2. Upgrade of Audio Equip, City council chambers 1 ..
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CITYOF
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CHANHASSEN
1 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
I �r '}}_`" (612) 937-1900
MEMORANDUM �"--
ITO: Don Ashworth, City Manager
FROM: Todd Gerhardt, Administrative Assistant D``` °-`"'` '
IDATE: November 21, 1988
///zi/�S'____
I SUBJ: Award of Bids, Upgrading the Present Sound System in
the City Council Chambers
Attached you will find two bids that were received for the
I budgeted upgrading of the sound system in the Council Chambers.
_Both the City Council and audience have expressed their concern
regarding the volume of output produced by the present system.
I Staff has discussed this problem with each of the two companies '
audio engineers, and each have suggested the replacement of the
existing microphones and mixer with the Shure AMS system.
1 The two quotations received, however, are not exactly alike. The
quotation from Southwest Audio Visual also includes four Bose 102
surface mount speakers , brackets, and controller. Even with
I these additional add-ons , Southwest Audio Visual' s quotation is
$85 .30 lower than Audio Visual Wholesalers base bid of $4,412 .00 .
1 Quotations Received:
Southwest Audio Visual $4 ,326 . 70
I Audio Visual Wholesalers $4,412 . 00
RECOMMENDATION
1 Staff recommends that the award of bid for the City Council
Chambers sound system upgrade be awarded to Southwest Audio
, Visual in the amount of $4,326 .70 .
Note: The City Council should also be aware that staff is also
receiving bids for the installation of a security system that
would include several viewing cameras, monitoring screens , and
1 motion detectors . The reason why staff has gone ahead with
requesting these bids is that most of this work should be done in
conjunction with the City Hall expansion ( stringing cable, etc. ) .
IATTACHMENTS
1. CATV Budget
2 . Quotations
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FUND #210
CATV
SPECIAL REVENUE FUND
s
` � 1988 BUDGET
Commentary
General Comment: Under the terms of the franchise agreement with Dowden Cablesystema
the City is to receive 5% of the revenues derrived from cable television sales with'*
' - the City. These monies are dedicated solely to improving public broadcasting capab
ties, studio improvements, and other capital expenditures improving the overall sys r
' During the early operation
� ,. ,., �� � Y P ration years it ist�ifficult to anticipate fees which
will e geneate$'fiom franc113'seee8.
Accordingly, only mxnnr ex enditures
associated with the cable studio (improved microphone ca.abil' are antici•ated•for expenditure in 1988 ($4,192,2.1. In a• •i ion, fees of $7,000 to film community
activities, of Di s rct112, are included.
Expenditures
- - II1985 1986 1987 1988
Franchise Documents - Attorney Serv. (4300) 4,800
Cabinetry (Wiring) (4702) 1,000
Recorders (4705) 500 II
liAmplifier (4705) 1,500
Film Comm. Activities (4300) 4,000 4,000
4 School District 4,000 II
11 Local 3,000
3 Electrical Work (4702) 1,300
1 Microphone
5,000
Screen/Remote Equip./Camcorder _ 4 500
ii
6 ,300 6,800 9,000 1 , . o
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II
II t
II
3 -
II
II
-70-
FUND #210 - CATV
SPECIAL REVENUE FUNDS
1988 BUDGET
BUDGET ESTIMATED BUDGET
REVENUE: 1987 1987 1988
TAXES: j
210 3080 Franchise, Fees 9,500
- 12,000 13,_000
-- 210 3098 TOTAL TAXES 9 500
► 12,000 13,000
OTHER REVENUE
I
210 3810 Interest Earnings 400
1,000 _ 1 ,_000
210 3898 TOTAL OTHER REVENUE 400
1,000 1,000
210 3999 TOTAL REVENUE 9,900► 13 ,000 14,000
EXPENDITURES:
CONTRACTUAL SERVICES
210 4300 Fees, Service 4,000 000 ,
e- s 4,000 x,000 I
210 4599 TOTAL CONTRACTUAL SERVICES 4,000
4,000 7,000 tr-
CAPITAL OUTLAY II
Ilik 210 4702 Buildings & Structures 0
210 4705 E.ui.m nt 0 e
2,000 5,000 _ 4,500 I
210 4799 TOTAL CAPITAL OUTLAY
2,000 5,000 4, 500 I
210 4999 TOTAL EXPENDITURES 6,000
9,000 11 ,500
; :
I Other increases(decreases) :
Transfer from(to)
Revenue over (under) Expenditures 2 900
2,500
Fund Balance Forward 3,400 4,000
ft
I 16 ,160 20 ,160
Less Required Reserve 0 12 ,000
13 ,000
ii Total Resources over(under) Liabilities 6,300 8,160
9,660
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Southwest Audio Visual
Sales • Service • Installation
1925 11TH AVE. EAST
SHAKOPEE, MINNESOTA 55379
(612) 4964018
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QUOTATION '
To:City of Chanhassen DATE: 10/14/88
690 Coulter Drive
P.O. Box 147 TERMS : Net 30
Chanhassen, Mn. 55317
Attn: Todd Gerhardt DELIVERY: ASAP
Dear Mr. Gehardt,
Enclosed is the bid for the new city hall sound system. I have split up the II
bid in parts so you may choose what will fit your budget at this time.
Quantity Description Price Amount I
1 Shure AMS 8000 Automatic Mixer $ $1968. 24 I
4 Shure AMS 22 Low Profile Microphones $ 145 . 14 $ 580 . 56
3 Shure AMS 26 Hand Held Microphones $ 145 . 14 $ 435 . 42
1 Panasonic WJ-220 Active Switcher $ 256 . 00 '
4 Bose 102 Surface Mount Speakers $ 97 . 94 $ 391 . 76
4 Bose WB-12 Mounting Brackets $ 9 . 96 $ 39 . 84
1 Bose System Controller $ 254 . 88
1 Installation to include : All wiring , connectors,
labor, system set-up, training , wiring diagram,
and 2 year installation warranty.
(at existing location in back room) $ 400 . 00 II
TOTAL $4326 . 70
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// �/ ASA) Ui lJhe%so4✓s/ '
(-k"_# _F
as t.� as colp4 /
NOV 15 1988
CITY OF CHAIVhASSEN 1
This page is to replace existing mixer and speakers in their present '
location. The next page will be the add-ons as we discussed.
Prices Firm for 30 Days 11
Thank-you very much for considering Southwest Audio Visual .
- QUOTATION
I AN AUDIO VISUAL WHOLESALERS
15395 31st Avenue No. • Plymouth, MN 55447
I
Date July 5, 1988
I To City of Chanhassen
690 Coueter Street Terms Net 30
Chanhassan, MN 55317
I Attn: Mr. Todd Gerhardt Prices quoted are =
F.O.B. AVW
Delivery ASAP ARO
' We are pleased to quote as follows.
IQuantity Description Price Amount
I1 Shure AMS 8000 Mixer $2518.00
4 Shure AMS 22 Low Profile Microphone $ 185.00 $740.00}-
I3 Shure AMS 26 Hand Held Mircrophone $ 185.00 $555.001-
1 Panasonic WJ-220 Active Switcher $ 249.00
ILess trade-in for comprehensive CPS-4A switcher $ -50.00
I Labor 7 hours for removing existing system and installing
Shure AMS system $ 350.00
Misc. parts if required $ 50.00
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-1-,-,f,a_ k i..a-
1
I
IRECIIWED
I JUL071988
Pricing firm for 30 days. CITY OFCHANHASSEN
(612) 559-9666 Q
I By
/(L1LJ1
Pam Hoppe�rgtad , Account Executive
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