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E-4. Camp Tanadoona: Approve Extension of Connection Deadline0 CITY OF 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1160 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 7901 Park Place Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us MEMORANDUM f1 TO: Paul Oehme, Director of Public Works /City Engineer FROM: Alyson Fauske, Assistant City Engineer DATE: June 9, 2014 r1 SUBJECT: Camp Tanadoona Connection to Municipal Sanitary Sewer PROPOSED MOTION "The City Council is recommended to adopt the attached resolution allowing Camp Fire Minnesota's Camp Tanadoona located at 3300 Tanadoona Drive, PIDs 250083200 and 250092600 until May 15, 2017 to connect to municipal sanitary sewer. City Council approval requires a simple majority vote of the City Council present. Camp Tanadoona is adjacent to the east side of Lake Minnewashta, west of Highway 41 (Hazeltine Boulevard) and north of Tanadoona Drive, as shown on the graphic to the right. In 2000 sanitary sewer and water main was extended to the property with City Project 00 -01. The property was assessed for these improvements as well as the street improvements included in the project. Section 19 -41 of the Chanhassen City Code states that properties adjacent to city sanitary sewer must connect to the system within 12 months of availability. Staff did not find evidence in the project file that the Camp was notified of this requirement, or that the camp was granted an extended time to connect to municipal sanitary sewer. Earlier this year representatives from the Camp met with Staff to discuss proposed building improvements on the site. These improvements require a septic compliance inspection which was performed on April 16, 2014. A copy of the inspection report is attached. GAENG \06 -09 -2014 CC appr tanadoona time to connect to sevver.docx Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Camp Fire Minnesota Camp Tanadoona site (outlined in blue). On April 18, 2014 the Chanhassen Building Official notified Camp Fire Minnesota that the septic system is non - compliant. Chanhassen City Code Section 19-67 adopts Carver County Ordinance 67- 2010 (with amendments) that requires owners of failing septic system to repair or replace the system within three (3) years. Upon consultation with the City attorney Section 19 -41 of the City Code reflects state requirements and therefore governs over Section 19 -67. This means that the property is required to connect to municipal sanitary sewer: repairing or replacing the septic system is not an option. Camp Fire Minnesota has estimated the construction costs associated with making this connection as well as the associated City and Metropolitan Council Environmental Services Sanitary Sewer Access Charges (City SAC and MCES SAC, respectively). These costs were not budgeted; therefore Camp Fire Minnesota will establish a fundraising plan to finance these expenses. The camp has requested a three year time frame for their facility to be connected to municipal sanitary sewer in order to raise the necessary funds. The three year period was requested as this is the amount of time septic system owners are granted to repair or replace a failing system. Due to the seasonal use of the property staff recommends that the City Council allow the Camp an extension to connect to the municipal sanitary year. City SAC and MCES SAC fees will be collected at the time of connection at the rate in effect at that time. Historically the City had offered the opportunity to assess the City SAC fees over an eight -year period. In the event that the septic system becomes an imminent threat to public health, the property must connect to municipal sanitary sewer within 10 months of notification of the imminent threat in addition to meeting the requirements of Chanhassen City Code 19 -67. Attachments: 1. Resolution. 2. SSTS Compliance Inspection Form, April 16, 2014. 3. Chanhassen Building Official letter to Camp Fire Minnesota dated April 18, 2014. 4. May 15, 2014 email from Mamie Wells, CEO of Camp Fire Minnesota. G:\ENG \06 -09 -2014 CC appr tanadoona time to connect to sewer.docx DATE: MOTION BY: CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA RESOLUTION NO: SECONDED BY: A RESOLUTION ORDERING CONNECTION TO MUNICIPAL SANITARY SEWER WHEREAS, the property located at 3300 Tanadoona Drive in the City of Chanhassen, PIDs 250083200 and 250092600 ( "Subject Property ") has a noncompliant subsurface sewage treatment system ( "SSTS "); and WHEREAS, the SSTS is not currently an imminent threat to public health; and WHEREAS, public sanitary sewer is available to serve the Subject Property. NOW THEREFORE, BE IT RESOLVED: 1. If the SSTS on the Subject Property becomes an imminent threat to the public health, the SSTS must be discontinued and a connection made to the public sewer system within ten (10) months of it becoming an imminent threat to the public health. 2. Unless sooner abandoned, the use of the SSTS must be discontinued and a connection made to the public sanitary sewer on or before May 15, 2017. Passed and adopted by the Chanhassen City Council this day of 2014. ATTEST: Todd Gerhardt, City Manager 176465v1 Tom Furlong, Mayor 04116/2014 14:40 9526733112 Vow , Minnesota Pollution Control Agency 5701.afay',Iue Road North St Paw, MN 551554194 33D0 /a7'laGb6rl4 oC,rtiG 'X. 1tr _ & PAGE 01/04 Compliance Inspection Form Existing Subsurface Sewage Treatment Systems (SETS) Inspection results based on Minnesota Pollution Control Agency (MPCA) requirements and attached farms - additional local requirements may also apply. Submit completed form to Local Unit of Government (LUG) and system owner within 15 days System Status System status on date (mmfddlyyyy): 4/16/2014 ❑ Compliant - Certificate of Compliance (Valid for 3 years from report date, unless shorter time frame outlined in Local Ordinance.) Doc iype: Compliance and Entemerrent Far local tracking purposes: ® Noncompliant - Notice of Noncompliance (See Upgrade Requirements on page 3.) Reason(s) for noncompliance (check all applicable) ❑ Impact on Public Health (Compliance Component #1) - Imminent threat to public health and safety ❑ Other Compliance Conditions (Compliance Component #3) - Imminent threat to public health and safety [] Tank Integrity (Compliance Component #2) - Failing to protect groundwater 0 Other Compliance Conditions (Compliance Component #3) - Failing to protect groundwater El Soil Separation (Compliance Component #4) - Failing to protect groundwater 0 Operating permiVmonitoring plan requirements (Compliance Component #5) - Noncompliant Property information Parcel ID# or Sec/Twp /Range: Property address: 3300 Tanadoona Drive -Chanhassen Reason for inspection: Permit Property owner. Cam Tanadoona Owner's phone: 612. or 282.5989 Owner's representative: Representative phone: Local regulatory authority: -Pfty of Chanhassen Regulatory authority phone: Brief system description: Lift station, 5000 gallon tank & Gravity Rock Trench Svstem Comments or recommendations: RECEIVED Certification CH MNASSEN iNSpECTIONS I hereby cattily that all the necessary information has been gathered to determine the compliance status of this system. No determination of future system performance has been nor can be made due to unknown conditions during system construction, possible abuse of the system, Inadequate maintenance, or future water usage. Inspector name: Josh Swedlund Certification number: Clegg Business name: ---Sw---ed��lu d a Gc rube License number: 2502 Inspector signatur Phone number: 952, 873.3292 Necessary or Locally Required Attachments L41 Soil boring logs ID System /As -built drawing 13 Forms per local ordinance F1 Other information (list): w .pca.state.mn.us • 651.296 -6300 • 800- 657.3864 TTY 651- 282.5332 or 800.657.3864 • Available in alternative formats wq- 1Wfst54 -31 • 3116112 poge I of '04/16/2014 14:40 9528733112 PAGE 02/04 Property address: $300 Tanadoona Drive - Chanhassen _ I Inspector initials/Date: JS 1 4/16/2014 (mm/doYYYYY) 1. Impact on Public Health — Compliance component #1 L 5 Com liance criteria: V ification method(s): System discharges sewage to the ❑ Yes ❑ No ® Searched for surface outlet _ ground surface. 0 Searched for seeping In yard/backup in home System discharges sewage to drain ❑ Yes ® No ❑ Excessive ponding in soil system /D -boxes the or surface waters. Homeowner testimony (See ComrnmtslExpfanarion) ❑ System causes sewage backup into ❑ Yes 0 No ❑ 'Black soil' above soil dispersal system dwelling or establishment. QI System requires "emergency" pumping "yes" Any answer above indicates the p Performed dye test system is an imminent threat to public ❑ Jnable to verify (See commentsZxplanafion) health and safety. ❑ Dther methods not listed (see Commenislexplanation) Comments/Explanation: 2, Tank Integrity— #2 of 5 Com lianoe criteria: System consists of a seepage pit, ❑ Yes ® No cesspool, drywell, or leaching pit. seepage plfa meeting 7080.2550 may be com Plant if &Rowed in local ordinance. Sewage tank(s) leak below their ❑ Yes 10 No designed operating depth. It yes, which sewage tank(s) leaks: Any "yes "answer above indicates the system Is falling to protect groundwater- CommeotsrExplanation: 3. Other Com ;e Conditions --corn a. Maintenance hole covers are damaged, cracked, unsecured, or a b. Other issues (aiactrisalhazards, efc.) to immediately and adversely "System is Air? Imminent threat to public health and safety. Explain: ■ ■ ■ ■ ■ ■ ■ tion method(s): d tanks) bottom fined construction records Ined Tank Integrity Form (Attach) ved liquid level below operating depth Ined empty (pumped) tanks(s) d outside tank(s) for "black soil" e to Verify (See CommerrWlExpianation) methods not listed (See Comments /Explanation) iof5 to be stnicturally unsound. ❑ Yee" ® No [] unknown public health or safety. ❑ Yes' ® No Cl unknown c- System is non - protective of ground waterfor other conditions as determined by inspector, p Yes' ® No "Sys11807 Is falling to protect groundwater. Explain: www.pca.state.mn.us • 651. 246.6300 • 800.657 -31164 TTY 651 - 2825332 or 800. 657 -3864 • Avaitable in attemative formats wq- wv4st54.31 . .3116/12 Page 2 of 3 `04/16/2014 14:40 9528733112 PAGE 03/04 Property address: 3300 Tanadoona Drive - Chanhassen Inspector Initials /Date: JS 1 4/16/2014 (mm/dd/yyyy) 4. Soil Separation — Compliance component #4 of 5 Date of Installation: 5/1/i980 ❑ Unknown Verification method(s): (mm/dd/y Sol/ observation does not expire. Previous soil odgiinng antllWellheatl protectloNFOOtl beverage erage ❑ yes ® No observations by two independent parties are sufficient, g unless site conditions have been altered or local Compliance criteria: requirements differ. For systems built prior to April 1, 1996, and ❑ Yes ® No not located In Shoreland or Wellhead Protection Area or not serving a food, beverage or lodging establishment. Drainfield has at least a two -foot vertical separation distance from periodically Non-performance systems built Apol f, ❑ Yes ❑ No 19-96, or later or for non- perfomrance systems located in Shoreland or Wellhead Protection Areas or serving a food, beverage, or lodging establishment: Drainfield has a three -foot vertical separation distance from periodically saturated soil or bedrock." 'Experimental ", Other, or Performance" ❑ Yes ❑ No systems built under pre -2008 Rules; type IV or V systems built under 2008 Rules (7080. 2350 or 7080.2400 (Advanced Inspector License required) Drainfield meets the designed vertical separation distance from periodically saturated soil or bedrock Conducted soil observation(s) (Attach boring loge) ❑ Two previous verifications (Attach boring logs) ❑ Not applicable (Holding tank(s), no draintield) ❑ Unable to verify (See Comments/Explanation) ❑ Other (See Comments/Explanation) Comments/Explanation: Boring: 1 -18" 10YR 212 Loam 18 -46" 1 OYR 4/4 Clay Loam Molts 0 40" 4" Any "no" answer above indicates the system is *May be reduced up to 15 percent if allowed by Local failing to protect groundwater. Ordinance. 5, Operating Permit and Nitrogen BMP* - Compliance component #5 of 5 ® Not applicable Is the system operated under an Operating Permit? ❑ Yes ❑ No If "yes ", A below is required Is the system required to employ a Nitrogen BMP? ❑ Yes ❑ No If "yes ", B below is required 8MP = Best Management Practice(e) speciffed in the system design It the answer to both questions is "no,,, this section does not need to be completed, a. Operating Permit number: Q Yes ❑ Nc b. _QYe$ ❑ No Any "no "answerindicates Noncompliance. Upgrade Requirements (Minn. Star. g 115.55) An imminent threat to pubb. health andsafety (iTPHS) must be upgraded, replaced, or its use 0000ntinued wlthfn ten months of receipt of this notice or within a shorter period if required by local ordinance, if the system fa failing to protect ground water, the system must be upgraded, replaced, or its use dla=tinued within Ore time required by local ordinance. if an existing system is not falling as defined In law, and has at least two feet of design soil separation, then the system need not be upgraded, repaired, mplaced, or its use discontinued notwithstanding any local Ordinance that is mom str /cr. This provision does not apply to systems in shomfand areas, Wellhead Protection Areas, or those used In connection with food, beverage, and lodging establishments as daftnad in law. www.pcastate.mn.us . 651- 296.6300 • 800. 657.3864 TTY 651 - 282.5332 or 800. 657.3864 • Avaltable in alternative formats wq- wwrsts4 -31 • 311611,2 Gage 3 of 3 , "00./16/2014 14:40 9528733112 7 -.S C7" , s l ll`�- I Ili �i 1) X X �t- PAGE 04/04 �UqT �J r 0 April 18, 2014 T [�CF �I�[Y O CgANgg ASSEN Mamie K. Wells, CEO, Camp Fire Minnesota 4829 Minnetonka Blvd. Ste 202 7700 Market Boulevard St. Louis Park, MN 55416 PO Box 147 Chanhassen, MN 55317 Re: Failing subsurface sewage treatment system at: Administration 3300 Tanadoona Drive Phone: 952.227.1100 Excelsior, MN Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Dear Ms Wells: Fax: 952.227.1190 determined to be an imminent threat to public health must: Phone: 952.227.1300 We received a Notice of Non - Compliance (enclosed), for the subsurface sewage Engineering treatment system (SSTS) located on the above property, which states this property Phone: 952.227.1160 outlet pipe and schedule an inspection to verify the pipe is capped. Fax 952.227.1170 has a failing SSTS system. The system is failing because there is less than two Fax: 952.2271110 feet of vertical separation (pre 1996 system) between the system bottom and Finance saturated soil. Phone: 952.227.1140 pumping Fax: 952.2271110 Chanhassen City Code Sections 19 -67, which adopts Carver County Ordinance Park & Recreation 67 -2010 (with amendments), requires that the owner of a failing system: Phone: 952.227.1120 notification of an imminent threat, failing system notification. Fax: 952.227.1110 1. Repair or replace the system within three (3) years from the date of this letter; and, Recreation Center 2310 Coulter Boulevard 2. Respond to the building department within five (5) working days of the receipt Phone: 952.227.1400 Fax: 952.227.1404 of this notification to discuss the repair or replacement of the failing system. Planning & Natural Resources Phone: 952.227.1130 Please be aware that, in the event of effluent appearing at the surface of the soil, Fax: 952.227.1110 the system will be considered an imminent threat to public health. Public works Chanhassen City Code (19 -67) requires that the owner of a failing system, 7901 Park Place determined to be an imminent threat to public health must: Phone: 952.227.1300 Fax: 952.227.1310 1. Abate the discharge by having the septic tank pumped immediately; cap the Senior Center outlet pipe and schedule an inspection to verify the pipe is capped. Phone: 952.227.1125 Fax: 952.2271110 2. Continue pumping the tank as necessary to avoid further discharge and provide the city with a copy of the pumping receipt and contract for further Web Site pumping www.ci.chanhassen.mn.us 3. Repair or replace the septic system within ten (10) months from the date of notification of an imminent threat, failing system notification. Chanhassen is a Common ity for Life - Providing for Today and Planning for Tomorrow 4. Respond to the building department within five (5) working days of the receipt of such notification to discuss the discharge abatement and the replacement of the system. This letter constitutes the required notification by the City to the owner of a failing system. You will be sent another notice as the deadline for replacing your system approaches. Please direct response to 952- 227 -1199 orjmohn@ci.chanhassen.mn.us. {/Cordially, Jerrritt Building Official pc: Kate Aanenson, Director, Community Development Department Randy Debner, Mechanical Inspector Colleen Martino, Support Services Property file: 3300 Tanadoona Drive g: /safety /st/ISTS /3300 Tanadoona Drive.doc Fauske, Alyson From: Marnie Wells [MarnieW @campfiremn.org] Sent: Thursday, May 15, 2014 3:49 PM To: Fauske, Alyson Subject: Camp Fire MN / Tanadoona request for extension Hello Alyson, I want to thank you for all your help and guidance! I am requesting a three year extension starting May 15, 2014 to allow Camp Fire Minnesota / Camp Tanadoona to hook up to the city of Chanhassen's sewer system. Camp Fire Minnesota is a nonprofit — 501 C 3. We need to create a multiple year fundraising plan in order to pay for this unplanned expense. We appreciate the support and the partnership with the city of Chanhassen. Thank you for your consideration. Please let me know if you need additional information. Sincerely, Marnie Wells Marnie K. Wells CEO Camp Fire Minnesota Direct [612] 284 6816 Main [612] 235 7284 Camp Fire Minnesota's Website Find us on Facebook & Twitter Light the fire within