1m. Contract for Lake Ann Park Expansion, OSM E r '
CITY OF I ryl
■ A . CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900
I /ctn by :,in trn
End ifs3d �✓
TO: Don Ashworth, City Manager Modified
' Rejecter
FROM: Lori Sietsema, Park and Recreation Coordinator Det�
Date Subroitted G, ., ;SI011
' DATE: July 8 , 1988 WI. _
Gate Sui; d .
RE: Lake Ann Park Expansion
The City Council recently considered means by which we can move
into authorizing plans and specifications for development of Lake
' Ann Park - 2nd Phase. Your report listed various options
including engineering presentations to the Park Commission, to
the Council, or simply staff review of resumes currently on hand
' within the engineering department. Although no specific action
was taken, it was my belief that the Council desired to see work
start this fall, if possible ( interview processes would assuredly
will not allow that to occur) .
' Attached please find an updated resume from OSM as it would apply
directly to services to be provided for Lake Ann Park. Authori-
zation of the proposed contract with OSM (attached) is recom-
mended.
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OnS, f Schelen
Mayeron&
- Associates,Inc.
2021 East Hennepin Avenue
Minneapolis,MN 55413
612-331-8660
FAX 331-3806
Engineers
Surveyors
July 5, 1988 Planners
Mr. Don Ashworth
City Administrator
City of Chanhassen
690 Coultier Drive
Chanhassen, MN 55317 1
Dear Mr. Ashworth:
This letter is being written in response to our meeting Wednesday, June 29,
1988.
As we discussed in the meeting, we will perform tasks 1 through 6 stated in the
letter dated June 23, 1988. These tasks are:
1. To analyze the existing ballfields in relation to the location and
orientation of the three new fields; suggesting adjustments where
necessary.
Issues to consider are: '
• Existing topography and how that ties to proposed grading
• Soil conditions
• Drainage (overland vs. stormwater systems)
• Value of existing vegetation
• Orientation fo playing fields
2. To review needs for additional parking spaces and suggest locations.
Issues: ,
• Numbers of existing parking spaces
▪ Location of existing lots
• Future parking needs
• Proximity of new lots to use areas
3. Consider relocation of the new park shelter reviewing the need for
utilities and access.
Issues: 1
• Depends on location of ballfields
• Must also consider access points and availability and cost of
utilities
• Consider users of shelter (ballplayers, picnikers, etc.)
RECEIVED
JUL 08 1988
CITY OF CHANHASSEN
' Page Two
Mr. Don Ashworth
July 5, 1988
4. To provide alternatives for change in future park entrance locations.
Issues:
'
• Sense of entry and approach
• Intersection with County Road 5
• Review with Traffic Engineer
• Stacking distance for existing cars
• Cost
5. Suggest a location for the carousel building being moved on site.
' Issues:
• Views on and off site
• Topography and soils
• Relationships to other park amenities
• Utilities
• Park users (elderly, handicapped, etc. )
6. Landscaping plans that will enhance the future uses and amenities in
' the park.
Issues:
' • Existing vegetation
• Sun, wind, shade
• Views
' • Soils and topography
The product that will result is a concept Master Plan and Landscape Plan that
can be presented to the Park Commission and the City Council for approval . The
work will be done on an hourly basis and it is estimated that the cost will be
approximately $3,500. Attached is the current OSM fee schedule.
The engineering drawings that will be prepared for Lake Ann will be paid for on
a contract percentage basis as stated in the OSM/Chanhassen City Contract. The
Scope of Engineering Services includes:
A. Design Phase
1. If determined necessary, review soil testing program and evaluate
borings (testing to be paid for by the City) .
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Page Three
Mr. Don Ashworth
Page Three
2. Final project design.
3. Preparation of design plans, specifications and bidding documents.
4. Preparation of detailed construction cost estimate. '
5. Prepare and submit any necessary permit applications to regulatory
agencies. '
6. Assist the City in advertising for bids and provide recommendations
for award of contract. '
Survey work to supplement and verify existing topography will be paid for
on an hourly basis. We propose to provide topography from the existing 11 line on the East to the park entry road on the west and from Highway 5 to
the park road on the north. There is little savings to the City to do less
topography, and shooting the entire area will assure accurate base data for
the future. An estimated cost for this service is $1,000. I
B. Construction Phase
1. Provide required construction engineering services as follows: 1
a. Periodic observations of the work in progress (once a week -
4 hrs. ) . 1
b. Final inspection and report of completed project.
All other construction management services will be paid for on an hourly
basis.
The City also desires to relocate the old carousel building at Lake Ann. This
contract will only include site selection for the building, appropriate grading
and landscaping and planning for future utilities. No structural engineering is
included in this scope of services. '
It is our intention to provide the City with a Master Plan for review ten (10)
working days after acceptance of this contract proposal . Revisions to this
concept and a landscaping plan will be presented to the City five (5) days after
review of the original Master Plan.
The engineering services in the design phase will be complete 30 working days
after Parks Commission and City Council approval of the Master Plan.
If the above Scope of Services and timeline are acceptable to the City, please I
sign this letter and return a copy to us.
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Page Four
Mr. Don Ashworth
July 5, 1988
I appreciate the opportunity to present this proposal to you and look forward to
' working on Lake Ann Park.
Sincerely,
CC,GCC � L� f/ �c�rD�7i�Z �
Laurie McRostie
Graduate Landscape Architect
LM:km
' Enclosures
I hereby accept the above Scope of Services
Michael J. air, Vic I3k
sident
Orr-Schelen-Mayeron & Associates, Inc.
1
I hereby accept the above Scope of Services
IIDonald Ashworth, City Administrator
City of Chanhassen
1
On �y
431* Schelen
Mayeron&
Associates,Inc.
2021 East Hennepin Avenue
Minneapolis,MN 55413
612-331-8660
FAX 331-3806
Engineers
Surveyors
Planners
June 23, 1988
Mr. Don Ashworth
City of Chanhassen
690 Coulter Drive
Chanhassen, Minnesota 55317
Dear Mr. Ashworth:
Orr-Schelen-Mayeron & Associates, Inc. (OSM) is pleased to present to you this
letter of proposal to provide Land Planning Services and Engineering Services to
the City of Chanhassen for a Park and Recreational Facility.
OSM's Land Planning Division, Gair and Associates was established to provide '
site design and land planning services to public and private clients. We are
committed to the professional design of urban and recreational development. The
company specializes in the following types of projects.
• Land Use Planning
• Recreational Site Planning
• Site Design
• Site Planning
• Landscape Architecture & Design
• Environmental Planning
• Environmental Studies
• Land Surveying
Listed are several projects which OSM/Gair and Associates have successfully '
completed:
City of Eagan, Minnesota I
Ohmann Park, concept revisions, grading plan, layout plan, stormwater and
utility plan, cut and fill quantities, takeoffs and surveying.
City of Richfield, Minnesota
108 Acre Master Site Plan, for Veterans Park, a Community Park and Public 1
Play Area, including trails, amphitheater, esplanade, parking lots and water
play areas. Approximately 25 acres of wetland was dredged to create open
water features for the park. '
City of Woodbury, Minnesota
Tamarack Nature Preserve, installation of parking lot and trail system for
unique interpretative park.
JUN 2 3 1988
CITY OF CHANI-IASSEN
' Page Two
June 23, 1988
Mr. Don Ashworth
Comprehensvie Park and Trail Plan, inventory of existing park system and
' plans for future parks, including community ballfields.
2500 Acre Master Land Use Plan and Interlocking Lake Plan including Parkway
' system, Bike and Pedestrian Pathways.
City of Burnsville, Minnesota
' Vista View Park - Stormwater Holding Pond and Recreation Area (Jogging Trail
and Playground Equipment) .
' The opportunity was also given to me to work in the City of Chanhassen under the
supervision of Mark Koegler. Included in this experience was design and
installation of a planting plan at Lake Susan Park, design for Herman Field and
conceptual layouts for picnic areas, boat accesses, entry roads and athletic
' facilities in two other city parks.
OSM has also had many opportunities to work with the City of Chanhassen. Our
' intention would be to continue to provide the quality of service that you have
come to expect from us. Robert Frigaard will be the Project Engineer managing
the design phase and installation needed to implement the City' s intent at Lake
' Ann. OSM was involved in the construction of the above referenced projects and
was able to provide the engineering and construction management required to
complete the projects within the described scope. It is evident that with this
park experience and the years of civil engineering done by OSM, there would be
no difficulty in providing the City of Chanhassen with the product they require.
Lake Ann Park is an important park in Chanhassen' s recreational system. The
' facilities in place have worked well in the past but have reached capacity and
there is the need to expand. Passage of the City bond indicates City wide
support for increased recreational opportunity at Lake Ann. It is important
that the best land use configuration and recreational layout be introduced at
' the time of expansion. Our proposal would be:
1. To analyze the existing ballfields in relation to the location and
orientation of the three new fields; suggesting adjustments where
necessary.
' Iss.ues to consider are:
• Existing topography and how that ties to proposed grading
• Soil conditions
'
• Drainage (overland vs. stormwater systems)
• Value of existing vegetation
• Orientation of playing fields
Page Three
June 23, 1988
Mr. Don Ashworth
2. To review needs for additional parking spaces and suggest locations.
Issues: '
• Numbers of existing parking spaces
• Location of existing lots
• Future parking needs
• Proximity of new lots to use areas
3. Consider relocation of the new park shelter reviewing the need for
utilities and access.
Issues:
• Depends on location of ballfields
• Must also consider access points and availability and cost of
utilities
• Consider users of shelter (ballplayers, picnicers, etc. )
4. To provide alternatives for change in future park entrance locations.
Issues:
• Sense of entry and approach
• Intersection with County Road 5
• Review with Traffic Engineer
• Stacking distance for existing cars
5. Suggest a location for the carrousel building being moved on site. '
Issues:
• Views on and off site
• Topography and soils
• Relationships to other park amenities
• Utilities
• Park users (elderly, handicapped, etc. )
6. Landscaping plans that will enhance the future uses and amenmities in the
park.
Issues:
• Existing vegetation
• Sun, wind, shade
• Views
• Soils and topography
' Page Four
June 23, 1988
Mr. Don Ashworth
' Plan Implementation:
7. Engineering drawings including grading plan, layout plan, utility plan,
landscaping plan, quantities and construction documents.
8. Construction Management.
' In order to provide the City with the best and most accurate plans, it is
imperative that additional accurate topography by obtained at least up to the
' existing entry road on the west and as far north as the picnic area parking lot..
It would be very difficult to produce solid, accurate construction drawings
without this base information and we strongly encourage the City to proceed with
' this surveying. It will be possible to provide conceptual layouts prior to
obtaining this additional topography.
We appreciate the opportunity to present these qualifications and proposal of
' work to you. We feel that we would be able to provide you with the creative
ideas and the design solutions as well as the construction documents that the
City desires. We look forward to providing future conceptual designs and
engineering plans for Lake Ann Park.
Sincerely,
' ORR-SCHELEN-MAYERON
& ASSOCIATES, INC.
Laurie McRostie
' Graduate Landscape Architect
LM:llr
II cc: Mr. Don Hamilton
Ms. Lori Sietsema
RESUME: LAURIE McROSTIE '
Graduate Landscape Architect
Gair & Associates
EDUCATION: Bachelor of Landscape Architecture
University of Minnesota
EXPERIENCE: Ms. McRostie is a landscape architect specializing in master plan-
ning, design development and graphic production. She is experi-
enced in the production of park and recreation designs and
construction drawings planting plans and specifications, in
public presentations and project implementation. Ms. McRostie has
prepared master plans community and neighborhood parks, single
family, multiple dwelling and industrial site developments. She
has prepared subdivision documents for submission to several
cities.
Recent projects Ms. McRostie has participated in include: '
- Producing concept revisions for Ohmann Park, Eagan,
Minnesota. Prepared grading plan, layout plan, and
takeoffs worked directly with project engineer on utility
plans.
- Design Development Veterans Park, Richfield, Minnesota.
Worked closely with Hydraulic Engineer in developing and
implementing open water bodies and storm water drainage
system in park. Developed Landscaping Plan for the 108
acre park. Staked trail alignments.
- Comprehensive Park Plan, Woodbury, Minnesota, included
developing new site plan for existing community park
- Master Plan to preserve unique natural resource while
opening area to use, Tamarack Nature Preserve, Woodbury, MN
- Planting plans for large housing projects
- Concept development for master planning and site design for
large land use projects and housing developments
- Administrating and coordinating the submittal process to
local municipalities for many projects
Her recreational facility experience includes the development of '
two community parks in Chanhassen. Lake Susan was situated on a
lake and required sensitivity in planning of the viewing and
picnic areas. The planting plans utilized new plants to
complement the park design and also respected plants indigenous to
the area. Construction documents and construction supervision was
included. Other park/recreation experience includes master '
planning for an Explore - Discover Park adjacent to a large
CBM. Hennepin County regional park and assisting in the design of boat
accesses, entry roads, and athletic facilities. I
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RESUME: ROBERT D. FRIGAARD, P.E. -
Senior Project Engineer
' Orr-Schelen-Mayeron & Associates, Inc
EDUCATION: Bachelor of Civil Engineering
' University of Minnesota
REGISTRATION: Minnesota, Wisconsin, North Dakota
' EXPERIENCE:' Mr. Frigaard has been active in the field of consulting
engineering for 25 years. He has broad experience in all aspects
of municipal engineering, including grading, streets, parks,
' sanitary sewer, storm sewer, water distribution and water supply
projects. Mr. Frigaard's responsibilities at OSM include design,
preparation of specifications, supervision of project
construction, and acting as liaison between OSM and city councils
and staffs. He also supervises a sizable staff of engineers,
technicians, and inspec- tors who are responsible for the design
and completion of a wide variety of construction projects.
Mr. Frigaard represented his firm as the engineer for the City of
Northfield for 8 years, working with the City Administrator and
staff. He was instrumental in the design and construction of the
redevelopment of the Northfield Business District which included
the complete replacement of the sanitary sewer, storm sewer and
water main systems, service connections, concrete streets and
sidewalks.
Mr. Frigaard has designed water supply, storage and distribution
' systems, sanitary sewer and storm sewer systems for numerous
communities in the metropolitan area during his 25 years as a
consulting engineer. He has designed over 50 wells within the
' states of Minnesota and Wisconsin. Mr. Frigaard has served as
Project Engineer for projects in numerous communities in which he
has been responsible for the project from inception through final
comple- tion and acceptance. He has frequently been involved in
II citizen participation programs from the preliminary hearing
through the assessment hearing.
QS\t
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CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900 1
•
MEMORANDUM
TO: Mayor and City Council 1
FROM: Don Ashworth, City Manager
DATE: June 13 , 1988
SUBJ: Referendum Related Authorizations
Four different, but related items are presented for consideration:
1 ) authorize preparation of plans and specifications - aerial
fire truck; 2) authorize preparation of plans and specifications
(designate engineer) - Lake Ann Park Expansion; 3) consider ini-
tial bonding of 1988 election authorizations including potential
1989-93 bonding options; and 4) select Task Force Members - a)
Trails and b) Community Center. These are all referendum issues;
are all related; and, potentially, could adversely affect each
other. Hence a combined review appeared warranted.
1 . Authorization to Prepare Plans and Specifications -
Aerial Ladder Truck: The City Council has already
authorized preparation of plans and specifications for
the Fire Station addition. The cost is estimated at
$900 , 000 . The aerial truck is estimated to cost
$450 ,000 . Voters approved $1,400 ,000 ( includes bonding
costs of $50 ,000) . Although delivery would not occur for
12 to 24 months after award, deposit/partial completion
payments would warrant bonding for such in 1988; i .e. the
ideal time for a bond sale would be on the date of
awarding both the Fire Station construction and aerial
truck bids .
Approval of authorizing plans and specifications for the
aerial truck is recommended. 1
2 . Lake Ann Park Expansion, Consider Engineer Selection
Process and Preparation of Plans and Specifications:
The Park and Recreation Commission is asking what is the
next step in making the expansion of Lake Ann Park a
reality. Staff delayed presenting a "plan of action" to
see if Councilman Johnson's idea of having the Corps of
Engineers complete rough grading was feasible. The Corps '
response is "possibly, but not for projects starting
before 1989-90" . 1
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Mayor and City Council
I June 13 , 1988
Page 2
ITypically the next step would be authorizing plans and
specifications . That step makes the assumption that an
I engineering firm has been selected (with public works
projects, the firm selected is simply shown in the report
with the City Engineer given latitude to select based on a
group of firms established at beginning of year) .
I The logical choice would be Koegler' s firm of Van Doren
Hazard Stallings . This selection would not meet the con-
cept of diversity. Additionally, this office needs to
I know that completion of North and South Lotus Lake Park
Projects will work and be completed before new ventures
are embarked upon. My selection would be Engelhardt and
Associates (his rates are nearly + of the majors and his
I work performance/park improvement projects gives him a
five star position) . That selection would also violate
diversification (Kerber, Church, and Bluff Creek
IImprovements) .
An option commonly chosen is to invite proposals with
I either the engineer/park staff/or park commission making
the selection. This option gives me goose bumps knowing
that this was the process used in selecting the architect
for the community center who was dismissed for non-
I performance. Even though this was a bad experience, 90%
of the time it is not and therefore should be a viable
alternative, i .e. the Park Commission would be authorized
I to receive implementation proposals and to recommend a
firm to be selected. [Note: This process will take
30 to 60 days and probably delay rough grading to spring
of 1989 . ]
ICurrent cost estimates for completing work at Lake Ann
..y Park is $236, 000 . With bonding costs this would rise to
I $250 ,000 . Of concern to this office is the cost of road
systems to the new park area. If Van Doren Hazard
Stallings is correct, we should have approximately
I $50,000 remaining to carry out other improvements at Lake
Ann or to return to debt service. Mayor Hamilton would
like to present an option to the Council for this poten-
tial reserve. Specifically, the old merry-go-round
I building which existed at the Excelsior Amusement Park is
in-tact and currently standing in Victoria. The struc-
ture is large, i .e. 80 ft. in diameter. It' s construc-
I tion appears to be sectionalized - allowing for relatively
easy dismantling and re-erection. Mayor Hamilton would
request that Council members, if possible, look at this
I building prior to Monday night' s meeting (map included at
rear of this item) . The building can be obtained at no
cost to the City for the structure (does not include
I
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Mayor and City Council
June 13 , 1988
Page 3
dismantling, moving, re-erection, etc. ) . It may be
possible to obtain grant monies potentially off-setting
some costs, i .e. a strong case could be made for
attempting to save a historic structure of significant
value to our area. Again, Tom would like to discuss this
on Monday evening. Staff will be researching issues such
as structural integrity, moving costs, etc.
3 . Consider Initial Bonding of 1988 Election Authorizations ,
Including 1989-93 Bonding Options: Most of the approvals
being considered under this item were delayed to allow
for a re-analysis of this item (memorandums of March
14 and April 4 , 1988) . The Council' s actions for those
meetings required that: a) current (audited) available
bonding be established (see Voto No. 1, attached) ; b)
preparation of effects of voter approvals on bonding
capacity ( see Merry No. 2 , attached) ; and c) preparation
of computer models to give options for 1989-93 ( see Merry
Nos . 3 and 4 , attached) . Those work assignments delayed
consideration of this item to this meeting.
My September, 1987 memorandum (General Guideline '
Formulation) , set forth the following budgetary guide-
lines which would insure that the City stayed within our
legal debt limitation as well as being able to be funded
without creating tax increases; i .e:
Year Description Cost
1987 Community Center $2 ,500 ,000
1990-91 Trails/Lake Ann $ 800 , 000
1992-92 Fire Station $1,000 ,000
As time moved on, presentations were made by each of the
advisory groups and the budgets for each creeped upwards.
This office was extremely apprehensive as to our ability
to complete all projects, if approved by voters , and
still meet original guidelines . '
The attached report from Bob Voto, City Auditor, reflects
that the City' s legal debt margin currently is
$3 ,515 ,171. This appears higher than the $2 ,500 ,000 to
$3 , 000 ,000 figure used by myself during the final budget
discussions . [Does not include the estimated $1 million
available in 1990-91 and $1 million in 1992-93 . ] It is
not in that the $500 ,000 originally shown for 1990-91 is
now being accounted for as available in 1988 .
No debt analysis report was generated showing whether the
City could bond for the full $3,500 , 000
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Mayor and City Council
' June 13 , 1988
Page 4
as sufficient time does not exist to call for a new
' referendum for the community center/trails and sell bonds
prior to the end of the year. The computer runs prepared
by Mr. Merry, our financial advisor, depict the
' following:
Merry No. 1: This run makes the assumption that the
only bonds sold are those that were approved by the
' voters , i .e. $2 ,000,000 . The column marked "ANN CF"
shows the annual amount of tax reductions that may be
possible if no additional bonding authority is sought/
' approved.
Merry No. 2: This run allows for the sale of $1 . 4M in
' bonds in 1988 ( fire station/aerial truck funding) and
an additional $2 .45M in 1989 . This option was developed
through continuous re-running so as to achieve the
maximum bonding capability in 1989, and still not see a
' tax increase. (Note: Our legal debt margin by 1989 is
estimated to be $4 million and, therefore, via a small
tax increase, the total for 1989 could be moved to $2 .6
million. ]
Merry No. 3: This run shows the effects of bonding
' $1 . 4M in 1988, $600 ,000 in 1989, and $2 . 2M in 1992 .
This run was developed to determine the maximum amount
of bonds that could be sold if we solely bonded for
projects already approved by the voters and waited
' until the end of the five year period to fund the com-
munity center/trails . This option does increase the
total amount of bonds that could be sold over the five
' year period to $4 . 2M. [Note: Initial predictions
show that the total "debt capacity" by 1992 would
be $5 . 0M. Accordingly, a tax increase for the bonds to
be sold in 1992 could raise the bonding potential to
' $3 .0M. ]
This office would recommend that the Council authorize
' the Manager' s office to start initial bonding work to
fund the fire station addition/aerial truck/Lake Ann
Park expansion. Such work should include an analysis of
' all existing debt to verify previous projections as
well as to maintain as much bonding capacity to accom-
modate any potential bonding proposals to be presented
yet in 1988/early 1989 . This work would be reviewed by
' the Council before we asked for authority to take bids .
4 . Selection of Task Force Members:
Trails: Attached please find the applications received
for persons interested in serving on a Trails Task
' Force. Staff would recommend that the City Council
determine the committee size and make the appointments.
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1
Mayor and City Council
June 13, 1988
Page 5
Any general guidelines should be included as a part of
action on this item; and
Community Center Task Force: Similar to above,
attached please find a listing of those persons wishing
to serve on a Community Center Task Force.
This office finds difficulty in writing the remaining
portion of this paragraph as I have been a strong pro-
ponent of a community center in Chanhassen. However,
our bonding capacity and tax structure virtually elimi-
nates the ability of the task force to have any tools
to work with. Voters have approved the fire
station/aerial truck/two park proposals . I see no
mechanism by which the Council can effectively force
any of these items to be pushed into a 1992 time frame
[ an exception may exist for the park lands in southern
Chanhassen, but that amount is insignificant] . For
practical purposes , we are committed to selling $2
million in bonds in 1988/89 for the approved functions .
This leaves $1.8 million to be used for either or both
trails and the community center. The trail issue has a
good chance of passage on a second try (lost by two
votes previously) . If approved, then $1 million would
be left for the community center. The community center
presented to voters was approximately 80 , 000 sq. ft.
Committee members felt that this was minimal and would
have increased the size of gyms, etc. , if they could
have. The heating/cooling/filters/air movement
systems , etc. , for a community center escalates its
costs. $70 to $80 per square foot would be minimal.
This produces a total cost of $5 .6M to $6 .4M. These
figures do not include costs of land/public improvements/
or site improvements . $500 ,000 to $1 million would be
a conservative estimate for these types of costs .
I pride myself in my previous ability to find means by
which Council desired projects which appear to be
doomed can be resurrected. I have no magic bag which
is large enough to erase the financial woes that
hover over our ability to construct a community
center. This office cannot recommend the establishment
of a task force which will not be given any tools with
which they can work.
Should the Council, reluctantly, agree with the conclu-
sions presented above, staff will prepare an explana-
tory letter [Option: call a meeting with all
candidates and verbally present findings of financial
position] to all persons applying. Staff will include
that letter in a future administrative section pri r to
distribution. ',gyp '
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Eye t .
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