1a. Proposals for Curbside Recycling ! . -
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CITYOF
k C HANBAS SEX
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690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM ;iucn Jy : `;
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TO: Don Ashworth, City Manager �
FROM: Jo Ann Olsen, Asst. City Planner
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DATE: February 6 , 1989 og�eSubmt+_=� �
SUBJ: Chanhassen Recycling Program gate ��br;�,,
BACKGROUND
1 During 1988 , the City of Chanhasse provided residents with a drop
off center for recyclables . The drop off center was located at
the Public Works Building and was open the second and fourth
Saturday of each month. The drop off center was attended by
volunteers (boy scouts, etc. ) who received $75 and collected
clear glass , aluminum and newspapers. The center was funded by
the City and a grant from Carver County. The center averaged a
participation of about 50 households/Saturday and was therefore
not reaching a large percentrage of housesholds in Chanhassen.
' The total cost of the drop off center has not been calculated yet
but will range between $5 , 000 - $6 ,000 . It was felt that the
drop off center was not cost effective and that a curbside
program should be investigated.
In October, 1988 , staff contacted several waste haulers to
receive estimates for curbside pickup service twice a month for
the entire City of Chanhassen. The estimates ranged from $20, 000
to $25 ,000 . The city budgeted $30 ,000 for 1989 recycling pro-
jects . Carver County has stated they may not have money in 1989
to provide another recycling grant. Therefore, the City may have
to bear the whole cost.
1 The most appropriate type of recycling program for Chanhassen
should be thoroughly investigated prior to any long term committ-
ment being made by the city. In 1989, staff will be organizing a
committee to work on Chanhassen recycling programs . The commit-
- tee should consist of Council and Commission members, private
citizens and representatives of waste haulers . The purpose of
the committee will be to determine what type of recycling program
is best for Chanhassen (curbside, drop-off center, etc) , who
should provide it (one contract vs . several contracts by sec-
tioning off areas of the city) and whether all trash pickup
should be under a city wide contract administered by the city.
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Don Ashworth ,
February 6 , 1989
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The resolution of these issues will take some time and in the
interim staff would like to still provide recycling oppor-
tunities for Chanhassen residents . Staff is recommending that
the City receive bids for a one year contract for city wide curb-
side
pickup. This will allow the city to provide recycling to
Chanhassen residents while determining the best long term
recycling program for Chanhassen. Attachment #1 is the specifi-
cations for bids for curbside recycling services. '
RECOMMENDATION
Staff recommends that the City Council adopt the following 1
motion:
"The City Council approves of the plans and specifications for '
curbside recycling as shown in Attachment #1 and authorizes the
publication for bids for curbside recycling service. "
ATTACHMENTS
1 . Plans and specifications . r
2 . Letter from Steve Hanson dated December 23 , 1988 .
3 . Proposed contact.
4. Request for bids advertisement.
5 . Letters from Recycle America/Admiral Waste/Chaska Sanitation.
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Manager' s Comments : Although less expensive, the option of con-
tinuing the drop-off center at the Public Works property cannot
be recommended. Initial surveys showed that drop-off centers are
the least effective and most difficult type of recycling program.
Those predictions were accurate. Security for the property was
difficult, i .e. although no damage or loss occurred, we were
susceptable to such; inadequate facilities were available to
workers ( restrooms, shelter, etc. ) ; site abuse did occur
(drop-off of tires and batteries at times the center was closed) ;
continuous re-handling of recyclables because they were left at
the gate or around the binds ; and, most importantly, par-
ticipation was far less than can be achieved via other programs,
i .e. curbside pickup.
This office endorses the recommendation of our planners . Again,
the program as being recommended was included in the 1989 budget. '
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REQUEST FOR BIDS FOR
CURBSIDE RECYCLING SERVICES
A. BACKGROUND
The City of Chanhassen is interested in establishing twice-per-month
curbside collection of recyclables in the City in 1989 as a service
to our residents . This program will be administered and funded by
' the City.
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B . DESCRIPTION
The City is interested in providing curbside recycling service to all
residential properties within e ►, ty. The total number of house-
holds to be serviced is abou• 3 , 398 A map showing the service area
' is attached for the convenien. - the bidder. The proposed length
of contract considered in this bid shall be for one year, beginning
April 1 , 1989 to January 31 , 1990 .
Collection will be from the curbside. At a minimum, collection
should be twice monthly for newspaper, glass containers, cardboard,
bi-metal, aluminum and tin cans . At the bidder' s option, other
materials can be added such as oil, batteries , and other types of
paper and metal. The entire area should be picked up on one day, but
a reasonable schedule will be considered if this is not feasible for
the bidder . It is requested that each bidder also provide an alter-
native bid for once-per-month curbside collection.
Collection vehicles must be in good working condition and must be
plainly marked with the contractor' s name and logo ( if a logo has
been established) .
' Collection contractors must provide information for all materials
collected. The required information includes original truck scale
tickets or market receipts showing the name of the collection
' contractor and the market, date of delivery to market, and the net
weight of materials .
The insurance and bond requirements which will have to be met for the
collection contract are as shown on the attached list.
The City retains the right to reject and and/or all bids, or to nego-
' tiate with any number of low bidders .
C. MATERIALS TO BE SUBMITTED BY BIDDERS
Bids must be received by 2 : 00 p.m. on at City
Hall, 690 Coulter Drive, Chanhassen, MN 55317
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All bids must contain the following items :
1 . Name, address, telephone number and contact person. I
2 . Amount of bid for the area outlined above, with details of any
option which may be presented by the bidder . I
3 . A description of how the curbside service will be provided
including: I
a. Collection will be done twice per month per household.
b . Total number of days required to provide service to area '
described above.
c . A list or explanation of current collection schedules for
garbage collection or recycling contracts within the Twin
Cities metropolitan area.
d. Equipment to be used for curbside service, such as trucks , ,
intermediate processing vehicles and equipment, household
containers , etc.
e . Material preparation instructions that will be given to
residents .
4 . A description of procedures to be followed for handling missed
pickups or customer complaints . At a minimum, the following
should be addressed:
a. A phone number available until 6 : 30 p.m. on pickup day.
b . A procedure for pickup that evening or the following day I
before 3 : 00 p.m.
c . Availability of vehicles to handle missed pickups . '
' 5 . A description of how collection tonnages will be verified and how
records will be kept for reimbursement. This description should 11 include:
a. Weighing receipts .
b. Market receipts showing name of collection contractor and
market and the date of delivery to market and the type of
material.
6 . A statement that all trucks and equipment will be maintained in
good working condition , be marked with the contractor' s name and
recycling logo and be clean and aesthetically pleasing. ,
7 . A description of any innovative provisions to your bid such as
the inclusion of specialized equipment or bins , the collection of
materials other than those listed, or any other provisions which
would make your bid unique.
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" . Proof of ability to post a bond equal to three ( 3 ) months ' s
hauling fees . Posting of this bond will be required at the time
of contract signing.
9 . Thorughout the duration of the contract, bidder' s relationship to
' the City shall be that of an independent contractor and nothing
herein shall be construed to imply an employee status . Bidder
understands that he is responsible for establishing the proper
employer/employee relationship with his own employees , including,
but not limited to, payment of his employee' s wages , --ith proper
deductions for social security and State and Federal income tax,
and including the procurement of the proper Worker' s Compensation
coverage for employees .
10 . Bidder agrees to file with the City Manager a certificate of
' insurance indicating the proper workman' s compensation and public
� liability insurance are in effect for the duration of the
Ur:///''� IA, contract. In consideration of payment by the City for services
rendered as set forth above, bidder agrees to perform the work in
' a first class manner, furnishing all necessary labor, materials,
and equipment.
' 11 . Bidder agrees that upon award of contract, bidder will secure or
have secured a garbage and refuse removal license from the City
of Chanhassen. The City' s insurance requirement is $500 ,000/
' $1,000 , 000 liability insurance and $100 , 000/$200 , 000 property
damage insurance.
' D . CONDITIONS
The following statements are the basis upon which bidders shall pre-
pare and submit responses :
- All costs of the response preparation and submittal shall be
borne by the organization submitting a response.
- The City reserves the right to reject any or all responses,
and/or rebid.
- The contractor will have to comply with the City' s insurance
and bonding requirements .
' - Contractors will be required to collect and submit to the
City truck scale tickets or similar receipts to satisfy the
City' s requirements for grant payments .
' - Three ( 3 ) copies of the response to this RFP must be received
by 2 : 00 p.m. , central standard time,
City Hall, Chanhassen, Minnesota, 55317 .
' Any questions regarding this Request for Bid can be answered by Roger
N . Knutson, City Attorney at 455-1661 .
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NOTICE I
Prusuant to Laws of Minnesota, 194, Chapter 502, Article 8 ,
Section 2 ( 270. 72) (Tax Clearance; Issuance of Licenses ) , the
licensing authority is required to provide to the Minnesota
Commissioner of Revenue your Minnesota business tax iden-
tification number and the social security number of each license
applicant.
Under the Minnesota Government Data Practices Act and the Federal
Privacy Act of 1974, we are required to advise you of the
following regarding the use of this information:
1 . This information may be used to deny the issuance or renewal
of your license in the event you owe Minnesota sales,
employer ' s withholding or motor vehicle excise taxes;
2 . Upon receiving this information, the licensing authority will
supply it only to the Minnesota Department of Revenue.
However, under the Federal Exchange of Information Agreement,
the Department of Revenue may supply this information to the
Internal Revenue Service; '
3 . FAILURE TO SUPPLY THIS INFORMATION MAY JEOPARDIZE OR DELAY
THE PROCESSING OF YOUR LICENSE ISSUANCE OR RENEWAL
APPLICATION.
Please supply the following information and return along with
your application to the licensing authority. ,
pplicant' s Last Name First Name Middle Initial
Applicant' s Address City, State, Zip Code
Applicant' s Social Security No. Position (Officer, Partner , etc. )
Business Name 1
Business Address City, State, Zip Code ,
Minnesota Tax Identification Number
Date Applicant' s Signature
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PROOF OF WORKERS ' COMPENSATION INSURANCE COVERAGE
Minnesota Statute Section 176 . 182 requires every state and local
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licensing agency to withhold the issuance or renewal of a license
' or permit to operate a business in Minnesota until the applicant
presents acceptable evidence of compliance with the workers ' com-
pensation insurance coverage requirement of Section 176 . 181, Subd.
2 . The information required is : the name of the insurance com-
pany, the policy number, the dates of coverage or the permit to
self-insure. This information will be collected by the licensing
agency and put in their company file. It will be furnished, upon
request, to the Department of Labor and Industry to check for
-ompliance with Minnesota Statute Sec. 176 .181, Subd. 2.
' This information is required by law, and licenses and permits to
operate a business may not be issued or renewed if it is not pro-
vided and/or is falsely reported. Furthermore, if this information
is not provided and/or falsely reported, it may result in a $1, 000
penalty assessed against the applicant by the Commissioner of the
Department of Labor and Industry payable to the Special
Compensation Fund.
Provide the information specified above in the spaces provided, or
certify the precise reason your business is excluded from
' compliance with the insurance coverage requirement for workers '
compensation.
' Insurance Company Name _
Policy No. or Self Insurance Permit No.
' Dates of Coverage
( or)
I am not required to have workers ' compensation liability
coverage because:
' [ ] I have no employees covered by the law.
[ ] Other ( specify)
I HAVE READ AND UNDERSTAND MY RIGHTS AND OBLIGATIONS WITH REGARDS
TO BUSINESS LICENSES, PERMITS AND WORKERS ' COMPENSATION COVERAGE,
AND I CERITFY THAT THE INFORMATION PROVIDED IS TRUE AND CORRECT.
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Date Signature
CITY OF CHANHASSEN
690 COULTER DRIVE
CHANHASSEN, MN 55317
Affidavit of Non-Collusion: 1
I hereby swear (or affirm) under the penalty for perjury:
1 . That I am the bidder ( if the bidder is an individual) , a
partner in the bidder ( if the bidder is a partnership) , or an
officer or employee of the bidding corporation having authority to
sign on its behalf ( if the bidder is a corporation) ;
2 . That the attached bid or bids have been arrived at by the
bidder independently and have been submitted without collusion
with, and without any agreement, understanding, or planned common
course of action with, any other vendor of materials , supplied,
equipment or services described in the invitation to bid, designed
to limit independent bidding or competition;
3 . That the contents of the bid or bids have not been communicated
by the bidder or its employees or agents to any person not an I
employee or agent of the bidder or its surety on any bond furnished
with the bid or bids , and will not be communicated to any such per-
son prior to the official opening of the bid or bids ; and ,
4 . That I have fully informed myself regarding the accuracy of the
statements made in this affidavit.
Signed:
Firm Name:
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Subscribed and sworn to before me
this day of , 19_
Notary Public
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BID FOR CURBSIDE RECYCLING SERVICES
CHANHASSEN, MINNESOTA
GENTLEMEN:
The undersigned has examined the plans , specifications and location
of the above described work and is fully informed as to the nature
of the work and conditions relating to its performance. The under-
signed hereby proposes to furnish all specified equipment,
necessary labor, machinery, tools , equipment and other means of
installation; do all the work; furnish all materials; and to
complete the work herein described in strict accordance, and in
strict conformity with the requirements of this proposal and the
plans, specifications, applicable ordinances and resolutions of the
City of Chanhassen, and any other such provisions and supplementary
specifications hereto attached, all at the amounts entered in the
following bid:
1 . Name, address, telephone number and contact person .
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' 2 . Amount of bid for the area outlined above, with details of any
option which may be presented by the bidder .
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3 . A description of how the
p curbside service will be provided
including:
a. Collection will be done twice per month per household.
b. Total number of days required to provide service to area
described above.
c. A list or explanation of current collection schedules for
garbage collection or recycling contacts within the Twin
Cities metropolitan area.
d. Equipment to be used for curbside service, such as
trucks, intermediate processing vehicles and equipment,
household containers, etc.
e . Material preparation instructions that will be given to
residents.
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4 . A description of procedures to be followed for handling
missed pickups or customer complaints . At a minimum, the
following should be addressed: '
a. A phone number available until 6 : 30 p.m. on pickup day.
b. A procedure for pickup that evening or the following day
before 3 : 00 p.m.
c. Availability of vehicles to handle missed pickups .
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5 . A description of how collection tonnages will be verified
and how records will be kept for reimbursement. This descrip-
tion should include:
' a. Weighing receipts .
b. Market receipts showing name of collection contractor and
arket and the date of delivery to market and the type of
material.
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6 . A statement that all trucks and equipment will be maintained
in good working condition, be marked with the contractor' s
name and recycling logo and be clean and aesthetically
pleasing.
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' 7 . A description of any innovative provisions to your bid such
as the inclusion of specialized equipment or bins , the
collection of materials other than those listed, or any other
11 provisions which would make your bid unique.
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8 . Proof of ability to post a bond equal to three ( 3 ) months '
hauling fees . Posting of this bond will be required at the
time of contract signing.
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Bidder' s Name:
By:
Its : 1
Bidder' s Official Address:
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Bidder' s Phone Number: 1
If Bidder is a corporation, the State of Incorporation is : 1
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CONTRACT AGREEMENT BETWEEN
CITY OF CHANHASSEN AND
FOR RECYCLING SERVICES
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I THIS AGREEMENT is made this day of
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19 between the CITY OF CHANHASSEN (hereinafter "City") , and
(hereinafter "Contractor") .
WITNESSETH:
WHEREAS, the City supports curbside recycling and desires
Ithat it be available to its residents; and
WHEREAS, the City supports curbside recycling as part of
Ian overall landfill abatement program; and
WHEREAS, Carver County has funding available for curbside
recycling; and
IWHEREAS, the Contractor has submitted a proposal for
curbside recycling to the City.
INOW, THEREFORE, the City and Contractor mutually agree as
follows in consideration of the mutual promises and covenants
contained herein:
' 1. DEFINITIONS.
I A. "Service Area" means the City of Chanhassen (see
attached map) :
NOTE: All boundaries, unless otherwise noted, fall
on the center of boundary streets such that
they include residents on the City half of the
street.
B. "Recyclable Materials" means newsprint,
cardboard, glass, mixed aluminum and bimetal beverage containers,
other aluminum, tin food cans, and other materials as mutually
agreed upon by the City and the Contractor.
C. "Recycling Collection" means the taking up of all
' recyclable materials accumulated at residential properties and
the transporting of the recyclable materials to a specified
processing site or market.
' 2. PAYMENT.
I A. The City will compensate the Contractor for the
collection of recyclable materials from residential units as
described in Section 3 .
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B. The City shall reimburse the Contractor, on a 1
monthly basis, $ per month.
C. The Contractor must invoice the City monthly and
indicate tonnages of each material recycled from the area for the
billing period. Truck scale receipts (for glass and metals) and
market receipts (for newsprint and cardboard) must be attached to
this invoice.
D. The City will provide the Contractor with maps of
the City, noting areas for recycling collection and areas where
recycling collection is not desired and/or necessary.
3. OBLIGATIONS - CONTRACTOR
A. Service. The Contractor shall provide twice-a-
month collection services for all recyclable materials.
B. Contractor's Operation. The Contractor shall
establish and maintain in a location approved by the City, an
office with continuous supervision for accepting complaints and ,
customer calls. The office shall be in service with continuous
supervision during the hours of 7: 00 a.m. until 7: 00 p.m. on all
days of collection as specified in this Agreement. The address
and telephone number of such office and ten (10) days prior
notice of changes shall be given to the City in writing. The
address and telephone number of this office as of the execution
of this Agreement is: 1
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C. Collection.
1. The Contractor shall collect all recyclable
materials on the following days:
2 . Complaints on service will be taken and
collected by the City and the Contractor. The City will notify
the Contractor of all complaints it receives. The Contractor is
responsible for all corrective action. All complaints shall be
answered by the Contractor courteously and promptly.
3 . Whenever the City or a resident notifies the 1
Contractor of locations which have not received scheduled
service, the Contractor is required to service such locations by
7:00 p.m. the following day. Penalty for not servicing an area or
household shall be $2. 00 per household occurrence.
4. Recyclable materials shall be prepared as
follows:
Newsprint and Non-Glossy Paper: Place in paper bags or
cardboard boxes or tied in bundles.
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Glass: Rinsed and placed in paper bags or cardboard
boxes.
Metals: Rinsed and placed in paper bags or cardboard
boxes.
' Cardboard: Flattened and placed in paper bags or tied in
bundles no larger than three (3) inches in length, width,
or depth.
5. Containers in which recyclable materials have
been stored shall be placed on curbside in front of the
resident's property by 7: 00 a.m. on the scheduled days of
collection.
6. All recyclable materials placed for
1 collection shall be owned by and be the responsibility of the
occupants of residential properties until they are handled by the
Contractor. Upon collection of the containers and recyclable
materials by the Contractor, the recyclable materials become the
property and responsibility of the Contractor.
7. Recyclable materials deemed unacceptable by
the Contractor according to the preparation procedures in
Subsection 4 shall be collected on the first occurrence by the
Contractor. Each time materials are incorrectly prepared, the
Contractor shall leave at the residence a written notice form,
prepared by the City, which explains why materials were not
collected. The address and the reason why materials were not
collected shall be reported to the City the following day so that
I the City can notify the resident of the proper procedure.
Subsequent instances of unacceptable recyclable materials may be
rejected; however, this shall be reported to the City.
8. The Contractor shall not landfill, incinerate
or make fuel pellets out of the recyclable materials.
' 9. The Contractor's employees shall leave for
the residents' re-use any containers marked "SAVE". These
containers, once emptied, shall be returned to curbside. Any
1 spills will be cleaned up immediately.
D. Vehicles.
Il. The Contractor's vehicles shall be marked
with the name of the Contractor.
2. The Contractor shall maintain all trucks and
equipment in good working condition. The Contractor's trucks
shall be clean and aesthetically pleasing.
4. TERM. The term of this Agreement shall be from
April 1, 1989 to March 31, 1990.
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5. CANCELLATION. Either party may cancel this Agreement ,
at any time upon thirty (30) day written notice to the other
party. In such event of termination, the Contractor shall be
entitled to reimbursement for those expenses incurred up to the I
termination date provided the expenses have been incurred by
providing the services in Section 3 .
6. DEFAULT. Any of the following shall constitute ,
default on the part of the Contractor:
A. The failure of the Contractor to provide service 1
in a manner consistent with Section 3 .
B. The failure of the Contractor to deliver glass
and metals to the recycling centers.
C. Falsifying any records or information required
under this Agreement and/or failure to supply the information
required in Subsection 2C above.
D. Failure to maintain current performance bonds and
insurance policies as required by Subsections 7B and 7C.
7. GENERAL CONDITIONS. 1
A. All services and duties performed by the
Contractor pursuant to this Agreement shall be performed to the
satisfaction of the City and in accordance with all applicable
federal, state, and local laws, ordinances, rules, and
regulations as a condition of payment. Contractor agrees to
comply with Minnesota Statute § 181.59, relating to non-
discrimination.
B. The Contractor shall post a bond in a form
approved by the City Attorney of not less than $
(approximately three (3) months payments) to be made available to
the City in the event of the Contractor's inability to execute
the Contractor's obligations set forth by this Agreement. ,
C. The Contractor must obtain and upon request,
provide the City with a certificate of insurance indicating the
following minimum levels of insurance coverage are in force:
Workman's
Compensation Insurance Statutory
Contractor's Public $ 500, 000 each person
Liability Insurance $1, 000, 000 each accident I
Property Damage $ 500, 000 each accident
$1, 000, 000 aggregate
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Automobile $ 500, 000 each person
Public Liability $1, 000, 000 each accident
' Property Damage $ 200, 000 each accident
D. The Contractor shall at all times be an
1 independent contractor and shall not be the employee of the City
for any purpose. The City shall not be responsible for the
payment of any taxes, either federal or state, on behalf of the
Contractor, nor shall the City be responsible for any fringe
benefits. No civil service or other rights of employment will be
acquired by virtue of Contractor's services.
E. The Contractor agrees to defend, hold harmless,
and pay on behalf of the City and its officials, agents, and
employees from any and all liability, loss or damage they may
suffer as a result of demand, claims, judgments, or costs,
arising out of or related to the Contractor's negligent actions
or failure to act in performance of this Agreement.
' F. All data collected, created, received, maintained
or disseminated for any purpose in the course of this Agreement
is governed by the Minnesota Governmental Data Practices Act,
1 Minnesota Statute Chapter 13 (1984) , or any other applicable
state statute, any state rules adopted to implement the act, as
well as federal regulations on data privacy. The City agrees to
abide by these statutes, rules, and regulations.
G. All books, records, documents, and accounting
procedures and practices of the Contractor relative to this
Agreement are subject to examination by the City, the County, and
the State Auditor, as appropriate, in accordance with the
provisions of Minnesota Statute § 16B. 06, subd. 4 (1984) .
H. Any amendments to this Agreement shall be valid
only when reduced to writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties have subscribed their
names as of the date first above written.
CITY OF CHANHASSEN CONTRACTOR:
BY: BY:
Donald J. Chmiel, Mayor Its
' AND
Don Ashworth, City Manager
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REQUEST FOR BIDS FOR
CURBSIDE RECYCLING SERVICES
The City of Chanhassen will receive bids, subject to the general
terms, conditions and specifications on file with the City Clerk, at
the City Hall, City of Chanhassen, 690 Coulter Drive, Chanhassen,
Minnesota 55317, until 2 : 00 p.m. , central standard time, on
, and at that time publicly open the bids for the
furnishing of curbside recycling services.
Each bid shall be on forms obtainable from the City Clerk's Office,
and shall be accompanied by an executed affidavit of non-collusion.
Award of contract will be considered by the City Council at the '
Council Meeting of . The City reserves the right
to reject any and all proposals and to wave informalities and
irregularities in the bids; and further reserves the right to award
the contract in the best interests of the City. The City Council may
also make an award for any item or items or any group of items in any
bid, unless the bidder qualifies his bid by specific limitations. '
CITY OF CHANHASSEN
BY:
Don Ashworth
City Manager
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December 23 , 1988
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Dear v:
The City of Chanhassen is in the process of evaluating curbside
recycling services for all residential properties within the
City.
Prior to going to bid for these services , we would like to get
some feedback from potential contractors for these services.
Therefore, enclosed is a draft set of specifications for curbside
1 recycling services . We would appreciate any comments on these
specifications . Written comments should be made by January 15 ,
1988 .
' Sometime thereafter, we anticipate City Council authorizing the
publication for bids .
Should you have any questions regarding these documents and the
program, please contact the City. I look forward to hearing from
you and thank you for comments and interest.
ISincerely,
Stephen Hanson
Planning Director
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Enclosure
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Minnesota Area Office
RECYCLE AMERICA Post Office Box 9
A Waste Management Company. 0
Akih. ,, , _ ; Circle Pines, MN 55014
Phone: (612)784-8349
January 10, 1989 1
Mr. Stephen Hanson
Planning Director
City of Chanhassen
690 Coulter Drive
P.O. Box 147
Chanhassen, MN 55317
Dear Mr. Hanson: '
Thank you for the opportunity to review Chanhassen's proposed recycling specifi-
cations. Overall, the specifications describe a strong recycling program that
will help Chanhassen meet its recycling goals. We strongly support your decision
to use a single contractor to avoid confusion and ensure reliable service that
can fulfill the state-mandated recycling goals. We would also, however, like to
offer a few suggestions for your consideration. I
To maintain high participation, we recommend that Chanhassen specify weekly recy-
cling collection. Our experience shows that the convenience of weekly collection
ensures high participation and fulfillment of recycling goals. For example, if
collection is twice monthly residents must remember that the first and third
Wednesdays are for recycling, and during five-week months, they must store materials
for three weeks instead of two.
In contrast, weekly collection gives residents the opportunity to develop a regular
recycling habit. Residents that miss twice-monthly pickups often find it very in-
convenient to store a four-week accumulation of recyclables. Newspapers, in parti-
cular, can pile up rapidly.
Monthly or twice-monthly recycling service may initially appear to be less expen-
sive, but in the long run, such programs are actually quite costly: Because they
recycle far fewer tons, the cost per ton recycled is much higher than comparable
weekly programs. A program that saves money on the front end but does not meet
its goals cannot be considered successful.
We also recommend that Chanhassen not require that the entire City receive service
on a single day. Single-day service would require four or more trucks. Four- or
five-day service, in contrast, would require just one truck. Smaller recycling
companies are unlikely to have enough excess truck capacity to provide single-day
service. If they plan to buy new trucks, the entire capital cost may be reflected
in their bids. Multiple-day service, in contrast, allows all companies to bid on
an even playing field.
Finally, single-day collection may hurt the service Chanhassen receives. The high
capital cost required by the contract will encourage a contractor to stretch scarce
capital dollars. Consequently, a company may try to get by with four trucks instead
of five and then push the trucks that much harder. Truck breakdowns and problems
are likely--and Chanhassen's service will suffer.
'T
JAN 17 1989
Printed on recycled paper �• CLTV OF CHI IYhASSEN I
I RECYCLEAMERICA
A Waste Management Company;.
II
II Mr. Stephen Hanson
Page 2
January 10, 1989
II
Thank you again for the opportunity to participate in your program. If we can
1 help in any way, please call.
Sincerely,
II i"17(677"(/
Lynn Morgan
I Program Development Manager
Recycle America-Minnesota
1 2724.....A.,41_477.fiit_
Mike Berkopec
I General Manager
Waste Management-Savage
LM/MB/jm
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CHASKA SANITATION
731 Victoria Drive
Chaska, MN 55318
(612)448-2547
Dear Steve Hanson,
Our company is not large enough to handle 3,398 homes. I also didn't
receive a map with this information but, I've got a good idea on how large
' of an area Chanhassen is. Below are some questions I have on recycling.
Could you please send me future information?
' 1. Has Chanhassen considered certain drop-off stations rather than curbside
service?
2. Have you considered letting every licensed garbage hauler controlling
their on accounts, such as Scott County has just started?
3. Have you considered splitting up certain sections to collectors rather
than just one company?
4. Is the City of Chanhassen definitely going this route or are you looking
for input from the hauler? What is the residents thoughts of this?
5. Are you mandating that residential accounts have to recycle or just
suggesting this?
' Our company is definitely interested in servicing Chanhassen for
recycables but, we cannot take on the whole city. I would like to thank
' you for the opportunity to serve you.
Sincerely,
Gary Lano, Owner
' Chaska Sanitation
l;;a_CEovtL�
JAN 0 6 1989
' CITY OF CHANHASSEN