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C1 2001 Budget Administration ~1, - CITY OF CHANHASSEN 2001 BUDGET Commentary General Government-Legislative Mission and Current Services The city council, comprised of the mayor and four at-large council representatives, is the legislative body of city government. Chanhassen is a statutory Plan B city (council/manager form of government). The council is responsible for formulating city policy, enacting legislation, and oversight of city administration. The city council also has authority over the financial affairs of the city, including appropriating money through the annual adoption of the city budget and property tax levy. City council members also constitute the Board of Equalization, which reviews local property value assessments as prepared by the Carver County Assessor. The City Council appoints members to various boards and commissions such as the Economic Development Authority, Planning Commission, Park Board and other advisory groups. Budget Highlights The 2001 budget reflects a decrease of _ (_%) primarily due to moving the General Liability Insurance to 1117 City Hall Fund. Future Trends The council continues to pursue excellence in building community and enhancing citizen participation through neighborhood meetings, public forums, and other methods. The city council did an excellent job in 2000 of encouraging citizen participation through task forces (e.g. Library Task Force), public forums (Hwy. 101 Reconstruction), and special meetings. The city council also provided numerous written documentation to the public on the goals, principles, and accomplishments of the city. This was done through "The State of the City," "The Chanhassen Connection" (quarterly newsletter), and the Strategic Plan. The City Council and staff will continue to upgrade our delivery of public information and make key information available in a variety of delivery mediums (web site, quarterly newsletter, cable t.v., etc.). CITY OF CHANHASSEN 2001 BUDGET Commentary General Government-Administration Mission and Current Services The city manager is the chief administrative officer of the city and directs the administration of city affairs. It is the city manager's responsibility to enforce the City Code and resolutions of the city. The city manager's office provides general administrative services for the city to ensure all council policies and directives are carried out. Duties also include keeping the council fully advised of the financial condition and the needs of the city, preparing and submitting the annual budget to the council, and recommending measures to the council deemed necessary and/or desirable for the welfare of the community and the efficient administration of the city's affairs. The city manager's office also provides liaison between the council, advisory boards and commissions, staff, other levels of government, the media, and the public. The Administration Department oversees progress toward meeting city goals in the areas of responsive government, safe community, lifelong learning, housing, business, and community connections in collaboration with the school districts, chamber of commerce, and other community organizations. Administration also prepares the council agenda packets, quarterly newsletter, and "News Alley." Budget Highlights The 2001 budget reflects an increase in actual expenditures of approximately $49,000. This increase is attributable to the Centennial Hill Senior Apartments annual escrow payment. Each year the city must contribute money to the escrow account based on the revenues and debt service paid/collected during the year. Staff has done an excellent job in updating our long-term capital improvements plan to ensure that municipal facilities are built in an innovative, cost-effective manner. For 2001 staff will develop an implementation plan/assessment for our public facilities. Specifically, the Public Works facility expansion and Senior Center expansion. CITY OF CHANHASSEN 2001 BUDGET Commentary General Government-Legal Mission and Current Services This department pays for attorney services to advice the city on questions of law; review all ordinances, resolutions, contracts, and other legal documents of the city; and represent the city in court actions including the prosecution of cases in District Court. The city has contracted with Campbell Knutson Associates to handle civil and criminal matters. The city also periodically uses separate law firms for various specialized legal matters (e.g. personnel/labor, bond counsel, EDA). The city uses consultative attorney services with general service costs paid on a fixed fee basis. Budget Highlights The 2001 budget reflects a cost of living increase of 3%. CITY OF CHANHASSEN 2001 BUDGET Commentary General Government-Property Assessment Mission and Current Services The Assessing Department pays for the valuation of residential and commercial real estate parcels and personal property by the Carver County Assessor's Office. The taxable value estimates are used by the city, school districts, Carver County, and special taxing jurisdictions for the purpose of equitably distributing the property tax on all taxable properties. Budget Highlights The 2001 budget reflects an increase of $3,000 (4.5%). This is attributable to the growth in the number of new parcels over the past year. CITY OF CHANHASSEN 2001 BUDGET Commentary General Government-City Hall Mission and Current Services The City Hall Department exists to fund improvements to city owned buildings and structures other than parks and recreation facilities. Improvement projects are very diverse and range from replacement of elements that have reached the end of their service life expectancy (Le. roofs, HV AC equipment) to improvements made to meet current building codes. Budget Highlights The 2001 budget shows an increase of $43,250, this is attributable to moving the general liability insurance from Fund 1111 (legislative) to City Hall Fund. This is done to centralize the coding of this activity into one fund. g:\user\cathy\200 1 budget\admin\commentary .doc CITY OF CHANHAssEN 2001 BUDGET Commentary Public Safety - Police Administration Mission and Current Services The function of the Police Administration is a mechanism to fund the city's contract with the Carver County Sheriffs Department for law enforcement services. Each work plan is developed to define the goal and objectives for the delivery of law enforcement services. The plan is broken into the following categories: · Contract Administration · Patrol Operations · Crime Prevention · Community Involvement/Participation The work plan 2001 will be presented at the time the new police contract is presented to the City Council for consideration in November. This fund reflects an increase in patrol hours from 44 to 48 hours and at an hourly rate of $43.74. The 2000 contract was $696,360 and 2001 contract is proposed to be $766,325, approximately a 9% increase over last year's contract. If you subtract the additional hours, the proposed contract will go up 1 %. g:\user\cathy\2001 budget\admin\commentary.doc CITY OF CHANHASsEN 2001 BUDGET Commentary Crime Prevention - Community Service Mission and Current Services This department provides animal control and crime prevention service for the city, as well as support to emergency response and assists with code enforcement, deliveries, and general public safety support. Through our Crime Prevention Department, the City will encourage citizen efforts to maintain and strengthen their neighborhoods. Budget Highlights The budget for this service is increased by $15,000 due to upgrading the CSO position from part time to full time with benefits.