2a. Public Works Equipment 1 {
., , CITY of :-..„) A
i .A
''' ''' CHANHASSEN
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1 , , ER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
�� �', 690 COULTER
(612) 937-1900
t
• .h1(t jb ,k\ A ,,.iforet ,
I MEMORANDUM ✓ A
TO: Don Ashworth, City Manager k ¢
FROM: Gary Warren, City Engineer &,- i �.��-,i 5- (b
�b�yt;,:� ' • 3'ttttitttfMa4
DATE: January 17 , 1989 K_ M�--
1 SUBJ: Award of Bids, Public Works Equipment �*--:
File No. PW016
IAttached is a memorandum from Harold Brose, Shop Foreman, con-
cerning the award of bids for public works equipment. This
1 equipment is included in the approved Vehicle Replacement Fund
budget (Fund 209 ) for 1989 . An excerpt from the budget is
attached which highlights these items. Mr. Brose ' s memo reviews
in detail the result of the bidding process . It appears that we
I have received very competitive quotes. The total budgeted amount
for this equipment was $79 , 200 and as can be seen , the bids total
$69 ,287 .04 . This includes radios, equipment and sales tax. The
I bid tabulation is included in Mr. Brose' s memo and the vehicle
specifications have also been provided for information.
It is therefore recommended that the purchasing of public works _
I equipment advertised by the City on December 1 and 22 , 1988 for
which bids were opened on December 16 , 1988 and January 6 , 1989,
be awarded to the contractors in accordance with the attached
Imemorandum dated January 16 , 1989 from Harold Brose.
IAttachments
1 . January 16, 1989 memo from Harold Brose.
2 . Fund 209 budget excerpt.
1 2 . Vehicle specifications.
cc : Harold Brose, Shop Foreman
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CITY OF 1 gi
,,.
vis' :i G CHANHASSEN 1
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690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
i`4. ~ (612) 937-1900
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MEMORANDUM
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TO: Gary Warren, Public Works Director
FROM: Harold Brose, Shop Foreman
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DATE: January 16 , 1989
SUBJ: Purchase of Public Works Vehicles I
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Working with the Vehicle Replacement Fund Budget for 1989, I have
advertised and received bids for a 1/2 ton, 2-wheel drive pickup
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to be used by the Street Supervisor. This pickup can also be
used for pulling the tar kettle and packer during the black-
topping season.
II
A 3/4 ton, 4-wheel drive pickup is needed to replace unit #300 in
the Utility Department which has over 100,000 miles on it. The
old pickup is still usable and needed in the Park Department for
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part-time help.
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A second 3/4 ton, 4-wheel drive pickup is needed in the Park
Department. The Park Foreman will use this pickup for pulling II
lawnmower trailers, bobcat with trailer and snowplowing of trails
in the future. The Park Foreman' s existing unit #201 will be
used by the person maintaining downtown, City Hall, etc.
II
The 1 ton cab and chassis with snowplow, box and sander will be
used in Carver Beach for plowing which has many narrow, dead end I
streets and hills, also plowing parking lots, pulling bobcat
trailers and blacktop patching.
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Gary Warren
January 16, 1989
II Page 2
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These are the bid results for the 4 vehicles:
IIBid 1 Ton Cab 3/4 Ton 4 Wheel Drive 1/2 Ton
Bond & Chassis A B 2 Wheel Dr.
II
_ Superior Ford Yes 14,922.00 14,157.00 14,191.00 11,187.00
IIBob Ryan Ford Yes 14.757.00 14,257.00 14,131.00 11,347.00
Shakopee Ford No 16,293.00 15,416.00 15,534.00 12,351.00
I Waconia Ford Yes 15,036.00 14,070.00 14,070.00 11,283.00
ILenzen Chev. Yes 15,765.00 14,830.00 14,860.00 12,114.00
Thurk Bros. Chev. Yes 15,939.00 14,733.00 14,762.00 12,010.00
II St. Boni Ford No Bid
Village Chev. No Bid
II Suburban Chev. No Bid
II Tonka Ford No Bid
III am recommending the low bids from Superior Ford for the 1/2 ton pickup at
$11,187.00, the two 3/4 ton pickups from Waconia Ford at $14,070.00 each, and
the 1 ton cab and chassis from Bob Ryan Ford for $14,757.00. These bids all
IImeet the specifications including matching the city's green color.
The price quotes for the plow, box and sander for the 1 ton cab and chassis are:
II
Plow Box Sander
II1. Crysteel Truck Equip. $1,598.00 $6,459.00 $1,833.00
2. LaHass Mfg. & Sales $1,665.00 $6,681.00 $2,390.00
1 3. Midland Equipment $1,659.00 $5,584.00 $1,596.00
II recommend purchasing the box and sander with the low price from Midland Equip-
ment at $5,584.00 and $1,596.00. The low price of $1,598.00 from Crysteel Truck
Equipment for the snowplow will also be a better plow for our use because it is
II6 inches wider than the other 2 plow's bid.
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Gary Warren
January 16 , 1989
Page 3
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I also received a q
rice quote from Motorola Communications in the
P
amount of $3 ,180 . 00 for four 2-way radios for these vehicles .
These Motorola radios would be the same model as the City has ,
purchased over the years and have had good results .
The purchase of these vehicles and equipment will be well within
the budgeted amount in the Equipment Replacement Fund. The total
for the vehicles, radios, equipment and sales tax comes to
$69,287. 04 . The budgeted amount is $75 ,200 .00 .
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FUND #209
EQUIPMENT REPLACEMENT FUND
II1989 BUDGET
II Commentary
General Comment: This fund was established to: 1) provide a means by which
I long range motor vehicle purchases could be monitored and planned; 2) to pro-
vide a "control center" for purchase/maintenance/usage of vehicles and equip-
ment; and 3) to divorce from the operating costs the peaks and valleys created
by a number of major purchases occurring (or not occurring) in any one year.
I During any five year period, since origination of this fund, costs have
approximated 2% of the valuation of property within the community (the rela-
tionship between property sewered, streets/utilities, and equipment necessary
I for property/public improvements served is highly predictable) . The City
completes a debt analysis study each year to insure that the debt structure
of this fund stays within the 2 mill guideline and that overall debt stays
II within 8 mills.
1987 Expenses - Bond 1988 `
II Inspection Vehicle 9.800
Total 1987 Expense 148,400 I
IIEst. 1988 Expenditures Est. 1989 Expenditures
2-Ton Dump Truck (Plow, Sander, Box) 36,000 72" Groundmaster Mower 2
Used Backhoe or New Bobcat & Blower 25,000 Crack Sealer 15 15,000
Used Trailer {20,0()0#} ,000
I Packer & Bobcat Trailer 5'000 Used Backhoe 25,000
3,500 4g One ton Pickup w/Plow (R-107) 27,000
Loader Plow, Wing & Bucket Quick-tach 25,000
Utility 4-wheel drive service truck 30,000 � $�'� T°n Pickup (R-110) 15,000
II Grass Rig. 7� 3/4 Ton Pickup, Parks (New man) 15,000
II Engineering Rig 4 x 4 26,000 A< 3/4 Ton Pickup, Utility (R-300) 15.000
16,000
Subtotal 124,500
Inspection Vehicles (2) 20,000
Police � • � Special equipment needed for
I Squad 16,000 Downtown snow removal:
Radios - Insp. Vehicles/Fgr. (3) 4,500 1. Snowblower for 936 Loader 55,000 H
2. Tri-axle Dump Truck 76,000
URadios - 4 @$800 3 ''00
Grand Total 203,700
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II -57- 417-0441144e4.,f Do.- Z i
(4) 1
BID PROPOSAL FOR
ONE (1) NEW 1989 ONE TON CAB AND CHASSIS,
4-WHEEL DRIVE
We propose to furnish, in accordance with your Notice to Bidders '
and Specifications, one (1) new 1989 One Ton Cab and Chassis as
specified.
Manufacturer and Model: ! iz>/fr --( if'. c_'p
Total price for one (1) new 1989 One Ton Cab and
Chassis, 4 Wheel Drive, Dual Rear Wheels $ /"7/7<C7---
ALTERNATE:?F_Painted Dupont #5081 AD> $ S�
Delivery Date: On or before "27 s1S' ar16iE--53'T =16o f
.44y Ircz es7271—Z
It is understood by the undersigned that the right is reserved by
the City of Chanhassen, Minnesota, to reject any and all bids ,
and to accept any bid, in the City' s best interest.
A COMPLETED QUESTIONNAIRE OR FULL SET OF VEHICLE SPECIFICATIONS 11
MUST ACCOMPANY THIS PROPOSAL.
NAME OF BIDDER: 130 /1,-,44/ -;,%_) '
/3 yz, ! p?:47.
ADDRESS: /4/,'<- 77:7;,--4,, //✓ . _ 5J/
AUTHORIZED SIGNATURE: 4—1// e-
TITLE:
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(2) /,.?
`-' /if/ ��� `f SPEC FICATIONS c ry
�s� /may Lrt1���,Gl�ossi� ���y�
One 1989 One Ton � __ - Cab
ab and Ch ssis, 4 Wheel Drive, Dual Rear Wheels
Custom Cab or Equal.
Comply Other
GROSS WEIGHT: Rating 11,000 GVW Minimum. //C'o @-VW c'L
I WHEEL BASE: s` 4 ��
135" minimum, «1/ G1/B 6,O y/' __________ d
76-4. yL o at EF r c
1/
II ENGINE: V-8, gasoli Min piston cisplacement 450 cubic
inches. Engine oil cooler. ''
IGAUGES: Oil, Amp., Temperature, and Gasoline Gauges. , 0 /LL_
TRANSMISSION: Heavy duty 3-speed automatic with auxiliary
I heavy duty cooler. -
TRANSFER CASE: Two (2) speed, part-time.
.. tn%C`c
IISTEERING: Power. - - ..%wcil
SPRINGS: Heavy_d-uty, front and rear, with overloads. Four (4
Iheavy cruty shocks, one at each of theour springs. • , '<<✓ .
ELECTRIC: a. Dual electric windshield wipers, 2 speed_ '%2'. L.
II intermittent. J
b. High outpuab heater and windshield defroster,-
air flow. — i,:
c. Turn signal, front and rear. _
Id. 70 amp alternator, minimum.
e. Heavy duty battery 7 � • c4
WAINII
f. Backup lights. MIN
g. AM-FM Radio. c-scf4f7rcc e.,7-G,-/577A->z. -.
h. Dome light.
i. Door courtesy switch.Xt rdt, /1/ 3<;v -Z/Li 4 i/.l J)aY�- MI
\Jl
MIRRORS: Two (2) Junior Western, 6"x9", one on each side, clxfome. mil
w mount One (1)`�facto installed in cab. (((c
�i✓imo Z'�•o /e,�C .Ji'i y ail.rr../l L<Fy3/-///,'evo
IBRAKES: Hydraulic, power boost, with parking. /l� /
SEAT: Cloth and vinyl. //v li£ e< <,t= S�J ci./� _
I 'J - ----- 120.\
SUN VISOR: Driver and passenger side.
NA
HUBS: Warren/locking or equal. 1'/J.6/C/i ac7 1'�/J(� --
SEAT BELTS: Heavy duty roll-away type.5;:aifzi -,G�=��Xi..✓zi sii' t=ai's-/ /s4 `tic/ f.
PAINT: One color, color to be stateCat time olf bid award. 7
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TIRES: Six (6) all-season _radial. L�`235-85816 /o ;, ----------5;;:--"Two FUEL TANK: —
(21-fuel tanks tanks. �,
(3) 1
Comcl*r Other
WINDSHIELD: Tinted ,„d!L l✓/GV0JJ
TOOLS: Standard set of tools and jack.
REAR AXLE: Dual rear wheels, 4.10:1 gear ratio. 1
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FRONT BUMPER: Chrome. •
RADIATOR: Heavy-,,duty cooling sy�tem,�i�U✓�inj�r��Cf�y�%r�icc.E�—, ,�( '4d 2.
c`su g(..�-)c,�N(t .k �% v//--CAxyyrOveli/y n�
MANUALS: One set of repair and overhaul manuals covering engine , '
(tune-up and emissions), cab and chassis, and electrical-
ALTERNATE: Paint cab and boy 2 coats of Dupont #5081, Big Bad /414 7P f'iicf c.--N I
Green. Paint is to be acrylic enamel with hardner. r;it7lEfirTjt
Door jams and door lower, inner panels to be painted. 14)(46 1pl/i✓;
(List this as a separate price on aid sheet.) J
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BID PROPOSAL FOR
I TWO (2 ) 1989 3/4 TON PICK-UPS, WITH BOX,
4-WHEEL DRIVE
Vehicle A:
IWe propose to furnish, in accordance with your Notice to Bidders
and Specifications , one (.i.) new 1989 3/4 Ton Picx-Up as specified.
IManufacturer and Model: 14 U1 r s ----:co XL.c.
II Total price for one (1) new 1989 3/4 Ton Pick-Up,
with Box, 4 Wheel Drive, $ f ii C3 f '?
ALTERNATE: Painted Dupont #5081 $ « d 7 0
IDelivery Date: On or before 'a'0
Vehicle B:
IWe propose to furnish, in accordance with your Notice to Bidders
and Specifications , one (1) new 1989 3/,.., Ton Pick-Up as specified.
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Manufacturer and Model: (el L( 4Y/-)
Total price for one (1) new 1989 3/4 Ton Picx-Up,
Iwith Box, 4 Wheel Drive, $ I ��
ALTERNATE: Painted Dupont 45081 $ LI ' ®")-6c.,_)4 _
IDelivery Date: On or before 1 -V
II It is understood by the undersigned that the right is reserved by
the City of Chanhassen, Minnesota, to reject any and all bids ,
and to accept any bid, in the City' s best interest.
I A COMPLETED QUESTIONNAIRE OR FULL SET OF VEHICLE SPECIFICATIONS
MUST ACCOMPANY THIS PROPOSAL. (�
INAME OF BIDDER: l' 1 Oy?/M- FO/2 n 007 /Zt .,PYi(
ADDRESS: D A- e 0- -4 (m Id 3g 7
IAUTHORIZED SIGNATURE: J TYI 4 RP:
TITLE: ../e--- FAVC'e
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Vehicle A SPECIFICATIONS I
One 1989 3/4 Ton Pick-Up, with Box, 4 Wheel Drive,
Custom Cab or Equal. Comply Other II
GROSS WEIGHT: Rating 8,500 GVW Minimum. V
WHEEL BASE: 130" minimum. 17 II
ENGINE: V-8, gasoline. Minimum piston displacement 350 cubic V, / II inches. Engine oil cooler. , /
GAUGES: Oil, Amp., Temperature, and Gasoline Gauges. v TRANSMISSION: Hea dut 3-s I
Heavy duty 3-speed automatic with auxiliary
heavy duty cooler.
TRANSFER CASE: Two (2) speed, part-time.
STEERING: Power.
duty I�y y, Front and rear, with overloads. Four (4) '
SPRINGS: Hea
heavy duty shocks, one at each of the four springs.
ELECTRIC: a. Dual electric windshield wipers, 2 speed II
intermittent.
b. High output cab heater and windshield defroster,
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air flow.
c. Turn signal, front and rear.
a. 70 amp alternator, minimum.
e. Heavy duty battery EMI I
f. Backup lights.
g. AM-FM Radio. Li,--"-
h. Dome light. '
V II
i. Door courtesy switch. V
MIRRORS: Two (2) Junior Western, 6"x9", one on each side, chrome.
II
Low mount. One (1) factory installed in cab.
BRAKES: Hydraulic, power boost, with parking.
SEAT: Cloth and vinyl. II
SUN VISOR: Driver and passenger side. I
HUBS: Warren/locking or equal.
SEAT BELTS: Heavy duty roll-away type.
II
PAINT: One color, color to ue stated at time of bid award.
TIRES: Four (4) all-season radial. II
FUEL TANK: Two (2) fuel tanks. I
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(2) A
Comoly Ocher
WINDSHIELD: Tinted.
REAR BUMPER: Heavy duty 5cep bumper.
TOOLS: Standard set of tools and jack.
' REAR AXLE: Gear ratio between 3.50:1 and 3.75:1
FRONT BUMPER: Chrome.
RADIATOR: Heavy duty cooling system.
MANUALS: One set of repair and overhaul manuals covering engine
(tune-up and emissions) , cab and chassis, and electrical
' HITCH: 10,000 lb. equalizer hitch. -
ALTERNATE: Paint cab and box 2 coats of Dupont #5081, Big Bad
Green. Paint is to be acrylic enamel with hardner.
Door jams and door lower, inner panels to be painted.
(List this as a separate price on bid sheet.)
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(1) B II
Vehicle B SPECIFICATIONS
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One 1989 3/4 Ton Pick-Up, with Box, 4 Wheel Drive,
Custom Cab or Equal. Comply . Other II
GROSS WEIGHT: Rating 8,500 GVW Minimum.
WHEEL BASE: 130" minimum.
ENGINE: V-8, gasoline. Minimum piston displacement 350 cubic j/
inches. Engine oil cooler. r
GAUGES: Oil, Amp., Temperature, and Gasoline Gauges. ,1/
TRANSMISSION: Heavy duty 3-speed automatic with auxillar I
heavy duty cooler.
TRANSFER CASE: Two (2) speed, part-time. !� II
STEERING: Power.
SPRINGS: Heavy duty, front and rear, overloads. Four (4)
with -,�r II I
heavy duty shocks, one at eacn of the four springs.
ELECTRIC: a. Dual electric windshield wipers, 2 speed II
intermittent.
b. High output cab heater and windshield defroster, I
air flow. V
c. Turn signal, front and rear. ;,
d. 70 amp alternator, minimum. v
e. Heavy duty battery ✓ II
t. Backup lights. L./
g. AM-FM Radio.
h. Dome light. V
II
i. Door courtesy switch. ../
MIRRORS: Two (2) Junior Western, 6"x9", one on each side, chrome. II
One (1) factory installed in cab.
BRAKES: Hydraulic, power boost, with parking. I/
SEAT: Cloth and vinyl. II
SUN VISOR: Driver and passenger side. v
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UBS: Warren/locking or equal.
SEAT BELTS: Heavy duty roll-away type. )/ II
PAINT: One color, color to be stated at time of bid award. V
tV II
TIRES: Four (4) all-season radial.
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(2) B
Comply Other
WINDSHIELD: Tinted.
REAR BUMPER: Chrome. ✓
TOOLS: Standard set of tools and jacx.
' REAR AXLE: 4.10:1 ear ratio.
g ✓
FRONT BUMPER: Chrome.
RADIATOR: Heavy duty cooling system.
HITCH: 10,000 lo. equalizer hitch.
' ALTERNATE: Paint cab and box 2 coats of Dupont #5081, Big Bad
Green. Paint is to be acrylic enamel with hardner.
Door jams and door lower, inner panels to be painted.
(List this as a separate price on bid sheet.)
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BID PROPOSAL FOR
ONE ( 1 ) 1989 1/2 TON PICK-UP, WITH BOX,
2-WHEEL DRIVE '
We propose to furnish, in accordance vrith' your Notice to Bidders
and Specifications , one (1) new 1989 1/2 Ton Pick-Up as
specified.
Manufacturer and Model: / �/�Gl , 45-0
Total price for one (1) new 1989 1/2 Ton
Pick-Up, with Box, 2 Wheel Drive, $ � /2 9 '
ALTERNATE: Painted Dupont #5081
Delivery Date: On or before 40 — q5-cgs
It is understood by the undersigned that the right is reserved ray
the City of Chanhassen, Minnesota, to reject any and all bids ,
and to accept any bid, in the City' s best interest.
A COMPLETED QUESTIONNAIRE OR FULL SET OF VEHICLE SPECIFICATIONS
MUST ACCOMPANY THIS PROPOSAL.
NAME OF BIDDER:
Sup Qd / r ! ///G ,
ADDRESS: q'7oo 52 `C, /O 71*oJ7 1/A/
/7Yfl/
AUTHORIZED SIGNATURE:4
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TITLE: /z 7`J t j
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ISPECIFICATIONS
One 1989 1/2 Ton Pick-Up, with Box, 2 Wheel Drive
IICustom Cab or Equal. Comply Other
GROSS WEIGHT: Rating 6,100 GVW Minimum. V
IWHEEL BASE: 130 minimum.
II ENGINE: V-8, gasoline. Minimum piston displacement 350 cubic
inches.
GAUGES: Oil, Amp., Temperature, and Gasoline Gauges. V
I TRANSMISSION: Heavy duty 3-speed 3-s ed automatic
II STEERING: Power.
1 SPRINGS: Heavy duty, front and rParc Four (4) heavy duty 1,''shocks Lone at each of the four springs.
ELECTRIC: a. Dual electric windshield wipers, 2 speed
Iintermittent.
b. High output cab . eater and windshield defroster,
air flow.
II ,, c. Turn signal, front and rear. �/
d. 60 amp alternator. ,t/
e. Heavy duty battery
I f. Backup lights.
g. AM-FM Radio.
h. Dome light. 1/
II i. Door courtesy switch. i,/
MIRRORS: Two (2) Junior Western, 6"x9", one on each side, chrome.
Low mount. One ( factory installed in cab. v 1)
IBRAKES: Hydraulic, power boost, with parking. V
SEAT: Cloth and vinyl. V/
ISUN VISOR: Driver and passenger side. (/
IISEAT BELTS: Heavy duty roll-away type. V'
PAINT: One color, color to be stated at time of bid award. V'
IITIRES: Four (4) all-season radials V
WINDSHIELD: Tinted V
1 REAR BUMPER: Chrome v
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Comply _ Other
TOOLS: Standard set of tools and jack.
REAR AXLE: 3.08:1 gear ratio.
v '
FRONT BUMPER: Chrome. V/
RADIATOR: Heavy duty cooling system. ✓ '
HITCH: 10,000 lb. equalizer hitch.
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ALTERNATE: Paint cab and box 2 coats of Dupont #5081, Big Bad
Green. Paint is to be acrylic enamel with hardner.
Door jams and door lower inner panels to be painted.
(List this as a separate price on bid sheet.)
/vim & 760'y * 5-5r !==
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