boyt moved, Councilman Johnson seconded to
approve the hiring of two additional full-time inspectors (one mechanical and
one building) and to amend the 1989 budget, Fund 125-4010, Personal Services in
the amount of $52,000.00. In addition, Fund 209-4704 should be amended to
include two inspection vehicles (4 wheel drive) in the amount of $32,000.00.
All voted in favor and the motion carried.
ADMINISTRATIVE PRESENTATIONS:
CURBSIDE RECYCLING, ASST. CITY PLANNER.
Jo Ann Olsen: At the last minute Mr. Gnade pulled out of his bid to do the
curbside recycling and it was for personal reasons. His wife became ill. Waste
Mangement Inc. has stated that they can still provide the service. It's 37
cents per household per month and it would be through the end of December, 1989
and it comes to around $24,000.00 to $25,000.00. It's still within what is
budgeted. Staff is recommending that the City Council
accept their bid. They also willing to provide, they will
not be able to start the service until
May 1st but they are going to provide a special pick-up in April on Saturday on
the 15th, April 15th, to allow the people wno have been items
December to get rid of them. ttie ar_e reecom�mendi.ng thatnyouuulacceptgthat bid.since
think it will work out.
Mayor C mi.ei: Have .-e had any discussions
any?
Y ons with any otner_s like Super_Cycle or
Jo Ann Olsen: I have gotten letters back from like BcI and they're just not
interested in the bid. I think it's because it's such a short term.
Mayor Chmiel: Yes, one year period.
(A tape change occured at this point.)
Councilman Johnson: So we still have to supply our own containers? It's not
like some of the other places where you've got the little thing with the slots?
Jo Ann Olsen: The City usually has La purcnase '
have to Y .. r�-nas� tnos� to do that or else you a lot more for. them to provide that so we'll look into that for next
year.
Councilman Johnson: I certainly hope the newspaper, since we had a front page
article and people are ready to start throwing them out there, we get as good of
coverage on oops, it didn' t happen. My wife was very excited to read about
this. I move we approve.
Councilman Workman: Second.
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