5. Fire Dept. Aerial Platform Truck I
CITY OF .._,
-_
CHANHASSEN
I
I ,.''7\ _ s;„` 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900
,,° % �� x`47• 0 6
IIMEMORANDUM v
TO: Don Ashworth, City Manager
IFROM: Jim Chaffee, Public Safety Director /
IDATE: March 3 , 1989
SUBJ: Award of Bid - Fire Department Aerial Platform Truck
IPlease find attached a report from Fire Inspector Mark Littfin,
_ ,
addressing the bids received on the Fire Department aerial
II platform truck. The Fire Department aerial truck committee is
recommending acceptance of the low bidder, Simon LTI,. in the
amount ofO$457 , 370. 00 . Staff concurs with the Fire Department ' s
IIrecommendation:
Recommendation # 1:
I Staff recommends accepting Simon LTI ' s bid of $457 , 370 . 00 ( to
include deducts ) for the aerial platform truck.
IIRecommendation #2 :
If the Council authorizes acceptance of LTI ' s low bid as recom-
1 mended by the Fire Department and staff, then the following
payment plan is suggested.
Per your instruction we have asked for deducts from LTI if 100%
I payment and 90% payment were made. The cost savings would be
$42, 704 and $33, 443 . We both agree that the cost savings of
either the alternate payment plans are greater than any interest
I earnings that may be achieved by the city. The issue presented
is primarily a finance/legal issue vs . specifics of the truck or
equipment which have been the primary concerns of the Fire
I Department/this office. I assume that you will prepare a
manager' s comment regarding preferences for the 100% vs . the 90%
options .
I Manager ' s Comment: Although a performance bond will be required,
this office has often seen that type of protection not meeting
the full desires of the city, i .e. if a contract dispute exists
I over interpretation issues , the bonding company will not pay. We
are forced to sue to achieve satisfaction. Twenty to forty
II
I
Mr. Don Ashworth I
March 3 , 1989
Page 2
thousand dollars in attorney costs can be wasted to achieve
satisfactory results . A performance bond option does provide
reasonable protection to insure that the bidder simply does not
walk away from the truck and potentially leave the city with a
$450, 000 liability.
Recognizing the weaknesses of performance bonds, this office will ,
be proceeding with the 90% payment option unless directed other-
wise by the City Council. This office believes that this recom-
mendation will insure that the city is totally protected whether
the potential problem is large or small.
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II - S489 , 842 . 00 with equin .
II (1) (2) (3) (4)
Deducts
1 LTI LTI 100% LTI 90% LTI
Pymnt Pymnt
No equip. 466 ,447 . 00 466 ,447 . 00 466 ,447 . 00 466 ,447 . 00
Chassis pre - 6 , 093 . 00 - 6 , 875 . 00 steel bo,
Aerial pre - 2 , 984. 00 - - 1,200. 00 axels
" Cost of Truck 457 , 370. 00 423 , 743 . 00 428 , 014. 00 458 , 372 . 00
Isavings savings savings
9, 077 . 00 42 , 704 . 00 38 , 443 . 00 *
I
I381, 370. 00 90%
46 , 644. 00 10%
I428 . 014. 00
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I457 , 370. 00 423 , 743 . 00 428 . 014. 00
misc . deducts - 8 , 075 . 00 - 8 , 075 . 00 - 8 . 075 . 00
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equip. & + 27 , 873. 50 + 27 , 873 . 50 + 27 , 873 . 50
"radios
477 , 168 . 50 443 , 541. 50 447 , 812 . 50 y y7 Pz
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n7 FIG =,'b+ 11:.:2!=, SII'UON LNDDEF' TowE
II
Simon Ladder Towers Inc.
` r F1.D,2,CocalicQ Creek Road
I Ephrata, DA 17522 USA S I nel 0 n 4
Telephone(717)859-1176
Telex 703444 LTI EPHR UD
T TNriax(717)850.2774
, F A X M E S S A G E
'* 6 1 7- r t e 4 . DATE: t l
I / ; 1_
' FR ra: a Eaa_k_t* Tm
I &wet, /iec) Po SAL 2-7,147Wii-
I Ai kw #_c Alf ymewr woe. 4 6 s,—
/r 47x94,, 4 (o p.. rk tic r ,v MeV te) .
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II PROPOSAL FORM PR ,
CIAANHASSEN FIRE DEPARTMENT - CH ANHASSEN, MI. NNESOTA
Pursuant to and in accordance with the Cit:y's Genrrnl. Instructions,
Requirements and Specifications for Bidders relating hereto, the undersigned
,. hereby offers to furnish and deliver the following in accordance with the
Specifications for the following lump sum price:
II ITEM 1 QUANTITY I DESCRIPTION L {IL1JU _I-TQTAL_FRZCE_
I 1 100' Ladder Tower Fire Apparatusi $ 8 ,842.00 1 $ 489,842.00
I I Deduct:Chassis Progress Payment I $ 6,093.00 1 $ 6,093.00
I I Deduct:Aerial Progress Payment I $ 2,984.00 1 $ 2,984.00
II I I Make of Apparatus: I I - E �ssT�S
I I Simon Lamer Towers, Inc. I I
I I M d of Apparatus: I I A�•To Coveil.-
I I Nl� g�0 I I L ' L Foft
I I Delivery of Apparatus ARO: I I FuP 'R
I I 360 Calendar Days I I 0Proaa)beoAeTS—
II I I" Saw R I es WI' -►
Gr id tal off gad: Cr"480,765.00
Grand Total of Bid in Words• Four Hundred Eighty Thousand Seven Hundred bixty''ive
• Dollars and Zero Cents
I
r
Chassis Progress Payment of $ 131,003. .00 shall be ae to the Bidder at
II delivery of chassis to manufacturer's factory, or apex• calendar days after
contract signing.
Aerial Progress Payment of $ 198,944. .00 shall be made to the Bidder thirty
(30) calendar days after receipt of the fire chassis at the manufacturer's
J. factory.
IF Accompanying this Proposal Form in a Non-Collusive Bidding Certification and
the Bidder's Affidavit.
• Simon Ladder Towers, Inc.
"'• Manufacturer's Name:
' Address: 417 Cocalico Creek Road
City, State, Zip Code: Ephrata, PA 17522
Telephone Number: (717) 859-1176
ItDate: February 9 , 1989.
. Signature of Individual Preparing this Proposal: _ l d 414, .d '.
Printed or Typed Name: Robert A. Andrew
It IMPORTANT NOTE: Only an AUTHORIZED EMPLOYEE of the manufacturer shall prepare
and sign this page.
ItSubscribed and sworn before me Notary's Stamp
. this _ day of C h Ct_-lt.'<-E, 196 q
I
Notary Public �,ea... .-ai
y Beth N Ebersole,Notary Public
Commission Expires .sterG:un _
It . My Commission Expires May 18,199.
Mornber r onnsylvrina::.scaa'�on of No'ariee
- lb u -
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