14. 1989 Position Class Plan Update and 1988 Performance Eval CITY OF
A; CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Mayor and City Council
FROM: Don Ashworth, City Manager
1 DATE: December 12, 1988
SUBJ: 1989 Position Classification Update and 1988 Performance
Evaluations
1
The Position Classification Plan requires that such be updated at
1 the end of each year. Such updating process is currently in
progress and anticipated to be completed within the next two to
three weeks . The end of that process culminates with the indivi-
dual review by the supervisor and individual employees with
1 salary adjustments being made pursuant to the adopted "cube" .
Again, all position descriptions will be completed prior to the
end of the year and salary adjustments made in conformance with
1 the Position Classification Plan. That document, together with
1989 goals, will be presented to the City Council for their con-
sideration in January.
1 As all employees have or will be reviewed to determine their work
performance during the course of 1988 on or shortly after
December 12 , 1988 , I would ask that the City Council similarly
1 complete a performance evaluation of this office. The position
description of this office is attached including the performance
evaluation sheet.
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1
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JOB DESCRIPTION
CITY OF CHANHASSEN
POSITION: City Manager
DEPARTMENT: Administration DATE: December, 1987
OBJECTIVE AND SCOPE
Plan and direct all City operations to ensure efficient municipal
services and development are in accordance with objectives and
general guidelines established by the City Council.
To advise the Council regarding impact of policy decisions and to
represent the interests of the City of Chanhassen in metropolitan
and state activities as delegated by the City Council.
RELATIONSHIPS
Reports to: City Council '
Supervises : Department Heads and Support Staff
Has indirect supervision over all employees of City
government through the supervisory department heads
identified above.
SPECIFIC RESPONSIBILITIES
1 . Plans and directs the general administration of city
services.
2 . Evaluates, on a continuing basis, the organization, admini-
stration and services being rendered by the various depart-
ments of City government to determine whether results are
being achieved as planned.
a. Makes or recommends organization changes in staffing as
well as other changes in administration as may be
justified to assure a high standard of performance is
maintained.
b. Appoints, dismisses or otherwise disciplines city '
employees .
3 . Provides advice and/or recommendations, with supportive data, '
to the City Council as a guide to its policy-making role.
(22) 1
' 4. Involves department heads in the identification of achieve-
ment goals that will provide standards against which to
measure their performance.
' a. Reviews periodically and confers with department mana-
gers to assure that progress in each area is being
achieved as planned.
b. Oversees implementation of financial and fiscal planning
in the City.
' 5. Relieves the Council members of as much administrative
detail , inquiry, etc . as possible so they may devote more of
their time to the policy making responsibilities of their
' position .
a. Prepares agendas for Council meetings and provides sup-
porting data.
6. Keeps the City Council informed on all important developments
which may affect the administration of City government and
' which they will need to know to perform effectively as
Councilpersons .
' a. Also advises Council members on concerns of citizens .
b. Answers citizen calls and complaints .
' 7. Follows through to assure that all City Council ordinances
and directives are correctly interpreted and communicated
with implementation as planned.
' 8 . Keeps informed on all aspects of municipal government and
researches improved methods of administration for possible
' implementation in Chanhassen.
REQUIREMENTS
t Education/Experience: Master ' s Degree in Public Administration,
Urban Studies or related field with a minimum of three ( 3) years
related experience; or a Bachelor ' s Degree and five (5 ) years of
related experience, including at least two ( 2) years in a super-
visory position .
(23)
ADMINISTRATIVE-SUPERVISORY PERFORMM:CE REVIEU
Position Title Name
Division Date Due I
Accountable To Date of Conferences
Su--ary Evaluation of Overall Perfor,^ance II
1
- V + 1 - IV + 11 - III + 1 - II + II -
1 +
I I II II {I
III
i New in position or Performance improving or Performance meets overall Superior performance, Outstanding
has serious weakness has weakness to overcome position requirements consistently rendered performance
A. Major Areas of Accountability II
1 1. I I I I
I
- 2. 1 I I i
. 1
•
3. 1 I I I
I
4. 1 1 I
I
S. I . 1 1 I
I
6. I 1 I 1
1.
1
7. I 1 .1 I
I' , B. I 1 1._ I
9. 1 I . I 1
1
3
i 10• I 1 I
11. 1 I I 1 I
- 12. 1 I I I
I
13. I 1 I 1
II
KEY 1 ( 1 1
I
Deficient Meets Requirements Cumnendable
•
•
(8`l) I
Explanatory comments are essential where performance is noted to be deficient
II 8. Personal Characteristics to he Considered (attributes or characteristics possessed by the person being reviewed)
. which to a marked degree either add to or detract from overall performance.
C. Other Factors to be Considered which affect to a noticeable degree the performance in this position.
1
I
IID. Significant Changes in performance which have been noted since last review.
I •
II E. Identify key areas. where performance can be improved.
II
II 1 ,'
Were these areas discussed during the review conference? Yes No
IIA planned approach to attain improved performance was agreed on. Yes No
F. What education, training or experience would benefit this employee?
I .
Have you discussed this with him?
IIC. Comment on differences of opinion concerning review.
I . . .
IIH. Was the Position Responsibility Write-Up reviewed during the conference?
erence?
1 Position Responsibility Write-Up is current Needs revision
The appraisal covers performance for the previous months.
I This form was reviewed by and
(Employee's initials"
(Appraiser's signature)
(Date of Conference)
I Acknowlded by
(Appraiser's Supervisor) 1
I ' Initials do not necessaril indicate em ' `811
y p_oyee s agreement or disagreement.