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5. Upgrade of Audio Equip Council Chambers 1 ,.. CITY OF O 1 - CHANHASSEN 1 fit ,` . ,t.:, N 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 I (612) 937-1900 MEMORANDUM ---� J I TO: Don Ashworth, City Manager _ . anager . � - /2./ _ IFROM: Todd Gerhardt, Administrative Assistant '' DATE: December 8 , 1988 'i I SUBJ: Award of Bids, Upgrading the Present Sound System in the City Council Chambers 1 On November 28, 1988, the City Council tabled action regarding the award of bids for the proposed upgrading of the I sound system for the City Council Chambers . The reason for this action was that the City Council requested staff to provide addi- tional information about the proposed system. In answering these questions , staff feels that the best approach would be through a 1 demonstration of the proposed Shure system. Staff will be con- tacting each Councilman requesting their attendance at a 7: 00 _ p.m. demonstration before the Council meeting on Monday night. 1 No action will be taken at the 7 : 00 p.m. demonstration, but this will be a time for questions and answers from the audio engineer 1 from Southwest Audio Visual. Action will be taken during the regular Council meeting. Also attached is a picture of the microphones and mixer. I IAttachments 1 . Picture of Shure System 2 . Staff Report dated November 21, 1988 1 I I I I . - - -,-,7...'`c‘111'- " ',..- -,f":,-,-. ,. , ___,.... ........--- . , ni .'1''.•''''; p._ - ‘4,- 4t-..,<,',7.'-.' if .t.,-.....,:„.-,--,-.': '- ..::-------------.,. k,._ .. e ..,-,,',3.:.:,..,::::::-.,-...,=,-: D ;1'..`....,.-. . .,."----'—"' it.•,,r,:,."..- : ---•; : r- •-' — ----_ - '''-.., r ',... , • -,-,I: ..__, ,:.. ..._ ' f•-. .,-. . 7. 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Chatrma $ z4. -' - .. „_,,.,1- - ,,,, r -� r Q e prevents intErLtipti.IiS � 4t-1 , . ,e I Channel ant t • e--$,eaker over4 d '. •_, node- ' �� l ,� r� y, a� one -ncothon t -3, ..n at : ! , zh c, 'aa,rt , o v g one ” , gieeonferenc ng.s- ` '' i . '.-nio a ---.- 1 cannel rn Ca AT:, �' �� M n Cro hone} yi ; m ' �; / s e., L ,. u •e O C ` - ,•a ca ate t.s a>n i l;r o mp s�_ _ :,-+;-Y� � to�':;;..,:;.--`k-:;:::::..::...:4.:,?..k ! El !, . , s �i i` �� �'�,�°�"• z - �,.Nii . a 6-_= en moo Qplilstica _ C' Tr S-- 3! - r �+•�.n s . 3 -- ,s .. far r e gatherings sue, Y=' ' Broa( . Rr .- ._ li �i Y#�y :�; w ���T :,.. x- 'fi' =..,_„,._t—,` - a ..a Sr ti 31 .. ' _..14"x.i T e_ _ 3 051 „ � ! �s 3_� SSlon m�etin t l�� '��. .s 3 • . - . , +}�il � +'tom:. -•f 3 I _ ..: ?; s. t _ 3 ., 4 1'-i V ,a. 1 1.- af' :.-_!•:'..,.;:-.Y s F k`€#` .7:-=-:=.-,. ' _ .r7_ s '` a OFF•ATTEN�1' w r_'- SOLD TIM^ DIRECT., OUT- DIRECT OUT- DIRECT OUT DIRECT,— OUT DIRECT -. OUT DIRECT i OUT DIRECT O� DIRECT OUT 'may wl �ttttG,n - _ � ; A LINK A LINK A 71 1 1 GATE OYt • GATE OUT - -- p,,` "' .Nt c 3) G.*[ouT r G11n out •..wr/our U wr/out 14101, wr[our 'V GATE OUT I. LoaIC 0110 : LOGIC CND.. S LOGIC ONO-- 0 LOGIC OND'- 31, LOGIC ONO +`, LOWC GNO L- ° OUTPUT MUTE IN Mutt IM loa a l 1 O LOON ONO r 5 ( �� n, MUTT,N MUTE IN Y MUT/IM t� Mur[M L rury W C• • OIr/KNIOO IN 9 01111010114 0 01(50101 IN Run IN - ,A A. LINK 3 OV//[Ip[IM • GV[[/lo/1N 0• GY[I1I11G/W .,OrtMKN W P GY[Nlllp[IN (�— O�, O AUt - • AM3 MIC IN AM AMC IN AM! MIC N - IN. OUT u• ( AM* WC IN AM!-MIC IN AM! MC IN EMS INC IN AY3 MI IN ' •. � "r - - .tom' '-r4'F ?:c • '-_ �•• • -4..... -:, :;fir L'..'''. ,3.� .��T��^�. ,:>tr.y i '. - r . - .4 i:_. 'NC .a� .�y -.. �" 's' =^'ll HT9$s.'.a''g ar:r,.'£iC-„• ",Ci�...� ;' '` fr 4:1: _ ,� ,.-y * mot :i._ !s iSar;7 -,'. ,,:, - ,- .- ✓ - ,..r;'-0ir�:: .^S"a: -'i: .J'q.`•.^ :• ri .K',!":"d �.'.�-.��.,� e�°" - ?�?�,'..�;,; r t-•''' . a{3irS2'i.'3L •a'r l'.1":`:,,'i� ,- .•r4�t 2`Tr c4 _ 1t-I 1K I FUND /210 CATV ',,.: SPECIAL REVENUE FUND 1988 BUDGET C----ommentary llGeneral Comment: i Under the terms of the franchise agreement with Dowden Cablesystem the City is to receive 5; of the revenues derrived from cable television sales wit the City . These monies are dedicated solely to improvin . ties, studio improvements, and other capital expenditures improvingotheaover I overall asa� y tc Ilkizt 1 114• During the early operation years it is difficult to anticipate fees which will—be -aelIte'r Om fi 1.611 se--feeAS Accordinoly on v minor Yip , associated with the cable studio nditu <__ (improved microphone ca obi are antici ated •` for expenditure in 1988 ($4 500 In a i ion, fees of $7,000 to film community bSho a°tVit s' y co District 112, are included. i >s •s}f t Expenditures Franchise Documents - Attorney Serv. 1985 1986 1987 1988 if Cabinetry Y (4300) 4,800 ;; Y (Wiring) (4702) 1,000 Recorders (4705) !I 1. Amplifier (4705) 500 1 ,500 7' Film Comm. Activities (4300) } School District 4,000 4,000 #' Local 4,000 4° Electrical Work (4702) 3,000 Microphone 1 ,300 3 Screen/Remote Equip./Camcorder 5,000 i ' 4 500 6 ,300 6,800 9,000 11, S; 'I ., eiii ii P. —1 t _ -Y -:i 4 • =ac_ —70— ....4 • • FUND #210 - CATV j SPECIAL REVENUE FUNDS Fa _ 1988 BUDGET ''y BUDGET ESTIMATED BUDGET ': REVENUE: 1987 1987 1988 '_ TAXES: i . :: 210 3080 Franchise, Fees �; 9.500 _ 12.000 13.000 210 3098 TOTAL TAXES ] 9,500 12,000 13,000 I ' r ir OTHER REVENUE __ 210 3810 Interest Earnings 400 1.000 1.000 210 3898 TOTAL OTHER REVENUE 400 1,000 1,000 j 210 3999 TOTAL REVENUE 9 w s 900 13 ,000 14,000 r it EXPENDITURES: CONTRACTUAL SERVICES II It; 210 4300 Fees, Service ', 4,000 4,000 7,000 1 210 4599 TOTAL CONTRACTUAL SERVICES 4,000 4,000 7,000 CAPITAL OUTLAY 210 4702 Buildings & Structures 0 O �- 210 4705 E ui ment IL 2,000 5,000 4,500 210 4799 TOTAL CAPITAL OUTLAY 2,000 5,000 4,500 IF 210 4999 TOTAL EXPENDITURES 6,000 9,000 11 ,500 Other increases(decreases) : Transfer from(to) Revenue over (under) Expenditures 2,900� 4,000 2,500 i � It_ Fund Balance Forward 3,400� 16,160 20,160 Less Required Reserve 0 12,000 13 ,000 Total Resources over(under) Liabilities 6,300 8,160 iI II 9,660 II II . i 4 4 I 111 _ -71- I '1 Southwest Audio Visual . Sales - Service - Installation ,`) .. ,--,_w,-c ?,. s$f-6-v.4-we'='•,Ho,74-.k"-4.. ?=s._ 'fE:_:<'e.::,h,1— i....,jxmak-w._-..0'4,-,,,i. _ ._.. K I 1925 11TH AVE. EAST SHAKOPEE, MINNESOTA 55379 I(612) 4964018 I QUOTATION I To:City of Chanhassen DATE: 10/14/88 I 690 Coulter Drive P.O. Box 147 TERMS: Net 30 Chanhassen, Mn. 55317 IAttn: Todd Gerhardt DELIVERY: ASAP Dear Mr. Gehardt, Enclosed is the bid for the new city hall sound system. I have split up the I bid in parts so you may choose what will fit your budget at this time. Quantity Description Price Amount II 1 Shure AMS 8000 Automatic Mixer $ $1968 . 241 4 Shure AMS 22 Low Profile Microphones $ 145 . 14 $ 580 . 56 3 Shure AMS 26 Hand Held Microphones $ 145 . 14 $ 435 . 42 1 Panasonic WJ-220 Active Switcher _ $ 256 . 00 4 Bose 102 Surface Mount Speakers $ 97 . 94 $ 391 . 76 4 Bose WB-12 Mounting Brackets $ 9 . :)6 $ 39 . 84 1 Bose System Controller $ 254 . 881 1 Installation to include : All wiring , connectors , labor, system set-up, training , wiring diagram, and 2 year installation warranty. (at existing location in back room) $ 400 .001 TOTAL $4326 . 70 f .,4 Adio 14 tvhdes,4,-s5) ekl/i 3 �� as la' as coaPQ~1 w- NOV 1 5 1988 I CITY OF CHANhASSEN I This page is to replace existing mixer and speakers in their present I location. The next page will be the add-ons as we discussed. Prices Firm for 30 Days 10Q Thank-you very much for considering Southwest Audio Visual .,--, --�-= QUOTATION ' �A AUDIO VISUAL WHOLESALERS 15395 31st Avenue No. • Plymouth, MN 55447 I IDate July 5, 1988 P I To City of Chanhassen 690 Coueter Street Terms Net 30 Chanhassan, MN 55317 ' Attn: Mr. Todd Gerhardt Prices quoted are F.O.B. A L I We are pleased to quote as follows. Delivery ASAP ARO IQuantity Description Price Amount 1 Shure AMS 8000 Mixer $2518.00 I 4 Shure AMS 22 Low Profile Microphone $ 185.00 $740.001- I3 Shure AMS 26 Hand Held Mircrophone $ 185.00 $555.00 '- 1 Panasonic WJ-220 Active Switcher $ 249.00 ILess trade-in for comprehensive CPS-4A switcher $ -50.00 Labor 7 hours for removing existing system and installing IShure AMS system $ 350.00 Misc. parts if required $ 50.00 -r-,;1-,L k (-o /;- I I JUL 0 7 1988 Pricing firm for 30 days. CITY OFCHANHASSEN (612) 559-9666 By /L1 itJ ,11-�f� j;', t Pam Hoppe4 tad, Account Executive