E-9. Accept Dugout Donation, Lake Ann Park, CAA0
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
E -9
MEMORANDUM
TO: Todd Gerhardt, City Manager �
FROM: Todd Hoffman, Park & Recreation Director
'
DATE: June 9, 2014 61�
SUBJ: Resolution Accepting Donation of Lake Ann Park Field #5
Dugout Improvements for Lake Ann Park — Chanhassen Athletic
Association
PROPOSED MOTION:
"The Chanhassen City Council accepts the donation of approximately $10,000 for
Lake Ann Park Field #5 dugout improvements from the Chanhassen Athletic
Association."
ADnroval reauires a simple maioritv vote of the Citv Council
Park & Recreation
BACKGROUND
Phone: 952.227.1120
DYSCUSSION
Fax: 952.227.1110
On May 9, 2014, the Chanhassen Athletic Association submitted a letter of
Fax: 952.227.1310
proposal for a donation of dugouts for Lake Ann Park Field #5 to the Park and
Recreation Center
2310 Coulter Boulevard
Recreation Commission. The association has obtained quotes for approximately
Phone: 952.227.1400
$10,000 to complete this proposed project. CAA Baseball /Softball proposes to
Fax: 952.227.1404
direct and pay for the construction of these dugouts. Their intention is to
construct dugouts similar in design to the existing dugouts on Lake Ann
Planning &
fields #1, #2, and #3. CAA is not looking for assistance from the city on this
Natural Resources
project. On May 28, 2014, the Chanhassen Park and Recreation Commission
Phone: 952.227.1130
Fax: 952.227.1110
reviewed the association's proposal and unanimous) recommended that the
p p Y
City Council accept this donation.
Public Works
7901 Park Place
DYSCUSSION
Phone: 952.227.1300
Fax: 952.227.1310
The Chanhassen Athletic Association (CAA) is a parent /adult -led organization
that has successfully administered youth sports programs within the community
Senior Center
for over 40 years. The association has partnered with the city on many
Phone: 952.22
Fax: 952.227.11110 1125
improving
occasions to work towards ocal athletic facilities. The CAA has
g
identified the need for dugout improvements at Lake Ann Park. Staff will work
Web site
with the association to ensure that the design of the new dugouts is appropriate
www.ci.chanhassen.mn.us
and compatible with existing improvements. Additionally, the City will ensure
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Mr. Todd Gerhardt
June 9, 2014
Page 2
that the installation schedule does not interfere with currently scheduled
activities.
Most recently, the City accepted batting cage improvements from the CAA both
at Lake Ann Park and Lake Susan Park. In 2010, the CAA and community
partners donated $21,000 worth of improvements to the Lake Ann Park
concession stand.
RECOMMENDATION
The Park and Recreation Commission unanimously recommends that the City
Council accept this generous donation of dugout improvements for Field #5 at
Lake Ann Park from the Chanhassen Athletic Association.
ATTACHMENTS
1. Resolution
2. Memo from Ted Ellefson, Chanhassen Athletic Association dated
May 8, 2014
g: \park \th\1akeann \caa dug out donation.docx
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: RESOLUTION NO:
1► [�TIIlT�7► :�
SECONDED BY:
A RESOL UTI®N ACCEPTING A DONATION OF LAKE ANN PARK FIELD #5
DUGOUT IMPROVEMENTS FOR LAKE ANN PARK
WHEREAS, the Chanhassen Athletic Association has offered to donate and coordinate
installation of two chain link dugouts at Lake Ann Ball Field #5; and
WHEREAS, these improvements are valued at $10,000 and will serve the community
for 30 years or more; and
WHEREAS, the covered enclosed dugouts will increase player safety from hit and
thrown balls and provide some shade to lessen the chance of heat - related injuries.
NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council hereby
accepts the $10,000 contribution in dugout improvements to Lake Ann Park Filed #5.
Passed and adopted by the Chanhassen City Council this 9t' day of June, 2014.
ATTEST:
Todd Gerhardt, City Manager
YES
gAadmin\reso1\2014 \caa dugout donation.docx
Thomas A. Furlong, Mayor
NO ABSENT
Date: May 8, 2014
To: Chanhassen Park & Recreation Commission
Commission members: Cole Kelly, Brent Carron, Steve Scharfenberg, Elise Ryan, Jim Boettcher,
Rick Echternacht, and Luke Thunberg
From: Ted Ellefson, Chanhassen Athletic Association Baseball /Softball
Field dugout improvement proposal.
The Chanhassen Athletic Association (CAA) Baseball & Softball board of directors would like to
donate the chain -link dugouts on Lake Ann Field #5. We have obtained quotes for approximately
$10,000 to complete the project. CAA BB /SB proposes to direct and pay for the construction of these
dugouts. Our intention is to construct dugouts similar in design to the existing dugouts on Lake Ann
fields #1, #2, and #3. CAA BB /SB requests the Chanhassen P &R Commission recommend acceptance
to the Chanhassen City Council.
The CAA BB /SB inclusion of additional dugout improvements at Lake Ann and Chan Rec Center 2015
CIP during this next budget cycle. The CAA has had a long and successful partnership with the City of
Chanhassen to continue improving the facilities within the community to benefit kids of all ages who
participate in our programming. Installing covered dugouts at Lake Ann and Chan Rec Center fields
are a high priority for our program to improve the player safety during our games and tournaments.
The CAA baseball and softball programs use these two outstanding facilities today for games and
tournaments. We have hosted both softball and baseball state and national tournaments at these
fine facilities. A primary issue expressed by our parent metro and national leagues is that not all of
the dugouts are enclosed and covered. Lake Ann fields 1, 2, and 3 have good covered dugouts. Lake
Ann fields 4, 5, and 6 do not, nor do any of the six fields at Chan Rec Center.
Covered enclosed dugouts, like the ones on Lake Ann fields 1, 2, and 3, provide increased player
safety from hit and thrown balls. Foul fly balls from adjacent fields are a major concern to player
safety during our games and tournaments. Covered dugouts also provide increased heat injury
safety by providing shade during the summer months when we conduct our games and tournaments.
Safety and improvement of our existing outstanding facilities at Lake Ann and Chan Rec Center is a
high priority for CAA baseball and softball. Covered enclosed dugouts on our fields would
significantly improve the facilities for both foul fly balls and heat injuries.
Thank -you for considering this donation and request for additional project inclusion in the next CIP.