Admin Section I
ADMINISTRATIVE SECTION
Riley Purgatory Bluff Creek Watershed District Annual Report.
Letter to Roger Zahn, dated July 7, 1989.
' Memorandum to Jim Chaffee, dated July 7, 1989.
Future City Council Agenda Items, Engineering.
' Memorandum to City Employees, dated July 7, 1989.
Building Permit Valuations.
' Letter from Southwest Corridor Transportation Coalition, dated 7/7/89.
Traffic Safety Committee Minutes, dated July 12, 1989.
Certificate of Title
' Letter from Popham, Haik, Schnobrich & Kaufman, Ltd, dated July 7, 1989.
Administrative Staff Meeting, June 30, 1989.
Administrative Staff Meeting, July 7, 1989.
Letter from Chanhassen Fire Department, dated July 14, 1989.
Memorandum to Community Center Task Force, dated July 13, 1989.
' Letter from Tom Akins, dated July 13, 1989.
Letter to Sharmin Al-Jaff, dated July 6, 1989.
' Memo from Fred Hoisington, dated July 12, 1989.
Letter from Southwest Corridor Transportation Coalition, dated 7/14/89.
Memorandum to Gary Warren, dated July 17, 1989.
Memorandum to Don Ashworth, dated July 13, 1989.
Letter from Northern States Power Company, dated July 17, 1989.
Memorandum to Jim Chaffee, dated May 24 , 1989.
Letter to Peat Marwick Main & Co. , dated July 19, 1989
! Letter to Andrew Merry, dated July 19, 1989.
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11
RILEY-PURGATORY-BLUFF CREEK WATERSHED DISTRICT
Annual Report for 1988
MANAGES AND MEETINGS
The names, addresses and present terms of the Managers are: 1
Conrad B. Fiskness 8033 Cheyenne Avenue Term Expires
Chanhassen, MN 55317 7/30/91 '
Howard L. Peterson 7021 Duck Lake Road Term Expires
Eden Prairie, MN 55344 7/30/91
Frederick W. Rahr 8301 W. Old Shakopee Road Term Expires
Bloomington, MN 55438 7/30/89
James L. Cardinal 15701 West 62nd Street Term Expires MI
Eden Prairie, MN 55344 7/30/90
Susan Scribner 18834 Clearview Drive Term Expires '
Minnetonka, MN 55345 7/30/90
The present officers are:
Conrad B. Fiskness President
Howard L. Peterson Vice President
Frederick W. Rahr Secretary
James L. Cardinal Treasurer
Advisory Board: Don Atkins
Regular Meetings
The official business of the Riley-Purgatory-Bluff Creek
Watershed District is conducted during regularly and specially
scheduled public meetings. The District held its regularly
scheduled meetings at the Eden Prairie City Offices, 7600
Executive Drive, Eden Prairie, Minnesota. The regular monthly
meetings of the District are held at 7:00 p.m. on the first
Wednesday of each month. Special meetings are held at the time
and place most appropriate for the special business to be
conducted. The five District Managers and the District legal and
engineering consultants regularly attend the meetings .
All meetings are announced through the local newspapers and
are open to the public. The District continues to use the Carver
County Herald, the Eden Prairie News, the Minnetonka Sailor and
■
the Sun-Current suburban newspapers located within the District
for all official announcements and notices published by the
District .
Communication with those outside the Board of Managers and
its staff is through regular dissemination of the District ' s
minutes and agendas . The District maintains a master distribution
list and its staff is instructed and encouraged to disseminate
minutes, agendas, and reports on a regular basis to alert
interested citizens of matters being considered by the Managers at
their meetings. Private citizens as well as governmental
officials are invited and encouraged to attend both the regularly
scheduled and special meetings of the Board. Any person desiring
to be placed on the master mailing list is encouraged to indicate
his/her request to the District.
In an effort to insure public access and knowledge of
business to be conducted at all meetings, all documents which each
Manager receives at the regularly scheduled meetings are placed in
a conspicuous place where the meetings of the Board are held and
copies are made available to the public.
Much of the District ' s business of the regular meetings
revolves primarily around land and watercourse alteration permit
applications and the Board' s effort to coordinate the regulatory
activities of the District with other units of local and state
government. Additionally, the District is now beginning to
implement components of its basic water management program
envisioned for the entire District .
Special Meeti gs
In addition to the twelve regular monthly meetings, the
District held five special meetings during 1988. The first
special meeting was held in February, 1988 to discuss the
District 's participation in the Lake Riley Chain of Lakes project
which had been proposed by the Cities of Eden Prairie and
Chanhassen.
The District held its second special meeting on April 30,
1988, to conduct its annual spring tour. During the tour,
emphasis was placed on the Eden Prairie Chain of Lakes project as
well as the Purgatory Creek areas which were effected by the July,
1987, storms.
On July 13 , 1988, the District held its third special
meeting to consider a grading and land alteration permit
application made by the Eden Prairie School District for the
expansion of the parking lot and driveway at the Eden Prairie
Senior High School .
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delegates to the Minnesota Association of Watershed Districts '
annual meeting held in Rochester, Minnesota on December 2nd and
3rd, 1988 .
In June, 1988, Manager Peterson and Board Advisor, Frederick
Richards attended the summer conference of the Minnesota
Association of Watershed Districts where Manager Peterson reported
on liability insurance coverage for watershed districts.
In April, 1988, Manager Alsaker resigned from the Board. In
July, Ms . Susan Scribner was appointed to the Board to complete
the term of Ms . Alsaker .
Managers Fiskness and Peterson were reappointed as managers
to the District for three-year terms expiring on July 30, 1991.
Manager Peterson attended the annual meeting of soil
Conservation Service in November, 1988.
DISTRICT REGULATORY ACTIVITIES
Permit Reviews
One primary responsibility of the District ' s Board of
Managers continues to be that of reviewing and issuing grading and
land alteration permits . During 1988, approximately 80 permit
applications or permit extension applications were processed by
the District. Permits were issued to municipalities and other
governmental agencies in addition to private parties . During the
permitting process, the District works closely with other
governmental ,agencies and municipalities . Although permits are
not approved by the District Managers until the municipality in
which the project is located gives its approval, the District will
provide the municipality with a report indicating what permits, if
any, will be needed from the District for pending projects.
Conversely, municipalities and other governmental agencies
generally will condition their approvals upon appropriate issues
on water matters being addressed or permitted through the
watershed district.
In addition to reviewing grading and land alteration permit
applications, the District also provides preliminary review for
the Minnesota Department of Natural Resources Chapter 105
Permits . During 1988, the District reviewed approximately 10 such
permit applications including an application for a Homeward Hills
Road connection which would provide for a crossing of Purgatory
Creek. Following review of these applications, the District
provides its comments to the Department of Natural Resources .
Throughout the year, the Managers became increasingly aware
of the need to establish regulations for smaller sites located
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adjacent to public waters
7 p to insure control of erosion and
sedimentation. By the end of the year, the Managers had directed
I the District ' s engineer to review this concern and provide
proposed regulations for erosion control measures on property
sites which are one acre in size or less .
IIn July, 1988, the District was approached by the City of
Eden Prairie with respect to clean-out and repair of Judicial
I Ditch No. 3/County Ditch No . 43, located in Purgatory Creek as it
flows from the major center of Eden Prairie into Staring Lake.
Upon reviewing the petition of Eden Prairie, the District
scheduled a public hearing to receive comment with respect to this
I project. Subsequent to the Public Hearing, the District gave its
approval to the City of Eden Prairie to commence this project with
the understanding that the appropriate permits be secured from the
IMinnesota Department of Natural Resources as well as the District.
The District ' s engineering advisor continues to keep the
Managers apprised of all plans for projects which his office
Ireceives for preliminary review and comment . During 1988, the
District ' s engineering advisor provided preliminary review and
comment for a number of projects which were proposed for areas
I within the District. Consequently, the Managers are usually
already aware of projects when they receive formal permit
applications. As in the past, permit applications are reviewed on
I a case-by-case basis . At times, the Managers set forth more
stringent conditions to be complied with for particular projects,
particularly in more environmentally sensitive areas. Such
stringent conditions often include the requirement to use
Istate-of-the-art mechanisms and procedures.
Upon application for permit extensions, the Managers will
I make note of the applicant 's previous performance in regard to
compliance with permit requirements. If the permittee has not
complied with all permit conditions as set forth, they will be
I required to bring the project into compliance before being granted
any extension.
As well as being kept apprised of any pending projects, the
I Managers, as well as local municipalities , are also informed by
their engineering advisor of any projects within the District
which do not require Watershed District permits .
IINSPECTION OF PROJECT SITES TO INSURE COMPLIANCE WITH PERMIT
CONDITIONS
IField inspections are conducted on a regular basis to insure
strict compliance with the conditions of each permit issued by the
I District . All permit holders are required to give the District
notice a minimum of 48 hours prior to the commencement of any
grading activities. This condition is a great help in
facilitating the District ' s inspection process.
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Although most developers and contractors do adhere strictly
to the permit conditions, some incidents of noncompliance with
permit conditions during 1988 were reported. The majority of the
incidents of non-compliance were corrected upon notice from the
District ' s engineering advisor to the project manager or developer
that such non-compliance was evident .
Developers and contractors are continuing to recognize the
need to adhere strictly to permit conditions to insure maximum
protection to the environment.
SURFACE WATER MANAGEMENT PROGRAMS
During 1988, the District ' s Surface Water Management Plan as
mandated by Chapter 509 of the Laws of Minnesota for 1982 was
revised and redistributed to local governmental units for final
review and comment. ,
It is the intention of the Managers of this District, that
the Watershed District become more active as it relates to overall
water resource management and planning on a metropolitan and state
level. This intent was strengthened when the Managers were
advised by the Metropolitan Council and Metropolitan Waste Control
Commission with respects to the effort being taken to identify
pollution sources which efforts included water quality sampling
during high rainfall events and spring run-offs . The
Representatives indicated that they had commenced a five-year
program to identify the sources and create programs to reduce and
minimize pollutional discharges into the river. The District
voted to support the Commission with technical assistance to
complete this project. The Board believes that it is important to
develop a greater awareness of the watershed district concept then
otherwise currently exists just at the local level .
PROJECTS
The Eden Prairie Chain of Lakes project, which had been
commenced prior to 1988, was completed within the first half of
the year. By the end of 1988, all final payments with respect to
the project had been made and the District was working with the
City of Eden Prairie to dedicate an appropriate plaque to this
project . This was the first basic water project completed by the
District which provided low level outlets for four major lakes of
the District . The attached figure illustrates the project that
has been completed
With the onset of 1988, the District was approached by the
City of Eden Prairie to complete a flood plain analysis in
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Purgatory Creek
and in the Neill Lake drainage system in the
vicinity of Anderson Lakes Parkway and Preserve Boulevard. It was
' proposed that the study would be undertaken and completed in
1988 . The Managers requested that the City identify the exact
areas of Purgatory Creek to be analyzed. It was determined that
' the study would go beyond the City limits and would cost
approximately $38, 000, one-half of which the district was willing
to contribute. Upon approval of this project, the City of Eden
' Prairie agreed to prepare an appropriate participation agreement
for the project . By October of 1988, the Engineer reported that
Phase I of the analysis had been completed which analyzed the area
running to Eden Vale Golf Course from upstream.
' Discussions continued throughout 1988 with respect t
Lake Riley Chain of Lakes p the
program with representatives from the
' Minnesota Pollution Control Agency, the Environmental Protection
Agency and the cities of Eden Prairie and Chanhassen. In March,
1988, the District learned that the EPA* required financial
participation from local units of government . The District
expressed their concern with respect to their financial obligation
for this project and acquisition of public access to the project
site. Upon review of the project, the District indicated its
' willingness to consider acting as the local sponsor agency for the
project with the understanding that the cities of Eden Prairie and
Chanhassen would be willing to participate. As indicated above,
by the end of 1988, a schedule had been prepared for completion of
the project .
' INTERGOVERNMENTAL INVOLVEMENT
In addition to the permitting process and Chapter 509
' planning, the Managers of the Watershed District are frequently
involved in activities with other governmental units and private
groups . Many of the Board's intergovernmental activities involve
working cooperatively with municipalities and other citizens '
groups regarding the environment and enforcement of its existing
rules and regulations . To this end, the Managers frequently
represent the District at homeowners association meetings when
' activities affecting the District are to be discussed. The
Managers also advise when permitting is not required. The
Managers work closely with municipalities in review of ordinances
' and regulations which affect flood plain and shoreline management
issues regarding erosion control in any development areas to
insure that no detrimental sedimentation reaches public waters.
' Throughout 1988, Manager Fiskness continued to advise the
Board with respect to activities of the Policy Committee and
Technical Committee of the Hennepin Conservation District with
respect to preparation of a manual designed to standardize erosion
control measures . In addition, the Board continued their
participation in the International Society of Erosion Control.
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The District ' s legal advisor, apprised the Board of current
legislative enactments and court rulings dealing with watershed
districts and soil loss issues . Of particular interest to the
District was a proposed bill of the Minnesota legislature for
state-wide erosion control measures .
In May, 1988 , the Metropolitan Area Watershed District
Section of the Minnesota Association of Watershed Districts met to
discuss the role of soil and water conservation districts and
watershed districts in management of water and soil resources .
_INTERNAL MANAGEMENT AND CONTROL - ADMINISTRATION OF THE DISTRICT
The Watershed District maintains complete books and records '
of all its ongoing activities. All meetings of the Managers are
open to the public and are noticed through the official District
newspapers . District minutes, agenda, and engineering reports are
all available to the public prior to a regularly scheduled meeting
of the Managers, and are also deposited with appropriate public
libraries .
The Managers remain bonded as required by law. The
Chanhassen State Bank remains the official depository for the
District and any surplus District funds are invested in permitted
government investments including U.S. Treasury Bills. An
independent audit is made each year of the District 's books and
records and when completed, is made part of the District ' s
year-end report and distributed as required by law and is made
available to any interested person.
The District continues to retain Popham, Haik, Schnobrich & ,
Kaufman, Ltd. ' as its legal counsel and Barr Engineering Company as
the Board's engineering consultant.
FUTURE ACTIVITIES
The Board continues to see that the regulatory practices '
established in the early 1970 's are necessary for the management
of the water. resources within" the District . These regulatory
practices generally center around the requirements of land ,
development in minimizing the discharge of pollutants and
sedimentation into protected waters . However, the intense
rainstorms of July, 1987, severely tested the stormwater
management systems that the District has established along the
creek systems . These management practices prevented a tremendous
amount of damage from occurring as a result of these rainstorm
events . The District will continue to regulate development as it
occurs throughout the District .
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The drought conditions in 1988 resulted in a significant
number of water appropriation permit applications to be considered
' by the Board. This again placed emphasis on the need to study and
analyze the aquifer system to determine the quantitative and
qualitative impacts that continual withdrawal of groundwater has
' and will have on these systems .
The emphasis in water management is now centered in the area
of water quality. The District ' s current water quality program,
established in 1970, includes the monthly sampling of Riley and
purgatory Creek at six locations and sampling of 13 major lakes
within the District on a three year cycle. This program should be
' expanded to include water quality sampling within the Bluff Creek
Watershed. The Lake Riley Chain of Lakes project currently at the
initiation stage gives the Board and the Cities of Eden Prairie
' and Chanhassen the opportunity to enhance the water quality of the
five major lakes located within the Lake Riley Watershed.
Finally in 1989 , the District ' s 509 plan is proceeding
through the governmental review process . Upon adoption of the
plan, the District will review and update the Rules and
Regulations relating to the objectives and policies as presented
in the 509 planning document .
CONCLUSIONS
Whereas in 1987 the District dealt with the severity of the
July rainstorms , in 1988 the Managers dealt with the impact of the
most severe drought that has occurred in decades.
The hydrologic information that the District has been
' collecting since its conception enabled the District to answer
questions from interested citizens and other governmental agencies
regarding the drought and its impacts .
' The Managers look forward to continuing their ongoing
programs and initiating new projects as part of their ongoing
overall plan and welcome input from all interested citizens and
other governmental bodies .
Respectfully submitted,
' RILEY-PURGATORY-BLUFF CREEK
W ERSHED DISTRICT
' J
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Conrad B. Fiskness
President
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BASIC WATER MANAGEMENT PROJECT
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CITY CAF
';
hi**:K.� ' ClIANNASSEN
'd 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
-� (612) 937-1900
July 7, 1989 gl
I
Mr. Roger Zahn
Seven Forty-One Partnership
123 North Third Street
Suite #808
' Minneapolis , MN 55401
Re: Site Corrections
I Seven Forty-One Crossing Development -
File No. 88-17 (pvt)
Dear Mr. Zahn:
' This letter is a follow up to our conversations at our July 5,
1989 meeting where we reviewed the corrective measures that have
' been taken to stabilize the erosion problems in the above-
referenced development. Our meeting revealed that you have
fulfilled the majority of the site corrections specified in my
' June 21 , 1989 letter regarding erosion control problems over the
site. I found that hay bales have been staked around storm sewer
inlets. The majority of the damaged and buried silt fence along
the perimeter of the site has been restored with the exception of
the areas west and south of the pond along with an area that has
been recently buried again. Earth berms have been constructed to
contain storm runoff on site. The area west of Reed' s Addition
' where storm sewer was installed has been seeded; however, addi-
tional riprap (Class A) still remains to be placed to properly
stabilize the outlet area. Due to groundwater infiltration
around the pond, I realize slope stabilization is practically
1 impossible to achieve at this time. It is my understanding that
you have hired a new engineering firm, Rehder-Wenzel , Inc. , to
provide you with the expertise to rectify this groundwater
' problem around the pond. In addition, the pond configuration
will be modified to adapt to Reed' s proposed plat. It was also
understood that the City and Watershed District will be given
' copies of the revised pond detail for approval within the next
week. Upon approval of the pond design, I understand that Kraus
Anderson will proceed with reconstructing the pond to conform to
the new approved plan as well as the strip mall itself.
I
Mr. Roger Zahn
July 7 , 1989
Page 2
In closing, I would just like to remind you that it is critical
for you to comply with the remaining site corrections previously
described as well as receive the Watershed' s approval in order
for the City to reactivate your building permit. Should you have
any questions, please feel free to contact me.
Sincerely,
CITY OF CHANHASSEN '
David C. Hempel
Sr. Engineering Technician
DCH:ktm ,
c: Ron Quanbeck, Minnehaha Creek Watershed District
Don Ashworth, City Manager ,
Gary Warren, City Engineer
Steve Kirchman, Building Inspector
Greg Hailing, Redher-Wenzel, Inc.
I
1
CITY OF
CHANHASSEN
1 4' 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900
1 MEMORANDUM
TO: Jim Chaffee , Public Safety Director s im
' FROM: Dave Hempel, Sr. Engineering Technician !I / -
DATE: July 7 , 1989
(g
SUBJ: Building Permits
Lake Susan Hills West, Phase I and II
File No. 87-32 and 88-8
' This is to notify you that issuance of building permits may
resume for Lake Susan Hills West, Phases I and II. The contrac-
tor has successfully completed construction on the storm water
retention basin along County Road 17 immediately north of Lake
' Susan Hills Drive. Please notify the appropriate staff members
of this action . Thank you.
' c: Don Ashworth , City Manager
Jean Meuwissen, Treasurer
1 Gary Warren, City Engineer
Ron Julkowski , Building Official
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CITY OF CHANHASSEN 7/07/89 '
FUTURE CITY COUNCIL AGENDA ITEMS
ENGINEERING '
July 24, 1989
- Approve Development Contract for Audubon Court, Improvement Project No. 89-7 ,
- Approve Preliminary Plans for Trunk Highway 212 Official Mapping; Layout
S.P. 1017-7
- Award of Bids, North Side Parking Lot Improvement Project No. 87-17
- Accept Feasibility Study for Utility and Roadway Improvements to Frontier
Trail from Highland Drive to Kiowa, Call Public Hearing
- Accept Feasibility Study for Lake Drive East and 184th Avenue Improvement 1
Project No. 89-6, Call Public Hearing
- Approve Plans and Specifications and Authorize Advertising for Bids for West
78th Street Detachment Improvement Project No. 87-2
- Approve Plans and Specifications for Audubon Court Improvement Project No.
89-7, Authorize Advertising for Bids
August 14, 1989 '
- Award of Bids, Sidewalk construction in Saddlebrook Subdivision, Project No.
87-15A
- Public Hearing, Lake Drive East and 184th Avenue Improvement Project No. 89-6
- Authorize Preparation of Plans and Specifications for Lake Drive Fast and
184th Avenue Improvement Project No. 89-6
- Award of Bids, Audubon Court Improvement Project No. 89-7 '
- Public Hearing, Utility and Roadway Improvements to Frontier Trail from
Highland Drive to Kiowa, Project No. 89-10
- Approve Preliminary Plans for T.H. 5 from T.H. 41 to CSAH 17; Layout No. 1B,
S.P. 1002-88035 (5=121)
- Authorize Preparation of Plans and Specifications for Utility and Roadway 1
Improvements to Frontier Trail from Highland Drive to Kiowa, Project No. 89-10
- Authorize Feasibility Study for Upgrade of Audubon Road from Soo Line '
Railroad to Lyman Boulevard
August 28, 1989 '
- Award of Bids, west 78th Street Detachment Improvement Project No. 87-2
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CITY OF Gc. f .ca -Nr
CHANHASSEN'
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690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
h� (612) 937-1900
MEMORANDUM
TO: City Employees
FROM: Scott Harr, Assistant Public Safety Director
DATE: July 7, 1989
SUBJ: Sprinkling Ban
WE NEED YOUR HELP!
' During our dry spell this week, Jerry Boucher has advised me that
the following has occurred :
- Well #2 ran for 24 hours without being shut off;
- Well #4 ran for 16 hours continuously;
- The water level dropped 16 feet .
' HELP US ENFORCE THE ODD/EVEN SYSTEM THAT EXISTS IN CHANHASSEN!
If you observe a violation please drop off a warning notice
_(available from Kathy Sundquist in the Public Safety office ) . If
' you observe the violation continue, let me know and we will take
action.
Any limited permits for daily watering will be on file at the
City Hall .
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BUILDING PERMIT VALUATION��
(BY MONTH COMPARISON)
1988 1989
January 1 .447.900 2.019,000
February 2,232,700 2.095.800
March 2.819,600 12,460.200
April 3,842,880 16.238.000
May 3,827,000 7,447,552
June 7.578,700 4,419,325
July 2,683.450
August 3.139,200
September 3,467,500
October 3,836.000 1
November 4.465,000
December 6.563,600
TOTAL 45.903. 530
These figures include all construction, i .e. commercial/industrial .
new residential , decks, fences, etc .
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' SOUTHWEST CORRIDOR TRANSPORTATION COALITION
470 Pillsbury Center
Minneapolis, Minnesota 55402
(612) 337-9219
' July 7, 1989
Congressman Bill Frenzel
1026 Longworth Building
Washington, D.C. 20515-2303
' RE: Proposed Federal Grant for Design of New United States
T.H. 212 from Interstate 494 to Cologne, Minnesota
Dear Congressman Frenzel:
The Southwest Corridor Transportation Coalition is a nonprofit
corporation representing units of government, individuals and
' industries in the area between Interstate 494 and the South
Dakota boundary which are served by State T.H. 5 and U.S. T.H.
212. One of our objectives is to obtain the construction of a
' new four lane divided expressway as a new U.S. Highway 212
through the cities of Eden Prairie, Chanhassen, Chaska and rural
Carver County.
An environmental impact statement is currently being prepared for
this project. Official maps have been adopted by the cities of
Eden Prairie and Chaska and this process is underway in
Chanhassen and Carver County. The first segment of construction
is proposed for letting in 1993 . That phase of the project would
involve construction of a four lane road from I-494 to Hennepin
County Road 4 in Eden Prairie.
We ask that you assist the Coalition in obtaining federal funding
of the estimated 10 to 12 million dollar cost of designing this
project from Interstate 494 to Cologne. Active participants in
the Coalition include the cities of Eden Prairie, Chanhassen,
Chaska, Waconia, Young America, Glencoe, Cologne, and Olivia and
Carver and Hennepin Counties. We have also contacted the offices
of Congressman Sabo, Weber and Oberstar and Senators Boschwitz
and Durenberger and believe that they will each be willing to
support this effort. However, it is necessary to initiate the
proposal through your office. We recognize that there may be a
local/state match required in order to obtain funding. We
Congressman Bill Frenzel
July 7, 1989
Page Two
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understand from Congressman Sabo that this proposal may be most
likely to be funded if considered to be a demonstration project .
We think our project is distinctive because of the high level of
cooperation and commitment being demonstrated by several
governmental agencies and municipalities who have already
participated financially in funding of the EIS and the design of
improvements which are now underway on Minnesota Highway 5 (one
of the local arterials which needs to be relieved of traffic by
proposed new T.H. 212) . It is clear to all concerned that this
project will have great economic benefit to the Southwest
Corridor, when completed.
Attached is a brief description of the grant request. Please
advise us whether you require further information. Feel free to
modify the proposal as you think necessary.
We will appreciate all of the cooperation and assistance you and '
your office are able to provide us. Thank you very much.
Ver truly yours,/, 'he
Or •
Robert J. Lindal
President
cc: Congressman Martin Sabo ,
Congressman Vin Weber
Congressman James Oberstar
Senator Rudy Boschwitz
Senator David Durenberger
Coalition Board Members
Commissioner Randy Johnson
Commissioner John Keefe
Pat Murphy, Hennepin County
Mayor Gary Peterson, Eden Prairie
Mayor Don Chmiel, Chanhassen
Chaska City Council
Kristi Hanson, Congressman Frenzel staff
I GRANT
IGrant for design of four lane, divided, limited access
United States Highway within standard metropolitan statistical
Iarea which serves area not currently served by similar four lane
limited access highway, located in region which serves as
Icorridor for commerce and agriculture for substantial
trade area.
IProject should serve to reduce congestion on at least two
existing two lane arterials . Grant amount to be not less than 9
Imillion and not more than 12 million. Applicants should be state
transportation agency, regional A95 review agency, on local joint
Ipowers agency composed of three or more cities and two or more
Icounties. Preference will be shown for projects which will
involve planning within three or more cities and two or more
Icounties.
:ant I
IA grant in amount of not less than 9 million and not more than 12
million dollars is requested from the federal government for
Iplanning and engineering design of a four lane grade separated
limited access highway on a new alignment to be designated new
IU.S. Highway 212 between Interstate 494 in Eden Prairie,
IMinnesota and existing Highway 212 at Cologne. The road would be
15 miles long and would lie within the Cities of Eden Prairie,
IChanhassen, and Chaska, Minnesota as well as a portion of rural
Carver County between Chaska and Cologne. The road will serve a
Isubstantial portion of southwestern Minnesota and South Dakota
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which is not currently served by a four lane divided limited
access route into the Minneapolis area. As a result, it will
serve a significant farm to market function for the southwest
quadrant of the Minneapolis/St. Paul Metropolitan Area. This
rapidly urbanizing area is served by two existing two lane
highways which are heavily congested. Through a unique showing
of local cooperation and initiative among affected agencies, the
State of Minnesota, Metropolitan Council, Hennepin County, Carver
County, the Cities of Eden Prairie, Chanhassen and Chaska have
already funded an environmental impact statement for this project
and have assisted in financing design of roadway improvements to
State T.H. No. 5 now serving a portion of the area, as an interim
measure to mitigate problems caused by the lack of this road. '
The project has been under consideration since 1953 or earlier.
The Cities of Eden Prairie and Chaska have already adopted
official maps to protect the corridor . The City of Chanhassen
and Carver County are currently reviewing proposed official maps
of the affected right-of-way and anticipate adoption of them by
the end of 1989, or sooner. The area is rapidly becoming a
strong industrial and employment center so that workers and r
trucks generated by these industries also need an improved road
network. New Highway 212 would relieve local arterials, T.H. 5
and old Highway 212 , of through traffic such as farm to market '
traffic from southwestern Minnesota and South Dakota.
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I Mn/DOT TP29407-01 (3-85)
Sheet c of t
Minnesota Department of Transportation
IPlanning Division
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TRAFFIC DENSITY STATION REPORT
ICounty: C A k./C 2
City: C1-1,A/.c41ftss- EN
1 Station Date -
Number: Removed:Th.z., 3-4,,t: is, i 6 S9 Hour: 1Q:to
Counter Date p.m. Reading: Z y q q
IType: �� G—� Started:Weo. .1a,..` 1 . 1 af9 0:
Location: ) Hour: to p.m. Reading: 214 `f 39
1�iic-411,K j .PK1vE T3E Tit;eEN Wu.rr. D.-:,t it Total Traffic: 5 \ O
�a{:�
QNU S—EUZ.z Caac.le 24 hr.Traffic: sto
I Remarks:
Factor:
Road Surface Type A.O.T.:
I and Weather Conditions: Ecru..,,..- 0 — Su•au
`.t d H a C`s,,,z Past Year-
2- Station Date
Number:
Removed:i)t.,t., I,..: is, ,.t�� Hour:(0. IR p.m. Reading: 1. 1 2 Si
Counter Date
Type: C—y Started:Wfn.,s.1 1y, ,g(cq Hour:10:16 p.m. Reading: GO 92-1
I Location: lPr-!i_az ii.NT L. 2.ui: - rE- )J
r Total Traffic: y
AkI) 1,ail-4, Ntcti -11)2,
Remarks: 24 hr. Traffie y g
I - Factor:
Road Surface Type A.D.T.:
and Weather Conditions: ' „,,•,,, „C t..."
I CS,.:.4"'-I � n� ,--k Past Year: -
3- Station Date
Number: Removed:T i ,: , 5...i_ t`3,1 C'tpj Hour: tO13v��
I Counter Date P•m. Reading: L v .,j
Type: -1 +-t C_Z Started:4Je o.• t y , )cc u�,
Location: t^!,••r Hour: 10.3e p.m. Reading: V v )z -
I ANT, -p„„,,,,DC,c C.RcL, D '•J I7 �wr .-. .1 l + �. v Total Traffic: '`�1"L
Remarks: 24 hr. Traffic: 4-J1 z
Factor:
I Road Surface Type A.D.T.:
and Weather Conditions;U IT u,.,t,,,, „ _, -
S �,`"`i.,/ A,a CL;,+r? Past Year: -"
' 4- Station
Number- Date a.m.
Removed: Hour•
Counter. Date p.m. Reading:
I Type: Started: a.m.
Location: Hour• p.m. Reading:
Total Traffic:
Remarks: 24 hr. Traffic:
I Factor:
Road Surface Type A.D.T.:
I and Weather Conditions:
Past Year:
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TRAFFIC SAFETY COMMITTEE
Page 3
1
Extensive discussion occurred regarding the best response for
routine sign requests, such as children at play, etc . Everyone
agreed that such signs can have a positive and negative effect.
For instance, while the PR factor is good, too many signs might
cause them to be taken for granted. Rather than just place signs
at every site requested, we agreed that the first step should be
to request extra traffic enforcement, while reviewing engineering
drawings, present sign placements, traffic counts, etc. The
people requesting the signs will, of course, be kept advised of
the status of the request, and encouraged to resubmit a request,
along with support from their neighbors, if no change is noted
after we have taken some preliminary steps . We will certainly
- recommend sign placement if it appears appropriate . 1
NEXT MEETING: Wednesday, August 16 - 8 : 30 a .m.
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' TRAFFIC SAFETY COMMITTEE MINUTES
July 12, 1989
Members Present:
Scott Harr, Assistant Public Safety Director
' Dave Hempel, Senior Engineering Technician
Tim Thompson, Citizen Representative
' These minutes reflect the second monthly meeting of the newly
established "Traffic Safety Committee" . This committee was
established to review citizen requests for signs, traffic control
' devises, as well as to discuss any traffic issues that we can
provide input on. It is our hope that this committee will pro-
vide a clearing house through which to effectively respond to
' - traffic concerns . We continue to seek and appreciate input from
everyone, including City Staff.
OLD BUSINESS
1. STREET LIGHTS ON DEL RIO: Since our last meeting; Dave
Hempel has discovered that this issue is, of course, more complex
' than we initially thought. He continues to research this, and
will be advising David Dykmann as to the progress . To be
followed up on at the next meeting.
2 . THREE WAY STOP AT PHEASANT HILL & WHITE DOVE: Dave Hempel
shared the results of the attached traffic count, as well as pro-
viding drawings of the location that an additional three-way stop
' and children at play sign were requested for . The consensus of
our discussion was that the traffic count and existing signage
does not justify additional stop signs . We discussed our concern
that putting up too many other warning signs might actually
defeat the purpose we are seeking to obtain. We decided the best
way to provide an immediate response to the citizen requesting
action would be as follows :
1. Request additional patrol from the Carver County
Sheriff 's Department;
' 2 . Request the citizen to monitor traffic in order to see
whether a change occurs;
3. If the problems persist, to seek support from other
neighbors (possibly in the form of a petition) , to
' resubmit this request. Dave Hempel will be advising
the citizen and Scott Harr wrote the Carver County
Sheriff 's Department requesting extra patrol.
3 . NO MOTORIZED VEHICLE SIGN AT ENTRANCE TO POND PARK: Signs
have been placed, and Tim said this seems to be helping. We
understand that there had not been a chain blocking access origi-
nally, and Dale Gregory suggested we try the signs to start with
before considering putting up a chain . Tim will monitor and
advise of additional needs .
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TRAFFIC SAFETY COMMITTEE
Page 2
NEW BUSINESS
1. DOWNTOWN LANDSCAPING: A concern was passed onto the group ,
about future visibility problems when the downtown landscaping
grows . No action necessary at this time .
2. LAKE DRIVE EAST TRAFFIC: This complaint stems from noon hour
traffic in the area of McDonald's, with resulting litter and
parking. Harr has advised McDonald 's to keep an eye on the
litter, and because parking seems to be occurring at the noon
hour, no parking signs would not appear appropriate at this time .
3 . SPEED SIGNS ON LAKE LUCY ROAD: Deputy Mark Williams advised '
that there were no speed signs on west bound Lake Lucy Road.
Dave Hempel checked and found that they were taken down for
construction. They have been replaced. '
4 . CHANHASSEN HILLS DEVELOPMENT: This request concerned speed
violations in the area of Chanhassen Hills and a request sign for
children at play signs . We decided to handle this in a way simi-
lar to the above matter on Pheasant and White Dove Drive . Harr
has requested extra traffic enforcement from the Sheriff 's
Department; we will ask the citizen to monitor any changes; and,
if the need continues, we will ask the citizen to acquire support
from neighbors, and to submit another request. Harr will advise
the citizen.
5. FOX HOLLOW: This was another request for '
slow children signs . This will be handled similar dtoe the tpre-
an
d
vious request. Harr wrote letter .
6. STOP SIGNS NEEDED AT LAKE DRIVE EAST AND HIDDEN COURT; AND,
WESTERN DRIVE AND NEZ PERCE: Dave Hempel will provide us with
engineering drawings of the locations, and possibly traffic
counts, to be discussed at the next meeting.
7. VISION OBSTRUCTION ON FRONTIER TRAIL : Tim brought up a con-
cern regarding tree branches obscuring vision of the stop sign on
north bound Frontier Trail at 77th Street . Harr requested Jerry
Schlenk to take care of this .
8 . TRAFFIC HAZARDS : It was recommended that CSO's help us by
watching for traffic hazards, and Harr has written a memo to all
City Staff requesting input.
9 . PIPER RIDGE LANE/DEAD END SIGN: Dave shared a request that he
has had for a dead end sign and children at play sign at the cul-
de-sac
on Piper Ridge Lane . He will visit the site and check the
visibility factor, and request a dead end sign if warranted . The
request for the children at play sign will be handled by Dave in
a manner similar to the previous children at play sign request .
111
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IxFitexact. Volume No. 53 Page No. 230
Certificate
Tilie Act0,1,r-1 - RtckP
' OWNER'S DUPLICATE CERTIFICATE
Certificate No. 17632
I Transfer from No. 4532 Originally registered the 22
Volume 12 day of May 19 59
State of Minnesota, ss. page 67
County of Carver. THIS IS TO CERTIFY, THAT CITY OF CHANHASSEN
' of the 690 Coulter Drive, City of Chanhassen
County of Carver and State of Minnesota 55317
is now the owner of an estate,to wit: in fee simple
of and in the
Ifollowing described land situated in the County of Carver and State of Minnesota,to wit:
Park in GREENWOOD SHORES, accordint to the recorded
I plat thereof.
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ISubject to the encumbrances,liens and interest noted by the memorial or y: sed hereon,and subject to the
following rights or encumbrances subsisting,as provided in M.S.A.Section 508.25 namely:
I 1. Liens,claims,or rights arising or existing under the laws or the Constitution of the United.States,which this state
cannot require to appear of record;
of titl
2.e;The lien of any real property tax or special assessment for which the land has not been sold at the date of the certificate
3. Any lease for a period not exceeding three years,when there is actual occupation of the premises thereunder;
I 4. All rights in public highways upon the land;
5. The right of appeal or right to appear and contest the application,as is allowed by this chapter;
6. The rights of any person in possession under deed or contract for deed from the owner of the certificate of title;
7 Any outstanding mechanics lien rights which may exist under sections 514.01 to 514.17.
I That the said
xriuxittX x City of Chanhassen
is a municipal corporation >D{xunder wfxxxxxxxxxxxxx bility.
p p and is under no disability
I IN WITNESS WHEREOF I have hereunto subscribed my name and affixed the seal of my office
this 13 day) l>_
of Au ust
0) (
(d/ ( —(M 9' 19 87
at 9 A.M.
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/// Dilll..�I� .laDIR1M L
(,(Jilarei,6iairmenli or((J/raryei on dr.1 in lnien-rcleeiena de�Cirr/trealr o/.3 Arretr, I
DATE OF INSTRUMENT
DOCUMENT KIND OF RUNNING IN FAVOR OF
NUMBER INSTRUMENT DATE OF REGISTRATION I AM t P M AMOUNT AND
I
SIGNATURE OF F REGISTRAR
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Warranty Deed—WD
Quit Claim Deed—OD
VOLUME s1 Satisfaction—S
I
Partial Release—PR
AGE 230 Easement—E
Mortgage—M
Mechanic's Lien—ML
t o 6, Assignment of Mortgage—AM
Contract for Deed—CD
iAssignment of Contract for Deed—ACD
I
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P I�j�� 17632
CITY OF CHANHASSEN
In fee simple
i
OWNER
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CARL W. HANSON, JR.
REGISTRAR OF TITLES
I
Carver County
Minnesota
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CITY OF
. CHAIIIIASSEN
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I ..,.. .� ' , 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
7� (612) 937-1900
June 21 , 1989
' Mr. Conrad Fiskness , Manager
Riley-Purgatory-Bluff Creek
Watershed District
8033 Cheyenne Avenue
Chanhassen, MN 55317
Dear Conrad :
As a long time resident of Chanhassen and a part of the
Riley-Purgatory-Bluff Creek Watershed District, we call upon you
to help stem off what appears to be a potential disaster. As you
are aware, a meeting was held with• Watershed consultants/
representatives and with Councilmembers Ursula Dimler and Tom
Workman. The purpose of the meeting was to share information and
answer questions regarding the ,Chain of Lakes Project Work Plan .
The meeting ended on a sad note in that our Councilmembers, whose
only desire was that Chanhassen citizens know what the work plan
' is , felt that their pleas were not being considered. By
contrast, Mr. Haik apparently left the meeting feeling that the
City no longer supports the project. This position must have
' been presented to the Board as Mr. Haik ' s letter of June 8, 1989
has the same misperceptions . This position is also unfortunate
as the work and requests for public input into the process by
residents such as Eric Rivkin and Dale Carlson has been solely to
insure that this was a good project - not to scuttle it.
This is to confirm that the City of Chanhassen is committed to
' the Lake Riley Chain of Lakes Clean Up Project and to the sche-
dule approved b'y the Watershed District and Pollution Control
Agency last year. The Lake Lucy boat access issue is scheduled
' to appear' on the July 10, 1989 City Council agenda. [Please note
that the LAWCON grant application and actual purchase was moved
to September of 1989 by LAWCON. This was not asked for by the
' City nor supported by the City of.Chanhassen . LAWCON ' s position
is mandatory not advisory.
This is also to request that the Watershed District and their
consultants hold a series of public meetings where area residents
would be notified of the draft plan and invite their input into
this preliminary process . If there are monetary costs of pre-
paring notices or sending such , the City stands ready to bear
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Mr. Conrad Fiskness
June 21 , 1989
Page 2
this burden. However, we are not in a position to present the '
project or to field questions . This is where we need your help.
The City feels this is a major project and recognizes its impor-
tance to the quality of the lakes . We do not want to jeopardize
the project or the grant; however, the questions posed to date
are sincere and valid ones . We would like to work with you and
the agencies involved in cleaning up our lakes .
S cerely,
40111111"if
aid J ' hmiel
Mayor
DA:ks
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ADMINISTRATIVE STAFF MEETING
JUNE 30 , 1989
Present: Don Ashworth, Todd Gerhardt, Vicki Churchill, Norma
' Schuller, Nikki Dummer, Karen Engelhardt, Kim Meuwissen
Don opened the meeting with comments about the confusion of the
' previous week regarding the work functions assigned to the Public
Safety Department. Although it was a difficult week, he felt
that it would result in many new and good ideas . The purpose of
our meetings is to provide better communication, better decision-
making and an opportunity to share concerns .
Telephones: Nikki asked about the phone system and hoped that
' there was some way for public safety personnel to answer their
own incoming phone calls .
' Karen stated that she and members of the public safety department
met with Bob Reynolds from Telephone Specialists, and it was
his recommendation that we purchase an auto attendant. This
system will answer all incoming calls and ask customers to dial
"0" to reach general information or to dial "1" to reach the
public safety department. Anyone calling in and not knowing who
they want to talk to would automatically default to the front
' counter. The cost of this unit is approximately $450 and would
be more cost effective than adding additional lines. Don
expressed concern about customers having to listen to a long list
of options, but Karen stated that we wanted to keep the list to
two options at this point.
Carpeting/Lighting: Todd Gerhardt displayed the carpet samples
he has received so far and asked the group' s opinion of the
selections. After selections were made, Todd is going to get
larger samples so that a final decision can be made. He stated
' that money existed in the building fund to recarpet and repaint
the original section of City Hall and that hopefully there would
be enough money to also replace some of our current light fix-
tures . It was noted that the lighting for Vicki ' s workstation is
poor and that maybe the new lighting would help this area or that
the fixtures could be moved.
' City Attorney: Norma wanted to know what decision was made about
the City Attorney selection. Don stated that the Council has
decided to interview the top three firms and that this will be
' done on Saturday morning, July 8th.
Late Arrivals: It was discussed that Council members were con-
cerned about staff members arriving 5 to 10 minutes late in the
' morning. They felt that City Hall had a "country club" type of
atmosphere. Don stated that meetings like this is a perfect
opportunity to discuss these types of concerns and to bring them
out in the open. Don stated that he knows that none of us are
"clock watchers" and recognizes that we have children to drop off
at daycares. He notices that many of us are at City Hall past
4 :30 p.m. and feels that the City is receiving a full days work
ADMINISTRATIVE STAFF MEETING
JUNE 30 , 1989
PAGE 2
for a full days pay. All agreed it is difficult because of
dropping off children at daycare, but conscious efforts are being
made to insure that the City is being compensated.
Duties Assigned to Public Safety: Don stated that
building/sewer/water/plumbing/etc. , permits and secretarial func-
tions would be assigned to the new public safety area. Carol and
Kathy would be moving over to that section. He stated that he
knew that the front counter is overworked, but at the same time
concerns were raised that Nikki and Norma would become telephone
operators. Norma stated how difficult it is to feel a part of
the group when she' s only here 3 days a week. She also stated
that she is interested in working full time and was hoping that
the two extra days per week could be in another area, possibly
floating to whatever department needed help that week.
It was felt that we had to wait and see how things worked out at
the front counter once the move was made and the auto attendant
was installed, to see how much time is available for other func-
tions away from the front counter.
Nikki asked about dog licensing and how it would be nice if we
could issue a two year license that ran concurrent with the
rabies vaccination. Karen had already expressed interest in
having the dog licensing procedure computerized and Don had
worked out a program in Symphony to accomplish this. The CSO' s
had stated earlier that they had some ideas about dog licensing,
but were waiting until after their move to implement them. Nikki
and Karen should meet with them for their ideas .
Girl ' s Night Out: It was also discussed that we have a "girl ' s
night out" on a monthly basis to give us an opportunity to
socialize. All agreed that would be a good idea and we will try
to establish a standard date each month.
Video Tapes to Triax: Vicki stated that she has arranged with
Triax Cable Company to have City Council and Planning Commission
meetings aired in the same week in which they occur. Currently
they are being shown over 2 weeks later. She stated that she was
unable to find anyone to get the tapes to Mound and decided she
would do that herself to make sure the job got done. Todd stated
that he would speak with Jim Chaffee about having the CSO' s drop 1
the tapes off on a routine basis or to have Jim Thompson leave
early on those days and drop them off on his way home.
Training: Interest was expressed in attending some seminars, ,
conferences, and continuing education. Don felt this was an
excellent idea. Some areas of interest were computer courses and
desktop publishing.
The group felt this type of meeting would be very beneficial and
thought it would be helpful to continue on a weekly basis. At
some point we may decide that a meeting every two weeks or
monthly would be sufficient.
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ADMINISTRATIVE STAFF MEETING
JULY 7, 1989
Present: Don Ashworth, Todd Gerhardt, Norma Schuller, Vicki
Churchill , Kim Meuwissen, Karen Engelhardt
' Absent: Nikki Dummer
' Telephones: Norma asked what the status of the auto attendant
was . Karen stated that it would be installed next week.
Carpets/Lighting/Computers: Todd stated that he has not received-
the large carpet samples yet, but he expected them any time. He
stated that he talked with Bill O' Neill from Metro Systems who is
also interested in bidding on the carpet. He explained that
after staff made the carpet selection that we would advertise for
competitive bids.
Don asked Todd how he was going to coordinate the separate
contracts for carpeting and painting. Todd explained that they
would start in one hallway with the public works personnel moving
furniture out of offices, then the painter comes in and then the
carpet layer right behind him. Don stated that it may be a dif-
ficult time of year for public works personnel to help out.
Todd thought that people could use the conference room, for office
' space while the painters and carpet layers worked in their office.
Karen mentioned that the secretarial pool area always appears
cluttered and messy. We are going to try and clean up the area
as time permits, but that some overhead storage might be helpful.
Don noted that our computers take up a lot of space because of
' their physical size and how the new ones are much smaller. This
is one area that he and Karen had been discussing. He, gave an
overview of CPT and what direction they are heading. It was
' noted that the CPT system is so easy to operate and that we want
to keep the word processing function as "user friendly" as
possible.
' Todd stated that he has quotes on desktop publishing and that
Arneridata has some upcoming seminars on this subject. Everyone
was interested in attending.
' Kim stated that she has an assessment roll to type and thought
there must be an easier way to complete the job than word pro-
cessing. She wondered if desktop publishing would help.
Video Tapes to Triax: Todd stated that he s oke wit h Jim Chaffe
about having someone from his department deliver the City Council
' and Planning Commission tapes to Triax on a routine basis. Jim
stated that Vicki should give him the tapes and he would assign
someone to deliver them.
' Budget Request: Karen requested that Don include a labeling
machine in the 1990 budget. This machine would put labels on
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C c rq_if -)/, -
r ((;��SSENR CHANHASSEN FIRE DEPARTMENT
r` '•� ,\ P.O. BOX 97 7610 LAREDO DRIVE CHANHASSEN,MN 55317
ifa
�` e° \ BUS. PHONE 934-9191 MINNEWASHTA STATION NO. 2 PHONE 474-7094 I
aVs
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July 14, 1989 I
Mr. Frank Beddor, Jr. II 7951 Powers Blvd.
Chanhassen, Mn. 55317
Mr. Beddor
II
We have checked the house and garage out that you are offering to us
for live fire training drills. As I mentioned on the phone the major
II
problem that we are faced with is the proximity of your neighbors, and
the loss of the trees by the house and the garage.
The house could indeed be used for search and rescue drills using our II smoke generator and it could also be used for ventilation practice again
using our smoke generator. We could do some live burns in the house but
they would be small in nature and even then there might be some damage II done to the trees and shrubbery around the house. We would not be able
to burn the house down because the debris would pose to great a problem
of fire to other exisiting structures.
I have enclosed a release form which must be filled out and returned
II
to us prior to the Fire Department doing any training on the house.
If you have any questions please feel free to call me 934-5898.
Fritz Co lter
Training Officer
II
cc: Dale Gregory II Jim Chaffee
Mark Littfin
Don Ashworth
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• CITY OF
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CHANHASSEN
v..} 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
. (612) 937-1900
' MEMORANDUM
TO: Community Center Task Force
' FROM: Lori Sietsema, Park and Recreation Coordinator
DATE: July 13, 1989
' SUBJ: Follow-up to Community Center Task Force Meeting
At the last meeting of the Community Center Task Force, the
group came up with a work plan to proceed with getting infor-
mation to and back from the community regarding the community
' center. It was the general concensus that the facts and alter-
natives should be presented to the residents of Chanhassen and to
ask people to fill out a short questionnaire so as to get their
' opinions on facilities, costs and location. The following is
the schedule:
Present to Mid-August: Prepare a .presentation that includes
financial information, facility layout and options, site
alternatives, a statement of purpose or need, and a brief
questionnaire.
' Mid-August: Go to School Board with presentation and get
their commitment of support for the school site if that
site is chosen.
Late August: Go to the City Council with presentation and
get authorization to go to the residents for their input.
September November: Make presentations to community groups
and distribute questionnaire.
. November: Present findings to the City Council with a recom-
mendation as to what should appear on the referendum and
' when.
November - January/February: Work with the community to let
them know what is being proposed and when the referendum will
take place so they are equipped to make a sound decision.
January/February: Referendum.
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Community Center Task Force '
July 13 , 1989
Page 2
In order to make a presentation to these groups that will cover
all the bases without being too cluttered, it is important to
spend time preparing. The Task Force went through the work func-
tions that need to be accomplished in order to prepare a solid
presentation. Below please find a list of who will be respon-
sible
for what:
Mike Niemeyer: Responsible for layout information and issues
related to site design. ,
Don Ashworth: Responsible for pulling together overall
financing, building costs, operational costs, individual com-
ponent
costs, etc.
Lori Sietsema: Responsible for preparing a statement of
need, i .e. the purpose of this proposal . Will prepare list
of community groups to potentially meet with.
Brad Johnson: Will coordinate with Bob Ostlund how and when
we make a presentation to the School Board.
Colleen Klingelhutz and Bob Robinet: Will schedule Community
Center Task Force on the agendas of the different community
groups.
Bill Bovt, Lori Sietsema, Tom Eastman, Jim Mady: Will put
the presentation together and present it to the School Board
and City Council.
The Community Center Task Force set their next meeting date for - I
Tuesday, August 1 at 7: 30 p.m. in the City Council Chambers. The
agenda was set as follows:
1. Discussion of which community groups we want to meet
with.
2. Discussion of questions for the questionnaire.*
3 . Discussion of statement of purpose. I
- 4. Discussion of land costs; Eckankar and Hansen sites .
* Each Task Force member is to prepare 3 to 4 questions
for the next meeting.
Please call me if : '
* You have questions regarding what you are responsible for.
* You would like to help with one of the areas of responsibility. I
* You are unable to attend the next meeting.
■
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1 Community Center Task Force
July 13 , 1989
Page 3
Again, it is imperative to have these meetings well attended if
IIwe are to keep to the schedule.
See you on the 1st!
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asK5 TIGER®
TOM AKINS and Associates MANUFACTURERS REPRESENTATIVE I
6203 Cascade Pass / Chanhassen, MN 55317 / (612)474-4592
I
July 13 , 1989
1
Lori Sietsema
Park and Recreation Coordinator
I
690 Coulter Drive
Chanhassen, MN 55317
Dear Lori: I
I apologize for not making the Community Center Task Force scheduled 111 meeting July 12 . I ran into an unanticipated business conflict that
day.
It was my desire to become a member of the task force to try to
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sway opinion regarding the proposed community center before the next
referendum. As you may recall , most of the people who live where
I do (Near Mountain) voted against it the first time around. But
I
my situation recently has changed. We just closed on a new home in
Shorewood, MN. With our departure imminent in the upcoming months,
I will not be able to fulfill my appointed duties as part of the task
Iforce being an outside resident , as well as lobby in favor of it within
the community I will no longer live.
So please accept my resignation and wish yourself and others on
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the task force, success in achieving your goals.
Sincerely,
I
Tom Akins
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JUL 17 1989
CITY_OF CHANHASSEN I
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C.c_ ;C,./4.-_cif ltj-al-f
CITY OF CHANHASSEN'
1 i,5
, 44 - 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
�"'7
I (612) 937-1900
IJuly 6 , 1989 .,
IMs. Sharmin Al-Jaff
100 Homestead Drive, #9
Mankato, MN 56001
1 Re: Employment - Planning Intern
IDear Ms. Al-Jaff:
I would like to take this opportunity to congratulate you on
I accepting the full time temporary Planning Intern position with
the City of Chanhassen. The length of your position will be for
six months and you will be paid at a rate of $7. 00 per hour. As
a professional employee you will not qualify for overtime pay,
I however, you will be eligible for comp time. Comp time is based
on every two hours you work past a regular 8 hour day, you will
then earn one hour of comp time that can be used for late morning
1 arrivals or leaving earlier in the afternoon. The use of comp
time cannot exceed 4 hours or be used in conjunction with vaca-
tion time.
1 Your immediate supervisor will be Jo Ann Olsen, Senior Planner,
and your regular working hours will be from 8 : 00 a.m. to 4 : 30
p.m. You are entitled to a half hour lunch break and two 15
I minute breaks or a one hour lunch break. All of the personnel
policies in effect will also apply.
I If you have any questions regarding your employment with the City
of Chanhassen or as to any conditions that I have stated above,
please let me know. If not, I would like to take this oppor-
tunity to welcome you as an employee of the City of Chanhassen
1 and hope that your stay with us will be a learning experience.
Sincerely, c,,
If 4
N Todd Gerhardt ---__
----Assistant City Manager
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I-Ioisiri ton Group Inc. �"`" P°`�` N�
p ,%/ 94 P.4,k4.
TA •,, - fit f..,. ^4,.S a/,..e-..e../ o..XS inc. t
I Land Use Consultants MEMO �'` !''°r' '
9;�:"� °f.c e �. u.. c.yt 2 , .(°,a.«
w:// 7-// us d&14 A wc""w4r
ITo: Don Ashworth, Roger Knutson and Gary Ehret ( r..a:ced4.J s e
From: Fred Hoisington, Consultant yl, �f
Subject: Loren Anderson's Remedial Action Plan
IDate: 7-12-89 cc F._./ w.�.<.,.,
DPog-L-
64"..#
II talked to Roger on Wednesday, July 12, 1989, and asked if the present
agreement with Loren Anderson would allow the City to remove the tanks,
I building and excavate the contaminated soils? He explained that it very
specifically requires that Loren be responsible for removing the soils.
II then asked if we could work-up an agreement which would allow Loren
to assign the clean-up rights to the City in a manner that we could be
I assured of compensation from the petrol fund. I also explained that we
would want to limit our exposure to the actual work on-site and that we
should be careful not to incur double billings for work associated with
Iclean-up.
Roger indicated that the paperwork could be worked-up but that it would
Irequire an amendment to the parent agreement. He suggested that the
agreement be one whereby Loren would hire the City .to do the clean-up
work and then _ he could, take the bill to the PCA, for reimbursement '
Iaccordingly.
I Of course, the reason for wanting to have the City do all of the work is that ,
there will be potentially: significant delays if we divide the responsibility.
between the', City and' Loren. ~: I have asked Gary Ehret to include all
Iremovals including the contaminated soil in the North i-Side bid"package: ' ,
During the course of my discussions with Roger, he expressed two
ill.,. concerns. The first is that the City could be assuming additional liability
Isfor clean-up. Perhaps the method to be 'employed would be one where the
City would be hired by Loren to do the work thus absolving us of that
liability. Roger also suggested that Gary Ehret meet as soon as possible
1• p
, .6 with Ward Tongen, of the Dahl firm, to gain a better understanding of the 1° magnitude of the problem so that it can be properly included in the bid
package.
41/004-74c - Z...... c,.,.c•..,„i c. , .....4.-S ,j. u.l./ . w:// 4e ...e./a.J{..1
7300 Metro Blvd. K'.== Lt V l y�
Suite 525 .- 4' ,'A �wA*``� ,Q/a(f c�tw.o,
Edina, MN 55435 _ -` JUL 13 1989
(612)835-9960 — /earl-.:f /SlA.,,/:ci 6y 406-e.,v 7 A,',. J4
�•n wK ,....cf. >•' // c..„1". c°.r/tea vt-(Y OF CHANHASSEN
I
CC' 1}r(}rt4 t S,.." 1
CITY 0 .CHANHASSEN co
i
1.,,,,.. ‘ ,,,.._. . ..,,, ,
`' ' 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
� .
II(612) 937-1900
MEMORANDUM II
TO: Gary Warren , City Engineer
II
FROM: Dave Hempel, Sr. Engineering Technician Af/�/
I'
DATE: July 17 , 1989
II
SUBJ: Status of Right Turn Lane Request
Sandy Hook Road and Choctaw Circle at Trunk Highway 101 I
File No. PW211
As you may recall , the City has formally requested that MnDOT 1
consider construction of auxilliary right turn lanes on south-
bound Trunk Highway 101 at Sandy Hook Road and Choctaw Circle. I
recently contacted Chuck Weichselbaum at MnDOT for a response to II
the status of these turn lanes. He indicated to me that MnDOT
would be responding to us by letter sometime in early August with
the results .
II
Attachment: May 15, 1989 letter to C. E. Weichselbaum, MnDOT
c: Scott Harr, Asst. Public Safety Director (w/attachment) II
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CIT'IOF ti. .. EAssEN
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,,,,A...\ cE 1
\• - 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
I ;;am (612) 937-1900
IMay 15, 1989 VIA FACSIMILE
' Minnesota Dept. of Transportation
Attn: C. E. Weichselbaum
State Aid Engineer
District 5
I 2055 North Lilac Drive
Golden Valley, MN 55422
I Re: Request for State-Aid Construction Along Trunk Highway 101
Auxilliary Turn Lanes
File No. PW211
IDear Mr. Weichselbaum:
The City of Chanhassen is formally requesting that the Minnesota
I Department of Transporation (MnDOT) consider construction of
auxiliary right turn lanes on southbound Trunk Highway 101 at
Sandy Hook Road and Choctaw Circle.
IThe proposed turn lanes will add a degree of safety for turning
vehicles and insure through traffic movement along southbound
Trunk Highway 101.
IThe estimated construction cost for both intersections is between
$15 ,000 to $17 , 000 . This estimate does not include additional
I right-of-way costs which may or may not be necessary. The City
has not budgeted for these improvements and as such we are
interested to know what, if any, participation MnDOT would seek
Ifrom the City.
Thank you for your attention in this matter. If you have any
questions, feel free to contact me at 937-1900 , extension 123 .
ISincerely,
I CITY OF CHANHASSEN
. /1
(:).( ,/--';`e.- : i
I David C. Hempel
Sr. Engineering Technician
II DCH:ktm
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CiTY OF
-1-, _ iitt :), .,
f .
..Af CHANHASSEN
a
,
690 COULTER DRIVE • P.O BOX 147 • CHANHASSEN, MINNESOTA 55317 1
(612) 937-1900
MEMORANDUM
frdtrnstL ,/ .
TO: Don Ashworth , City Manager ;.;,,,'gt<<:_�_____._._
FROM: Gary Warren, Director of Public Works - --- f/2.t 9_ .
DATE: July 13, 1989 _ `` I
SUBJ: Tri-Axle Dump Truck Acquisition �_7/_zy /fy
1989 Budget, Fund No. 209
File No. PW016
I
As you are aware, the 1989 budget for Fund No. 209 , Equipment II
Replacement Fund, contains a $76,000 budget item for acquisition
of a tri-axle dump truck. Our initial thought for use of this
equipment was to aid in snow removal from the downtown area. As
I
you know, our five yard City dump trucks are very inadequate for
hauling large quantities of material.
Our currect hauling activities basically include the following:
I
1 . Crushed rock.
2 . Black dirt. 1
3 . Blacktop.
4 . Snow removal. 1
5 . Tree and debris cleanup.
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6 . Salt and sand for snow removal .
7 . Sand for beaches and volleyball courts.
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8 . Lime for ballfields .
9 . Materials for watermain breaks. 1
In 1988 , approximately 8 ,000 tons of blacktop, sand and crushed II
rock were hauled by the Street and Park Departments . This took
over 1 ,100 runs by our single-axle, five yard trucks , using an
average of 7 tons per load. A tri-axle truck can haul approxima- 1
tely 17 to 18 tons per load or approximately 2i times the capa-
1
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' Don Ashworth
July 13 , 1989
' Page 2
city of one of our single axle trucks . The average haul distance
' is approximately 15 miles since blacktop is obtained from
Muellers in the City of Carver or Midwest in Shakopee and the
majority of the other materials come from Bryan Rock in Shakopee.
' When Public Works is faced with hauling large quantities of
material, it sometimes is more cost-effective to contract for
delivery of this material in order to more efficiently have it
' delivered to our projects and likewise minimize the wear and tear
on the smaller trucks: Trucking delivery charges range from
$2 .00 to $2 . 50 per ton . Addition of a tri-axle dump to our fleet
' would allow us to more efficiently deliver material to our pro-
ject sites thereby improving productivity of our work efforts and
releasing our light duty dumps to carry on with their regular
duties . Right now to haul large quantities of material we tie up
' a major portion of our fleet which otherwise could be performing
routine maintenance activities.
' Our snow removal experience with the new snow blower, although
limited in nature from last season, shows that a tri-axle truck
of this nature could add greatly to the removal efficiency of our
' operation. Right now our new snow blower can fill our five yard
dumps in a matter of minutes . The tri-axle truck, due to its
size, could also assist with rural road snow plowing such as
Audubon Road and Bluff Creek Drive, which due to drifting is pri-
' marily handled by the road grader.
It is therefore my desire and intent to proceed with acquisition
of the tri-axle dump truck at this time as provided in the 1989
budget.
r
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SOUTHWEST CORRIDOR TRANSPORTATION COALITION
470 Pillsbury Center
Minneapolis, Minnesota 55402
(612) 337-9300
1
July 14, 1989 1
Mr . Don Chmiel 1
Mayor
City of Chanhassen
690 Coulter Drive
Chanhassen, Minnesota 55317
Dear Don: 1
Thank you for attending our meeting of July 10, 1989 with MnDOT
Commissioner Len Levine.
It is always difficult to gauge the immediate results of such
meetings. In my opinion, there is almost always lasting benefit
of a meeting such as this with MnDOT because it will contribute
to an overall sense of urgency for completion of the project.
Whether or not it came about as a result of the meeting, it was
gratifying to learn that MnDOT had elected to designate a
principal engineer to be responsible as the "overall project
manager" of the MnDOT widening projects on T.H. 5 in Eden Prairie
and Chanhassen. It still isn' t clear to me whether MnDOT will
add right of way field agents to the Carver County portion of the
project. It also is premature to say at this time whether MnDOT
will be moved to schedule the segment of the T.H. 5 widening
between County Road 17 and T.H. 41 for construction in the 94/95
construction program. It has been ranked #1 by MnDOT' s District
5. However, the same people from MnDOT who met with us on July
10 had met earlier that day with the Scott County delegation and
had been subjected to a great deal of criticism for scheduling
the T.H. 5 work already underway before construction of the
Shakopee by-pass. As a result, it is possible that MnDOT will
think they need to acquiesce to the Scott County forces by
constructing all or a significant part of the Shakopee by-pass
before the final leg of the T.H. 5 widening. 1
It was interesting to me that MnDOT had justified the priority
which it had given the T.H. 5 projects in its meeting with Scott
County by explaining that the Southwest Corridor cities and
counties had contributed financially to the design of the T.H. 5
widening project. Obviously this financial support by us was
significant in obtaining completion of those projects by MnDOT at
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' July 14, 1989
Page Two
' that time. From these and other such comments, and the obvious
elevation in priority given our current projects, it seems clear
to me that we should be prepared to again contribute financially
' in the future if necessary to obtain priority from MnDOT for
other projects which are important to us.
It is premature to judge the likelihood of obtaining a State
grant to match a Federal grant for design of new 212. I must
assume that MnDOT would agree to contribute financially if
necessary to attract significant Federal design dollars. MnDOT' s
' immediate reaction was that they were not aware of a Federal
program under which such a grant could be obtained. However, we
are aware of some instances in which this has been possible. At
least our mention of that topic will begin to prepare MnDOT for
further discussions if we are able to obtain a grant.
It seemed clear to me that MnDOT was and should be impressed by
arguments by George Butzow and Jeff Schmitt about the
significance of road improvements to a successful business
expansion, the statistics about number of employees, gross
salaries paid to those employees and projections of those figures
through a reasonable forecast period. I believe it would be good
for us to compile similar information about other significant
employers in order to illustrate the importance of T.H. 5 and a
' new 212 to economic development in our areas. If we could obtain
reliable data about farm to market movements that would also be
very persuasive.
Thank you again for your continued efforts on behalf of the
coalition.
' Very truly yours,
' Robert J. Lindall
President
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CHANBASsEN I
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' '"' 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
{612) 937-1900
July 11, 1989 I
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Mr. Conrad Fiskness, Manager
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Riley-Purgatory-Bluff Creek
Watershed District
8033 Cheyenne Avenue
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Chanhassen, MN 55317
Dear Conrad: I
The City Council held a very productive worksession last Thursday
with representatives from the different divisions of the DNR,
PCA, Representative Kelso and Senator Schmitz. The Council was II
able to narrow down the site alternatives for access to Lake Lucy
to two; the outlot and Greenwood Shores Park. There remains just
a few things that need to be researched before a final decision
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can be made. Specifically, we need to find out how the LAWCON
process would interface with condemnation proceedings, if such
becomes necessary. We also need to prepare a sketch plan of an
access at Greenwood Shores Park to determine that location's II
feasibility.
As such will take only a short time, the City Council plans to I
review these items at their next meeting scheduled for July 24,
1989. This is to request that the Watershed District extend
their deadline of July 15 to allow these questions to be
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answered.
Your cooperation and understanding in this matter is appreciated.
Please let me know as soon as possible if there are any problems II
with this request.
Sincerely,
I
IILori Sietsema
Park and Recreation Coordinator
LS :k II
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CITY OF
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-1 i C ANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900
' July 12, 1989
Ms. Marsha Taubr
Senior Grants Analyst
- Dept. of Trade and Economic Development
Community Development Division
900 American Center Building
150 East Kellogg Blvd.
St. Paul, MN 55101
Dear Marsha:
The City of Chanhassen is actively seeking an appropriate site on
Lake Lucy to construct a boat access. The City will likely apply
' for assistance in this acquisition from LAWCON and/or LCMR.
One of the alternatives, however, under consideration may require
condemnation.
' Should the above outlined scenario come to pass, it is likely
that the grant application process will take longer than the con-
demnation proceedings. If such is the case, and assuming preli-
minary approval is given, my question is can the City be
reimbursed if acquisition takes place prior to final grant
approval?
' The City Council will be reviewing this item again on July 24,
1989. Your response prior to July 19th would be greatly
appreciated.
' Sincerely,
Lor ' Sietsema
' Park and Recreation Coordinator
LS :k
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Minnesota;Department of,: Community Development Division
Traderand<Economic::Developmentn 900 American Center
150 East Kellogg Boulevard
St. Paul, MN 55101-1421
612/296-5005 '
Fax: 612/296-1290
July 14, 1989
Ms. Lori Sietsema
Park and Recreation Coordinator
City of Chanhassen
690 Coulter Drive
P. O. Box 147
Chanhassen, MN 55317
Dear Lori :
In our grant program, land acquisition can only be reimbursed after
approval of a grant.
Our program supplements cities and counties who have a "gap" in their '
financing structure. Our program then makes up the difference (not to
exceed 50% of the cost of the park). Once the city owns the land,
there is no gap. Consequently, these costs are not eligible for
reimbursement.
I hope this answers your question. Please call if you have additional
questions.
Sincerely,
ktthr-
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Marcia Taubr '
Project Officer
MT:cd '
OR.GEN/III93-1
1 1 1989 1
CITY OF CHArvhAsSEN
An Equal Opportunity Employer '
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o walks � wagons in which the younger prang to the old-along the street. ter sat bug-eyed with fear and erifolks—ritual and pevid al of the old-
"'•' Sidewalks are not considered part P delight as her brother on a bicycle was following the accepted course. !
fir`' =;
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bad, for sidewalks are nice that's
s, towed her. It was a place to show
4A Sidewalks g off. Boys passing the home of a thing.eBy it wasla curb to s' useful
" Families get to know one anoth-
er better when there are sidewalks. girl would talk loudly and hit the early dusk as the lightning
Without them, it is awkward each other, hoping to impress. bugs came out. Beside that was a
to take a hem. You feel awkward And the sidewalk was a bulle- gutter that filled with rushing
Without them intruding. Y tin board. Overnight, chalked water when it rained (oh, the
�, �' , g. A man walking along hearts would appear,announcing, smell of a rain-swept sidewal
houses are just a sidewalk seems to have a pur- "JB + RH."But such affairs were a fine place to sail p a k �' "
pose;a man walking in the street y,.._
houses or across your front yard looks brief as tulips in a puff of spring. p per boats
$ Within a week, o P g that shot swiftly e dr the
w suspicious. , poor JB would yawning maw of the drain.
A sidewalk is fun. It's a place join the ranks of those who had Lying in bed on warm summer
Condensed from for children to ride tn. It's
before loved and lost, as a new heart nights,you could hear echoing on
LOUISVILLE COURIER- they reach the envied maturity b oe heralded RH s next torrid affair, the sidewalk the heavy boos of G�,
JOURNAL MAGAZINE tY Usually sidewalk messages the man who worked on t
....*:\ the two-wheeler. It's a. place for I
P were pure,but occasionally some road; the tired, shuffling step r :. 1 �„ ,,, I JOHN ED PEARCE hopscotch,for chanting,"Step on a smart aleck would scrawl "Bob- the boy who worked
rc h �..'0�W crack, break your granny's back." Y d nights at the
■ .' When I was young, sidewalks by is a . ," bringing some movie theater; the clicking heels
were great for soung, The sidewalks outraged mother scurrying with of the girl who, g
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were
swooping along in swinging scrub brush and water to erase date, ran from o,ar to porch her
j strides, their wheels clicking g the offending words.
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they rolled over the cracks,would go by, dribble a
jump casually from the sidewalk light where boys, as they grew ball, pitch pennies at a crack. It
to the street, and then lea P e th older,would gather at night to talk was a place for waiting in the
sports and girls. Often the girls evening, looking down the street
curb back to the sidewalk. There
THE COURIER JOURNAL MAGAZINE was usually a strip sidewalk.
a l between themselves would just happen by, for the familiar sight of a beloved
COUR S.•°°''O 1980 B"THE sidewalk and curb where the be- There would be laughter and ot
LOUISVILLE,KYN�G20i6 W'BgOADWAY, g figure coming home.
loud talk, and the boys and girls Without
• ; ; r LOUISVILL,K:.40202 BARUFFI ginner, his arms waving wildly as would walk along the sidewalk, sidewalks,k i ewalks are
_� he fought for balance,could rush- g just houses. When sidewalks tie
ion h fought ht when his wheels could cush- holding hands beneath the trees. them together with a neat ribbon
IV ,� 1' bly flew from under him. Sidewalks gave new mothers a of concrete, they become part of
.f 1'; chance to escape the house and something more:a neighborhood. ��
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PARK AND RECREATION COMMISSION '
FUTURE AGENDA ITEMS
1. Land Possibilities with Lake Minnewashta.
2 . Discussion of Handicapped Accessibility.
3. Discussion of Park and Recreation Commission Mission
Statement.
4. Revised Herman Field Park Plan.
5 . Revised Carver Beach Park Plan.
6 . Revised Lake Susan Hills West Park Plans. '
7. Review Concept Plan for Southern Park.
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' Northern States Power Company
MINNEAPOLIS DIVISION
July 17 , 1989 Chestnut Service Ctr
1518 Chestnut Ave No
' Minneapolis , MN 55403
Phone (612) 330-5500
City of Chanhassen
'
Village Hal I p� O `10 La redo Dr
Chanhassen , MN 55317-9611
c c Am, , P�c-r �I z�a
Dear Customer:
This correspondence is to inform you that your demand requirements
'
for electric service have placed you in a new rate category called
General Service. A rate folder on your new class of service is
enclosed for your inspection . Your former rate class was Small
General Service and your monthly billings were calculated on a
' single unit cost per kilowatt hour. Your new rate will have a two
step charge: One for demand or the rate at which electric energy
is delivered (kW) and the second based upon consumption of energy
' ( kWh ) . Your former rate as a Small General Service customer
incorporated the demand and energy costs together.
' Customers who have a demand of 25 kilowatts or more are automati-
cally elevated to General. Service. If your billing demand is less
than 25 kW for twelve consecutive months , you will be given the
option of returning to the Small General Service rate.
' If you have any questions , please call 330-5540
NORTHERN STATES POWER COMPANY
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,JUL 18 1989
-1=Y OF CHANHASSEN
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CITY OF
. CHANHASSEN
.4,
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Jim Chaffee, Public Safety Director
FROM: Scott Harr, Assistant Public Safety Director
DATE: May 24, 1989
SUBJ: 1989 Government Liability Institute
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This memo is to report on an excellent workshop that I recently
attended, the 1989 Government Liability Institute. Issues
addressed included the following:
1 . Land Use Liability;
2 . Liability for Highway and Road Design;
3 . Discretionary Immunity;
4. Open Meetings and Data Practices;
5 . Employment Law;
6 . Law Enforcement Liability; and,
7 . Limitations on Suites Against the Government
As I have discussed with you, I believe that risk management must
play an increasingly important roll for municipalities. This was
an excellent opportunity to developing effective risk management
techniques. 1
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Aor i- Paucd-
SOUTHWEST CORRIDOR TRANSPORTATION COALITION
' 470 Pillsbury Center
Minneapolis, Minnesota 55402
(612) 337-9300
July 14, 1989
CITY OF � E
Mr . Gary Warren f;rnliMi1
City Engineer
City of Chanhassen JUL 171989
City Hall
P.O. Box 147 y
Chanhassen, Minnesota 55317 . OFP
' Dear Gary:
Thank you for attending our meeting of July 10, 1989 with MnDOT
11 Commissioner Len Levine.
It is always difficult to gauge the immediate results of such
' meetings. In my opinion, there is almost always lasting benefit
of a meeting such as this with MnDOT because it will contribute
to an overall sense of urgency for completion of the project.
iWhether or not it came about as a result of the meeting, it was
gratifying to learn that MnDOT had elected to designate a
principal engineer to be responsible as the "overall project
manager" of the MnDOT widening projects on T.H. 5 in Eden Prairie
and Chanhassen. It still isn' t clear to me whether MnDOT will
add right of way field agents to the Carver County portion of the
' project. It also is premature to say at this time whether MnDOT
will be moved to schedule the segment of the T.H. 5 widening
between County Road 17 and T.H. 41 for construction in the 94/95
' construction program. It has been ranked #1 by MnDOT' s District
5. However , the same people from MnDOT who met with us on July
10 had met earlier that day with the Scott County delegation and
had been subjected to a great deal of criticism for scheduling
the T.H. 5 work already underway before construction of the
Shakopee by-pass. As a result, it is possible that MnDOT will
think they need to acquiesce to the Scott County forces by
constructing all or a significant part of the Shakopee by-pass
before the final leg of the T.H. 5 widening.
It was interesting to me that MnDOT had justified the priority
which it had given the T.H. 5 projects in its meeting with Scott
County by explaining that the Southwest Corridor cities and
counties had contributed financially to the design of the T.H. 5
widening project. Obviously this financial support by us was
significant in obtaining completion of those projects by MnDOT at
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July 14, 1989
Page Two 1
that time. From these and other such comments, and the obvious
elevation in priority given our current projects, it seems clear
to me that we should be prepared to again contribute financially
in the future if necessary to obtain priority from MnDOT for
other projects which are important to us .
It is premature to judge the likelihood of obtaining a State
grant to match a Federal grant for design of new 212. I must
assume that MnDOT would agree to contribute financially if
necessary to attract significant Federal design dollars. MnDOT' s
immediate reaction was that they were not aware of a Federal
program under which such a grant could be obtained. However , we
are aware of some instances in which this has been possible. At
least our mention of that topic will begin to prepare MnDOT for
further discussions if we are able to obtain a grant.
It seemed clear to me that MnDOT was and should be impressed by
arguments by George Butzow and Jeff Schmitt about the
significance of road improvements to a successful business
expansion, the statistics about number of employees, gross
salaries paid to those employees and projections of those figures
through a reasonable forecast period. I believe it would be good
for us to compile similar information about other significant
employers in order to illustrate the. importance of T.H. 5 and a
new 212 to economic development in our areas. If we could obtain
reliable data about farm to market movements that would also be
very persuasive.
Thank you again for your continued efforts on behalf of the
coalition.
Very truly yours,
9-14 )
Robert J. Lindall
President
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II .A.,
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CUU4A. 0_,A4,4,-- ,\-\
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II . A ,
CITY OF e_�
1 CHANHASSEN
„.
1 - 4 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900
1 July 19, 1989
Savv,.p1 LJ-k--er
1 Peat Marwick Main & Co.
4200 Norwest Center
Minneapolis, MN 55402
IIRe: Request for Proposals to Provide External Auditing Services Including an
Auditor's Opinion Letter
1 Dear Sir/Madam:
The City of Chanhassen has recently undertaken a review of its consultant
1 contracts for various professional services rendered to the City. One such
contract involves the provision of municipal auditing services. The services
described in the attached Request are currently being provided by the firm of
1 Voto, Tautges, Redpath and Co., Ltd. That firm has provided auditing services
of high quality. Nonetheless, the City believes that it is appropriate from
time-to-time to examine the marketplace to be assured that it is receiving
highly competent broad based audit/accounting services at a competitive rate.
1 The purpose of this letter and the attached Request is to solicit proposals from
firms desiring to provide such services to the City.
IProposals must be responsive to the specific needs defined in the request
documents and demonstrate the ability to perform the requested services. The
1 City may determine to make its final selection based entirely upon the written
proposals; or may, in its discretion determine to conduct further examinations
of some or all of the proposers.
1 The City of Chanhassen reserves the right to consider all information available
to it in selecting the provider which it deems best suited to the needs of the
City. The City further reserves the right to reject any or all proposals. All
1 costs directly or indirectly related to the preparation and submittal of any
proposal, and all costs directly or indirectly related to any additional or
supplemental examination of any proposer shall be the sole responsibility of and
1 be borne by the proposer.
Proposers are to refrain from any contact with members of the Chanhassen City
Council for the purpose of either obtaining information concerning or attempting
Ito influence the Council's consideration of this matter. Such contacts may
result in Proposal disqualification.
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July 19, 1989 1
Page 2
Thank you for your consideration of this Request. 1
Respectfully yours,
Don Ashworth
City Manager
DA:k 1
Enclosure
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Peat Marwick Main & Co.
4200 Norwest Center
' Minneapolis, MN 55402
vSir/Madame
n
' a
VMr. Scott Pohlman
McGladrey & Pullen
1300 Midwest Plaza East
' 800 Marquette Avenue
Minneapolis, MN 55402
VMr. PohlmanV
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vMr. Robert Voto
' Voto, Tautges, Redpath & Co.
1310 East Highway 96
P.O. Box 10678
White Bear Lake, MN 55110
' VMr. Votov
a
' VMr. Clifford Hoffman
Deloitte, Haskins and Sells
625 Fourth Avenue South, Suite 1000
Minneapolis, MN 55415
VMr. Hoffmanv
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' VMr. J. Gregory Murphy
George M. Hansen Company, P.A.
1433 Utica Avenue South, Suite 175
St. Louis Park, MN 55416
VMr. Murphy
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' VMr. Iry Brill
Laventhol and Horwath
100 Washington Square, Suite 1650
Minneapolis, MN 55401
VMr. Brills
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VMr. Kenneth Malloy
Pannel Kerr Forster
400 Park National Bank Building
' Minneapolis , MN 55416
VMr . Malloyv
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' a
VMr. Don Egnell
Froehling, Anderson, Plowman and Egnell, Ltd.
355 Second Street
' Excelsior, MN 55331
vMr. Egnell
CITY OF CHANHASSEN
REQUEST FOR PROPOSALS TO PROVIDE EXTERNAL AUDITING SERVICES,
INCLUDING AN AUDITOR'S OPINION LETTER
INTRODUCTION
This request is intended to provide the background and format for use by ,
proposers desiring to be retained to conduct an audit of the annual financial
s tatements and transactions of the City of Cha nh assen.
A. Community Data. '
The City of Chanhassen occupies a land area of approximately 24
square miles; and is located in Hennepin and Carver counties. Chanhassen's
population is currently estimated to be 9,225. Significant increases in
population are expected. Currently, there are more than 1,000 new homes
in various stages of construction and another 200 in the planning stages. '
More than 300 building permits were issued in 1988 (residential and non-
residential). The aggregate construction value for those permits was in '
excess of $50,000,000. The City expects a continuation of rapid growth.
B. City Government.
The City of Chanhassen was organized as a statutory city on July 5, '
1967, and operates under an Optional Plan B (council-manager) form of
government. The daily management and administration of the City is under '
the direction of the city manager. The Mayor and four Council members
comprise the city council, which formulates city policy and legislation. The
city council meets regularly on the second and fourth Monday of each ,
month. For the years 1986 through 1988, the fees paid for annual audits and
related services were as follows: '
Fees Paid For Annual Audit Services
1986 $21,263
1987 $27,093
- 1988 $29,535
II. AUDITOR - SCOPE OF SERVICES
' A. SCOPE OF 1989 AND/OR 1989 THROUGH 1991 FISCAL YEAR AUDITS
' 1. All funds of the City of Chanhassen including the assets and
liabilities of the Housing and Redevelopment Authority. (See
attached 1988 Financial Statements.) No significant funds have
' been added during fiscal year 1989.
2. The engagement will include such procedures as are required by
appropriate federal, state, and other regulatory agencies.
' B. TIME CONSIDERATIONS
' 1. The Auditor will compile the basic financial statements (field
audit work), on its own word processing equipment within 30 days
after notice to commence (generally notice to commence is given
' on March 15).
2. The Auditor will have an additional 20 days to conclude and
furnish the Finished Comprehensive Report including the Legal
Compliance Report as required by the State Auditor.
3. Various phases of work may be done at the Auditor's convenience
' any time after selection by the City Council.
C. ALTERNATE PROPOSALS
1. The City will consider either a one-year agreement for fiscal
year 1989 or a three-year contract for 1989 through 1991.
' 2. The City will also consider the rates to be charged for any
additional services rendered for special assignments outside the
scope of the normal audit.
' D. The City reserves the right to make the selection of any combination
of factors in the proposal. The selection is not necessarily
' restricted to the lowest cost proposal.
' III. THE PROPOSAL
Any firm desiring to respond to this request may do so by delivering into
' the hands of the city manager ten copies of its proposal not later than
4:00 p.m., August 21, 1989. Proposals must contain the following
' elements:
' A. Title page which contains the name of the proposing firm, its
address, telephone number, name of the contact person and the date of
submittal.
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B. Table of contents containing an identification of material by section
and page number.
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C. A firm profile which contains the following information:
1. Firm history.
2. Number of professional staff.
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3. Number of clerical/support staff.
4. Percentage of firms total annual billings in Minnesota ( firm's
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FY 1988) represented by billings to local units of government.
5. Whether the firm intends to provide the services at existing
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staffing levels, and if not, what changes it foresees.
D. SPECIFICS OF PROPOSAL.
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1. List the personnel who would be involved in the examination
and their position in your firm and provide a brief description
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of their educational and professional experience with
particular emphasis on experience in auditing governmental
units. Indicate whether these individuals are members of the
American Institute of Certified Public Accountants (AICPA),
state CPA societies, the Government Finance Officers
Association (GFOA), or other applicable professional
associations. (Provide attachments if necessary).
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2. Briefly describe your firm's professional development
philosophy, including the approximate number of days of
continuing professional education provided to members of your
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firm annually. In addition, indicate the number of days of
specialized training in governmental auditing and accounting
provided to personnel listed in Item 2 above during the last ,
three years. Also, indicate whether the continuing
professional education program of your firm is internal or
external in nature.
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3. Describe the participation of your firm in state audit advisory
board activities or state CPA society governmental accounting
committee activities during the last three years.
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4. Does your firm have a specialized group of people who review
audit reports internally prior to their issuance? If so, briefly
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describe the nature and operation of this function.
5. Does your firm have specialized audit programs and internal
control questionnaires for governmental units? If yes, please
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attach samples.
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6. Please list all of the Minnesota municipal clients which your
firm has audited in any of the fiscal years 1985 through 1989.
7. Would personnel of your firm be willing to assist our personnel
in efforts to maintain the GFOA Certificate of Achievement
for Excellence in Financial Reporting?
' 8. Please list your Minnesota municipal clients that have
received the GFOA Certificate of Achievement for Excellence
in Financial Reporting for fiscal years 1985 through 1989.
9. Does your firm have a personnel rotation policy? If so, please
' explain that policy.
10. Would a management recommendation letter be issued in
conjunction with the proposed examination? If so, please
supply a sample letter.
11. What would you require of our personnel in connection with
' the examination, and what would be the approximate time
demand on them?
' 12. Quotation for the 1989 Audit including all costs assuming the
Auditor compiles, types and produces the Report. Please
include copies of worksheets used to prepare this quotation
indicating classification of staff providing services, hourly
' rates and number of hours of time spent on the audit.
13. Quotation for the 1989, 1990, and 1991 Audits for three year
' contract including all costs assuming the Auditor compiles,
types and produces the report. Please include copies of
worksheets used to prepare this quotation indicating
' classification of staff providing services, hourly rates and
number of hours of time spent on the audit.
14. Quotations for special engagements stating the rate for each
' category or classification of staff for which rates are charged
and a description of any other expenses.
' IV. SELECTION PROCESS
The City intends to award a contract to the firm evaluated to be the best
1 qualified to perform the services, cost and other factors considered. Based upon a
review of the Proposals and such other evaluation as may be necessary, the city
' manager will request that the city council approve the appointment of the firm
' judged to be the most responsive and responsible. Approval of the recommendation
and authorization of the execution of a contract for services lies within the
discretion of the Council. A copy of the anticipated schedule for the selection
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process is attached as Exhibit A. The City of Chanhassen reserves the right to I
reject any and all Proposals and to request additional information from all
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proposers.
The City shall not be liable for any expenses incurred by a proposer
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including, but not limited to, expenses associated with the preparation of the
proposal, attendance at interviews, or final contract negotiations. I
V. CONTRACT
The City reserves the right to negotiate the final terms and conditions of I
the contract to be executed. Should the City and the selected proposer be unable
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to mutually agree on the entire contract, the City reserves the right to discontinue
negotiations, select another proposer or reject all of the Proposals.
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CH130-007 I
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' SCHEDULEI
DATE ACTIVITY
' August 21, 1989 - Deadline for submittal of Proposals
(4:00 p.m.)
August 28 - 30, 1989 - Interviews
(If deemed necessary by the City)
' September 9, 1989 - Council Interviews the Top 2-4 Firms
September 11, 1989 - Proposed Contract Considered by City
' Council
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' 1 Schedule may be changed by City. However, unless a Proposer is specifically
notified in writing to the contrary, the August 21, 1989 submission deadline
will be enforced.
EXHIBIT A
CITY OF GG
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900
July 19, 1989 ��ll
S4mple, (e.TT�-
Mr. Andrew K. Merry
Mericor Financial
3055 Old Highway 8
' Minneapolis, MN 55418
Re: Request for Proposals for Financial Consulting Services
' Dear Mr. Merry:
The City of Chanhassen has recently undertaken a review of its consultant
contracts for various professional services rendered to the City. One such
contract involves the provision of financial consulting services. The services
described in the attached Request are currently being provided by the firm of
Mericor Financial Services, Inc. That firm has provided services of high
quality. Nonetheless, the City believes that it is appropriate from time-to-
time to examine the marketplace to be assured that it is receiving highly
competent broad based services at a competitive rate.
1 The purpose of this letter and the attached Request is to solicit proposals from
firms desiring to provide such services to the City.
' Proposals must be responsive to the specific needs defined in the request
documents and demonstrate the ability to perform the requested services. The
1 City may determine to make its final selection based entirely upon the written
proposals; or may, in its discretion determine to conduct further examinations
of some or all of the proposers.
1 The City of Chanhassen reserves the right to consider all information available
to it in selecting the provider which it deems best suited to the needs of the
City. The City further reserves the right to reject any or all proposals. All
costs directly or indirectly related to the preparation and submittal of any
proposal, and all costs directly or indirectly related to any additional or
supplemental examination of any proposer shall be the sole responsibility of and
be borne by the proposer.
' Proposers are to refrain from any contact with members of the Chanhassen City
Council for the purpose of either obtaining information concerning or attempting
' to influence the Council's consideration of this matter. Such contacts may
result in Proposal disqualification.
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July 19, 1989
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Page 2
Thank you for your consideration of this Request. 1
Respectfully yours,
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Don Ashworth '
City Manager
DA:k '
Enclosure
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I a a
vMr. James F. Dlugosch vMr. Terry McNellis
Dain Bosworth, Inc. Piper, Jaffray & Hopwood, Inc.
I 100 Dain Tower 222 South Ninth Street
Minneapolis, MN 55402 P.O. Box 28
vMr. Dlugosch Minneapolis, MN 55440
I vMr. McNellisv
a
vMr. Ralph L. McGinley a
Dougherty, Dawkins, Strand vMs. Kathy Aho
I & Yost, Inc. Public Financial Systems, Inc.
100 South Fifth, Suite 2300 512 Nicollet Mall, Suite 550
Minneapolis, MN 55402 Minneapolis, MN 55402
II vMr. McGinleyv vMs. AhoV
^ .-.
a a
VMr. Bill Fahey vMr. Sid Inman
I Ehlers and Associates, Inc. Publicorp
507 Marquette Avenue 410 Pillsbury Center
Minneapolis, MN 55402 Minneapolis , MN 55402
IIvMr. Faheyv vMr. Inmanv
^ ^
a a
VMr. Wayne Burggraaff vMr. Ron Langness
l Evenson-Dodge, Inc. Springsted, Inc.
222 South Ninth Street 85 East Seventh Place, Suite 100
Minneapolis, MN 55402 St. Paul, MN 55101-2143
IvMr. Burggraaff vMr. Langnessv
a
II vMr. Brad Farnham
Juran & Moody, Inc.
Minnesota Mutual Life Center
I 400 North Robert, Suite 800
St. Paul, MN 55101-2091
vMr. Farnham
a
✓Mr. Andrew K. Merry
Mericor Financial
II 3055 Old Highway 8
Minneapolis , MN 55418
✓Mr. Merryv
I a
vMr. Daniel Hartman
Miller & Schroeder Financial, Inc.
I Northwestern Financial Center
P .O. Box 789
Minneapolis, MN 55440
vMr. Hartman
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CITY OF CHANHASSEN
REQUEST FOR PROPOSALS - FINANCIAL CONSULTANT ,
INTRODUCTION
This request is intended to provide the background and format for use by '
proposers desiring to be retained as financial consultant for the City of
Chanhassen.
A. Community Data. ,
The City of Chanhassen occupies a land area of approximately 24
square miles; and is located in Hennepin and Carver counties. Chanhassen's '
population is currently. estimated to be 9,225. Significant increases in
population are expected. Currently, there are more than 1,000 new homes
in various stages of construction and another 200 in the planning stages. ,
More than 300 building permits were issued in 1988 (residential and non-
residential). The aggregate construction value for those permits was in ,
excess of $50,000,000. The City expects a continuation of rapid growth.
B. City Government.
The City of Chanhassen was organized as a statutory city on July 5, '
1967, and operates under an Optional Plan B (council-manager) form of
government. The daily management and administration of the City is under ,
the direction of the city manager. The Mayor and four Council members
comprise the city council, which formulates city policy and legislation. The
city council meets regularly on the second and fourth Monday of each ,
month. For the years 1986 through 1988, the total amounts of bonds issued
were as follows: I
•
Bonds Issued
1986 $4,810,000 (two issues of 4.6 and .2 million)
' 1987 $8,360,000 (three issues of 4.6, 3.5 and .2 million)
1988 $9,545,000 (five issues of 1.2, 4.8, .7, 1.0 and 1.8 million)
' IL FINANCIAL CONSULTANT-SCOPE 01? SERVICES
The City of Chanhassen is seeking proposals to provide the following various
' financial consulting services to the City:
A. Make recommendation to the City for structuring proposed bond
' issues including a calendar of events, amortization schedule, term,
discount, call features, etc. Discuss various alternatives and
' recommend best alternative considering the City's current
' outstanding debt and capital improvement program. Make
recommendations to enhance bond administration and reduce issuance
' costs, and review industry trends that may affect tax exempt debt
issuance.
B. Prepare the Official Statement.
' C. Recommend debt management strategies that will assure retention of
favorable credit ratings and improvement in ratings when possible.
1 Travel to New York and assist in the City's presentation to the credit
rating agencies, if necessary.
D. Proposer may be required to act as an agent of the City to accept
telephone and written competitive bids for each bond issue.
E. Evaluate, verify and recommend the best hid submitted on the bond
' sale date and be available to answer any questions raised by the City
Council, or staff concerning the sale.
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F. Supervise the printing of obligations and coordinate the selection of a 1
registrar. '
G. Prepare a compilation of all important documents, contracts and
records associated with each bond sale. '
H. Perform other services as may be requested by the City.
I. The firm selected as financial advisor will not be permitted to I
underwrite debt of the City to finance the facility or project for
which the firm serves as financial advisor to the City. '
III. THE PROPOSAL
Any firm desiring to respond to this request must do so by delivering into
the hands of the city manager ten copies of its proposal not later than 4:00 p.m., '
8-14-89. Proposals for the position of financial consultant must contain the
following elements: '
A. Title page which contains the name of the proposing firm, its address,
telephone number, name of the contact person and the date of
submittal. 1
B. Table of contents contained an identification of material by section
and page number. '
C. A firm profile which contains the following information:
1. Firm history.
2. Number of professional staff. '
3. Number of clerical/support staff.
4. A description of how the firm is organized and how its '
resources will be put to work for the City.
5. List three references, preferrably from government clients,
with regard to the individual to be assigned as account
manager for the City of Channhassen.
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' 6. A description of any innovative financing structures the firm has
developed or worked with, the problem, the solution and the results.
7. An outline of the firm's experience with the major rating agencies
during the past two years and an exploration of how this experience will
be helpful to the City.
8. Please attach a recent representative example of a municipality's
official statement in which the firm acted as financial advisor.
9. A list of the individuals who would be assigned to the City. Please
include brief resumes and describe their availability.
D. Scope of Work.
' 1. Develop a comprehensive financing plan. The firm shall develop a
financing plan in consultation with appropriate City staff, developers,
engineering consultants, bond counsel and other professionals as
required. The plan will be based upon feasibility and/or engineering
studies relating to the proposed project(s), studies pertaining to
revenue projections and the existing corporate, financial and legal
structure of the City.
a. Please outline the steps in developing a financial plan and the
' duties of the financial advisor at each step.
b. What technical and legal support services do you have available?
' How would you utilize them in the formulation of a financial plan
and in support of the City's financing program?
c. What role would your firm expect to play in evaluating financing
' alternatives other than general obligation bonds? What alternatives
would be considered? Describe in detail your firm's experience,
naming firm members, in successfully designing and implementing
' alternatives such as lease obligations, tax increment revenue bonds
and others.
' d. Upon sale of bonds, two three-ring binders shall be submitted to the
City, one of which being all originals associated with the sale. The
binder shall include all opinions, arbitrage certificates,
resolutions, notices, perspectus, planned uses of proceeds, cash flow
' projections, proposed tax levies/other revenues in comparison to
expenditures/coverage requirements, etc.
' 2. The firm shall recommend the method of sale. Please outline the
circumstances under which a negotiated sale might be recommended. What
role would your firm play as financial advisor on a negotiated finacing?
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3. Describe the firm's experience in tax increment financing,
both in general and in Twin Cities Metro Area.
E. Rates, Fees and Charges.
Please explain your firm's fee schedules for competitive general
obligation and revenue-supported debt. How will the fees differ in the event
of a negotiated sale? Clearly state any incidental expenses associated with ,
a financing that your firm expects the City to pay.
IV. SELECTION PROCESS
The City intends to award a contract to the firm evaluated to be the best '
qualified to perform the services, cost and other factors considered. Based upon a
review of the Proposals and such other evaluation as may be necessary, the city '
manager will request that the city council approve the appointment of the firm
judged to be the most responsive and responsible. Approval of the recommendation
and authorization of the execution of a contract for services lies within the
discretion of the Council. A copy of the anticipated schedule for the selection
process is attached as Exhibit A. The City of Chanhassen reserves the right to '
reject any and all Proposals and to request additional information from all
proposers.
The City shall not be liable for any expenses incurred by a proposer '
including, but not limited to, expenses associated with the preparation of the
proposal, attendance at interviews, or final contract negotiations. ,
V. CONTRACT
The City reserves the right to negotiate the final terms and conditions of
the contract to be executed. Should the City and the selected proposer be unable '
to mutually agree on the entire contract, the City reserves the right to discontinue
negotiations, select another proposer or reject all of the Proposals. ,
CH130-007 5 '
' SCHEDULE1
DATE ACTIVITY
August 14, 1989 - Deadline for submittal of Proposals
(4:00 p.m.)
' August 21-24, 1989 - Interviews
(If deemed necessary by City)
' August 26, 1989 - Council Interviews Manager's Recommended
Firms (2-4)
' August 28, 1989 - Proposed Contract Considered by Council
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' 1 Schedule may be changed by City. However, unless a Proposer is specifically
notified in writing to the contrary, the August 14, 1989 submission deadline
will be enforced.
' EXHIBIT A