2d1 Pub Gathering/Pheasant Hill
CITY OF
CHANHASSEN
690 City Center Drive, PO Box 147
Chanhaslen, MinnesotIJ 55317
Phone 612.937.1900
General FdX 612.937.5739
Engineering FdX 612.937.9152
Public Safety FdX 612.934.2524
\.¥'eb www.ci.chanhdJsen.mn.us
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MEMORANDUM
TO:
Todd Hoffman, Park and Recreation Director 0
'0", _.-""," S._"",,", 1 V\
May 10, 2000
FROM:
DATE:
SUBJ:
Public Gathering Pennit at Pheasant Hills Park
Ms. Karen Lewis, who lives near Pheasant Hills Park, contacted me a couple of days
ago exploring the possibility of holding a graduation party in the park. The Lewis
family, along with the Droegemuller and Bornstad families, would like to join their
efforts for a combined party. The proposed date is Saturday, June 17, from
2:00 - 7:00 p.m.
The graduation parties are estimated to bring ISO people from 2:00 - 7:00 p.m.
Being an open house drop-in fonnat, this would be a better scenario than everyone
attending at one time. Although I think it is a good use of the park, I would like to
place the following conditions for the event:
1. The provision of two portable restrooms:
A $50 special clean out charge would be assessed for the restroom that is
already located at the park.
2. A $50 sanitation fee will be assessed for dropping off and picking up refuse
containers.
3. Prior to a 30' x 60' tent being erected, gopher State One Call must be notified
to locate utilities.
4. Parking is a concern as there is no off-street parking for Pheasant Hills Park.
Ms. Lewis has indicated she will speak with her neighbors to address any
potential concerns.
5. Park Maintenance crews will make sure a volleyball net is in place and the
grass sufficiently mowed prior to the event.
Conceptually, I am in favor of the public gathering permit for this event. If the Park
and Recreation Commission and the City Council at their May IS Joint Meeting
recommend approval for this pennit, the final approval will need to happen at the
May 22 City Council meeting. If the public gathering permit is approved, our
department will assist the applicant with the details necessary to make this event
The City ofChanhassen. A yrowin'l communitv with clean ldkes, aualitv schools, a charminp' downtown. thrivin, businesses, and beautifù/ Mrks. A r,rrfat flIA(¡' tn li1lf. wnrk. and n/¡¡v.
Todd Hoffinan. Park and Recreation Director
May 10, 2000
Page 2
recommend approval for this pennit, the final approval will need to happen at the
May 22 City Council meeting. If the public gathering pennit is approved, our
department will assist the applicant with the details necessary to make this event
successfuL
RECOMMENDATION
It is staffs recommendation that the public gathering pennit submitted by Ms. Lewis
be approved for Pheasant Hills Park, for Saturday, June 17,2000. The conditions
rnentioned earlier must also be met in order for approval.
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MaY.l0.2000 9:10AM
No.0405 P. 2/2
May 9, 2000
Jerry Ruegemer
City ofChanhassen
960 City Center Drive
Chanhassen, MN 55317
Re:
Location:
Date:
Time:
Request for Public Gathering Pennit
Pheasant Hills Park
June 17,2000
2:00 pm to approximately 7:00 pm
Dear Mr. Ruegemer:
On behalf of three of our neighborhood families and our Minnetonka graduates of the class of
2000, I am respectfully requesting a public gathering pennit for June 17" trom 2:00 pm to 7:00
pm for a graduate celebration at our neighborhood area park in Pheasant Hills.
Weare planning for approximately 150 people that could potentially attend over the five-hour
period of time. We proposed placing a 30' x 60' tent for protection (against rain or too much
sun). about five tables, and an unspecified number of chairs. These will be placed late Saturday
morning by ourselves with the help of some members of a local church. We will be serving food
and only non-alcoholic beverages. Adults will be present during the specified time period. Most
small items such as coolers for pop, trash. and litter will be cleaned up by the end of the evening.
The tent, tables, and chairs will be removed by Sunday morning. We will speak with the
neighbors who live on both sides of the park to infonn them of our plans and address any
potential concerns they may have.
Since satellite portable toìlet(s) and the volleyball net are usually present at the park during the
spring and summer time, we would like to have these available by the time of this gathering. In
addition, since the park is usually mowed at certain intervals during the season, we hope it could
be mowed prior to our gathering.
As we need to continue to make plans and invite guests to this celebration, we hope this pennit
could be granted as. soon as possible and thank you in advance for your timely attention in this
matter. Please call me with any qudtions or concerns.
On behalf of Tom, Carol, and Paul Droegernueller; Mike, Coreen. and Amanda Bomstad; and
Mark, Courtney. and myself,
Kmm~
470-9553 (home - evening)
347-5470 (work- day)
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