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Admin Section 11 ADMINISTRATIVE SECTION 11 Memo from Jay Johnson dated August 10, 1988. Letter from Jim Burdick dated August 9, 1988. Memo to the Community Center Task Force dated August 11, 1988. ' Memo from Todd Hoffman on 1988 4th of July Celebration, dated August 9, 1988. ' Conversation report on South Lotus Access dated August 8, 1988 from Lori Sietsema. Letter from Jim Burdick dated August 4, 1988. Invitation from Southshore Senior Center. 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 1 MEMORANDUM: 1 To: Public Safety Director From: Jay E. Johnson Subject: Victory Envelope Noise Complaint Date: August 10, 1988 1 1 I spoke with Gary Marella, President of Victory Envelope on the morning of August 9, 1988. He indicated that the noise sources were two large industrial 1 centrifugal compressors. These compressors supply the vacuum source required to run their business. When installed they were installed with large muffling systems. They will be contacting the ' compressor manufacturer to determine if additional muffling equipment is available. 1 I advised him to contact Pace Lab's Tim Colliton who has solved this type of problem before where others have failed. We also discussed the use of a simple muffler system which may applicable if there is only pure tones involved with the emission. Generally compressor noise has pure tones. Gary stated that he would not only investigate a long term action 1 plan but would have his maintenance people install a 90 degree elbow on the compressor discharges in an attempt to direct the noise to the west southwest, which is less populated and will be against to wind. This may help the people to the east but is not a 1 long term solution. I will keep you informed of any further actions which I take in reference to this citizen complaint. JEJ L e 1 ' Principals In Minnesota's Fastest . Growing Area 44 ' Brian H. Burdick B.C. "Jim" Burdick 426 Lake Street Excelsior, Minnesota 55331 (612) 474-5243 August 9, 1988 ' Mr. Don Ashworth City Manager City of Chanhassen ' Chanhassen, MN. 55317 Dear Don, ' I am in receipt of your letter of August 4, 1988 in which you make mention of forwarding my letter of July 25th to the Chanhassen City Council. This I appreciate. Now I will go into a bit more of what I meant by providing citizens with adequate notification of important meetings. ' On occasion, when there has been a council meeting on Monday night, I have stopped at the Chanhassen City Hall early Friday afternoon and been told that the agenda is not yet available. I have been requested to cane ' back at 4:30 to pick up a copy of the agenda. This surely is not very much advance notice. On other occasions, I have received the notice of a council meeting that is very important to me in Monday's mail and the meeting is going to be that evening. The same applies to the planning commission. Of course, we can read the proposed agenda in the newspaper, but this is often changed. ' Inasmuch as you are forwarding my previous letter to the Chanhassen City Council, please also give them copies of this letter. Cordia ly yours, / // ( B.C- "JIM" BURDICK i/ BCB/clm "Success in business is purely a matter of luck. AUG : 1988 If you don't believe us,just ask any of the losers." CITY OF CHANhASSEL. CITY OF '1/4\ CHANHASSEN \ , 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 1 % O (612) 937-1900 MEMORANDUM 1 TO: Community Center Task Force FROM: Lori Sietsema , Park and Recreation Coordinator DATE: August 11 , 1988 1 SUBJ: Current Status of the Community Center 1 The Community Center Task Force met last night with Mike Niemeyer to discuss the feasibility of the City Center Park site. Mike brought a scale model of the area showing the fire station , ' school , post office, city hall and existing parking. He also brought moveable pieces that represented each progarm facility , i .e. swimming pool , gymnasium, racquetball, community rooms, ice 1 arena and support areas . This type of model allowed us to move things around and visualize how the community center would look in different areas , phased, and in relation to existing buildings and the park. 1 Although there are still some concerns, the Task Force generally felt that this site would be a positive option. They felt , 1 however , that meeting with school representatives was imperative before moving any further in the process . We need to know what financial benefits will be included with the selection of this site as well as what the school' s expectations will be. 1 The next meeting of the Task Force is scheduled for Wednesday, August 24 , 1988 at 7 : 30 p.m. in City Hall. We have 12 people 1 currently on the Task Force. We need more than 4 people to attend the meetings to make any clear decisions. Time is becoming a critical issue as we are only 21 months away from 1 election day and we still need to get Council approval on a plan. Please call me at your earliest convenience to let me know if this meeting time will work with your schedule. 1 The agenda for the next meeting is as follows: 1. Discussion with representatives of the school. 1 2 . Discussion of construction cost estimates. 3 . Discussion of revenue bond possibilities. 1 1 1 CITY OF 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317, - iiil CHANHASSEN' \ , L.: , i'' I (612) 937-1900 I �� MEMORANDUM I TO: Lori Sietsema, Park and Recreation Coordinator 1 FROM: Todd Hoffman, Recreation Supervisor j/V °'"' ���� DATE: August 9 , 1988 a- L'^^'"°''° . �� I r 7.J..4 pc — SUBJ: 1988 4th of July Celebration Evaluation - .5,5'c„..11-0-4-4.4 . /(, s k hi- 01 0 / 1 Please find attached an evaluation of the 1988 4th of July <:;, r"'' Celebration activities. This evaluation has been prepared to el f document what activities took place in 1988 and how successful I they were, and to provide recommendations for future celebrations. A list of itemized expenditures and the amount of revenue generated is also included to aid in the revision of this item in I the budget process . The overall success of the 1988 celebration can be attributed to a number of factors, however a few stand out . They are the involvement of the Chanhassen Rotary, I increased promotion , the addition of the big tent, great entertainment and warm weather, even though the weather also prompted the cancellation of the fireworks. I Looking towards the 1989 celebration, a number of new ideas would be incorporated. These ideas may include the formation of a planning committee and the addition of new attractions such as a 1 parade, a fun run, and hopefully the return of the fireworks. cc: Don Ashworth, City Manager ICoordinator ' s Comment U„.1 I Todd should be commended for doing an excellent job coordinating all of the events and activities. As we add new programs and activities to this speical event , we add many additional details I to be handled. Todd showed excellent organizational skills throughout the planning and implementation stages. We have thanked the many businesses and volunteers who donated 1 time, energy and money to make this event a success . I would also like to thank the City Council and the Park and Recreation Commission for supporting an event which staff feels brings the 1 entire community together. I 1988 4TH OF JULY EVALUATION • ' Saturday, July 2nd ' 1 . Chanhassen Rotary Concessions The Rotary set up a concession booth and beer wagon at the east end of Lake Ann Beach. Products sold included hot dogs, ' pop, beer, chips, popcorn and snow cones . Saturday turned out to be a slow day at the beach. ' Future Recommendations Attempt to minimize generator noise by location in a dif- ferent area or by renting different generators. 2 . Adult Fishing Contest ' Thirty nine people registered for the contest which was held from 9 a.m. - 11: 00 a.m. at Lake Ann Park. Pre-registration for the contest was required. Check-in the day of the contest ' was from 7: 30 a.m. - 8 :30 a.m. Entry forms were available at Chan Bait & Tackle, Q-Superette and City Hall. The entry fee was $10 . 00 per person which entitled them to a $5 . 00 gift certificate from Chan Bait and Tackle and a twelve pack of ' pop or beer. Five cases of pop were donated from Q- Superette, seven cases were purchased and ten cases of beer were donated by Coors Distributing. Prizes included a ' Minnkota Trolling Motor, a Fish Finder Depth Sounder, four reels and two rods . Prizes were purchased from Chan Bait & Tackle and Johnson Fishing at wholesale cost. Check-in was held on the asphalt trail adjacent to the boat access . Future Recommendations ' Registrations almost filled but a majority of the registra- tions came in the last two days before the contest. This made it difficult to estimate the number of prizes which ' could be purchased until the last minute. In an attempt to alleviate this problem pre-registration should be more aggressively pursued. Information can go out two to three months in advance to ensure full registrations . The maximum ' number of registrants was set at 50 people and 25 boats, " these numbers should be used again. The contest should be lengthened by beginning at 8 : 00 a.m. and ending at 11: 00 a.m. ' or 12 : 00 . The quiting time should be controlled better by establishing a check-in time for all boats . The contestants would then be allowed to fish as long as they wish, but must ' return by check-in time. The prizes and prize catagories were acceptable and should remain the same again next year. Boats should not be allowed to stray from the access after launching. Solicitation for sponsors should start in ' December or January with the emphasis being placed on the fact that Lake Ann is a beautiful non-motorized lake. Dona- tion of prizes would allow higher quality prizes to be 4th of July Evaluation Page 2 purchased and would allow funds collected for the adult con- test to be used for the kids contest. The largest fish caught in 1988 were a 6 lb. 1 oz . northern, a 3 lb. 1 oz . bass, a 7 oz . sunfish and a 4 oz crappie. ' Expenditures - $319 .60 prizes Revenue - $320 . 00 entry fees 3 . Sailboard Demonstrations Mark Layborn of Bavarian Surf was contacted in March to inquire about the possibility of having sailboard demonstra- tions at Lake Ann over the 4th of July weekend. An agreement was made that Bavarian Surf would provide free sailboard demonstrations from 1-4 p.m. on Saturday, July 2nd. Three instructors were on hand during this time, however, adequate wind was not available to make deomonstrations possible. Future Recommendations Bavarian Surf should be contacted again in 1989 to see if they are interested in doing this again. Other potential organi- zations willing to do demonstrations should be contacted 6 months before the event. These demonstrations add festivity to the day at minimal or no cost. ' Sunday, July 3rd ' 1 . Chanhassen Rotary Concessions The Rotory did a fine job providing concessions booths at the beach and near the ballfields. Sales increased on Sunday as a result of the increased crowds in the park. 2 . Kid' s Fishing Contest ' The fishing contest was held from 9 : 00 a.m. - 11 : 00 a.m. Children participated in two categories , 5-9 and 10-15 years of age. Check-in was held from 7 : 30 - 8: 30 a.m. A total of 80 children registered. Bait was provided by Chanhassen Bait & Tackle and was delivered on-site. Prizes were purchased from the Future Fisherman Foundation, Johnson Fishing and ' Chanhassen Bait & Tackle. Prizes included caps, patches, fishing poles , tackle boxes, savings bonds and Twins tickets . Prizes were awarded in three categories , largest fish, ' longest fish and smallest fish. The majority of prizes were given away through a random prize drawing. Check-in table was set up near the gate at the boat access . Balloons were used to decorate the area adding a festive touch. II ' 4th of July Evaluation Page 3 ' Future Recommendations Solicitation for sponsors should begin in January of 1989 . Johnson Fishing and Holiday Stores should be contacted to ' inquire whether they would like to be major sponsors . The continued involvement of Chanhassen Bait & Tackle should be investigated. Their involvement is very helpfull. The for- mat of awarding the prizes can continue to be refined to minimize emphasis on winning. The majority of prizes should again be given away in a drawing. Every child should also go ' home with something. Future Fisherman' s Fishing Fun for Kids Booklet was handed out in 1988 . Attempts to make arrange- ments for a television, VCR and power source to be available on site should be made. This would allow the Future Fisher- man' s Foundation audio video tape to be shown. Hopefully the application for a fishing pier will be approved and we will not have to wade next year! ' Expenditures - $258 .70 prizes Revenue - $152 .50 Donations $ 16 .50 trophies 3 . Men' s and Co-Rec Softball Tournaments Eight men' s teams and four co-rec teams entered the 1988 ' tournaments . Originally scheduled for both July 2 and 3 , the tournament was shortened to one day, Sunday, July 3 , due to the lack of registrations . Umpires were provided by Bob ' Lanzi of Eden Prairie Park and Recreation. Concessions were available at the Rotary concession booth and field main- tenance was provided by Daryl Schmieg, Park Maintenance. The registration fee was very reasonable at $45 . 00 per team. ' Trophies and twelve packs of beer were awarded to the top three finishing teams . The two first place teams also received 15 Chanhassen 4th of July t-shirts per team. ' Future Recommendations Similar to last year, registrations fell short of expec- tations . This can probably be most attributed to the reluc- tance of teams to committ their entire 4th of July weekend to play a softball tournament. The idea of offering a variety ' of one day tournaments should be investigated. Avertisement of the tournaments should be upgraded to include publication in the MRPA Tournament Listings. Mailing to other area ' leagues should also be sent. The entry fee should be increased to $65 . 00 to enable the provision of game balls and more attractive prizes . Bob Lanzi provided excellent umpiring service and should be contacted again to provide this service. The Chanhassen Rotary should also be contacted to provide concessions again in 1989 . ' Expenditures - $330 . 00 umpires Revenue - $540 . 00 entry fees $124 . 00 prizes $ 98 . 00 trophies II 4th of July Evaluation Page 4 5 . Sand Castle Building ' An area on the west end of the beach was staked out and roped off with flag material . The contest was held from 12 noon to 4 p.m. Judging was held at 4 p.m. , prizes and ribbons were awarded. Recommendations ' The contest was great fun. A larger area should be roped off and advertise that other sand creations are eligible. More prizes should be provided in 1989 , ribbons are already purchased. Expenditures - $42 .00 ribbons Revenue - $0 .00 6 . Ronald McDonald Ronald put on a tremendous show. He should be reserved early ' in 1989. The show was located just inside the gate at the beach underneath the big oak tree. This is a good location and should be used again in 1989. ' Expenditures - $0 . 00 Revenue - $0 . 00 7 . Family Games Family games included: squirt gun contests , watermelon con- test, family relays , water balloon toss , change relay. We had about 150 people, which was almost too many. I would suggest breaking it into 2 groups if there are that many again. The volunteers were good. We need about six to keep the guns full & hand out the equipment. Having relay or race with preschoolers at end was nice. Future Recommendations ' We need at least 15-20 squirt guns . 6 watermelons were enough. 15 pieces of rope, jump ropes, balls, etc. would be ' a minimum. Labeling the prizes before hand would help. Having 2 groups would speed it up if the turn out is large. 8 . Horse Rides A ring consisting of snow fence was erected on top of the east hill near the back parking lot. The ring was the size ' of a hockey rink. Six horses were used for rides and were lead by the Eden Prairie Horsemen' s Saddle Club. Rides were given from 2 p.m. - 4 p.m. City Hall provided a sign posted on the ring advertising the rides . 11 I. ' 4th of July Evaluation Page 5 Future Recommendations ' The hours of the rides should be coordinated around the other various activities and games so as not to overlap with each other. The number of riders was down from the estimated number expected because of the heat and other activities going on. The hours of the ride could be increased if time allows . The City could provide more signs around the beach and park area advertising the rides . ' Expenditures - $0 . 00 Revenue - $0 . 00 ' 9 . Inner Tube Relays Inner tube relays were held at Lake Ann Park at the beach from approximately 2 : 30 - 3 :30 p.m. The beach was cleared b the life guards and the megaphone was used to organize the crowd. Six tubes were used and races were held in the ' following categories: 1 adult and 1 child 6 or younger ' 1 adult and 1 child 7 to 11 1 adult and 1 child 12 or older 2 teens 2 adults ' Three people were on hand to organize the races and one per- son distributed prizes . Prizes included free Domino' s pizza ' coupons, Domino' s frisbees and McDonald' s coupons . Three new tubes had to be purchased as a result of three of last year' tubes acquiring leaks . Make sure to check the condition of ' tubes prior to the 1989 event. Future Recommendations Spice it up with some new twists . Expenditures - $24 . 00 tubes Revenue - $0 .00 Monday, Jul 4th Y July 1 . Community Picnic Preparation for the picnic which was held from 6 : 00 p.m. - 12: 00 p.m. in the parking lot of the Chanhassen Dinner Theatre began at 6 : 00 a.m. Three full-time and two part-time maintenance workers moved picnic tables to the location, and cleaned them. They also installed parking barricades and set up banquet tables and chairs . Metro Tent Company was ' 4th of July Evaluation Page 6 ' contracted to provide a 40 'x80 ' tent. A generator from Ziegler Commpany was rented to provide power. Pat Minger and ' Jeff Swedlund provided flat bed trailers for the stage. The banquet tables were rented from A-Z Rental of Eden Prairie. The Hi Topps were contracted through Hoffman Talent Agency to provide music from 8: 00 p.m. - 12 : 00 p.m. Entertainment ' including a juggler, a mime, two caricature artists and a face painter were provided by Personal Performance Arts of Mpls. They entertained from 6 : 00 - 8: 00 p.m. The food was ' provided by the Chanhassen Housing and Redevelopment Authority. Todd Gerhardt and Karen Engelhardt coordinated this portion of the evening. They did a super job again this ' year! The Chanhassen Rotary provided a beer truck and other refreshments for the evening. A balloon release was held at 8 : 00 p.m. to coincide with the start of the band. Approxima- tely 1000 balloons were inflated beginning at 2: 00 p.m. ' Other decorations included red, white and blue balloons and ribbons . Eight portable toilets were rented from BFI Industries . A banner advertising the weekend was purchased from The Ad Master and displayed starting the first week in June. Six thousand flyers were distributed by inserting them in the Chanhassen Village Newspaper and distributing them to local businesses . Newspaper coverage began three weeks prior ' to the event and continued two weeks after. The only disap- pointment of the evening was the cancellation of the fireworks . A decision was reached the Thursday before the event to cancel the fireworks due to the dry conditions . An alternate date for the display has not been decided at this time. ' Future Recommendations The preparation for the 1988 street dance went very smoothly ' with the assistance of the Park Maintenance Department. They should be worked closely with in 1988 to ensure another suc- cess. The generator which was rented provided more than ' enough power, a smaller one should be rented in 1989 . Eight portable toilets proved to be more than adequate, six to eight should be ordered in 1989 . However, the mime, face painter and caricature artist were very popular. An addi- tional face painter or two should be added to accommodate the crowd. An informational sign showing the hours for entertainment should also be displayed. Balloons for the ' balloon release should not be blown up until more than four hours prior to the release, they lose their helium. Adver- tisement for the 1988 event went very well; the flyer ' inserted in the Villager worked very well and should be done again. 111 4th of July Evaluation Page 7 Expenditures - Revenue - ' $4289 .00 fireworks $1200 .00 band $3065 . 00 donations $1479 . 75 gate receipts $1218 . 75 t-shirts $ 874 .00 t-shirt sales ' $ 575 . 00 entertainment $ 450 .00 banner $ 448 .00 portable toilets $ 465 .27 flyers, posters t $ 140 .00 generator $ 63 . 40 misc. , film, decorations ' $10 ,175 .74 Grand Totals $6 ,643 . 75 I 6e- 00/1/4/ I gifre-Y bi44-e- • 1 ' ON VERSA TOO) t4 Pc r;, . REP r. nIf 7 I EL P ONE/PERSONAL CITY OF I CHANHASSEN • BY: 2-b L■' DATE: /8/6 i -- 690 COULTER ORME••0 ROC 147 TIME: • t' (') x." .113.M. I ji PROJECT NO: ,S5 641-u5 4cv.5 I Project; , Title: I . 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I r w f q't"- 6).411S I I-4 so-r-t-i---61-c-d 441 (l' °/(4-4'19 1 /0,,cui 2.,../t„.. I 0,:;,:-: _ • „ `:,*,,' ,,-'' -";' '. :,' :-/----:!-:,;,-Pli A .:+4:Li:n`{ ,w••ctYn4t4.wr,4%tl•,a,.__>:.•,.+wc.:r:..; ?.:k•_•v•:■ <.iv._3:ic'?:i.xr1:.eF.:i`•ilCrl:.!`+i4si;iw ri;4;.rs;w%... .aiix..3%.:'(-J. I . Principals In Minnesota's Fastest Growing Area CflArtiftelliWilwb ' Brian H. Burdick B.C. "Jim" Burdick 426 Lake Street Excelsior, Minnesota 55331 (612) 474-5243 August 4, 1988 Office of the City Clerk City of Chanhassen Chanhassen, MN. 55317 RETURN RECEIPT REQUESTED Re: City Project No. 87-2 Gentlemen, I wish to enter my objection to being assessed for the West 78th Street detachment or the West 78th Street proposed Cul-de sac. This project will not benefit me in any way whatsoever. Cordially ours, ' B.C. " 1W' BURDICK BCB/clm t 1 I /BUG r 8 1988 CITY OF CHANF,ASS".1 1 I I Si ANNIVERSARY sirlz , 1 II I I SOUTIISHORE 1 SENIOR CENTER 1 IT sh a • au r ap p r e c i at i an -F ar- Iyaur support of Sau thsh car e Sen i ar Cent er Iyou are card i al 1 y i nW i ted -For breaKfas. t at 9' a . m . ISATURDAY , SEPT . 1 7 as we begin a. weel - 1 ang I5TH ANN I ''ERSARY CELESRAT I ON IYou will have an opportunity to meet center participants and learn what the program means to them I IEd Fuller , President , Southshore Advisory Committee I Iec . s 8i�� REIN PLANNING TRANSPORTATION ' ENGINEERING ARCHITECTURE BENNETT, RINGROSE. WOLSFELD, JARVIS, GARDNER, INC. • THRESHER SQUARE • 700 THIRD STREET SOUTH • MINNEAPOLIS, MN 55415 • PHONE 612/370-0700 ' August 11, 1988 Mr. Gary Warren City of Chanhassen Box 147 Chanhassen, MN 55317 Dear Gary, This letter is to summarize our meeting of August 10, 1988, concerning placement ' of sod by Shafer Contracting Company. The City of Chanhassen has authorized Shafer to begin sodding operations on Monday, August 15, 1988. The City of Chanhassen has also agreed to provide all ' necessary water to establish sod for a period of seven days. Watering, other than from 5 a.m. to 11 a.m. , will not be allowed on Saturday or Sunday. After this time, the contractor shall agree to revert back to the local watering ordi- nance of 5 a.m. to 11 a.m. These stipulations shall in no way affect the Contract Specifications Section (2575) Turf Establishment. ' Please contact me with any further questions or comments regarding this issue. Sincerely, ' BENNETT-R GROSE-WOLSFELD-JARVIS-GARDNER, INC. 041k ;�, ‘ir ames B. Lasher Cy ��' , n � n: (al?i 11�' ri JBL/sm1 FP 17,117R u ' cc: Gary Ehret - BRW George Mattson - Shafer Contracting Company 1 2 u 1988 ' Tim Beckman - Noble Nursery Greg Roy — BRW ENGINEERING DEPT. File: 62-8721 ' DAVID J BENNETT DONALD W.RINGROSE RICHARD P WOLSFELD PETER E JARVIS LAWRENCE J.GARDNER THOMAS F CARROLL CRAIG A AMUNDSEN DONALD E.HUNT MARK G.SWENSON JOHN B.McNAMARA RICHARD D PILGRIM DALE N BECKMANN DENNIS J.SUTLIFF MINNEAPOLIS DENVER PHOENIX •