1g. 1988 Audit Contract I CITY OF
CHANHASSEN
`` 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900
' MEMORANDUM
TO: Mayor and City Council
' FROM: Don Ashworth, City Manager -. lit
DATE: November 14, 1988
' SUBJ: 1988 Audit Contract, Voto, Tautges, Redpath and Company
' Similar to the assessment agreement, auditing services were
discussed during our budget sessions. Based on those
discussions , I asked Bob Voto to prepare the attached 1988
contract.
The attached agreement is in all aspects similar to previous
years with the exception of fees being up approximately 5% .
Update (12-12-88) : On November 14, 1988 the City Council tabled
action asking that cost estimates be prepared. Attached please
find such. Approval is recommended.
' 1-Z
VOTO, TAUTGES, REDPATH & CO., LTD. VArK•
CERTIFIED PUBLIC ACCOUNTANTS
Birch Lake Professional Building •1310 E. Hwy. 96 • White Bear Lake, MN 55110 • Phone 426-3263 '
ROBERT J.VOTO,CPA
November 23, 1988 ROBERTG.TAUTGES,CPA
JAMES S.REDPATH,CPA
Don Ashworth, City Manager
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
Dear Don: '
Pursuant to your request. this letttnr serves as an estimate of cur audit and accounting
service fees related to the 1988 audit of the City.
Our staff rates have increased an average of 5%. Based on the fees which we
incurred for the past two years, we estimate that the City's audit and accounting
service fees will fall within the following range: -
Estimated Fee
Audit $16,000 to $18,000
Related Year End Closing
Accounting Services $4,500 to $5,500
If for any reason we anticipate that we will exceed these amounts for special
circumstances related to the audit or for additional services requested by the City, we
will discuss such an increased scope prior to incurring such additional fees.
As we discussed, you do not anticipate that the City will require a single audit for
1988. If this situation changes, we will (upon request) provide a fee estimate for the
single audit.
Thank you for the opportunity to be of continued service. If you have questions on
this letter or require additional information, please advise.
Sincerely, ,
VOTO,TAUTGES,REDPATH&CO.,LTD.
Robert G. Tautges, CPA
NOV `' 8 1988 '
CITY OF CHANT- ASSLN
MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS•PRIVATE COMPANIES PRACTICE SECTION
MINNESOTA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
GOVERNMENT FINANCE OFFICERS ASSOCIATION•MINNESOTA ASSOCIATION OF SCHOOL BUSINESS OFFICIALS
VOTO, TAUTGES, REDPATH & CO., LTD.
CERTIFIED PUBLIC ACCOUNTANTS
Birch Lake Professional Building • 1310 E. Hwy 96 •White Bear Lake, MN 55110 • Phone 426-3263
September 26, 1988 ROBERT I.VOTO,CPA
ROBERT G.TAUTGES,CPA
' JAMES S.REDPATH,CPA
Don Ashworth,
City Manager
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
' Dear Don:
Enclosed are two copies of our standard Agreement for Auditing/Accounting Services for
1988/1989. This contract is similar to last year's contract except for rate changes
necessitated by general economic factors. Rates have increased an average of 5%.
' Similar to last year's contract, Section VII relates to the Federal Single Audit Act of 1984. In
general, this new Federal law requires an Annual Federal Compliance Audit if your City receives
more than $100,000 in Federal money per year. Our review of your 1987 Annual Financial
' Report indicates that your City does not receive this level of Federal money and you will not
require this expanded audit. If this is not true for 1988 or if this situation changes, please
advise our office accordingly so that we may plan for such an expanded scope.
' Upon the approval of this agreement by your Council and execution, please return one copy to
our office and retain the other copy for your files. Your early consideration of this contract
will assist us in preparing our 1988/1989 audit schedule and will be greatly appreciated. If
' you have any questions, please don't hesitate to call.
Very truly yours,
' VOTO,TAUTGES,REDPATH&CO., LTD.
tRobert J. Voto, CPA
RJV/smp
enc/2
cc: Correspondence File
S E P 2 9 1988
CITY OF CHANhi1Js .i
MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS•PRIVATE COMPANIES PRACTICE SECTION
' MINNESOTA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
GOVERNMENT FINANCE OFFICERS ASSOCIATION•MINNESOTA ASSOCIATION OF SCHOOL BUSINESS OFFICIALS
•
AGREEMENT FOR AUDITING/ACCOUNTING SERVICES
This agreement by and between the CITY OF CHANHASSEN,MINNESOTA, hereinafter 1
referred to as the "City", and the accounting firm of VOTO,TAUTGES, REDPATH&CO.,
LTD.,hereinafter referred to as the "Auditors",WITNESSETH:
In consideration of their mutual covenants and agreements as hereinafter set forth, the parties
hereto contract and agree as follows:
I. 1
The Auditors agree to perform an audit of the financial statements and transactions of the City
for the year ended December 31, 1988. Such audit and examination shall be made in accordance
with generally accepted auditing standards and the minimum audit procedures prescribed by the
Minnesota State Auditor pursuant to the provisions of MSA, Chapter 6. Such audit and '
examination will include tests of the accounting records and such other audit procedures as are
considered necessary to enable the Auditors to render an opinion on the fairness of the City's '
financial statements. It is not contemplated that the audit will be a detailed examination of all
transactions nor that the audit will necessarily discover mis-conduct, should any exist. The
Auditors will, however,promptly inform the City of any findings which appear unusual or
abnormal.
II.
The Auditor's report and management comments shall be addressed to the City Council. Such
management comments shall contain specific disclosure and recommendations with regard to the
following: '
(a) Non-conformity with policy and procedures prescribed by Council Action, State
Statutes, and/or Federal Rules and Regulations. '
(b)Non-conformity to generally accepted governmental accounting principles.
(c)Defects in accounting policies and procedures that make accounting and/or auditing time
consuming and/or inefficient.
(d)Any failure of the accounting department to prepare and distribute financial reports '
required or needed for administrative purpose.
(e)Any other information deemed appropriate of City Council consideration.
I •.
III.
' The 1988 Annual Financial Report of the City shall be prepared in accordance with generally
accepted accounting principles and the "Minimum Reporting Requirements- City Financial
' Reporting"prepared and issued by the Office of the Minnesota State Auditor. Should the City
require assistance in preparing and compiling its financial data and records to meet these
' requirements, the Auditors agree to assist the City as required and as determined jointly by the
Auditors and City Administration. Fees for such services(if required) shall be billed on the basis
' of the hourly rates contained herein, and shall be billed separate from audit fees.
IV. Iq g
The City herewith engages the Auditors for the work hereinbefore specified and
the Auditors on the basis of:
.'7 o
Partner $74.00 per hour �' v
Audit Supervisor/Manager $55.00 per hour 5 a• o°
Staff Auditors:
Senior $46.00 per hour y 00
Semi-Senior $37.00 per hour 3�. 0
' Junior $30.00 per hour .9-'
o
Statistical Typists and Report Processors $19.00 per hour I
' a
Charge per Copy of Financial Statements 0
$15.00 per copy 1
' V.
' The Auditors shall provide the City with detailed statements as to the classificat
hours worked. Payments of the Auditor's fees shall be made by the City within thirt
submittal of an itemized claim correctly showing the amount due the Auditors.
Claims for payment will be submitted for payment upon completion of the interim audit; upon
completion of the final field work; and, upon completion of the entire audit and submittal of the
Annual Financial Report and the Auditor's Management Comments and Recommendations
' thereon.
I
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VI.
If any circumstances disclosed by the audit and examination call for a more detailed
investigation that would be necessary under ordinary circumstances, such circumstances will be '
called to the attention of the City authorities before proceeding further with such investigation. If
authorized to proceed further with an investigation in this area,compensation for these additional
services shall be at the regular rates designated in this agreement.
VII.
The Auditors will expand the scope of the examination to comply with audit regulations as
promulgated by the Single Audit Act of 1984 (P.L. 98-502) if the City receives $100,000 or '
greater of federal aid during the year of audit. The audit scope will be expanded for compliance
with said legislation unless the Auditors receive a written request to not expand the scope of the '
examination. Non-compliance with the Single Audit Act of 1984 will require disclosure in the
Auditor's report and we will notify the City of potential sanctions for such non-compliance.
We will expand audit reports issued to the City to meet federal reporting standards in the
areas of: 1) our study and evaluation of internal accounting controls; 2) federal program
identification; and, 3) our findings (if any)regarding non-compliance with federal regulations.
Additional audit fees related to the expanded scope shall be billed don the basis of the hourly
rates contained herein and shall be billed separate from other claims for payment. '
Auditor certifies that its officers are Certified Public Accountants,licensed by a regulatory
authority of the State of Minnesota.
Certificate No. '
Robert J. Voto 2192
Robert G. Tautges 4350
James S. Redpath 5846
The Auditor further certifies that it meets the independence standards as promulgated by the '
General Accounting Office (GAO) Standards for Audit of Government Organization,Programs,
Activities and Functions (1988 revision). 1
I ,
IN WITNESS WHEREOF, the City and the Auditors have executed this agreement the day
and year written below.
VOTO, TAUTGES, REDPATH&CO., LTD. CITY OF CHANHASSEN
Certified Public Accountants
By By
' Robert J. Voto, Pr-sident Mayor
9/./
Date:
Date:
By
Manager/Administrator
' Date:
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