14.Accept proposal for Engineering Services, Hwy 101 Realignment 1 ,
CITY OF
_ CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
1 TO: Mayor and City Council
Housing and Redevelopment Authority
1 FROM: Don Ashworth, City Manager
DATE: July 11, 1988
1 SUBJ: TH 101 Realignment, Engineering Services
1 Actions Proposed to Be Taken
This item is being presented to the City Council to obtain a
1 recommendation from the Council to the Housing and Redevelopment
Authority. The item is being presented to the HRA requesting
that they amend their 1988 budget to include the attached engi-
neering services agreement.
Background
1 Our Southwest Transportation Coalition has been very effective.
Potentially, too effective. We have been able to accelerate
Highway 5 construction from the potential 1992/93 time frame to
1 1990.
To have Highway 5 construction occur in 1990 , construction plans
and specifications must be completed in 1989 to allow for bidding
by end of year. Given the amount of time required to prepare
detailed plans and specifications, all locational issues/
1 intersection points/types of intersections must be decided by
early 1989 . Design criteria for all of our intersections with
Highway 5 are important, but two of these are critical to the
long range growth, motorist safety, and appearance of Chanhassen,
1 i .e. new Market Blvd. intersection and relocated Highway 101.
Relocated Highway 101
1 MnDOT is stating their initial plans are only to reconnect new
Highway 5 to existing Dakota Avenue turn-offs . They are in
agreement that the construction will be of such design so as to
1 allow for a future closing of the median at Dakota, closing of
the intersection at Dakota so as to provide right-in/right-out,
and potential touch down points for new TH 101. If this scenario
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Mayor and City Council
Housing and Redevelopment Authority
July 11, 1988
Page 2
is allowed to occur, i .e:
- The City could never fund the $4 to $6 million expense of
relocation;
- Local pressures, as a stand alone project, would make relo-
cation
difficult;
- The project would be of low priority to MnDOT; and
- Although there will be pressures to leave Dakota open, pre-
vious actions by MnDOT/City have been to state that closing
would occur in the future. As such, no damage claims are
expected to bear liability against MnDOT or the City if
realignment would now occur. This position would change if
the upgrade of Highway 5 left everything unchanged.
As stated, unless MnDOT changes its position, a realigned TH 101
will never occur, Apple Valley Red-E-Mix/Taco Shop will never be
removed, and the most dangerous intersection in our community
will change from an accident area to a fatality area.
MnDOT has not closed the door on the realignment of TH 101. In
fact, I sincerely believe that they would carry out a majority of
the funding for the realignment. However, they are asking that
Chanhassen demonstrate that this is the preferred alternative and
to take the initiative in terms of potential land acquisitions .
To effectuate MnDOT' s request, the City' s Comprehensive Plan must
be changed to reflect the realigned roadway, the new alignment must
be officially mapped, and a detailed feasibility study must be
completed depicting construction/acquisition costs.
I sincerely believe that the realignment of TH 101 is one of the
most important decisions that this City is likely to make in the
next ten years. The realignment of TH 101 accomplishes several
functions: elimination of the dangerous condition currently
existing on the north side of West 78th Street; reasonable access
for our access roads on both the north and south sides of TH 5;
the relocation of inappropriate businesses and opportunity to
attract new businesses in this area commensurate with the entry
of Chanhassen; the opportunity to remove the thru TH 101 traffic
from our downtown area; the ability to more reasonably control
and encourage the usage of Great Plains Blvd. as the entry-way
into the downtown area/Dinner Theatre; and a means by which local
traffic can more reasonably enter and exit from the downtown area
to and from homes along TH 101. Again, if the realignment does
not occur at this time, I sincerely believe that it never will .
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Mayor and City Council
' Housing and Redevelopment Authority
July 11 , 1988
Page 3
Market Boulevard Intersection with Highway 5
As stated earlier, all of our intersections with Highway 5 are
important. Our previous traffic analysis showed the following
functional uses of each of the intersections as a motorist would
enter Chanhassen from the eastern end, i .e:
- 184th Street and Highway 5: This intersection represents
the closest point to new Highway 212 . Motorists coming to
and from the metro area will use 184th Street to gain
access back to Highway 5 and into Chanhassen. This traffic
will merge with the local traffic that will occur on
' Highway 5 in its new role of a collector roadway. The
intersection is important to MnDOT as such will alleviate
current and future failures of Highway 5 at Mitchell Road,
' County Road 4 , and Prairie Center Drive (by Rainbow) .
-
Realigned TH 101: This intersection can and should be a
highly attractive intersection depicting the start of
Chanhassen' s commercial area. Highway 5 traffic moving
both north and south on Highway 101 will have relative ease
in moving north and south without going through the down-
town area. Property owners living east of Great Plains
Blvd. will be able to get off of Highway 5 and gain access
to their homes , but the routing will be more circuitous than
' currently exists and such will eliminate or significantly
reduce the short-cutting which is also occurring. It
is this short-cut traffic which is providing the most
dangerous component to our downtown pedestrians . Although
some inconvenience may occur for residents in the
Chanhassen Estates area, such will be offset by a more
defined residential neighborhood.
I - - Great Plains Boulevard Intersection with Highway 5:
Projections show this intersection to be the major entry
way into the City. The entry will accommodate Dinner
Theatre traffic as well as downtown shoppers . Without a
full interchange at Market Boulevard, the total lane widths
at Great Plains Boulevard will be unmanageable (Benshoof
Traffic Analysis position) .
- New Market Boulevard Intersection with Highway 5 : The
Housing and Redevelopment Authority has already seen the
proposed site plan for a new Estaban' s/retail center at the
end of West 79th Street where it connects to Market Blvd.
We have also come to agreement with Cooper' s/Gibson' s for a
major retail (120,000 sq. ft. shopping mall) to occur just
on the south side of West 78th Street at Market Blvd.
Should the Estaban' s/retail center ( 30,000 sq. ft. ) on West
79th Street not become a reality, staff has received very
' - _ ., " a <1
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Mayor and City Council
Housing and Redevelopment Authority
July 11, 1988
Page 4
solid proposals from two other firms having the financial
ability to do similar developments at that location.
These development proposals in combination with commercial
activity which can be expected on the old bank property,
Charlie James property, and Burdick properties, will trans-
form Market Blvd. into the primary retail entry for
Chanhassen. In effect, the center of Chanhassen will move
from its current location at Great Plains Blvd. to new
Market Blvd. In light of these facts, it is imperative
that Market Blvd. be built as a full intersection at the
time of upgrading Highway 5 .
The City/HRA have spent considerable sums during the past few
years preparing ourselves for this point in time, i .e. the
detailed traffic analysis work completed by Benshoof and
Associates using Metropolitan Council/MnDOT criteria/projections
to show proper design techniques for each of the above stated
intersections. As stated earlier, accelerating the Highway 5
construction has put an additional strain upon us , but the work
we have already completed has put us into the position of being
able to respond to MnDOT without having to recreate the wheel .
We have spent the past two years attempting to demonstrate to
MnDOT that these previous studies have credibility and will in
fact improve not only the circulation system for Chanhassen, but
also for MnDOT. The final step in this process is the specific
feasibility study showing lands to be acquired, potential
acquisition costs , criteria for reconnecting to existing road-
ways , and costs of the realigned roadway itself . With this work
in hand, staff sincerely believes that we can reach agreement
with MnDOT as to the scope of the work and specific detail of who
will be responsible for what portion of the construction. [Note:
The realignment will require local contribution. The local
contribution has been and is considered to be the tax increment
dollars generated in our Hennepin County Tax Increment District.
It was this concept which was presented to the State Legislature
this past session, i .e. the allowance of Chanhassen to continue
its district for an additional 3 to 4 year period of time with
all proceeds then being dedicated to the TH 101 realignment pro-
ject. Unfortunately, the legislature became entwined in a number
of issues late in the session and our extension request died.
Our legislators continue to believe that the bill can be passed
in the early part of the session with the continued support of
the City and MnDOT. ]
As can be seen from the attached ro osal, the total estimated
P P
cost for all work to and through construction of the intersection
is estimated at $75,000 . This office sincerely believes that '
that amount can be broken into three equal increments which can
be monitored before the next incremented step is taken. Although
appearing high, I cannot, again, overstate the importance of
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Mayor and City Council
' Housing and Redevelopment Authority
July 11, 1988
Page 5
these intersection decisions to our community. The team of BRW
' and Benshoof and Associates has demonstrated their ability to
gain the respect and attention of MnDOT. We solely need to nail
down the specifics of the concept approvals which have been
' achieved during the past two to three years .
Recommendation
' This office would recommend that the City Council request that
the Housing and Redevelopment Authority amend their 1988 and 1989
budgets to reflect a staged agreement for the professional ser-
' vices required to assure that the realigned Highway 101 and
Market Blvd. intersections become a reality. This office would
further recommend that the Housing and Redevelopment Authority
' act to agree with the recommendation of the City Council and to
approve such budget amendments.
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' TRANSPORTATION
�'.. ENGINEERING
ARCHITECTURE
BENNETT. RINGROSE. NOL.TELD. JARVIS. GARDNER. INC. • THRESHER SQUARE • 700 THIRD STREET SOUTH • MINNEAPOLIS, MN 55415 • PHONE 612/370-0700
June 20, 1988 CITY OF CHANRIISSEi3 1
M EC Odd®
City of Chanhassen JUN 21 1988 11 690 Coulter Drive
Chanhassen, MN 55317 ENGINEERING DEPT.
Attn: Gary Warren, PE
City Engineer
RE: Proposal for Engineering Services
TH 101 Realignment
Dear Gary, '
Enclosed herewith is BRW's proposal to provide engineering services to the City
in conjunction with the proposed relocation of TH 101 at its intersection with
TH 5. This proposal has been prepared in response to your June 13th letter, and
also in response to our subsequent conversations and our meetings with MnDOT
during the last week. The scope of work, as presented in our proposal , reflects '
our interpretation of the activities that are required to be consistent with the
request of MnDOT, both with respect to scope of services and also with respect
to the schedule. In some areas the scope of work, as outlined in the proposal ,
has been expanded beyond that which you requested in your June 13th letter. The
additional work is consistent with MnDOT's request and our discussions.
While the project appears relatively straightforward and uncomplicated, I think ,
we can both appreciate that there are significant potential complications, not
so much with respect to the design, but with respect to the implementation
through MnDOT, Carver County, the railroad and property owners within the City
of Chanhassen. Therefore, I find it very difficult to estimate with any
accuracy the fee for the services that are proposed herein. As a result of the
uncertainty of the scope and extent of time required, I have proposed that the
work be performed on an hourly basis, consistent with our current agreement for
the downtown area. I recognize your need to have an estimate of what the total
fees may be. It is my estimate that the total fees for the work summarized in
our proposal would be in the range of $60,000 to $75,000. The variables here
are primarily the extent to which we become involved in protracted discussions
with MnDOT, the railroad, and Chanhassen property owners, as well as with the
Council in reaching a decision to order the project. '
Based on the meetings and our discussions of the past week, we are currently
underway with the initial activities outlined in this proposal .
DAVID J.BENNETT DONALD W RINGROSE RICHARD P WOLSFELD PETER E JARVIS LAWRENCE J GARDNER THOMAS F CARROLL CRAIG A AMUNDSEN
DONALD E.HUNT MARK G.SWENSON JOHN B.McNAMARA RICHARD D.PILGRIM DALE N BECKMANN DENNIS J.SUTLIFF
MINNEAPOLIS DENVER PHOENIX
II
II Gary Warren
June 20, 1988
Page 2
IIThe schedule, as set forth in the proposal , which is consistent with MnDOT's
requirements, is an aggressive one. In order to meet the schedule we will com-
mit the resources that are necessary; however, it will also require a commitment
Ion the part of the City of Chanhassen and its Council to pursue the project very
vigorously. In spite of the aggressiveness of the schedule, we are confident
that it can be accomplished, assuming reasonable response by MnDOT, Carver
11 County, the railroad and the City of Chanhassen City Council .
We look forward to this opportunity to provide ongoing services to the City of
Chanhassen in the continued redevelopment and enhancement of its commercial
1' district.
Sincerely, -
' BENNETT-RINGROSE-WOLS LD-JARVIS-GARDNER, INC.
IIDonald W. Ringro , PE -
I DWR/sk
Enclosures
cc: Gary Ehret -
IIHoward Preston .
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PROPOSAL FOR ENGINEERING SERVICES '
CITY OF CHANHASSEN
TH 101 AND TH5
I. Proposal Submitted to: City of Chanhassen '
II. Proposal Submitted by: BRW, Inc.
III. Proposal Project: Relocation of TH 101 and its intersection with TH 5
in the City of Chanhassen.
IV. Scope of Services to be Provided: '
Preliminary Studies, Traffic Analysis, MnDOT Negotiations
o Participate with Jim Benshoof in a traffic study to determine the '
impact on traffic flow and levels of service on TH 5 for various
locations, configurations and number of intersections, as requested
by MnDOT. The objective is to demonstrate that the City's proposed
location for TH 101 will not negatively impact TH 5 level of service.
Prepare report and present to MnDOT.
o Prepare revised preliminary layout and secure formal approval from ,
MnDOT, Carver County and CNW Railroad.
o Participate on behalf of City in negotiation with MnDOT, Carver ,
County, CNW Railroad, in securing the approval of a preliminary
design, cost sharing agreement and schedule.
Feasibility Study/Report
o Collect all required data from records and by field survey, including
the location of existing ownership and boundary lines, utilities and
other physical data required for design.
o Evaluate impact of proposed improvements on existing drainage and '
utility systems and provide proposed modification and/or additions.
o Determine the right-of-way that is to be acquired for the project and
provide a preliminary cost of the acquisition based on available
assessed value data and/or other readily available data.
o Complete preliminary design and cost estimate. Participate with City ,
in determining a funding program and incorporate financial plan in
feasibility report. -�
o Prepare final feasibility report and present to Council .
o Participate in the public participation/input process, public
hearing, etc. Meet with property owners and others as required to
review and explain the proposed project.
w .. - .
II
IFinal Design and Right-of-Way Acquisition
o Determine the final right-of-way requirements and prepare documents/
Isurveys for acquisition process.
o Participate in right-of-way acquisition/condemnation process.
11 o Prepare final plans/specification 'for improvement.
o Secure MnDOT and CNW Railroad design approvals. -
o Participate in securing required railroad crossing permits.
II - o Provide final design documents- to MnDOT for inclusion with TH 5 bid
package. (It is assumed that the construction will be combined with
MnDOT's TH 5 project.) _
IIConstruction Period
o Provide plan interpretation/consultation. _ -
' o Assist with assessment process.
IV. Schedule: Based upon prior approval (7/20/87 BRW proposal) , work is
I currently underway. The objective is to deliver the final plans and
related documents to MnDOT in January of 1989. Intermediate objectives
are as follows:
Io Completion of traffic analysis - 6/24/88
o Complete revised layout for TH 5 and TH 101 and deliver to MnDOT -
7/1/88
o Complete right-of-way data preparation - September 1, 1988
I o Complete feasibility study - September 15, 1988
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o Complete public participation process and order project —October 15,
1988
Ia Complete final plans and related documents - January 15, 1988
VI.
Subcontractors: BRW will retain the assistance of subconsultants to
II assist in the design or analysis of lighting, local traffic projections
and soils investigation. Such subconsultants shall be under contract
to BRW.
VII. Assigned Personnel : BRW shall designate the following staff to the +`
I position as listed: -
Principal-in-Charge - Donald W. Ringrose, PE
ITraffic Engineer - Howard Preston, PE -
Project Engineer - Gary Ehret, PE
Land Surveyor - Keith Dahl , RLS
II
VIII. Fees/Terms: BRW shall be paid for its services in accordance with the
following:
1. The salary cost of the assigned staff multiplied by a factor of '
2.0 (Salary cost is defined as direct labor plus labor
additives.).
2. Reimbursement at actual cost of expenses directly related to the '
project, such as mileage, printing, photographic work, and subcon-
sultants' fees. -
3. Invoices shall be sent on a monthly basis.
IX. Approvals
Submitted b Approved by
BRW, Inc. City of Chanhassen
//
by • by
date 4V2:'7/:A7 date
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C I TY OF
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4; lANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900
•
MEMORANDUM
TO: Don Ashworth, City Manager )
Gary Warren, City Engineer
Roger Knutson, City Attorney
1 Fred Hoisington
Don Ringrose
Mark Koegler
11 Larry Brown, Asst. City Engineer
Jo Ann Olsen, Asst. City Planner
FROM: Barbara Dacy, City Planner
1 DATE: June 28, 1988
SUBJ: TH 101 Realignment (Project File 87-18 - General)
After the meeting with MnDOT regarding the TH 101 realignment, I
1 met with Fred Hoisington to discuss the public hearing process
needed to accomplish the necessary approvals for the TH 101
realignment. The following process is proposed.
1 1 . The official map statutes require that the city adopt a major
thoroughfare plan to be used as a basis for adoption of the
official map. Because the city' s current comprehensive plan
1 does not refer to the proposed TH 101 realignment nor does it
contain any of the updated traffic information prepared by
the Benshoof and Associates ' report, the city must undertake
Ia land use plan amendment process to accomplish this step.
2 . The land use plan amendment requires a public hearing before
the Planning Commission. The official map adoption requires
1 a public hearing before the City Council. Therefore, in
order to give BRW adequate time to conduct the additional
traffic analysis that MnDOT requires as well as to prepare
1 the alignment, we are scheduling the public hearing for the
land use plan amendment at the August 3 , 1988 , Planning
Commission meeting and the official map public hearing before
the Council on August 22 , 1988 .
1 3 . In the meantime, Fred and myself will be conducting a series
of informational meeting for both commercial and residential
1 property owners. The first meeting is scheduled for July 5 ,
1988 . We will meet with the commercial property owners from
3 : 00 p.m. to 5 : 00 p.m. and the residential property owners
from 7 : 00 p.m. to 9: 00 p.m. Fred and I are also meeting
June 28 , 1988 '
Page 2
individually with McDonald' s Corporation, Sinclair and Apple
Valley Red-E-Mix the last week in June.
4 . Depending on the result of the first on s July 5th meetings
g 5th, we
have scheduled a "back-up" meeting to answer concerns of
homeowners or commercial property owners on Thursday, July
28 , 1988, from 7:00 to 9 : 00 p.m.
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