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13d. Downtown Planting Modifications 1 � ? a. 1 CITY ® F =- CHANHASSEN 1 ..L1 • ■ d 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 I (6121 937-1900 MEMORANDUM TO: Don Ashworth, City Manager Mod e- FROM Gary Warren, City Engineer ,`q/(1`,�J•�J•/ �e�b�'„`Vy ,V ;<'Fd, DATE: August 24 , 1989 ;Ate Si:'_,r„;z; ,,,,r,c4 I SUBJ: Downtown Planting Modifications File No. 86-11A-8 v t ;? X - 7' iAt the August 14 , 1989 City Council meeting, the downtown landscaping modifications were discussed. Councilman Boyt had I specifically requested that "before anything gets put in the ground" that the consultant needs to come back and talk to the Council to explain the replacement modifications being proposed ( see attached August 14 , 1989 minutes ) . IBRW has completed their evaluation of the replanting activities that are necessary and is prepared to make its presentation to I the Council at Monday night ' s meeting. Mr. Todd Wickman and Don Ringrose from BRW will be present to explain and address the replanting proposal . You will recall that Mr. Jim Lasher, who is 1 no longer with BRW, was the original design and construction landscape architect on this project. As I am sure we are all aware, August 15 commenced the fall 1 planting season . In order to make good on our promise to complete this restocking this season, we need to proceed rapidly forward from this point. We obviously want to feel confident I before proceeding with this final step. BRW has indicated they are willing to enlist the services of an outside landscape con- sultant to review their proposal if the Council would feel more comfortable. A verbal presentation will be made by BRW as a part 1 of the administrative presentation Monday night. 1 Attachment: August 14 , 1989 City Council minutes . c: Don Ringrose , BRW Todd Wickman, BRW 1 Gary Ehret, BRW I I City Council Meeting - August 14, 1989 Councilman Workman: 6:30? Don Ashworth: I was going to say 7:00. Mayor Chmiel: 7:00? ' Don Ashworth: If we take 3, that'd be 8:30. We'd done by 10:00 hopefully. What I distributed tonight are all of the financial advisor bids, solicitations, resumes. I will weed those down to hopefully three but if in the meantime you want to look through those and you feel that there's a particular firm that you really would like to see in there, then let me- know. DN'TCOW 2 LANDSCAPING U CITY ENGINEER. Councilman Workman: My question. The representative of BRW, the landscape repairs and any modifications will be completed within the City's present Phase 1 planting budget. What have we in fact paid BRW to research this and should we bear those costs? These trees are going to be, I believe it says that we have replaced or pulled out all our dead plant stock but did we get it all? Don Ashworth: Did we get it all? What do you mean? ' Councilman Workman: Was all dead plant stock? V Don Ashworth: It does become a definition as to what's dead. Councilman Boyt: It says Noble Nursery removed the majority of dead plant stock. I haven't seen any. I'm looking for about 4 bushes left. ' Mayor Chmiel: Some of those existing trees that are partially alive and partially dead are not going to make it next year I'll guarantee you and those should also be looked at. Don Ashworth: I would agree. Back to Tom's point. BRW is aware of the concerns that have been shown regarding the trees and potentially even the over stocking of those in the downtown area. We reached agreement with them that we wanted to take and see a re-review of the entire planting plan and to some extent a reduction to that. The City would not pay for that, including any materials that we felt in telooking at were put in in error and there are some of those areas where the shurbs, their planting standards associated with some of the yews and those type of things, that they should not be closer. than 24 to 36 inches from the curb line to assure that salt and sand and some of the other material and BRW was very candid in saying that some decisions were made in the field by one of their people and that in re-review of some of those planting areas, that those materials should not have gone in if they would have been looked at by their senior people in the landscaping area. And accordingly they will pay to have those materials taken out and proper materials put in to some of those extents. What it's going to mean is some of the median areas will actually be shortened some of the tips where you're seeing plant materials rain all the way down will be filled in with concrete back a ways. Some of the plants will be moved back further away from the curbing. Some of the trees that are right now visible problems in turning by...will be removed at BRW's expense. 80 , ' City Council Meeting - August 14, 1989 Councilman Johnson: Especially down there by the Blue Bell and Pony Express and Iall that stuff. Are they really looking at that corner? Mayor Chmiel: That's what he just mentioned. ' Councilman Johnson: He said by something. I didn't hear what you said. Don Ashworth: By Pony's. Councilman Johnson: Oh by Pony's. ' Mayor Chmiel: Yes, that's a very bad intersection. Councilman Johnson: Now, when they remove stuff. If they have over in another phase a place to put it and it goes over there and we're already planning to pay for the other ones coming in, we're not going to pay for the other ones coming in? ' Don Ashworth: No and in fact that does, even though BRW will be paying fairly extensively in terms of some of these redos, they do have some alternatives... with three other projects that are in progress and literally need certain ' planting materials and we don't really have a problem with taking a tree that probably is in the wrong location as far as the sight line by Pony's and taking that same tree and using it on 79th Street, Market Blvd., TH 101 realignment, II t north side parking lot. We've got a lot of opportunities in replacement of that tree, to put it into another location and not have to get into hassles as to should the contractor have initially paid or shouldn't he and... It's still going to be a problem for than. Councilman Boyt: Who is responsible for the planting? Is it the City Council or Housing and Redevelopment Authority? Don Ashworth: I've tried to make sure all the way through this project that both the Council and the HRA were aware of what is, each was giving approvals. The project street was done as a 429 project and assessed. Any of the I'll call ' then soft cost areas, things such as landscaping becomes more difficult to assess. Gazebo, clock tower... ' Councilman Boyt: Okay, Don! Don! We want to get out of here right? All I want to know is, I agree. You ran through everybody. You covered all your bases. Who makes the final decision on the planning? Is it us or is it the ' HRA? Because somebody gets the last vote on the planting. The materials. Mayor Chmiel: Who's got the final say? ' Don Ashworth: I say the City Council always has the final say on whatever but. Councilman Boyt: No but. Just that's good enough. Alright. I've been told by two different landscape contractors that the low bushes that we have planted all I over the place in the medians and various other places, will not handle snow pack and salt. I want to see, if we have the final vote on here, before anything else gets planted, I want to see the landscape architect from BRW back ' in here because I remember 2 years ago when he stood there and told me, number ' 81 City Council Meeting - August 14, 1989 one, every one of these things will work. Number two, that he went out and hand selected them. Well, I had those same landscape architects tell me that several of the plantings, the trees looked like they were not nursery stock. I couldn't tell you the difference but I think if we have sort of the final decision, that gentleman needs to come back in here and talk to us before anything gets put in the ground. Councilman Johnson: Or his replacement. Councilman Boyt: Yes, or whoever is working for him now in that capacity. ' 1.5 CONSIDER PURCHASE AGREEMENT, 1.5 ACRES IN SECTION 16, NORDITRACK. Mayor Chmiel: Being that Mrs. Paul didn't come back. Staff recommended that we table this. Finalize negotiations. Councilman Johnson: What are we negotiating for? Don Ashworth: We're negotiating a piece of property that...on TH 41. Councilman Johnson: Do we have a massive desire to sell this that we want to incur an extra $40,000.00 in cost? Mayor Chmiel: One of the things that I felt we should look at, and I hope you've already done this, is to review with each of the departments to see if there's any basic need for this land at any given time during the distant future. If there's any real needs and have each of the department heads review it and come up with conclusions of what they find. Councilwoman Dimler_: Also Don, I would think if we're going to relocate, we've got to count the cost of that and at least get our relocation cost out of it. Councilman Johnson: I've got a question. What are all those semis sitting on ' there? Don Ashworth: Those are construction trailers associated with the NordiTrack's ' new construction. Councilman Johnson: dell that's awful nice. Councilwoman Dimler: They're not supposed to be there. Don Ashworth: They did ask for permission to use that. I think that we have ' construction trailers associated with any... Councilman Johnson: Then they complain how junky it looks. It's their , trailers. I'm in no desire to sell any piece of property at this time. Councilwoman Dimler: I'm not either. It's the coiner there. Councilman Workman: Have we tabled that item? Councilman Johnson: Not yet. 82 '